Planning On Renting Wedding Tent Rentals? 5 Things To Think About

When having a tented wedding, hiring wedding tent rentals isn’t enough. There are plenty of other things you need to do to ensure the event is a success. Some of these things include:

Decide on the tent style

Since you are having your event for just one day, you want a tent that is quick, safe, and easy to install.

Wedding tents come in different sizes and styles, so you have plenty of options to choose from. When having a large event, you want a large tent without interior poles to eliminate obstructions.

This type of tent not only lacks obstructions, but it also provides plenty of space and flexibility.

Are you having a small, intimate wedding? Go for an upscale Capri-style party tent.

Wedding tents are also made in different fabrics ranging from peek-a-boo translucent to total opacity.

Do your research and find out the best tent for your event.

Think about the number of people attending the event

How many guests have you invited? The number of guests will guide you on the number of square feet you need for your tent. A good way of doing it is multiplying the number of guests by a specific number based on the setup of your tent.

If having a sit-down or buffet-style event with round tables, multiply the number of guests by 12. For a sit-down or buffet-style event with banquet tables, multiply the number of guests by 8. For a ceremony with a cathedral seating or rows, multiply the number of guests by 8.

As you are thinking about the square feet for your tent, you also should think about the dance floor specifications. Divide the number of guests by 4 to find the number of people that can use the dance floor at any given time. You should then multiply the number by 10 to get the total number of square feet you need for your dance floor.

Visit the site with the tent vendor

One of the mistakes many people make is renting the rental items without first visiting the site with experts. Don’t do this. Before you rent the tent, visit the site with the rental company representatives.

This will help them understand the venue better so that they can recommend the best products for the site.

Together with the venue representatives, inspect the tent location, and ask about the stability of the ground. You also should inquire about the underground hazards and any other information that will help you know more about the site

If the venue has a large grassy area, confirm with the location management that they won’t turn on the sprinkler system in the middle of the event. You don’t want your guests getting wet, do you?

Pay attention to the vendor contract

Once you have found the tent you need for your event and you love the company renting the tent, your next move should be to sign the rental agreement. The agreement contains plenty of information, so you should take your time to read it and fully understand every detail in it.

You should know the cancellation terms, the nature of the deposit (is it refundable if you cancel within a few weeks?), what will happen if the tent gets damaged? You should know about this information before you sign the contract. If there is any information you would like included in the agreement, ask the rental company to include it.

You should note that some shady companies try to hide fine details that might see you spending too much money on your tent rentals. For example, the company might charge an installation and removal fee. Be on the lookout on this and agree on it before signing.

Think about tent accessories

Renting a tent isn’t enough. Sometimes you also have to rent tent accessories. These include: sidewalls, tent floors, wishing wells, aisle runners, candelabras, special effect lighting, and any other thing you might need to make your big day excellent.

When renting the accessories, ensure they are of high quality. You also should rent them from the same event rentals Rockland NY company you rent the tent. This will reduce your stress as you will be dealing with only one company. You also will attract a massive discount as you will be renting many accessories from one company.

5 Event Rentals To Make Your Party A Hit

Whether having a birthday party or wedding, you need to have the necessary accessories for the event to be a success. If you are like other people, you don’t already have the accessories. Luckily, you can rent the event rentals from rental companies at affordable prices. Some of the accessories you need to make your party a hit are:

Party tents

Most of the people prefer having their parties outdoors. In addition to giving a relaxed feeling, an outdoor event requires little decoration. Unfortunately, the weather is unpredictable. So you must have a party tent in place to keep the guests comfortable.

Before you rush to get a tent, first check with the party venue. Do they allow tents?  If they do, contact the rental company and ask them to visit the site and assess the space. After the assessment, they will advise you on the ideal tent size, tent design, and flooring options to go for.

There are all types of tents in the market you can go for. From simple and practical tents to fully outfitted with entrance canopies. To rent the right one, have a sitting with the rental company and let them know the look you are looking to create.

Party tables and chairs

Tables and chairs provide a place for the guests to sit and place their valuables. When it comes to tables, you have plenty of options. You can choose from sweetheart, buffet tables, to round tables. You can even opt to mix tables of different sizes and shapes to maximize on space.

The tables you choose depend on the theme of your event. If you don’t have an event coordinator to handle the task, carry the layouts of your ceremony to the rental company. This way, they will be better placed for the rental company to advise you on the best table options for your event. The company will also guide you on how to decorate the tables.

Party chairs come in different designs, sizes, and materials. You can choose acrylic, Chiavari, vintage, or simple chairs dressed in tie-on fabric covers.  Just like with the tables, you want to rent chairs that match the theme of your event. If you aren’t sure about the right ones to go for, ask the professionals working in the rental companies to help you out.

Stem, glassware, and flatware

Stem and glassware include: bar glasses, wine glasses, beer mugs, champagne flutes, water glasses, and soft-drink glasses. Before you go to the rental stores, you need to know what you will be serving, so you order the right pieces. If you will be serving a white wine, rent white wine glasses that match the theme of the event.

The flatware includes utensils you need for the cocktail party plus forks, knives, and spoons. If having a family-style service, you should throw in a few serving utensils. Also, remember to have a few serving bowls and platters.

Dance floor

A party is incomplete without dancing. If you have rented a ballroom, you might not need to think about renting a dance floor, but if having an outdoor event as it’s the modern norm, you need dance floor rentals.

You have plenty of dance floor options ranging from traditional wood to Plexiglas that you can place over the pool. You don’t necessarily need to rent a dance floor that goes with the theme of the event as people dance too late into the event, so they most likely will be already tired to care.

One of the essential things to pay attention to is the number of guests you are expecting. Don’t rent a dance floor that is too large. At the same time, don’t rent one that is too small that your best friends miss out on the fun.

Linens

Linens are a great way of adding color and texture to your event. You can use them on the tables, chairs, and on any other surface that you want to transform its look. The color of the linens should match the theme of your big day.

When renting the party rentals Rockland NY, remember to carry along napkin rings and hidden clips to keep the table linens from whipping around. Also, throw in a few table pads to protect the wood tables from getting damaged by water stains and spills.

4 Must-Have Event Rentals For Your Next Party

Whether having an indoor or outdoor event, you need to prepare. To ensure that you don’t leave anything outside, it’s paramount that you have a checklist with you. What must you have on the checklist?

Venue

Where are you going to have your big day? It’s tempting to get ahead of yourself and start thinking about the event rentals you need for your event, but remember there is nothing that can go on without the venue.

The venue has a significant influence on the theme of the event, as it’s easy to decorate around it.

Finding a unique and ideal place for your event is challenging, and you should start the process early on. Start finding the venue at least three months before the party date. This way, you have enough time to visit different venues and see how they look.

Once you find one that you like to go ahead and make a deposit so that they don’t rent it out on the day of your event.

Once you have locked in the venue, you will now have an easy time finding party supplies. You will also have a better idea of what you will be looking for.

Party chairs

Guests will need to sit unless you are having your event for a few minutes. For you to have an easy time, rent the supplies from a company specializing in chairs and tables.

This way, you will not only be working with gurus in the industry, but you will also have a wide range of chairs to choose from.

Since many people are always looking to save a few dollars, they have the impression that since they are using the chairs for only a day, they can get away with renting cheap chairs.

The famous mantra, “cheap is expensive” holds even when renting supplies that you will use for a few hours.

Companies renting their equipment for meager prices are often uninsured.

This means that in the event the chairs break, a contractor is injured, or any other accident happens at the party site, you carry the liability.

Also, most of the cheap chairs are in horrible condition, so they keep on breaking. Since the company isn’t insured, you have to replace them from your pocket.

Do you want to do business this way?

To avoid all this, take time to find a reputable insured company stocking high-quality party equipment. While the company will charge you a higher rental cost, the extra amount will be worth it as the liability won’t be pushed to you in the event of an accident.

Even when you are having an invite-only event, it’s wise to rent a few extra chairs. This is because it’s common for uninvited guests to pop in. To maintain an organized look, have the extra chairs for the unwanted guests.

You don’t always need tables for your event, but if having a formal event, you should have a few in place. For easy time, rent the tables from the same company you rent the chairs.

Party tent

Are you having an outdoor event? A party tent is a must-have as you don’t want your guests to be uncomfortable. Just like with the chairs, rent a tent from a reputable company that is experienced enough.

Remember that the tent is a vital accessory, and the last thing you want is renting a cheap one that will blow up in the middle of the event. You can guess what will happen when it blows up when it’s raining.

Even if you are strapped for cash and want to save as much as possible, avoid cheap tents as they will give your party a cheap look. Rent high-quality tents that not only match the theme of the event, but also can withstand strong winds and other weather elements.

Linen rentals

The final thing you should have in your checklist is linen. Although often overlooked, the right linens can significantly transform the feel and aesthetic of your event.

One of the most important factors to consider when renting the linens is quality and color. Rent the party rentals Rockland NY from reputable companies. The linens should also match the theme of the event.

Party Chairs Rentals: 5 Tips To Consider When Renting Party Chairs

When you are putting together a large event, you need to rent party chairs from party chairs rentals. For you to rent the right chairs, you need to consider several tips that include:

Don’t rush at the last minute

When you search for rental chairs (in your local area) on Google, many companies will pop up in the search results so you might have the impression there are plenty of companies to rent from.

Due to this, many people wait until the last day to find the chairs they need for their big day.

While there are many companies to rent from, not all have the chairs you are looking for.

So, what do you do when you are in a hurry and can’t find the chairs you are looking for? You settle at the second-best.

You also end up overpaying to get the chairs that are close to the ones you want.

How can you avoid this? Simple. Don’t put off finding the chairs to the last minute. If you have the time, start immediately, you know you are going to have an event. If you are tied up, start the process at least three months before the due date.

This way, you have enough time to visit different companies and see what they have in store.

Don’t rent the exact number of seats

When you are doing your planning, you know the precise number of guests you will be expecting in your event, right?

While this is the case, don’t rent the exact number of chairs. Remember, it’s normal for people to come along with their plus one — usually a friend, spouse, or child.

Even if you have asked the guests to come alone, it’s always wise to have a few extra seats.

This way, you won’t have standing guests who give your event a confused look.

To be on the safe side, rent an extra 20 seats to accommodate the few extra guests that might show up.

Rent from the same company

Other than chairs, you also need other party supplies such as party tents, tables, cutlery, and many others. When renting the chairs, rent them from the same company you rent the other supplies.

In addition to this being less stressful (as you deal with only one company), it also saves you a lot of money as you attract more significant discounts.

Working with one company also gives you better customer service as you provide the rental company with more business.

Don’t rent from the most affordable rental company

When you need to rent a lot of supplies, you might be tempted to go as cheap as possible. Don’t do this as it will be a recipe for disaster.

Cheap chairs are most likely of poor quality. They will not only give your party a cheap look, but also will keep on breaking, and you have to keep on replacing them, which can get too expensive in the long run.

Even if you are strapped for cash, avoid renting cheap supplies. You will be better off postponing the event than having an awfully done party.

If you have some money, rent a few supplies that are a must-have. When renting, rent from reputable companies that have been insured and been around for a long time.

While you should avoid cheap party chairs, you also should avoid those that are on the extreme high end. This is because premium party companies are often out to exploit you.

For you to save money and get quality supplies, take your time, and find a company renting good quality party chairs at an affordable price.

Designate a specific person

This often happens when organizing a wedding. The bride and groom will ask the bridal committee to help them find chairs for their big day. While they say what they want, the mistake they make is they don’t designate a specific person to do the renting.

This results in no one bothering with it, so people rush at the last minute. What is the consequence of this? You don’t get the chairs you need, and when you get them, you end up paying more.

To avoid this, designate a specific person to handle the rental part. The person will contact the event rentals Rockland NY, see what they have, compare the prices, and go ahead and place an order.

8 Secrets To Save Money When Renting Wedding Party Rentals

Everyone wants a perfect wedding; unfortunately, the finances can prevent it from happening. Other than the venue and transport, the other thing that takes most of the money is the wedding rentals.

Contrary to popular belief, you don’t have to spend a colossal amount of money when renting from wedding party rentals. This is because there are plenty of tips you can use to hedge off the amount. These tips include:

Keep it simple

You don’t have to rent a $2 rose gold salad fork for your event to be gland. You can keep it simple and still pull off a great event. To save money, rent traditional color palettes such as white tablecloths and simple glassware/dinnerware.

Put your money in things that the guests will remember. These include food, dress, entertainment, and other valuable things.

Choose chairs with dual purposes

You don’t have to rent ceremony and reception chairs. Choose the one you can use in both venues. During the preparations, design the venue such that it’s able to accommodate a well-hidden changeover during the cocktails.

You also should work with a team that will help you to change the chairs easily.

Rent from the same vendor

What happens when you buy from the same store? They give you a large discount, right? The same thing happens when you rent your supplies from the same vendor, so you end up spending less when preparing for your wedding.

In addition to saving money, working with one vendor also means less stress on your part. Since you deal with one contractor, you have an easy time planning for the supplies. You also have an easy time solving issues when they come up.

Split expenses with family members

Just because you are the one having the wedding doesn’t mean you have to meet all the costs. Family members are there for both hard and happy times.

If you are having financial problems, organize fundraising with them, and collect money to use at your wedding.

Negotiate

When you visit the rental stores, you should note that the price that the company owners mention isn’t set in stone. You can negotiate it. You have a budget for the rental supplies, right?

To save some money, haggle the price and try to bring it as down as possible. You should note that sometimes you can haggle the price too much such that the rental company offers a cheaper product.

Take care when ordering tents

One of the mistakes people make is ordering a tent of the wrong size. If you have recently rented a tent, you know that they don’t come cheap. Renting a tent that is too small for the venue means you have to return it to the vendor which brings about a lot of inconveniences.

You may also have to rent other additional smaller tents which will see you spending extra money on them. At the same time when you rent a tent that is too big, you end up wasting money as you will be spending money on something you don’t need.

To avoid renting the wrong unit, take your time, and take accurate measurements of the wedding venue.

Reduce replacement costs

Most rental companies will require you to replace the party rentals when you break or lose them. This translates to higher prices at the end of the day.

For you to keep your costs down, ensure that you rent high-quality products. This way, you are sure they won’t break during the event. The products will be a little bit expensive, but the extra cost will be worth it compared to the cost of replacing them.

To reduce the chances of losing them, have a designated person responsible for them.

When you rent tablecloths, have ashtrays for people that smoke. You also should have candle holders to protect the tablecloths from damage. If having flowers that can stain the tablecloth, have a tablecloth cover in place.

Avoid rental packages if having few guests

While packages given by event rentals Rockland NY are meant to save you money, they don’t make sense when expecting few guests, so avoid them.

5 Mistakes To Avoid When Renting Party Chairs From Party Chairs Rentals

Are you thinking about renting party chairs from party chairs rentals? You need to be cautious so that you rent the right units. As a rule of thumb, avoid making these mistakes:

Renting the exact number of seats

You have already decided on the number of guests you need for your event, so you are going to rent the exact number of chairs, right? You will be in for a surprise. This is because it’s normal for people to come with their children or friends to an event.

For you to avoid having people standing thus giving your event an ugly appeal, you should always rent more seats than the guests you are expecting. A good rule of thumb is to rent 20 extra seats.

Renting from the first company you come across

If you are like other event organizers, you wait until the last few days for you to rush to the rental companies and place an order. This means you hire from the first company you meet. Don’t do this.

The right thing to do is to take your time and visit a few companies and see what they have in stock. Unfortunately, you can’t do this if you don’t have enough time.

To ensure you have time to visit different companies, begin your research early enough—at least three months before the party date.

This way you will be able to visit different companies and compare the quality and prices of the chairs they are renting. Of course, you should rent the chairs that perfectly match your party theme.

Renting from the cheapest rental company

Many people want to have an elegant event but don’t want to spend money on it. What do they do? They go for the cheapest party supplies.

For example, they will go for the cheapest party chairs and hope they get away with it. You should note that a cheap chair is simply cheap and anyone can tell from a mile.

The quality of the supplies you rent has a great impact on the overall look of the party so you should avoid renting cheap chairs. Cheap chairs are often weak and worn out; therefore, they break easily.

Most of the cheap companies don’t have insurance so when the chairs break, you have to pay for it, which can end up being too expensive in the long run.

What should you do instead?

You should rent from a reputable, insured company. While you will pay a little more money, it will be worth it as you will get good quality chairs. The company will also be insured so you will have peace of mind that you won’t be the one paying for the broken chair.

While you should go for good quality chairs, avoid extremely expensive chairs as they won’t be adding much to your event. The rental company will simply be exploiting you. For a great experience, find a balance between the price of the chairs and their quality.

Renting from different companies

Do you know why you should strive to get all of your event supplies from the same company? So that you can get discounts. In addition to it being hectic renting from different companies as you have to move from one company to the next, you also end up paying more for the same chairs.

When you rent from the same company, you have a great experience as you don’t have to move from one company to the next. The rental company you rent from also tends to give you a great discount as you are giving them a lot of business.

On your part, you have an easy time as you have only one company to deal with.

It’s not easy to find one company stocking high-quality event supplies. You need to take your time and research. Visit the different event party rentals Rockland NY and see what they have in stock.

Renting plastic chairs

Another mistake you should avoid making is to rent plastic chairs. Whenever possible, rent metal chairs. The metal chairs not only look good, they are also less likely to break so you don’t have to worry about being required to replace them when they break.

5 Mistakes To Avoid When Renting Tents From Party Rentals

Whether you have an outdoor party or wedding, you need party tents that you can easily get from party rentals. For you to have a great time renting the tents, you should avoid making these mistakes:

Making last-minute bookings

There are many companies renting tents, so all you need to do is to visit the rental companies a day before the party date and place your order, right? Wrong!

While there are many companies, only a few of them might be stocking the tents you want, which might be in high demand. When you are in a hurry to secure the tents, you have to pay astronomical amounts of money, usually twice or thrice the usual price.

If you are planning on having your event during the peak party days, book the tent at least a year before the big event. If, on the other hand, you are looking to have your event outside the peak season, booking the tent 90 days ahead is enough.

Getting quotes without first inspecting the site

When you know the number of people that will be attending your event, it’s tempting to simply step into a tent rental store and place an order. While you can get away with this, in most cases, it ends up being a disaster.

This is because the right tent not only depends on the number of guests, it also depends on the environment.

For you to avoid renting the wrong tent, ask experts from the rental company you are renting from to visit your site. They will inspect the venue and recommend a tent that is not only ideal for the soil in the area, they will also consider the wind conditions and the overall theme of the big day.

Leaving everyone in charge

Have you been in a situation where you are all asked to find something? All of you sit back and hope someone else finds it, right? This same thing happens when you don’t have a specific person that is designated to handle the tent issue.

If having a wedding, you will ask the people you had asked to find the tent a few days to the big day, and you will find out no one bothered to find the tent. This not only leads to you paying a lot of money to rent the wedding tent, but it also increases your chances of renting the wrong unit.

To prevent this from happening, have a specific person responsible for finding and renting the tent. You should keep in communication with the person to know the progress.

Forgetting the extra supplies

If having a one or two-hour event at the right weather conditions, you can get away with a simple tent, but if you are looking to entertain your guests for hours, you need a special events tent that requires a few extras to keep the guest happy and comfortable.

Some of the extras you need include: sidewall, flooring, lighting, draping, tables, chairs, dumpsters, generators, and dinnerware.

If having the event in wet conditions when the floor is soggy and muddy, get a temporary floor that will ensure that high heels don’t stick into the grass. If the guests will be dancing, include a dance floor in your order.

The extra supplies can easily get out of control, where they might even become more expensive than the tent. To reduce the cost of hiring them, rent them from the same party rental company you are hiring the tent from. This way, you stand to attract a significant discount.

Buying from the first company you come across

When you are in a hurry to rent the tent, it’s easy to visit one company and order from there simply. Don’t do this.

Start your research early enough and visit several companies and see what they have in stock. This way, you will compare the different prices charged by different companies and the quality of tents they stock.

As a rule of thumb, only consider working with a party tent rentals company stocking high quality tents and renting at a low price. When you get the quote, carefully go through it and ensure there are no additional hidden charges.

5 Benefits Of Working With One Event Rentals Company

When looking to rent party supplies, it’s always wise you rent from the same event rentals company. This is due to the many benefits that the practice comes with. These benefits include:

Bigger discounts

Just like when buying items in wholesale, renting many items from the same company attracts more substantial discounts. The company you are renting from also gives you a better service as you are giving them good business.

This not only sees you saving a lot of money, but it also gets you better quality products, which give your event an elegant look.

Easy transportation logistics

Have you been involved in a house construction project? You get cement from one company, stones from another company, timber from another, and so on. Dealing with many companies is extremely hectic as you have too many things to juggle.

This isn’t the case when you get all of your party items from one company. For one thing, you are only dealing with one company so you have an easy time. When it comes to delivering the items, the company you hire from puts the chairs, tables, tents, linens, and any other items in a truck and delivers all of them at the same time.

This makes your life extremely easy.  You also save a lot of money as you don’t have to pay every company. Most of the rental companies deliver the items for free when you rent in bulk from them.

In addition to having an easy time delivering the items, you also don’t have to deal with delays during your big day.

In case you have a problem, such as some items missing, you can easily follow up on it as you only have one company to deal with.

Guaranteed uniformity

Different companies have different types and qualities of products. Even when you agree on the theme of the event, there are minimal chances that all the items with be uniform when dealing with a number of companies.

This isn’t the case when dealing with just one company. When you rent from one company, you can rest knowing that the quality and the theme of the tables, chairs, party tents, and linens will be constant, which gives your event a perfect, uniform look.

You have an easy time scouting for the party supplies

It will take you time to find the ideal supplies for your event. This means you will have to visit different companies before you find the party items you are looking for.

When working with different companies, you will have a lot of work as you have to visit a lot of companies before you find all the items you need.

Easy to settle on a theme

When having an event, it’s wise that you avoid being stuck on one theme. When you come across a company that has good quality items, and you are sure they fit your event, you can quickly scan the store and find the things that have a consistent theme and go with them.

Even if you have an idea of the theme you want for your big day, you can easily change it when working with a company stocking good quality items.

What should you look for in an events rental company?

Since working with one rental company comes with plenty of benefits, it doesn’t mean you should work with any company you come across. Take your time and find the ideal company. The things you should look out for include:

Quality of items: Does the company have good quality items that you can rent? For a beautiful event, you want items that look good. The items should also be of high quality, so you don’t have to keep on worrying about them breaking during the event.

When doing your research, ask to see the items that the company is stocking and only work with a company with high-quality items.

Experience: How long has the company been working? You want a company that has handled similar events before. An experienced company gives you peace of mind, as you are sure that it can handle the task at hand.

You are also sure the party rentals Rockland NY company will work within the deadlines so you won’t have to deal with delays and missing items.

Table And Chair Rentals: 4 Tips To Consider When Renting Party Chairs

When you are having a party or a wedding, you need party chairs. You don’t have to buy the chairs as there are plenty of table and chair rentals you can rent from. When renting, many people make plenty of mistakes that end up wasting their time and money. Are you looking to rent party chairs? Here are tips to consider:

Get quotes from different companies

Many people organizing an event for the first time think they only need to identify a rental company and place an order. Far from this.

If this is the first time you are renting, you should know there are plenty of party rental companies that stock different types of chairs.

For you to get the perfect chair for your event, visit three or more rental companies and see what they have in store. This way, you will easily compare the quality of the chairs and the prices charged.

When you visit each rental company, ask them to give you a quote. For the company to do it, they need to know the number of chairs you need for the event.

If you are at the store too early to the party date, you don’t know the exact number of guests that will be attending the event. Work with the maximum number of guests that can fit the party venue.

Even if not all guests make to the party, you will have an easy time returning the chairs than adding more.

Adding chairs is stressful as you often don’t get those that match the initial batch. Most of the chair suppliers also charge more for the additional chairs as they rent them out on per piece basis. This sees you spending a lot of money.

Think about the type of chairs you need for your event

Not every chair will fit your event, so take time to find the one that will be ideal for your event. When choosing the perfect chair, consider the theme of the event. You should then go ahead and research the chair styles that match the event theme.

Also, factor in the seating plan and table arrangements of the event. Another critical factor to consider is the type of event you are having. If having a full sit down formal dinner, you need formal, comfortable chairs.

On the other side, if you won’t be offering food, you don’t even need chairs. You only need a table for the guests to place their drinks on as they chat.

If you aren’t sure about the type of chairs you should rent, ask the venue representatives to guide you. Chances are the venue has had furniture suppliers in the past. This means they know how the venue looks with different pieces of furniture.

Ask them to show you pictures of previous events. From the pictures, choose the ideal look you want. Remember, don’t copy the look. Be creative and throw in your ideas to personalize the event.

Agree on the return policy

Before you sign the rental agreement, read the return policy. Many rental companies won’t have a problem with delivering the chairs and picking them up once the event is over, but other companies will require you to return the chairs.

Returning the chairs will be an extra cost on your part as you have to find a means of transportation. While you are at it, you also should understand who handles the breakages.

It’s common for chairs to break during the event. For you to avoid extra expenses, work with an insured company. This way, you are sure that in the event the chairs break, it’s the insurance company that will compensate the rental company.

Work with the right company

Event party rentals Rockland NY will have the best quality chairs and tables but be unprofessional. For example, they won’t return your calls, they will be rude to you, among other things. You don’t want to work with such a company. When you visit the rental company stores, be on the lookout of how they present themselves.

Are they friendly? Are they helpful when you ask a question? You should look out for this before making the decision.

4 Tips To Renting The Right Party Tents From Party Tent Rentals

When you are having an outdoor wedding, you need to rent a party tent. To many couples, renting a party tent is as simple as hopping into a local party tent rentals and placing an order. This isn’t the case. You need to consider plenty of tips for you to rent the right tent:

Do you need a tent?

While it’s essential to have a tent, you don’t always have to get it. The prime reason couples have an outdoor wedding is they want to enjoy their big day under the sun.

If you live in an area with predictable weather, you don’t have to get a tent. The same thing applies if the event is going to last just a few hours.

If you live in an area with unpredictable weather and you don’t want to use the tent until it’s necessary, crack a deal with the rental company. Some companies will give you a significant discount if you only use a tent when the weather requires it.

You should note that you will still have to pay for the tent (even if you don’t use it). But you will pay just a small fee

How many people will be attending?

The number of people attending the wedding determines the size of the tent to get. Tents come in different sizes. It all depends on the number of guests you are expecting.

Choose a tent large enough for all the guests. Many guests come with their friends or family members; therefore, ensure the tent will comfortably carry invited guests and a few extras.

Think about the design

The theme of the wedding heavily influences the design of the tent. Just as wedding tents come in different sizes, they also come in various designs. The most common ones being:

Pole tents: They feature center poles and often lack frames to cover up. In addition to being less expensive, they are also beautiful to look at and require just a short time to set up. When installing them, first clear all sides for stakes and anchor ropes.

Frame tents: They are elegant and highly versatile. They come in different shapes and you can erect them in different configurations. Unlike pole tents that you can only erect on grass, you can erect frame tents on any surface.

Compared to pole tents, frame tents are much pricier. They also require more time to set up.

There is no right or wrong tent design. It all depends on the look you want to create. If you aren’t sure of the tent design that will match your wedding theme, consult a tent expert.

Consider tent extras

Renting a tent isn’t enough. You also need to rent other accessories that will keep the guests comfortable. Some of the extras you need include:

Liner: It has a silky look, and while not necessary in all tents, you need it if you have a pole tent.

Tent walls: There are solid, clear, fabric, and cathedral tent walls. Their role is to keep everything dry. The need for walls depends on the average temperature in the area. If having a warm climate, skip the walls, but if the climate is cooler, they are a great idea.

Flooring: If having the wedding during the rainy season, it’s important you have a flooring to prevent shoes (ladies shoes with spikes) from sticking to the ground. Floors come in two main categories: plain old ground and full floor under the tent.

Choose the one that accentuates the look of the tent.

Air conditioner: Is it hot? You need to have an air conditioner that will blow cold air into the tent. If it’s cold, consider investing a heater.

For you to save money when getting the extra accessories, rent the tent and the accessories from the same rental company. This way, you will get a significant discount that will see you saving a lot of money.

Work with the right rental company

While there are many tent rental companies, not all are right for you. Many couples make the mistake of hiring the first company they come across. Don’t do this. Take your time to find event party rentals Rockland NY with high-quality tents.