What Are The Major Considerations For Events Held Outdoors?

If this is the first time you are having an outdoor event, you must be wondering, what are the major considerations for events held outdoors, right? Well, there are many of them to consider, including:

Shade

Even if you are having your event in summer in perfect weather, you still need to protect the guests from the sun. If having it in winter, you need to protect your guests from the rainfall and strong winds.

To do this, you need to rent a tent from your local party tent rentals where your guests will sit. The type and size of tent you rent depends on the theme of the event and the number of guests you expect in the event.

If having the event in winter, remember to rent sidewalls you can easily put together should the weather worsen.

Seating

Unless you are having an extremely informal event, you need your guests to sit. This means you need to provide them with seats.

There are plenty of chairs you can go with, ranging from Chiavari chairs to sofas to benches. The units that you go with depend on the theme of your event.

If having a beach wedding, simple plastic or wooden chairs are enough, but you may need to rent sofas if having a high-end formal event.

The same thing applies to the tables.

Entertainment

There is no complete event without entertainment, is there? So you should factor in how you are going to entertain your guests. Will you play music from the speakers? Will you hire a DJ? A band? It all depends on your budget and preferences.

While at it, consider the dance floor. The guests need to dance, and they can’t do it on the bare ground, so you need to get them a dance floor. The type that you go for depends on your budget and theme. If you aren’t sure about the right one to get, get the input of a professional.

Food

When you are having certain events, such as weddings, you need to provide the guests with food. You can do it in two ways: prepare the food at the event site or buy already made food from the restaurant nearby.

Each option comes with its pros and cons. When you decide to prepare the food at the event site, hire a catering company to bring its cooking appliances to the event site. You may also have to hire an extra tent to house the catering equipment.

As you can guess, this raises plenty of logistic issues. The good side is that the guests are served fresh and hot food. You can also change the menu or even request special foods more conveniently.

Buying food from the outside is an entire ball game. While you have little logistics to worry about, your guests are often served cold food. This is because the ready food has to be transported from a distance.

You also can’t conveniently request special meals as the food isn’t prepared at the site.

To increase the chances of keeping the food fresh and hot, order the food from the restaurants close to your event venue.

Drinks

After the guests have eaten, most will want a drink. You also need drinks if you are having an after-party.

The drinks you serve depend on your budget and the type of guests you will be having over. If you will have your close family members, you can stay away from alcohol and provide juice and water, but if you are having your friends, there is no harm in serving alcohol.

If having a formal event, you may have to set up a temporary bar complete with a waiting person.

There you have it

These are the things you should consider when having an outdoor event. To have an easy time, work with professionals experienced in handling outdoor events.

When renting the different party supplies from the different event rentals Rockland NY, don’t hire them from just any company—take your time and ensure that the company stocks high-quality items.

To save as much money as possible, rent most, if not all the supplies from one company. This way, you can negotiate the price, so you get the best deal.

Different Types of Seating Arrangement for Events

When you are having any event, the seating arrangement has a significant impact on the mood of the event and the number of chairs and tables you rent from event rentals.

What are the different types of seating arrangements for events? Well, there are many of them, with the common ones being:

Auditorium stage seating

Also known as theater seating, this seating arrangement is ideal for having a large event of over 100 guests. This is the simplest sitting arrangement where the chairs are usually aligned in consecutive straight rows.

Although this seating arrangement is common with events such as inspirational talks and business forums, there is no reason you shouldn’t have it at your wedding or any other event.

While the seating arrangement saves you the money you would have spent hiring a party table, the major flaw is that you have a problem serving the guests foods and drinks. To solve this, leave an area at the back to serve the snacks and refreshments. As a rule of thumb, ensure that the area is large enough for the guests to take their breaks and grab the snacks.

Chevron seating style

Chevron seating style provides two columns of short, angled rows with an aisle way in the middle. To make your event attractive, create a clear focal point in the front and center that will direct the attention towards the speaker.

This seating arrangement is best when you are having trainings, presentations, and conferences.

The advantage of this arrangement is that it maximizes space using angled rows. Everyone can also view the speaker and work in small groups as necessary.

While this arrangement is great, it’s not ideal for group discussions. The event attendees can also have sightline issues if you don’t stagger the seats.

Banquet style seating

Are you having a birthday or wedding party? This is the best seating arrangement to go for. The arrangement also works when you are having a corporate event such as a charity event, appreciation party, or team building event.

The seating arrangement uses round tables for 8-10 people, and you have the guests facing each other, which encourages interactions.

To avoid awkward situations, group people familiar with each other at one table. For example, place friends or family members at one table.

Create a seating chart assigning different guests to different tables to keep your birthday or wedding event organized.

While this arrangement encourages socializing and gives your event a relaxed feel, each table becomes an island, which makes it difficult for guests at different tables to interact with each other.

Classroom seating style

This style makes use of chairs and IBM tables arranged in rows and columns. From its name, this arrangement is similar to the one you find in schools, and the number of desks varies depending on the event, preference of the speaker, or the availability of the space and inventory tables.

In most cases, one IBM table accommodates at least two to three people.

Like the banquet seating arrangement, this setup significantly encourages the participants to interact with each other. If having a training, the arrangement allows for note-taking and can even allow the participants to dine in their seats.

Boardroom seating style

The conference or boardroom seating style provides a long, rectangular table that guests sit on facing each other. This arrangement is best when you are having a small meeting.

When you are organizing the arrangement, ensure that the person chairing the event sits at the head of the table.

The beauty of the arrangement is that it encourages discussion and directs the attention to one person sitting at the head. The main flaw is that it’s not ideal when you are having a large event as having many large tables means you have many islands making it hard for people at different tables to interact.

For the best outcome, limit this arrangement to small events.

It’s up to you

Different arrangements are ideal for different events, and they have their pros and cons. Take your time to research and consult the professionals working in the party rentals Rockland NY stores to guide you in the right arrangement that gives you the best results.

How Many Tables Do You Need For A Party?

If you are having a graduation, wedding, or any other form of party, you need party tables that you can easily rent from event rentals in your area. While the tables are easy to find, the big question is, how many tables do you need for a party?

There is no definitive answer to this as the number varies depending on the type of event you are having, the guests attending the event, and the comfort you want to give your guests.

To find the correct number of tables you should get for your big day, explain your wants to the staff working in the rental company.

There are many types of party tables that you can rent, with the common ones being:

Round tables

These are the most common in events, and you can use them in almost any type of event. Whether you are having a reception, fundraiser, wedding, anniversary, dinner, or any other kind of event, these tables fit perfectly.

The beauty of round tables is that they can hold a larger number of guests, and the guests sit in a way that encourages them to converse. This is mainly because the guests sit across from each other.

As you can tell, these tables are a perfect fit when you want the guests to get to know each other or catch up on the past.

Round tables come in various sizes, and they are sized in 12” diameter increments ranging from 24” to 72”. The most popular round table is the 60,” and it can comfortably seat eight guests.

When you visit many rental companies, they will tell you that the table can seat 8-10 guests. While this is true, ten guests will be too tight.

For your guests to be comfortable, have a maximum of 8 on your table.

The other tables, such as the 48” round table, can seat 4-6 guests, while the larger 72” can comfortably seat up to ten guests.

Bistro tables

These are smaller, round tables similar to the ones you see in coffee shops or local cafes. These tables come in standard sizes of 24”, 30” and 36” in diameter and stand 30” tall.

The most popular size is the 30” table that is ideal for seating two guests. This table is perfect for showers, small garden weddings, and cocktail parties.

Due to their seating positions, Bistro tables are best for couples. If you want to increase the number of guests that sit at the table, you have to increase the size of the table. For example, go for a 36” table when you want 3-4 people to sit there.

Banquet tables

While round tables are ideal for formal events, banquet tables are suitable for casual occasions. Rectangular in shape, you can set them up individually or connected side by side in long rows.

These tables are ideal for family reunions, school events, outdoor BBQs, graduation parties, and large banquets and picnics. Since they are long and slim, more guests can sit on them.

The most popular banquet tables are the 4 ft, 6 ft, and 8 ft, each measuring 30” wide. The 8 ft tables are the most popular, and each table can accommodate up to 8 guests.

Although, you can use the 4ft and 6 ft tables for seating, they are often used to hold gift tables, refreshments, and other items.

High top cocktail tables

They are similar to Bistro tables, with the only difference being their height. The Bistro table is assembled with a 30” column, while the high top table is constructed with a 42” column.

These tables are similar to the ones you see in lounges, bars, and pubs. You can use the tables with stools for your guests to be seated while enjoying appetizers and cocktails, or you can use them without chairs so that the guests can stand around them and freely move and socialize.

You can also rent the high-top tables from the party rentals Rockland NY, and place them around the dance floor of your wedding reception.

Regardless of the type of table you are renting, ensure that its high quality and perfect for your event. You don’t want a table that will be of no use or spoil the theme of your big day, do you?

How Do You Ensure That The Rain Doesn’t Ruin Your Wedding Day?

If you have always wanted an outdoor wedding, you imagine having your big day on a relaxed sunny day with a blue sky. While this is possible, sometimes we don’t have what we want, and things can easily go against you.

To ensure that your event goes on as planned, it’s always wise to prepare for the worst. Wondering how do you ensure that the rain doesn’t ruin your wedding day? Well, there are plenty of things you can do, with the common ones being:

Rent a wedding tent

Even if you are having your big day on a summer day and the weather reports have indicated it will be sunny the entire day, don’t skip the wedding tent as things can fail to go as planned. After all, the weather is unpredictable, and the weatherman isn’t perfect.

Remember, you are better off getting a tent and not needing it than needing the tent, yet you don’t have it.

As you are making the wedding plans, always have a budget for a wedding tent.

Visit your local wedding tent rentals and see what is available. Even if the tent isn’t the main part of your event, ensure that it matches the wedding theme. This calls for you to take your time to research and find the rental companies stocking your ideal tent.

When renting the tent, pay attention to the number of guests you expect in your event. You don’t want to rent a tent that is too large that you end up wasting money. At the same time, you don’t want to rent a small tent that some of the guests sit outside.

To find the ideal tent for your event, you need at least three months to visit the various stores and compare what is available.

After renting the tent, you need to factor in the transportation. To save money and a lot of headache, work with a company providing delivery and pickup services. Even if you pay a little extra, it will be worth it as you won’t spend time finding a means to transport the tent to and from the party venue.

Have a plan B

Even if you have rented the best tent, it’s always wise to have a plan B. An excellent plan B can be another room close to your wedding venue that the guests can run into should things get out of hand.

Even if you have a top-notch tent and it rains heavily, the tent might be unable to hold the excessive rain. In other cases, the wind might be too strong for the tent to withstand it.

What will you do in the event such a thing happens?

That is why you always need a plan B. If having your wedding on church grounds, always ensure that the hall is in good condition and properly organized so that you can easily shift your wedding there should things fail to go as planned.

Be ready with rainy-day accessories.

If it has been rainy the last couple of days and you aren’t sure whether it might rain on your big day, be ready to avert any surprises. One way to go about it is to ask all the guests to pack their rainy day clothes. They don’t have to wear them, but they can carry them in their car if the weather goes haywire.

Some of the outfits you can ask them to carry include: rain bonnets, raincoats, colorful umbrellas, and rain boots. If you have a theme you want to maintain throughout the event, give them instructions about your preferred colors.

Think about the photos beforehand

No wedding is complete without photos. Unfortunately, the weather can ruin your photo session, and you live with regrets. You don’t want this, do you?

To ensure that you have the photos of your big day, always have a photo plan so that even if it rains, you still take the photos. If you rent a photo booth from event rentals Rockland NY, place the booth at a shaded area where the guests will take their photos even if it’s raining.

When it comes to the wedding photos, work with an experienced and creative photographer who will come up with excellent alternatives.

How Do You Decorate A Wedding Tent?

Renting the best tent from wedding tent rentals isn’t enough. For the tent to look the part you have to decorate it.

The beauty is that there are plenty of ways you can go about it. Some of these ways include:

Decorate the entrance

This is the first thing the guests will see when they visit your venue so you need to ensure that it’s breathtaking.

According to decoration experts, you don’t have to go out of your way to decorate this part as it’s easy to transform the look. One of the ways to decorate the tent’s entrance is by adding curtains and draping them to the entrance.

You can also create a frame of flowers and greenery or add simple lanterns that will significantly make the entrance more gorgeous.

Are you having a bohemian or desert-themed party? Set up a macramé arch flanked with cacti to serve as an entryway.

Dress up the ceiling

As the guests are following the procession, they will most likely look up the ceiling and you don’t want them to be met with an ugly tent, do you?

To ensure that this doesn’t happen,  work at beautifying it. One way to go about it is to hang lanterns at varying lengths that will not only improve the tent’s look but also add some lighting.

If you have the budget, go big and add drapery to the ceiling. By doing this you make the tent feel comfortable and extravagant for the guests without taking up any space.

You can also suspend flowers from the ceiling and give your tent a more natural look. To suspend the flowers, you need to find experienced florists that will put together the flowers and professionally suspend them there.

Don’t suspend them on your own as chances are you won’t do it right and there is the risk of them tumbling down and ruining your event.

Add some lighting

Weddings are meant to be happy and by adding some lighting, you give the tent and even the event a new life.

The beauty of it all is that you can use different types of lighting to bring out the event’s theme. For example, you can use blue light to create a dreamy mood, red and orange lighting to make the tent more romantic, and many other options of your liking.

Are you having a formal wedding theme? You can make use of chandeliers. Hang a few chandeliers at strategic areas of the tent to give it the high-end look you are craving. For a more natural look, wrap the chandeliers with trailing leaves.

The beauty of it all is that while the lights significantly change the look and mood of the event, they aren’t expensive so almost everyone can afford them.

Most tent rental companies also rent the lights so you save even more money as you don’t need to buy them. To get the most from the lights and expertly use them, ensure that they are hanged by an experienced professional.

Create a centerpiece

The centerpiece is the focal point of the tent and this is where you want the people’s eyes to go when they get into the tent. If you are having a pole tent, you can decorate the poles so that they become the first thing that the guest’s eyes see when they step into the tent.

You can also rent a table from the rental companies and arrange flowers, fruits, or any other items on it, making it the focal point of the event.

The purpose of the centerpieces is to draw the guest’s eyes away from the other parts of the tent so you don’t need to decorate all parts of the tent.

If you are having a tall tent, you can invest in towering centerpieces such as earthly pampas grass arrangements. For the perfect look, pair them with hanging Edison bulbs and pink drapes.

If the space allows it, bring in a tree and use it as a centerpiece. For that whimsical touch, cover the branches with delicate lights.

Parting shot

These are some of the ways you can decorate your wedding tent. To get the most from the tent, ensure that you rent it from a reputable event rentals Rockland NY store stocking high-quality units. When it comes to the decorations, avoid doing it if you are inexperienced. Instead, hire professionals to help.

How Do You Entertain Wedding Guests?

Besides hiring the best wedding supplies from wedding party rentals that ensure the guests are cozy and comfortable, you want to keep the guests entertained.

How do you entertain wedding guests? If you are asking this question, you should know that there are plenty of ways to do it. These ways include:

Set up food stations

Most weddings feature three-course, sit down meals, but it doesn’t have to be the case with your wedding.

To get the guests off their feet, set up food stations at different locations of the wedding venue. These locations can have different types of foods such as pizzas, tacos, and churros.

The event will even be more entertaining if you can organize the foods in such a way that the guests can customize them to their liking. This calls for you to provide different recipes that the guests can try out.

Choose an interesting venue

The venue you choose can go a long way towards keeping your guests happy and entertained.

Instead of going for the usual bland and uninspiring venues, go for venues full of interesting features. For example, you can choose a venue with a waterfall and conversation triggering landscapes.

Besides such a venue being beautiful to look at, it also triggers people to start talking about the different features which is interesting as people get to enjoy the new features as they are making new friends.

Set up a photo booth

Many people want to capture their happy times and photo booths make this possible. To impress your guests, don’t provide the usual photo booths—go out of your way and install more entertaining units. For example, you can install selfie stands, glam booths or even GIF booths.

To push people to have the urge to take as many photos as possible, create a spectacular backdrop. Thankfully, there are plenty of options you can go with, from fairy lights to stunning flowers walls.

Your choice should be influenced by your theme and the look you want to create.

Create a competition

Competitions bring out the best in people and allow them to interact with each other.  The most common competitions in weddings are lawn games, but it doesn’t have to end there.

To keep your guests entertained, incorporate other fun games such as quizzes and word searches.

Provide live entertainment

Well done live entertainment never gets old and there are many options you can go with from ethnic dance groups, duelling pianos, Cirque du Soleil, caricature artists, to flash mobs. It’s up to you to choose the one that best fits your wedding.

When making your decision, pay attention to the type of guests attending your event. Are they young or old? What are their tastes and preferences?

Keep the kids busy

There is no parent that doesn’t want to see their kid happy so when you provide kid-friendly activities, you not only keep the kids entertained but the adults too.

The obvious way to entertain the kids is to provide them with coloring books, small toys, crayons, and bubbles but you shouldn’t stop here.

Create more engaging activities such as scavenger hunts, bounce houses, and others.

Light up the sky with wish lanterns

If you are having a formal event, wish lanterns are an excellent way to give the event an exquisite look and keep the guests entertained.

The lanterns look their best at night so as the darkness creeps in, give the guests lanterns to light up the sky and offer their wishes for your relationship.

Remember to also fly one up with your new spouse. The lantern will even be better if it’s much bigger than the others.

Let the guests sing

It’s always fun to see people that can’t sing, sing so renting the Karaoke system from event rentals Rockland NY and setting up a karaoke studio is an excellent way to keep the guests entertained. And don’t let the guests run the show—be at the lead and belt out a few tunes together with your partner.

Remember, these aren’t the Emmys so you have no pressure to be pitch-perfect. Sing with your bathroom tone and you are good to go.

Of course, to make the event more fun, have prizes for the best and worst singers.

How Can I Surprise My Wedding Guests?

When you are having a wedding, as much as you are doing it for yourself and your loved one, you want your guests to have the best time of their life.

Are you wondering how can I surprise my wedding guests? There are plenty of ways on how to go about it. Here are some of these ways:

Keep your guests comfortable

Whether you are having an indoor or outdoor event, ensure your guests are comfortable. If having your event outdoors, rent a wedding tent and other event party rentals from reputable party rental companies. To surprise the guests, go with a party tent with unique colors and designs. For example, instead of the usual white tent, go with a blue tent.

When it comes to the chairs, ensure they are comfy that the guests want to spend as much there as possible. If it’s too hot, rent an air conditioner to cool the air. On the other hand, if it’s too cold, rent heaters and other heating devices to keep the guests warm.

Arrive in style

Many guests have their eyes out for how the bride will arrive. In most situations, the bride comes in a limousine. It’s completely okay to come in a limousine but if you want to wow the guests, this is too cliché.

One way to go about it is to arrive in a chopper, horse-drawn carriage, or vintage car.

When it comes to your entrance song, stay away from the usual Michael Bolton songs. Instead, enter the wedding venue with an upbeat song that gets your guests up and dancing. This will get the guests by surprise that they will remember your event for a long time.

Play dress up

During the reception, go to the changing room and dress in different clothes than you had in the wedding. For example, you can dress in your favorite superheroes or in medieval dresses. To keep the memory of the moment, ensure that you have the photographer on hand to capture your look and the look on people’s faces.

Have a photo booth

How many times have you visited a wedding and found a photo booth? It’s often rare, right? Weddings are happy occasions and people want to keep memories of them for as long as possible so you should provide them with a free photo booth for them to take as many photos as they want.

To wow them, provide them with a fancy dress to take their photos in. The dress can be a wedding dress or a high-end outfit that most people would wish to have.

Have a choreographed first dance

Although, more and more people are doing this, it’s still a surprise to many guests as they don’t see it coming. Having a choreographed dance shows how ready and prepared you were for the day so the guests will respect you even more.

To drop the guests’ jaws, you should start the dance as the usual slow dance then the music suddenly change into an upbeat danceable jive. When it comes to dancing, kill the show with your moves.

Switch the bouquet toss

The bouquet toss is a traditional wedding practice that you can do but don’t do it the way it has been done since the inception of weddings—you should be creative about it.

For example, if you are an athlete, attach a garter to a baseball or football then throw it to the crowd and ask the best athlete to win.

You can also order a breakaway bouquet from your florist or party rentals Rockland NY made up of several bouquets that are loosely held together and let multiple people have a time of their time catching the bouquet.

Organize table games

When many people attend weddings and wedding receptions, they expect to dance and listen to speeches but this isn’t enough to get the guests talking. One way to make your event memorable is to include table games. Some of the excellent ideas you can go with include asking the members of a table to:

  • Tell a funny story about the bride and groom
  • Tell the nickname they have for the bride or groom and why?
  • Tell the best or worst relationship advice they have ever received.
  • Tell how they first met the bride or groom

What Wedding Decor Do I Need?

Are you planning a wedding and wondering what wedding décor do I need? Well, there are plenty of supplies you can buy or rent from your local party rentals. These supplies include:

Aisle markers

You display these at the end of every row of ceremony chairs, benches, or pews.

You can line them at the center aisle (where your wedding party will walk during the ceremony procession) or tie them to the wedding chairs. Some people prefer to place them on the ground or display them on stakes/hooks.

Some of the popular aisle makers you can go for include: bows, greenery bundles, and candles.

Altar arrangements

You display the floral arrangements on both sides of the wedding altar, where you place the larger arrangements directly on the ground and the smaller ones on top of pillars or tables.

Aisle runners

Traditionally, the aisle runner is a long piece of cloth covering the entire length of the ceremony aisle, and it’s often unrolled before the bride’s entrance by the flower girl and ring bearer.

Today the aisle runner can be as creative as you want it to be, and you can use any material. Some of the excellent aisle runner ideas include: covering the floor with rose petals, lining vintage rugs on the floor, or staying away from the runner altogether.

Garland

A garland resembles a botanical “rope,” and it’s often made from flowers, greenery, or both. You can drape or hang the garlands on almost anything, including chairs, doorway toppers, or even wrap them around the staircase banisters.

Ceremony signage

Ceremony signage is a cute and fun way to personalize your venue and welcome your guests to the event. You can also use signage to share important information about the event. For example, if you have an unplugged ceremony, you can use the signage to remind everyone to turn off their cameras.

Arch

This is a type of wedding altar beneath which a couple exchanges their vows. Arches often have two posts that are often round, with two of the most popular types of arches being circular and half-arches.

You can decorate with pampas grass, greenery or flowers.

Arbor

The arbor is similar to the arch but instead of being round, its square and often features four posts instead of two, which creates a canopy. The most popular type of wedding arbor is Jewish chuppahs.

Flower girl and ring bearer items

You should get them a basket of flower petals or confetti to scatter along the aisle while the ring bearer holds a pillow or box containing the wedding rings for the flower girl.

Wedding programs

Also known as ceremony programs, these are cards or booklets bearing the name of the people in your wedding party and outline the order of the ceremony events.

Reception centerpiece

From the name, you place this at the wedding reception, often at the center of the reception tables. The most common wedding reception centerpieces are flowers, greenery, and candles.

China

These are ceramic plates or porcelain that give a formal look to your wedding tables. The beauty of China is you can find them in any size, shape, pattern, or color, which allows you to be as creative and traditional as you want.

Flatware

These include eating utensils such as knives, forks, and spoons. Depending on your wedding theme, you can pre-arrange the flatware at every setting or display it communally in baskets or other containers.

Sweetheart table

This is a dinner table for the newlyweds, often placed at the reception. The sweetheart table gives the newlyweds some alone time instead of sitting at the large head table with the bridal party.

Bistro lights

These are round, bulbed lights that give your event a European aesthetic. You place them at the outdoor dining area or the entrance.

Gobo

A gobo is a screen that changes the light into a word, shape, or symbol when projected onto the floor or a wall. There are standard gobos you can rent from the wedding party rentals Rockland NY, but if you have the budget, you can hire an event lighting professional to create custom gobos to personalize and make your wedding more interesting.

Guide to Renting Party Chairs and Tables

When you are having an outdoor or tented event, you need party chairs and tables. Fortunately, you don’t need to buy these items as you can rent them from your local party chairs rentals.

Even if you are renting the pieces, you shouldn’t rent any units you come across. You need to take your time and ensure you rent the right pieces. This calls for you to put several factors into place when making the purchase. Some of the things to consider include:

Event theme

It’s always wise to have a theme that will determine the event’s colour, the dressing style, among many other things. When it comes to the tables and chairs, the theme will determine whether you go for a simple, rustic, or elegant table and chair arrangement.

The theme will also help you figure out the type of tablecloths or covers to go for.

If you aren’t sure about the right chairs and tables to go for or you have a problem coming up with a theme, consult the professionals working in the rental companies.

The number of guests

Of course, the number of guests attending the event will influence the number of tables and chairs you should go for. If expecting a lot of people, get many chairs and tables and vice versa.

Types of tables and chairs

There are plenty of tables and chairs you can go for with the common ones being:

Round tables: They are the most popular ones in most sit down functions, so if you have an event where the guests will be sitting for extended periods of time, these are the best to go for.

When renting the tables, be cautious of the number of guests to expect and the size of the venue, so you rent ideal pieces.

Most of these tables have a plywood top, so you will need to rent table clothes to cover the tables.

Long tables: Long tables usually give the event a rustic or family-style feel, and they come in all sizes and shapes. If you are having a high-end event, you should get a high-end farm table.

Cocktail table: Will you be serving cocktails and light appetizers? For the people to have an easy time mingling, you should have a few cocktail tables placed at strategic areas of the event venue, where people will be gathering around for small talk and getting to know each other.

In the same way, there are many types of tables you can go for, there are equally many types of chairs you can rent from the rental companies. They include:

Folding chair: There are all types of folding chairs ideal for different occasions. If having an informal outdoor event, you should get a lightweight plastic folding chair. On the other hand, if having a formal, upscale event, get a garden folding chair that brings the convenience of a folding chair and, at the same time, gives your event a high-end look.

Chiavari chair: Chiavari chairs are popular for their “bamboo” look carved into the chair frame. The chairs date back to the 1800s, and they come in a wide range of colors, including white, black, gold, silver and many others.

The beauty of the chairs is they have a low profile making it easy to pack many of them in a small space. As you can guess, this makes it possible for many guests to sit in a small area.

If you don’t like the look of the chairs you rent, you can always enhance it using decorations.

Banquet chairs: These are usually padded, making them the perfect choice for those long events as they are comfortable. The chairs are also easy to stack and remove after the event.

Rental company

The last thing you need to consider when renting the tables and chairs is the table and chair rentals Rockland NY company you are renting the supplies from.

As a rule of thumb, ensure the company you are renting from is reputable and has been around for a long time. This way, you are sure that when you give them a deposit, you won’t find them closed shop the next time you visit them.

The company should also be stocking good quality supplies that you will proud to have. And finally, the company should be affordable. You don’t want to spend all of your money on party supplies, do you?

Tricks to Keep Your Guests Warm At Your Winter Wedding

Most people prefer having their winter weddings indoors but if you have always dreamt of having an outdoor wedding, let nothing prevent you from realizing your dreams.

The major issue with winter weddings is cold, but this shouldn’t hinder you as there are plenty of ways you can keep your guests warm and have the wedding of your dreams. To help you out, here are tricks to keep your guests warm at your winter wedding:

Rent a fully enclosed tent

The aim is to keep as much cold outside as possible. Unlike in summer, when you should rent an open-sided tent from party tent rentals that allow the guests to enjoy the outdoor environment, you should go for a fully enclosed tent when you have an outdoor wedding in winter.

For best results, ensure the tent has a good quality fabric from both sides that will keep the guests warm and comfortable.

Set up warming stations

If it’s too cold outside, set up warming stations at strategic areas of the tent. Place warm water at strategic areas for the guests to dip their icy fingers, and they will be happy and talk about your wedding for a long time.

Offer blankets to the guests

If you have a large budget, you can buy blankets in bulk and offer them to your guests as they arrive for your big day. Of course, to maintain the wedding theme, buy matching blankets.

If you don’t have the budget for the blankets, ask the guests to come with blankets of a certain color.

Offer warm drinks

Nothing will go a long way towards keeping the guest’s bellies and arms warm as hot drinks. As the guests arrive or as soon as the event is over, offer them a cup of hot coffee or a glass of hot chocolate, and they will be glad they showed up.

An easy way to offer the drinks is to set up a coffee or a hot cocoa station for the guests to help themselves as they want.

Turn on the heat lamps.

As you are renting the tents and other party supplies, rent the heat lamps that will keep the guests warm and cozy throughout the event. Heat lamps come in all shapes and sizes, and it’s up to you to choose the ideal ones depending on your wedding theme and the number of expected guests.

If you aren’t sure about the number of heat lamps you should rent, get professional advice.

Provide wraps for the ladies

It’s common for ladies to attend weddings in short dresses that leave them exposed to cold. To help the ladies cover-up and feel cozy, provide them with wraps that they can use to cover themselves. For even a better experience, get quality wraps that the guests can use later on.

Have candles as part of your centerpiece design

Besides the candle decorating your event, it also warms up the area with the flickering lights. As you are positioning the candles, ensure they are in a safe place where they can’t start a fire. It also doesn’t hurt having the candles scented, so they give your tent a sweet aroma, making your guests even more comfortable.

Have a S’mores station

A s’mores station keeps the guests warm and gives them an unforgettable memory. You should set up a propane-controlled or wood-burning fire and set it up at a strategic area where the guests can stand and get the vital reprieve from the cold.

Like with the candles, ensure the s’mores stations are in a safe area where they can’t start a fire. They should also be a distance from the tent, so they set the tent on fire.

Have a dance floor

Get your guests dancing and fight the cold. All you need is to rent a dance floor from your local event rentals Rockland NY and place it at a strategic area in the tent for the guests to dance the chills out. As you are renting the dance floor, pay attention to the number of guests and ensure that it’s large enough for at least half of the guests to be dancing at any given time.