Event Rentals: Choosing A Sound System For An Event

Staging and dance floor rentals are one of the most important supplier in any event. A good sound sets any event in its proper mood and is basically the life of the party to ditch dead air, dullness, and boredom. The importance of sound and music is very obvious to everyone and it has been part of their daily life. However, when it comes to events, creating the proper and balanced sound is something where most even organizers fall short on and is also an aspect most technical people does not pay attention to most often.

Bring The Best Sound At Your Event

Creating and audible presence in any event with amazing results is not widely absorbed by “not-so” technical persons and those who are not involved in setting one up. Sound which is both fleeting and imperceptible, does not only come from an ethereal source alone. Music and sound equipment can be overwhelming to set up and the event’s technical team will do their best to keep all the tools and wirings invisible and unobtrusive as possible and because of this safety measure there are some who finds that sound equipments is the least important element of an event. The technical setup of a promising sound system is not all visual with a huge projection screen or an upstaging lighting. Behind the best sounds are a composition of complicated program and system.

Be Heard

The Ins

If your event has a speaker or simply a host, in order for their voices to be heard clearly a couple of factors have to be polished:

  • The correct microphone should be used and placed in the right position.
  • The host or speaker should properly use the microphone to assure its performance.
  • Adjustments are necessary in order to compensate for technical issues that may affect the speaker’s voice or the microphone’s signal.
  • You must learn to adjust to any technical dilemma in the event’s sound quality.

The Outs

Sound signals are being pushed out of the loudspeakers in the venue at the right volume past your guests’ ears. This includes the proper amplification of the signal to the right size, number, and type of loudspeaker.

Obtrusive Visually

Balancing acoustic performance, vocal clarity, and a visually appreciated presentation is a complicated setup. The design of loudspeakers, then and now, has developed over the years and has greatly improved its aesthetics and power, however, they sometimes are still visually bothering. Constructing an a visually acceptable structure of both the technical and performance aspect can only be done by a highly experienced stage and sound designer.

The Right Music For Your Event

Everyone has their own favorite tunes and a personal theme song that describes the story of their lives. Like a love song that talks about relationships, a soundtrack that takes you back to your happiest memories, or simply a song that helps you recover from stress or hard times. The right music will always set the right mood in any event. It boosts excitement that can start a connection between an occasion, a product, or service.  Every music style may require a different type of soud system amplification and loudspeaker. For example, a hyped business conference will be using up-beat music that can set the mood of the event and this type of music will be needing an intense volume to encourage the energy of the crowd. It will also require a lot of power and broad coverage to match the movements and heightened energy.

The Type Of Sound Equipment An Event Should Have

  • Subwoofers

Specially designed loudspeakers, sub-speakers or subwoofers, are equipped to accommodate frequencies from 120Hz to 20Hz, which is the bottom core a human hearing range. The low-end frequencies are crucial for people to hear and understand music. Ask your sound technician to turn off the subwoofers during an event’s rehearsal and you will instantly feel and hear the difference.

  • Microphones

Event and performance microphones are not all the same. Each design and type has their own distinctive function and when not used appropriately based on the specific function, the performance will only be poor. You will be surprised by the number of microphone a live band needs during a performance, this is because each instrument, such as the drums requires different volume and frequency to bring out the quality of the sound.

FINAL POINT

When hosting an event, no matter how big or small it is, the performer on the stage is not the only thing that imposes the value of an event, it’s the experience the guests will get from the entire occasion. The party rentals Rockland NY will totally agree that acquiring the best sound system in your event is the key for everyone to appreciate and understand what the occasion is all about.

Event Rentals: Event Stage Setup

For party and event organizers like you, event rentals and other party suppliers are your best partners in order to have a successful event. But if your event includes performers, speakers, and a presentation, then you have an impressive stage set up that will be and should be the prime focus of the venue.

Determine The Best Event Staging Setup

Take this: in matters like this, always involve your AV team or person in planning right from the start till the execution date. This will help you to avoid overlooking important details about the event and be able to pull off the show your client will be truly proud of.

Tips To Set Up An Event Stage

  • Coordinate with the event performers or speaker if they will be needing anything else other than what you initially have for the stage setup. That way, you can determine whether the stage size and other stage technical details need to be adjusted or a piece of equipment needs to be added purposely for the presentation alone.
  • Ideally, the audience should all be seated in front of the stage- only. Not on the rear or neither the sides. A slanting angle makes it hard for performers to connect with their audience, the same way that the audience will have difficulty in having a better view of the entertainers.
  • Fill in the first-row seating within five feet of the stage first. Closeness gives an interactive relation between a performer and the audience. This allows the show to become more intimate with the crowd, no matter how large or small the group is.
  • As much as possible, choose a venue that does not have any pillar or sight line barriers. This set up actually distracts the audience’s view of the stage. If your venue has columns, construct a seating arrangement where guests can still have a great view of the stage.
  • The stage should always be the center of attention. Place the other set up like the buffet area, bar, photo booth, etc., either behind the guest area or on the side of the stage. You have to do this in order to avoid any form of distraction once the event program begins. In order to make the stage appear bigger or larger, accessorize the sides of the stage with props and, if necessary,  create something that will draw your guests’ attention towards the center of the stage.
  • Rigging will be one of your important concerns. In production, the special effects equipment, lighting, and sound are the critical elements of an event. Space is also a factor that requires a lot of considerations. The height of the ceiling in the venue and the strength of it is also a concern in conference and convention center, as well as in hotels. Another thing to consider is the LED lighting system in the venue because they are versatile and require less power.
  • Build a wall or corner behind the stage. Creating a backstage area allows your crew and staff to have more space to move around, especially during live production. A high-rise stage is not only visually better but gives also more room to hide equipment and event materials.
  • Use stage elements that are simple and large, even if you have a small stage but have a sizeable crowd. It will not only allow you to execute the setup you’ve planned but can also reach the back row audiences.  
  • If the event requires an onstage last-minute setup, place the reception area in a separate room or tent. It will not only provide privacy to the performing and production team but will avoid distractions as well.

FINAL POINT

Once your client requests for a stage it means they wanted some ‘action’ to take place in the event. It can be either a mini-concert, a tribute night, an awarding ceremony, or a benefit concert. The staging and dance floor rentals Rockland NY can be the best partner when it comes to this kind of event setup. Constructing a stage requires more time before the actual date of the event, and a run-through on the actual event. You will need to take into consideration hours or even days to make sure that your party will be executed flawlessly according to your timeline and program.

Party Rentals: Outdoor Party Themes You Should Try

Parties and events are always twice as fun when being done outdoors. The party rentals supplier will surely get you covered whenever you need a party and event partner. Plus, if you have the perfect outdoor venue, regardless whether it’s your patio, backyard, rooftop, terrace or any spot that is outside your home, what matters is that the ambiance should be fresh, comfortable, and wonderful.

WHY SHOULD YOU CHOOSE AN OUTDOOR VENUE?

During seasons where the weather is great and being outdoors is an opportunity, hosting an outdoor event is not only a great idea but it also has a lot of benefits. Not all countries experience, having a warm weather and if you happen to be living in a place where summer is one of the “most awaited” season being out enjoying the sunshine and the fresh breeze is a chance you should never miss.

This is also one of the reasons why some companies hire an event expert that can make an outdoor event truly memorable and can hold one without worrying about outdoor elements that may  pester your outdoor party. Even when the weather suddenly decided to be feisty, you can be complacent that your guest and the event in general are well protected and satisfied.

BENEFITS OF HOSTING AN EVENT OUTDOORS

  • It’s a great experience.

The truth is, most people love attending outdoor events and parties. Any occasion being held in an open-air venue does not have a ‘standard’ theme, instead, events like this will provide the guests with an experience that is momentous and sometimes one-of-a-kind.

  • You can customize the event based on what you want and what you need.

What’s great about having an al fresco event is that you can always tailor it no matter what your theme is or what the occasion. Unlike indoor event venues, you are limited by the space that you are provided and this restricts you to have more guests, activity, decorations, or technical equipments. Whilst when doing it outdoors, you can totally conceptualize an event with a clean slate and execute it according to your plan. Also, you can be confident that the event can cater and accommodate everyone that is on your guest lists.

  • You can be more in control and organized.

Compared to indoor venues, an outdoor event can sometimes require more time and planning. Others may see this as a drawback, but in reality, it’s an advantage. You can learn to be more decisive and involved about every event detail and as you personally work with your event suppliers and partners. With the right people that can help you cover the event, they can provide you with professional recommendations as well as a visual of what you should expect and effects that the event may still need.

  • Freedom.

An outdoor party venue gives you more freedom on how you will utilize the space without worrying about too much noise or other restrictions that can affect an event. Regardless of where the party will be held, you should prioritize acquiring the necessary licenses and permits for the things that you will be having in your party and the type of event that you will be throwing.

SOME IDEAS OF AN OUTDOOR EVENT SETTING

  • As Clear As It Can Be.

How do you find the clear acrylic chairs? Do you find them elegant and neat? They may steal the event spotlight for a moment, but they can easily blend with the overall décor of your outdoor venue and the outside view.

  • The Floral Ambiance.

If your garden has various flowering plants that are at its full bloom, use them as a wonderful centerpiece on your party tables. Just make sure there won’t be any bees and other insects that will possibly gate crash.

  • Try Some Umbrella.

Be more creative by using umbrellas of different colors, but the same design. This idea is just perfect for an outdoor setup. Since they’re dainty and attractive, choosing light hues will just compliment your entire centerpiece.  You can use this style for a baby shower or a kids party.

  • Garden Palettes.

Using pallets as your table is a great idea, especially if you’re having a hard time scouting for a table that can accommodate all your guests. With this material, you can customize the length and width of it depending on your preference. They’re easy to stack together and with the right centerpiece, your outdoor party will surely be on the map.

FINAL POINT

Although the party chairs rentals Rockland NY can surely comply to all your event needs, sometimes discovering things on your own is twice as fun as hosting an event. So just be creative and use your imagination until you come up with a great outdoor event theme and setting your guests will never forget.

Event Rentals: Event Lighting Ideas

Every event needs to have a presentation where everyone who’ll be attending to it shall enjoy and appreciate everything that was prepared for that occasion. The event rentals, just like the organizing team are hands-on on everything to make sure that the event will be a success. Every detail counts, and lighting are one of them.  Event lights can make or break any event and if you wanted a memorable party, you have to make sure that your lights are just more than what a spotlight can do. In the first place, why use just a spotlight, right?

THE LIGHTING EFFECT

 It is a no-brainer that event lights can create the most appealing and majestic effects in any event, especially during an evening occasion. It can easily transform a venue into something more and is a cost effective way to make a stunning impression.

Event planners and organizers understand that event lighting can help in creating a brand, is flexible when it comes to budgeting and is highly open to other marketing opportunities. These amazing glowing contraptions can turn any venue, mood, and tone of an event into the desirable theme of your choice or your clients’ choice. And for that reason there are some lighting effects that are not too expensive, but can certainly bring out the best lighting effects you will need in your event.

EVENT LIGHTING IDEAS

  • The Uplighting

The Uplighting style is one of the best technique to bring out a desirable atmosphere in any event. If you don’t use perimeter lighting the venue will look bland – you definitely don’t like that. This kind of lighting is highly considered for basic venues and reception spots like a gallery, empty ballroom, or a conference area. These  venues are just plain and bland to begin with, so in order to give it a different character, you have to add more lighting and décor to build your target ambiance or set up.

  • Events where uplighting is highly suggested:
    • Weddings
    • Cocktail Functions
    • Sporting events
    • Awards nights
    • Gala dinners
    • Charity events/dinners
  • The Gobo

If you are looking for a lighting setup that will bring out the element of your design and event theme, the Gobo’s are your perfect choice. Technology had improved these beams of light attached to a metal stencil to glass gobos which has more colors and detail functions. It can project a wide array of patterns and designs such as company logos, abstract shapes, pictures, and patterns. It is so versatile that it can actually match any kind of event theme.

  • Gobos are great for the following events:
    • Gala dinner wall design.
    • Initials of the groom and bride at a wedding.
    • Product launch or conference for a brand logo.
    • Awards night logos.
  • The DIY Jars

For a simple, affordable, yet a domineering lighting effect that is perfect for a table centerpiece, the DIY jars can fit your preference. You can even use assorted LED lights and keep them protected by using a lid cover, especially if you wanted to use these jars outdoors. Also, they are battery operated so you definitely have to keep them sealed.

  • The LED Chandelier

LED tube light chandeliers will put your event on the map and is going to be “instragrammable”. You can assemble a quirky  effect by combining different colors that can guarantee to set a statement in any event like a gala night. Definitely attractive and eye-catching.

  • The Faux Foliage

Wanted to have a plant or flower wall display effect, but do not have enough budget for it? The faux wall foliage lighting effect is your solution to achieve a unique, artistic, and affordable wall lighting design. Just imagine how majestic it will turn out to be.

  • The Bar Up Lights

Are you up for something new to try in your event? Then highlight the occasion with a bar up lights using signature cocktails, bottles, and drinks that you can find or provide at the venue. Using color changing disco lights, you can easily showcase a different twist in your venue’s bar area or you can even use them as a centerpiece depending on the theme. This idea can definitely set a different event experience for your guests. “All for the gram?” – this one certainly is!

FINAL POINT

Technically, event lighting is – everything! It’s like the life support of any event, without it the occasion will surely be boring and a big epic fiasco – which no event organizer wanted to happen. That’s one of the primary reasons why you acquire the services of the event party rentals Rockland NY to be able to bring life to your event and make all your plans possible and in place.

Event Rentals: The Latest Wedding Themes

Among all the events, planning and organizing an event is the most difficult and overwhelming one. The wedding tent rentals will find that true because of all the details and suppliers that it requires – from the smallest to the biggest detail. With the wedding theme alone the selection and decision can really be critical.

The moment you have made your theme choice everything else will follow. The venue, bridesmaid dresses, floral arrangements, catering, and everything else will just all fall into place naturally and easily. But before you close the curtain, you to pull some strings and some help to make everything happen.

WHAT ARE THE WEDDING THEMES?

Wedding themes  are composed of ideas and concepts that happens within the ceremony or event. It can simply be your favorite color or as grand as your favorite movie.

CHOOSING A WEDDING THEME

Just a few tips to keep in mind:

  • Your theme should be recognized easily by your guests and suppliers. Because once your guests asks for the theme and it’s too ambiguous, they might find it hard to fit in
  • It should be something personal. Like when your closest friends or relatives walk into the venue they can easily tell that the theme represents you.
  • Should somehow be unique. No matter how much you wanted to have a Harry Potter themed wedding and it has been one of the common theme in town better choose something that will “wow” your guests.

SOME WEDDING THEMES TO CHOOSE FROM

Actually, you don’t need to have a theme, but wedding themes are being conceptualized to give your wedding a different experience and it makes the entire event smoother and easier to plan. A wedding theme can make your wedding ceremony, reception, wedding cake, souvenirs, and invitations all well-coordinated and uniform.

Here are some of the latest wedding themes to check out:

  • Organic Inspired Greenery Wedding.

Greenery or natural-green theme is a thing now. It looks so fresh and it is a lot less affordable. During the planning stage, you will always side on what’s more economical  but stylish.

  • Sparking And Glittering Wedding.

A glamorous wedding theme is truly a classic and very elegant, indeed. It looks fancy and exciting making the bride and guests adore everything that is shining and shimmering. From the invitation, venue linens and tablewares, and the cake, of course, a little glam is truly something unforgettable.

  • Fine Art Wedding.

When you imagine having a fine art wedding theme, you can only picture paintings and images. Most of all, the famous painters. Thinking about how their work of art makes you feel is what your guests will be experiencing too. The flowers, the venue decors, and even the food to be served can all set the tone.

  • Something Geometric And Floral.

Geometric shapes and designs are a hit nowadays and it’s a no-brainer why. It looks chic and can go from a casual to an elegant set up.

  • A Romantic Evening.

Aside from the word “fun”, “romantic” is something every bride and couple wanted their wedding to be and be experienced by their guests. Mood lights, candles, flowers, music, and the food are enough to set a romantic mood within the venue. Everybody will definitely be swoon by it.

  • An Ancient Greece Theme.

Vintage is and will always become a classic. It’s a romantic-themed wedding that is unique with the arts, outfit, ancient gods decors, and geography. It’s a theme that is easy to conceptualize and recognize. It’s elegance can truly radiate all throughout the event.

  • Game Of Thrones.

Of course! Why not? If you are a fan and so are your guests, having a GOT-themed wedding can be really exciting and offers endless possibilities. From the invitation, table decors, and souvenirs adopting the different “houses” of the series, the event can be sensational.

FINAL NOTE

Well, there are a lot more themes that you think of but what’s important is you and your forever partners moment. A memorable theme that will always remind you of how the two of you shared your love with your family and friends is what’s more important.  The event rentals Rockland NY are just some of the suppliers that can provide you with everything your  wedding theme needs. Plus, every time you will look at your wedding photos will make you reminisce the every detail and concept of that event that will summarize the love between you and your spouse.

Event Rentals: Event And Party Tent Size Matters

If you are planning an event and will be using a tent, you don’t just go to any party tent rentals and pick a tent and proceed with the preparation. Organizing a party can really be so overwhelming most people just don’t realize it. Because compared to preparing for a small group party, planning for a big event means you have to consider a lot of things which answers the questions: How BIG will this party be?

Trying to fit a big crowd under one roof will just aggravate the situation which also depends on where the event is being held, let alone if there are more unexpected guests that those who are actually on the list.

THE TENT MAGIC

If you think that you needed a much bigger space, outdoor tents are your best solution. You can choose and have full control over it depending on the size and number of guests you are expecting. However, the unlimited selections of event tent sizes and designs available for your disposal, but you still have to answer the following questions:

  • How should I choose the right tent for my event?
  • How do I choose the size of the party tent?
  • What exactly is the size of tent that my event needs?

Choosing a tent for an event is not that complicated actually. As long as your area is big enough to accommodate any size of tents, then you’re all good. But of course, there are guidelines and tips for you to be able to pick the right party tent you will never regret.

TENTS FOR ANY EVENTS

The truth is, when it comes to sizes, tents nowadays have everything you need and can accommodate any given number of guests and you can only enjoy that privilege if the price is right and if you have the budget for it. But the question this time is:

Should I be investing or buying my own tent? Or should I just rent one?

There is nothing wrong with owning a tent, especially if you have a big family who loves to gather every now and then or a large number of friends who always wanted to gate crash every weekend. Also, if you are running an event and party business the more you should have your own tent as your investment. Now, if you just needed a tent for a particular event, then renting one  is absolutely fine.

The only hassle in owning a tent or tents is how you are going to keep and store it properly where it will not be damaged or easily worn out.

THE TENT SIZE YOU NEED

  • The Intimate And Cozy – fits 20-40 Guests

This size is enough to accommodate your immediate family and your closest friends and neighbors. This tent size is just enough for a backyard party bash or at the park. This is a bit handy anytime you wish to throw an intimate party with your loved ones.

  • The More The Merrier – fits 100-300 Guests

If you need more room because you are throwing a big event, then this tent is what you need. It’s wider and higher, perfect for events with a mini stage, buffet table and enough space to walk around to attend to your guests. This tent size is just perfect for weddings, team-buildings, company outing and seminars.

  • The Super Size – fits everything else!

Sometimes you just need MORE space and this is similar to bazaars, science expos, country fairs, trade shows and a lot more events that will really need a bigger room. The super-sized tents is similar to what a circus-on-tour is using, where everything fits and a big group of people are needed to set up the tent to make sure it’s secure and durable enough.

ADDITIONAL FACTORS TO CONSIDER

  • The program: Do you need a DJ booth or a live band area?
  • The surface: Do you need a dance floor?
  • Access to the food area: Will your guest have a hard time going to and from the buffet area?
  • Access to power: Bigger tents require more lights and therefore needs more power supply.
  • The weather: Sudden or heavy rain will easily flood your tent if not properly installed.
  • Time of the event: If it’s daytime or noontime,more guests will be staying inside the tent to avoid the heat outside.

THE BOTTOM LINE

Hopefully now that you have an idea on how to choose the proper and right tent for your event, you can now be specific with your event tent rentals Rockland NY. Also, if you are pursuing a career in planning and organizing an event, investing a tent is going to be your edge and advantage.

Event Rentals: Party Etiquette Both Hosts and Guests Should Know

The holidays will soon be in full swing right before your doorstep and it will take you by surprise if you will not start planning right now. If you are planning or organizing a big holiday event your supplier for party rentals should be up for another festivity challenge.  This is the season where people will really make an effort to attend and be present in any event that they are invited to.  This is also the season where households, organizations, and companies have planned their whole year just for this once a year occasion. Since the holidays are all about spreading joy, love, gifts and lots of memories is just right to make every event count and every party worth remembering.

Of course, you just don’t attend an event and host an event without being mindful of the proper etiquettes both the host and guest should know by heart.

The Proper Event Decorum

Whether it’s a small or a big event, the hosts and guests should act appropriately as respect for the entire party and for those who are attending it.

For The Hosts:

Regardless of the theme or the type of event you are planning and organizing, there are some crucial things that you should be considering in order to have a successful event.

  • Be Clear On The Invitation.

When sending out invites for a party or an event, as a host, you have to clear on the following details:

  • The date
  • The time
  • The venue
  • The occasion and/or theme
  • The date when they should confirm if they will be attending or not
  • How they should respond by either a “yes” or a “no”

You also have to indicate on the invitation if they need to bring something, wear something, and if they need to be participating in anything.

  • Organize Everything.

Finalize your guest list well.  A great team of event organizer can guarantee that any party will be a success, regardless of whether it rain at an outdoor reception or the food is not so much enticing. Have everything set up before the event starts. Have the food ready to be served, the table set and decorated well, the venue should be clean and all the drinks should be ready to go anytime. These are just some of the major things that you should safeguard before your guests arrive so you do not need to worry about anything from the beginning of the party.

  • Be Always On Guard And Inviting.

As a host, see to it that your guests are welcomed with warm smiles and warmly, inviting gestures not just from you but from your staff too. Have eyes on all your guests as much as possible. If you or your staff have seen a guest having trouble in getting a seat or a guest with an empty glass take the initiative to do something about it and fix the situation immediately.

  • Have A Back-Up Plan.

Plan B is what you need in case Plan A fails or an emergency happens. Like if a guest brought a plus 1 unexpectedly, of course, a host should never send an uninvited one home, right? Still, treat him or them like any other guests in the event. Be polite and courteous.

  • Acknowledge Your Guests.

Show appreciation by simply thanking your guests for coming and also thank those who brought gifts.

For The Guests:

Any party hosts or event organizers would appreciate a good guest and visitor who would never give them a hard time or trouble. So if you wanted to become a great guest, here are some tips:

  • Confirm Your Attendance.

Any host would love to hear that you’ll be attending their party and as a sure guest, immediately inform the host that you will be coming. Whether there is an RSVP or none, replying to any invites by confirming your attendance means so much. Do not forget to thank them for inviting you also.

  • Be A Punctual Guest.

Being on time or punctual has various meanings to people, culture, and places. Technically, a guest should be arriving at an event within 15 minutes or less before or after the stated time of the party. If you will be really arriving late, call the host and provide an ETA just to avoid them getting worried.

FINAL POINT

Knowing the proper behavior or etiquette not just in attending or hosting parties, but on other occasions will just show the people how effective of a host you are and how wonderful you are being a guest. The event party rentals Rockland NY appreciates all their clients and see to it that they are properly returning a favor by being a great supplier and organizer at the same time. The success of any event depends on the people working behind it and those who are expected to appreciate and enjoy it.

Party Rentals: Throwing A Halloween Party?

The event rentals and party partners are probably stoked to prepare and set up a yearly Halloween party treat for everyone around the globe. It’s a festivity purposely for kids who are so excited to wear their costumes and go trick-or-treating with other children within the neighborhood. And though you may feel too old for costumes and collecting sweet something, why not host a Halloween party where all your fellow adults can come out and enjoy the night. Just make sure your little ones are not sneaking in.

Time To Dress Your Place Up

You get to have unlimited ideas when it comes to spooky things about Halloween. The decorations, food, and drinks are simply a no-brainer for most people just like Thanksgiving and Easter Holidays preparing for it is easy. You can really go above and beyond when it comes to themes and décor, but you do not have to rob a bank just to achieve and Instagramable Halloween party. You can already have a wonderful party on a budget together with your hood who are all down to have a fright night loaded with fun.

Halloween Party Themes

Carved pumpkins, spooky decors that can be purchased at the dollar store, and hit “Thriller” on the player and everything are all set. But if you really wanted a bit of class and style, here are some Halloween party theme ideas you can use:

  • Murder Mystery

Assign costumes and characters to your guests based on the murder mystery game. You can even play the game at the party.

  • Dead Celebrities

Have your guests come in their best dead celebrity costume and make them walk the red carpet to the venue.

  • Walking Dead

This is going to be easy for your guests since most of them are probably a TWD fan.

  • Hotel Transylvania

Another easy-peasy costume for you invited ones, especially to those who have kids. This party theme is not just for the children, but could also be fun for adults.

  • Game Of Thrones

Of course! Another exciting and easy costume idea. The White Walkers are kinda easy to put up so you have to watch out on who’s going to be Daenerys, John Snow or the dragons!

Whether you’re hosting an “all-out costume” party or “just come in your best costume” party, preparing awards and prices will make the event more exciting. Besides, your guests will all be thrilled to receive rewards for putting their best efforts in preparing their costume and makeup.

Some Creepy Party Finger Foods

What is a Halloween party without any spooky-licious finger foods on the table? Here are some appetizers and finger foods that you can have in your creepy party:

  • Pumpkin Tortilla Chips

With pumpkin-shaped chips and hummus, this healthy treat will make your guests want more.

  • Dips on Test Tubes

Set up a “mad scientists” food table with assorted dips inside test tubes. Have guacamole, romesco, beet hummus, and breadsticks and voila! A lab table full of bloody-looking dips and all.

  • Deviled Eggs

All you need are boiled eggs, paprika, and chives. Scoop out the egg yolks a bit, sprinkle paprika and put the chives as a stem to the yolks. Easy, right?

  • Flying Cheese Balls

Use your own recipe or have the catering supplier include cheese balls on the menu. Stick crispy tortilla shaped like wings on both sides of the cheese balls with green or black olives or caprese as eyes and they’re good to fly out on every table.

Some Devilish Party Drinks

To complete your Halloween party, drinks and cocktails should always be present. And here are some delightful poison beverages that you can serve:

  • Butter Beer

Have a touch of the witch-wizard magic with a beer mug of this cocktail that will surely get your guests into their party spirits.

  • Mad Scientists Gelatin Shots

Using tiny beakers, pour in the green apple flavored gelatin shots with vodka and citric acid to add more booze into this mad doctor’s shocking drink.

  • Bloody Sangria

Add a little twist to the usually chilled sangria by adding some red-colored fruits on it to give a little bloody effect on the drink. You instantly get to serve a vampire-inspired bloody booze.

The Bottom Line

Working on events is really exciting because you get to host and organize all kinds of themed parties. Your party rentals Rockland NY supplier can also guarantee that this Halloween party that you are orchestrating will be famous on all social media platforms. For as long as your guests are having a blast, you are in a bloody-good situation.

Event Rentals: Common Event Problems And Their Solutions

They say “experience is the best teacher” which actually is a fact and applies to everyone, even the experienced and professional ones. Any event rentals company and supplier can agree to that because no matter how good of an event planner you are, there will always be some odd and unexpected things that will happen in your event – another fact once you are in the world of events and party planning.

So, although the actual job description means doing the impossible and dealing with a lot of unpredictable and unfortunate events – still it is the most exciting and most rewarding career. Every day means a new experience and a new lesson to learn. And even if you cannot stop problems from popping around the corner, the contentment and success of the event after the storm is your priceless reward.

Some Event Predicament and How To Handle Them

As an event manager, planner or organizer, you should already prepare yourself for the overflowing issues that may arrive at your party and keep the best solutions with you handy at all times.

  • A last-minute squeeze at the venue.

It’s a day or two before the actual event and the venue called saying that a major repair had to be done or the water pipe’s broken and have flooded the area – this clearly means that your event cannot take place in that venue anymore and you need to push everything back. Yet, you have been able to get a place only that it’s a bit far from town.

 

How will you deal with it?

Online ticketing, or always have a complete list of attendees with their email and contact details. In that way, sending out the message regarding the sudden change of the venue and other information about the new place can be easily disseminated to all registered parties. Besides this digital age can instantly spread a word with just one click or swipe.

  • Major transport crackup.

This could have a lot of contributing factors like road accidents, weather, network problem, vehicle problem – and a lot more to add to the tons possibilities why your transportation plan can suddenly be jeopardized.

 

How will you deal with it?

If the problem is the means and ways of transportation of your expected guests, there’s actually not much that you can do to resolve it, but you can always remind them about the unexpected possibilities that may happen on the road and provide them with alternative routes. Keep an open line with your visitors via phone, email, and social media platforms.

  • Your guests did not arrive.

Now, this could be traumatizing and no event planner would want to experience this. It took you forever to organize the event, find the best hosts, hired the best catering services in town, dressed the perfect venue and the last you ever wanted to see a completely empty place!

 

How will you deal with it?

Well, if you have organized a fundraising event or a concert, then in order to avoid this extreme scenario is to make sure way before everything that the tickets and/or the invites have the right date, time, and venue. Make sure also that all the guests have received their passes. Personally track or have someone to personally monitor your real-time ticket sales as well as promotions.

  • Electronic devices jammed.

This is considered the most common worry-triggering situation to any event and party planners. Your laptop and AV system does not sync and soon have caused a chain reaction to all devices on the stage. Worst, your host has to shout just to grab everyone’s attention. It’s going to be a nightmare for sure.

 

How will you deal with it?

Rule #1 when it comes to technical aspects – always do a sound check and technical rehearsals of all the things that are needed for the event. Speakers, mic, musical instruments, laptop, projector, and anything technical with human intervention needs a dry run before you turn on all the lights and start the program. Keep a backup of everything, especially if an AVP is part of the program. Bring a lot of adapters, chargers, extension cables, and connectors, plus, always have a tech guy in your team who’s truly going to be your event saver.

 

FINAL POINTS:

Anything can happen when you’re managing an event. No organizer would ever say that it’s always a breeze planning and executing one, especially if some setback suddenly pops-in after months of hard work. However, solutions are always around the corner and you can always pull out some strings to fix and handle any rotten break. Even the party and tent rentals Rockland NY have experienced countless occurrences and those incidents just made them even more professional and so would you.

Event Rentals: Some Event Blunders That Should Be Avoided

Event rentals and other party rentals and supplies are just of the many things an event organizer is dealing with before the date of the actual event. The process is critical and fleeting and most people do not know that. First-time event organizers have definitely experienced a lot of mistakes that resulted in a negative impact on the entire event where the “try again” option is quite impossible. Planning is a crucial phase where every detail matters and one single mistake can already create a major problem that is very hard to get back from.

In order to prevent this from happening to your event, take time to go through the list of event lapses that you – as a promising event organizer – should avoid doing.

THINGS AN EVENT ORGANIZER SHOULD NEVER OVERLOOK

  • Set Up Time Is Not Enough.

In any event, you will always play catch up and it is very important for you to have an allowed time frame in order to finish everything that is needed for your event. However, this is something that is being overlooked by many event organizers and seeing your staff run all over the place when the first guest arrives is the worst scenario ever. Remember that there is a 15-minute allowance to make sure that everything is all set before giving the go signal that the venue is ready.

  • Not Providing Enough Information To The Client.

In this digital age, there are many ways for you to communicate with colleagues and clients while emails, PowerPoint presentation, and order list are also helpful tools to inform the client about the progress of the event. The problem is, depending too much on handouts and documents can sometimes lead to misinterpretation of the whole picture. Walk the client through the venue and discuss every detail of the program. You can better make the client visualize what he or she can expect from the event.

  • Not Keeping The Vendors Updated.

As an event organizer/planner, you have partnered vendors that will help you with other areas of the event. Now, they too are dealing with a lot of things and also provide services to various clients. If you will not consistently update and send them a confirmation about certain details, they can potentially forget your transaction or the quality of their service to your event may suffer due to lack of coordination and time. Email is still the best way to communicate with your vendors because you can accurately inform them about every detail of your expectations and needs.

  • Failure To Have A Backup Plan

There are many unexpected situations that can happen during the day of your event and you should be prepared for that. An unpredictable weather condition is just one of the many surprises that can ruin your party. In this case, you should have a plan on how you and your team can manage and fix the situation.

Now, there are also some boo-boos that event organizers and planners do – consciously or unconsciously – prior to and during the event. These are mistakes that greatly affect you, the client, the guests, and the event in general.

THINGS AN EVENT PLANNER SHOULD NOT DO

  1. Doing everything single-handedly.
  2. Always trying to compete with everyone, including yourself.
  3. Relying too much on distinguished and popular speakers, guests, or hosts.
  4. Overlooking your event promotion and invitation.
  5. Thinking too little of the possible event size.
  6. Lack of estimate about your venue.
  7. Not giving your guests enough room to communicate with each other due to the poor sound system.
  8. Failure to confirm your equipment and other event rentals.
  9. Mishandling and miscommunication of your guest speakers or event hosts schedules.
  10. Failure to thank your guests for attending the event and acknowledging their presence.

POINTS:

Expert event planners and organizers have been through a lot of mistakes too before they have mastered the art of organizing a small and big event. And all that was discussed here will serve as your guide to avoid making the errors that many organizers have done in the past. The event party rentals Rockland NY can be one of your reliable vendor and event partners that will secure and assure you that everything you will be needing is to be handled professionally. Remember that you have a team, you are never alone.