Party Chairs Rentals: 5 Tips To Consider When Renting Party Chairs

When you are putting together a large event, you need to rent party chairs from party chairs rentals. For you to rent the right chairs, you need to consider several tips that include:

Don’t rush at the last minute

When you search for rental chairs (in your local area) on Google, many companies will pop up in the search results so you might have the impression there are plenty of companies to rent from.

Due to this, many people wait until the last day to find the chairs they need for their big day.

While there are many companies to rent from, not all have the chairs you are looking for.

So, what do you do when you are in a hurry and can’t find the chairs you are looking for? You settle at the second-best.

You also end up overpaying to get the chairs that are close to the ones you want.

How can you avoid this? Simple. Don’t put off finding the chairs to the last minute. If you have the time, start immediately, you know you are going to have an event. If you are tied up, start the process at least three months before the due date.

This way, you have enough time to visit different companies and see what they have in store.

Don’t rent the exact number of seats

When you are doing your planning, you know the precise number of guests you will be expecting in your event, right?

While this is the case, don’t rent the exact number of chairs. Remember, it’s normal for people to come along with their plus one — usually a friend, spouse, or child.

Even if you have asked the guests to come alone, it’s always wise to have a few extra seats.

This way, you won’t have standing guests who give your event a confused look.

To be on the safe side, rent an extra 20 seats to accommodate the few extra guests that might show up.

Rent from the same company

Other than chairs, you also need other party supplies such as party tents, tables, cutlery, and many others. When renting the chairs, rent them from the same company you rent the other supplies.

In addition to this being less stressful (as you deal with only one company), it also saves you a lot of money as you attract more significant discounts.

Working with one company also gives you better customer service as you provide the rental company with more business.

Don’t rent from the most affordable rental company

When you need to rent a lot of supplies, you might be tempted to go as cheap as possible. Don’t do this as it will be a recipe for disaster.

Cheap chairs are most likely of poor quality. They will not only give your party a cheap look, but also will keep on breaking, and you have to keep on replacing them, which can get too expensive in the long run.

Even if you are strapped for cash, avoid renting cheap supplies. You will be better off postponing the event than having an awfully done party.

If you have some money, rent a few supplies that are a must-have. When renting, rent from reputable companies that have been insured and been around for a long time.

While you should avoid cheap party chairs, you also should avoid those that are on the extreme high end. This is because premium party companies are often out to exploit you.

For you to save money and get quality supplies, take your time, and find a company renting good quality party chairs at an affordable price.

Designate a specific person

This often happens when organizing a wedding. The bride and groom will ask the bridal committee to help them find chairs for their big day. While they say what they want, the mistake they make is they don’t designate a specific person to do the renting.

This results in no one bothering with it, so people rush at the last minute. What is the consequence of this? You don’t get the chairs you need, and when you get them, you end up paying more.

To avoid this, designate a specific person to handle the rental part. The person will contact the event rentals Rockland NY, see what they have, compare the prices, and go ahead and place an order.

8 Secrets To Save Money When Renting Wedding Party Rentals

Everyone wants a perfect wedding; unfortunately, the finances can prevent it from happening. Other than the venue and transport, the other thing that takes most of the money is the wedding rentals.

Contrary to popular belief, you don’t have to spend a colossal amount of money when renting from wedding party rentals. This is because there are plenty of tips you can use to hedge off the amount. These tips include:

Keep it simple

You don’t have to rent a $2 rose gold salad fork for your event to be gland. You can keep it simple and still pull off a great event. To save money, rent traditional color palettes such as white tablecloths and simple glassware/dinnerware.

Put your money in things that the guests will remember. These include food, dress, entertainment, and other valuable things.

Choose chairs with dual purposes

You don’t have to rent ceremony and reception chairs. Choose the one you can use in both venues. During the preparations, design the venue such that it’s able to accommodate a well-hidden changeover during the cocktails.

You also should work with a team that will help you to change the chairs easily.

Rent from the same vendor

What happens when you buy from the same store? They give you a large discount, right? The same thing happens when you rent your supplies from the same vendor, so you end up spending less when preparing for your wedding.

In addition to saving money, working with one vendor also means less stress on your part. Since you deal with one contractor, you have an easy time planning for the supplies. You also have an easy time solving issues when they come up.

Split expenses with family members

Just because you are the one having the wedding doesn’t mean you have to meet all the costs. Family members are there for both hard and happy times.

If you are having financial problems, organize fundraising with them, and collect money to use at your wedding.

Negotiate

When you visit the rental stores, you should note that the price that the company owners mention isn’t set in stone. You can negotiate it. You have a budget for the rental supplies, right?

To save some money, haggle the price and try to bring it as down as possible. You should note that sometimes you can haggle the price too much such that the rental company offers a cheaper product.

Take care when ordering tents

One of the mistakes people make is ordering a tent of the wrong size. If you have recently rented a tent, you know that they don’t come cheap. Renting a tent that is too small for the venue means you have to return it to the vendor which brings about a lot of inconveniences.

You may also have to rent other additional smaller tents which will see you spending extra money on them. At the same time when you rent a tent that is too big, you end up wasting money as you will be spending money on something you don’t need.

To avoid renting the wrong unit, take your time, and take accurate measurements of the wedding venue.

Reduce replacement costs

Most rental companies will require you to replace the party rentals when you break or lose them. This translates to higher prices at the end of the day.

For you to keep your costs down, ensure that you rent high-quality products. This way, you are sure they won’t break during the event. The products will be a little bit expensive, but the extra cost will be worth it compared to the cost of replacing them.

To reduce the chances of losing them, have a designated person responsible for them.

When you rent tablecloths, have ashtrays for people that smoke. You also should have candle holders to protect the tablecloths from damage. If having flowers that can stain the tablecloth, have a tablecloth cover in place.

Avoid rental packages if having few guests

While packages given by event rentals Rockland NY are meant to save you money, they don’t make sense when expecting few guests, so avoid them.

5 Mistakes To Avoid When Renting Party Chairs From Party Chairs Rentals

Are you thinking about renting party chairs from party chairs rentals? You need to be cautious so that you rent the right units. As a rule of thumb, avoid making these mistakes:

Renting the exact number of seats

You have already decided on the number of guests you need for your event, so you are going to rent the exact number of chairs, right? You will be in for a surprise. This is because it’s normal for people to come with their children or friends to an event.

For you to avoid having people standing thus giving your event an ugly appeal, you should always rent more seats than the guests you are expecting. A good rule of thumb is to rent 20 extra seats.

Renting from the first company you come across

If you are like other event organizers, you wait until the last few days for you to rush to the rental companies and place an order. This means you hire from the first company you meet. Don’t do this.

The right thing to do is to take your time and visit a few companies and see what they have in stock. Unfortunately, you can’t do this if you don’t have enough time.

To ensure you have time to visit different companies, begin your research early enough—at least three months before the party date.

This way you will be able to visit different companies and compare the quality and prices of the chairs they are renting. Of course, you should rent the chairs that perfectly match your party theme.

Renting from the cheapest rental company

Many people want to have an elegant event but don’t want to spend money on it. What do they do? They go for the cheapest party supplies.

For example, they will go for the cheapest party chairs and hope they get away with it. You should note that a cheap chair is simply cheap and anyone can tell from a mile.

The quality of the supplies you rent has a great impact on the overall look of the party so you should avoid renting cheap chairs. Cheap chairs are often weak and worn out; therefore, they break easily.

Most of the cheap companies don’t have insurance so when the chairs break, you have to pay for it, which can end up being too expensive in the long run.

What should you do instead?

You should rent from a reputable, insured company. While you will pay a little more money, it will be worth it as you will get good quality chairs. The company will also be insured so you will have peace of mind that you won’t be the one paying for the broken chair.

While you should go for good quality chairs, avoid extremely expensive chairs as they won’t be adding much to your event. The rental company will simply be exploiting you. For a great experience, find a balance between the price of the chairs and their quality.

Renting from different companies

Do you know why you should strive to get all of your event supplies from the same company? So that you can get discounts. In addition to it being hectic renting from different companies as you have to move from one company to the next, you also end up paying more for the same chairs.

When you rent from the same company, you have a great experience as you don’t have to move from one company to the next. The rental company you rent from also tends to give you a great discount as you are giving them a lot of business.

On your part, you have an easy time as you have only one company to deal with.

It’s not easy to find one company stocking high-quality event supplies. You need to take your time and research. Visit the different event party rentals Rockland NY and see what they have in stock.

Renting plastic chairs

Another mistake you should avoid making is to rent plastic chairs. Whenever possible, rent metal chairs. The metal chairs not only look good, they are also less likely to break so you don’t have to worry about being required to replace them when they break.

5 Mistakes To Avoid When Renting Tents From Party Rentals

Whether you have an outdoor party or wedding, you need party tents that you can easily get from party rentals. For you to have a great time renting the tents, you should avoid making these mistakes:

Making last-minute bookings

There are many companies renting tents, so all you need to do is to visit the rental companies a day before the party date and place your order, right? Wrong!

While there are many companies, only a few of them might be stocking the tents you want, which might be in high demand. When you are in a hurry to secure the tents, you have to pay astronomical amounts of money, usually twice or thrice the usual price.

If you are planning on having your event during the peak party days, book the tent at least a year before the big event. If, on the other hand, you are looking to have your event outside the peak season, booking the tent 90 days ahead is enough.

Getting quotes without first inspecting the site

When you know the number of people that will be attending your event, it’s tempting to simply step into a tent rental store and place an order. While you can get away with this, in most cases, it ends up being a disaster.

This is because the right tent not only depends on the number of guests, it also depends on the environment.

For you to avoid renting the wrong tent, ask experts from the rental company you are renting from to visit your site. They will inspect the venue and recommend a tent that is not only ideal for the soil in the area, they will also consider the wind conditions and the overall theme of the big day.

Leaving everyone in charge

Have you been in a situation where you are all asked to find something? All of you sit back and hope someone else finds it, right? This same thing happens when you don’t have a specific person that is designated to handle the tent issue.

If having a wedding, you will ask the people you had asked to find the tent a few days to the big day, and you will find out no one bothered to find the tent. This not only leads to you paying a lot of money to rent the wedding tent, but it also increases your chances of renting the wrong unit.

To prevent this from happening, have a specific person responsible for finding and renting the tent. You should keep in communication with the person to know the progress.

Forgetting the extra supplies

If having a one or two-hour event at the right weather conditions, you can get away with a simple tent, but if you are looking to entertain your guests for hours, you need a special events tent that requires a few extras to keep the guest happy and comfortable.

Some of the extras you need include: sidewall, flooring, lighting, draping, tables, chairs, dumpsters, generators, and dinnerware.

If having the event in wet conditions when the floor is soggy and muddy, get a temporary floor that will ensure that high heels don’t stick into the grass. If the guests will be dancing, include a dance floor in your order.

The extra supplies can easily get out of control, where they might even become more expensive than the tent. To reduce the cost of hiring them, rent them from the same party rental company you are hiring the tent from. This way, you stand to attract a significant discount.

Buying from the first company you come across

When you are in a hurry to rent the tent, it’s easy to visit one company and order from there simply. Don’t do this.

Start your research early enough and visit several companies and see what they have in stock. This way, you will compare the different prices charged by different companies and the quality of tents they stock.

As a rule of thumb, only consider working with a party tent rentals company stocking high quality tents and renting at a low price. When you get the quote, carefully go through it and ensure there are no additional hidden charges.

5 Benefits Of Working With One Event Rentals Company

When looking to rent party supplies, it’s always wise you rent from the same event rentals company. This is due to the many benefits that the practice comes with. These benefits include:

Bigger discounts

Just like when buying items in wholesale, renting many items from the same company attracts more substantial discounts. The company you are renting from also gives you a better service as you are giving them good business.

This not only sees you saving a lot of money, but it also gets you better quality products, which give your event an elegant look.

Easy transportation logistics

Have you been involved in a house construction project? You get cement from one company, stones from another company, timber from another, and so on. Dealing with many companies is extremely hectic as you have too many things to juggle.

This isn’t the case when you get all of your party items from one company. For one thing, you are only dealing with one company so you have an easy time. When it comes to delivering the items, the company you hire from puts the chairs, tables, tents, linens, and any other items in a truck and delivers all of them at the same time.

This makes your life extremely easy.  You also save a lot of money as you don’t have to pay every company. Most of the rental companies deliver the items for free when you rent in bulk from them.

In addition to having an easy time delivering the items, you also don’t have to deal with delays during your big day.

In case you have a problem, such as some items missing, you can easily follow up on it as you only have one company to deal with.

Guaranteed uniformity

Different companies have different types and qualities of products. Even when you agree on the theme of the event, there are minimal chances that all the items with be uniform when dealing with a number of companies.

This isn’t the case when dealing with just one company. When you rent from one company, you can rest knowing that the quality and the theme of the tables, chairs, party tents, and linens will be constant, which gives your event a perfect, uniform look.

You have an easy time scouting for the party supplies

It will take you time to find the ideal supplies for your event. This means you will have to visit different companies before you find the party items you are looking for.

When working with different companies, you will have a lot of work as you have to visit a lot of companies before you find all the items you need.

Easy to settle on a theme

When having an event, it’s wise that you avoid being stuck on one theme. When you come across a company that has good quality items, and you are sure they fit your event, you can quickly scan the store and find the things that have a consistent theme and go with them.

Even if you have an idea of the theme you want for your big day, you can easily change it when working with a company stocking good quality items.

What should you look for in an events rental company?

Since working with one rental company comes with plenty of benefits, it doesn’t mean you should work with any company you come across. Take your time and find the ideal company. The things you should look out for include:

Quality of items: Does the company have good quality items that you can rent? For a beautiful event, you want items that look good. The items should also be of high quality, so you don’t have to keep on worrying about them breaking during the event.

When doing your research, ask to see the items that the company is stocking and only work with a company with high-quality items.

Experience: How long has the company been working? You want a company that has handled similar events before. An experienced company gives you peace of mind, as you are sure that it can handle the task at hand.

You are also sure the party rentals Rockland NY company will work within the deadlines so you won’t have to deal with delays and missing items.

Table And Chair Rentals: 4 Tips To Consider When Renting Party Chairs

When you are having a party or a wedding, you need party chairs. You don’t have to buy the chairs as there are plenty of table and chair rentals you can rent from. When renting, many people make plenty of mistakes that end up wasting their time and money. Are you looking to rent party chairs? Here are tips to consider:

Get quotes from different companies

Many people organizing an event for the first time think they only need to identify a rental company and place an order. Far from this.

If this is the first time you are renting, you should know there are plenty of party rental companies that stock different types of chairs.

For you to get the perfect chair for your event, visit three or more rental companies and see what they have in store. This way, you will easily compare the quality of the chairs and the prices charged.

When you visit each rental company, ask them to give you a quote. For the company to do it, they need to know the number of chairs you need for the event.

If you are at the store too early to the party date, you don’t know the exact number of guests that will be attending the event. Work with the maximum number of guests that can fit the party venue.

Even if not all guests make to the party, you will have an easy time returning the chairs than adding more.

Adding chairs is stressful as you often don’t get those that match the initial batch. Most of the chair suppliers also charge more for the additional chairs as they rent them out on per piece basis. This sees you spending a lot of money.

Think about the type of chairs you need for your event

Not every chair will fit your event, so take time to find the one that will be ideal for your event. When choosing the perfect chair, consider the theme of the event. You should then go ahead and research the chair styles that match the event theme.

Also, factor in the seating plan and table arrangements of the event. Another critical factor to consider is the type of event you are having. If having a full sit down formal dinner, you need formal, comfortable chairs.

On the other side, if you won’t be offering food, you don’t even need chairs. You only need a table for the guests to place their drinks on as they chat.

If you aren’t sure about the type of chairs you should rent, ask the venue representatives to guide you. Chances are the venue has had furniture suppliers in the past. This means they know how the venue looks with different pieces of furniture.

Ask them to show you pictures of previous events. From the pictures, choose the ideal look you want. Remember, don’t copy the look. Be creative and throw in your ideas to personalize the event.

Agree on the return policy

Before you sign the rental agreement, read the return policy. Many rental companies won’t have a problem with delivering the chairs and picking them up once the event is over, but other companies will require you to return the chairs.

Returning the chairs will be an extra cost on your part as you have to find a means of transportation. While you are at it, you also should understand who handles the breakages.

It’s common for chairs to break during the event. For you to avoid extra expenses, work with an insured company. This way, you are sure that in the event the chairs break, it’s the insurance company that will compensate the rental company.

Work with the right company

Event party rentals Rockland NY will have the best quality chairs and tables but be unprofessional. For example, they won’t return your calls, they will be rude to you, among other things. You don’t want to work with such a company. When you visit the rental company stores, be on the lookout of how they present themselves.

Are they friendly? Are they helpful when you ask a question? You should look out for this before making the decision.

4 Tips To Renting The Right Party Tents From Party Tent Rentals

When you are having an outdoor wedding, you need to rent a party tent. To many couples, renting a party tent is as simple as hopping into a local party tent rentals and placing an order. This isn’t the case. You need to consider plenty of tips for you to rent the right tent:

Do you need a tent?

While it’s essential to have a tent, you don’t always have to get it. The prime reason couples have an outdoor wedding is they want to enjoy their big day under the sun.

If you live in an area with predictable weather, you don’t have to get a tent. The same thing applies if the event is going to last just a few hours.

If you live in an area with unpredictable weather and you don’t want to use the tent until it’s necessary, crack a deal with the rental company. Some companies will give you a significant discount if you only use a tent when the weather requires it.

You should note that you will still have to pay for the tent (even if you don’t use it). But you will pay just a small fee

How many people will be attending?

The number of people attending the wedding determines the size of the tent to get. Tents come in different sizes. It all depends on the number of guests you are expecting.

Choose a tent large enough for all the guests. Many guests come with their friends or family members; therefore, ensure the tent will comfortably carry invited guests and a few extras.

Think about the design

The theme of the wedding heavily influences the design of the tent. Just as wedding tents come in different sizes, they also come in various designs. The most common ones being:

Pole tents: They feature center poles and often lack frames to cover up. In addition to being less expensive, they are also beautiful to look at and require just a short time to set up. When installing them, first clear all sides for stakes and anchor ropes.

Frame tents: They are elegant and highly versatile. They come in different shapes and you can erect them in different configurations. Unlike pole tents that you can only erect on grass, you can erect frame tents on any surface.

Compared to pole tents, frame tents are much pricier. They also require more time to set up.

There is no right or wrong tent design. It all depends on the look you want to create. If you aren’t sure of the tent design that will match your wedding theme, consult a tent expert.

Consider tent extras

Renting a tent isn’t enough. You also need to rent other accessories that will keep the guests comfortable. Some of the extras you need include:

Liner: It has a silky look, and while not necessary in all tents, you need it if you have a pole tent.

Tent walls: There are solid, clear, fabric, and cathedral tent walls. Their role is to keep everything dry. The need for walls depends on the average temperature in the area. If having a warm climate, skip the walls, but if the climate is cooler, they are a great idea.

Flooring: If having the wedding during the rainy season, it’s important you have a flooring to prevent shoes (ladies shoes with spikes) from sticking to the ground. Floors come in two main categories: plain old ground and full floor under the tent.

Choose the one that accentuates the look of the tent.

Air conditioner: Is it hot? You need to have an air conditioner that will blow cold air into the tent. If it’s cold, consider investing a heater.

For you to save money when getting the extra accessories, rent the tent and the accessories from the same rental company. This way, you will get a significant discount that will see you saving a lot of money.

Work with the right rental company

While there are many tent rental companies, not all are right for you. Many couples make the mistake of hiring the first company they come across. Don’t do this. Take your time to find event party rentals Rockland NY with high-quality tents.

Event Party Rentals: 6 Tips To Renting Party Chairs And Tables

Your guests need a place to sit and relax. If you will be serving foods and drinks, the guests will need a surface to place the foods and enjoy it. If you don’t already own them, you need to rent the tables and chairs from the event party rentals. When renting the pieces, consider these tips:

Rent more than you need

Even if you have invited a specific number of guests, you still need to rent more tables and chairs than the guests you had invited. This is because it’s not uncommon to find guests stringing along with their friends. For you to maintain a beautiful party look, the last thing you want is some of the guests standing while others sit.

A good rule of thumb is to rent two or three extra tables and up to two dozen extra chairs for up to twenty-four additional guests that might show up.

Think about the types of chairs and tables

No two chairs or tables are the same; therefore, ensure that you take your time to research and find those that fit the theme of your event. For example, if having a backyard or BBQ party, get yourself wooden or PVC chairs. If having a party with an official or elegant theme, go with chairs made from leather.

If this is the first time renting the pieces, ask an experienced professional to help you with the identification of the right units for your event.

Many people rent the wrong party equipment due to haste. Take your time when renting the units. Start scouting for the pieces at least three months before the event date. This way, you have time to visit different rental companies and see what they have to offer.

Go for metal instead of plastic

Whenever possible, rent metal chairs instead of plastic party chairs. This is because some of the big guests might break the plastic chairs. If you have children in the event, they might play with the plastic chairs and break them. In most cases, when you break the pieces, you have to pay them.

Metal chairs are much stronger; thus, don’t easily break. When you rent them, you have peace of mind that they can’t easily break.

Go for quality, but affordable supplies

There is a wide range of event rental companies you can rent your chairs and tables from. Just like the units you are renting, no two rental companies are the same. Some companies stock high-quality pieces, while others go for the cheap ones.

For you to get the most from the units, find a balance between the quality and price. Go for pieces that are of good quality but affordable. While you should be price conscious, don’t rent pieces that are too cheap as they will give your event a cheap look.

Experts recommend that you work with at least two rental companies stocking high quality, affordable units. This way, you have peace of mind as you will have a backup. In the event one company is out of the supplies, you can always get extra pieces from the other company.

Of course, you should identify companies stocking similar supplies. You don’t want to rent units of varying designs and colors for your big day, do you?

Also, rent a storage cart

Most of the rental chairs and folding tables are racked or stacked in storage carts. Some companies rent the storage carts together with the chairs while other companies rent them separately. For you to have an easy time cleaning up after the party,  always rent the storage cart.

Once the event is over, you only need to place the chairs onto the carts then load the cart onto the truck. The cart also comes in handy at holding the extra tables and chairs.

Carefully read the rental rules and regulations

Different companies have different rental rules and regulations. Some require you to return the rental supplies on the same day, while others won’t have a problem with you returning them the following day.

For you to avoid surprises, carefully read the agreement form supplied by the party chairs rentals Rockland NY company. Only sign it if you are content with the details.

6 Must-Have Event Rentals When Having A Wedding

For your wedding to be a success, you need to ensure everything is in place. If you need event rentals, ensure you have all the necessary items before the big day. Five of the must-have wedding rentals include:

Party tent

When having an outdoor wedding, you need to have a tent in place. In addition to tents providing shelter from the rain and sun, they also add atmosphere to the event. Tents come in different sizes, designs, and colors.

To rent the right tent, you need to take your time and research the right unit for your event. The tent you go for should fit the guests that will be attending. If having the event in areas with strong winds, go for a tough tent that can withstand the windstorms. As a rule of thumb, the design and color of the canopy should match the theme of your event.

Depending on the theme, you can personalize the tents with lighting, accessories, and decorations. When renting the tent, also pay attention to other items meant to keep the guests comfortable. For example, if having your event in summer, consider renting a tent fan that will keep the air cool. On the other hand, if having your big day in winter, have tent heaters in place.

Tables and chairs

One of the most common mistakes people make when hiring tables and chairs is hiring inadequate pieces. Most of the people only consider the guests that will be attending and forget that service providers such as cooks, musicians, camera people will also need to sit.

To ensure that everyone is catered for and has a place to sit, always rent an extra 20-30 wedding chairs. When it comes to tables, you don’t need many, but remember, you need a place to set up cake and gifts.

Lounge chair

A lounge chair gives the reception a fancy look. The lounge area also offers your guests a casual setting, which significantly contributes to the overall appeal of the wedding. Experts also report that lounge seating areas make excellent backdrops for photographs.

When renting the chairs, ensure that they are great to look at and durable. They also should match the theme of the wedding.

Utensils

A wedding isn’t complete without food. If your friends are the ones helping you with the cooking, you will need to rent flatware. On the other hand, if you are hiring outside caterers, you don’t have to worry much about the utensils as most of the caterers rent their services as a package that often incorporates utensils.

If you have to rent the utensils, be cautious of the theme of the event. If having an elegant wedding and want the tables to pop, go for fancy plates made from high-quality stainless steel. You can consider gold flatware if you are on a large budget.

If having a casual wedding and you are on a tight budget, go with standard stainless steel flatware.

Dance floor

The wedding day is a happy day, and part of happiness is to dance. When having your event in a ballroom, you don’t have to worry about renting the dance floor, but when having an outdoor event, you should think of the dance floor that you need.

In addition to the dance floor fitting the theme of the event, it also should be the right size. To tell the right size of the tent you need, find out the number of guests that will be attending the event. In most cases, 1/3 of the guests will be dancing at any time.

The dance floor should be made from high-quality materials and come in a design that matches the party theme.

Lighting

Lighting sets the mood for the big day; therefore, you should be cautious of the right ones that you go with. When it comes to the bulbs, choose warm, softer bulbs that create a friendlier and more romantic vibe.

While LED lights give your event a “fun” vibe, Edison bulbs or string lights go a long way at adding atmosphere to the event. For you to get the most from them, ensure that you rent them from reputable event party rentals Rockland NY.

Caterers Equipment Rentals: Tips To Consider When Working With Catering Companies

When you are putting together a large event, you need to rent catering equipment from caterers equipment rentals. For you to get the most from the rental companies, you need to do a number of things that include:

Work with a company experienced with your venue

Although you don’t have to work with a company that only rents equipment for the type of site you have your event, it’s wise that you work with a company that has handled similar projects in the past.

Working with a company that is familiar with the venue makes your work easy as the company will give you suggestions on the right equipment to go for, the right size of equipment to aim for, and the budget to put into place for the project to be a success. The company will also help you in identifying the most common problems that might come about and how to avoid them.

Work with a reputable company

The last thing you want is working with a company that will frustrate you. Before you decide to work with a given company, ask for an extensive list of happy customers. Contact the customers and get their experiences. The more satisfied customers the company has, the better for you.

Other than customers, you also should request for references from planners, caterers, and other people that have worked with the company in the past. If the company can’t provide you with the list, stay away from them.

Hire the right equipment

A company might be having a good reputation, but it won’t be of much value to you if the company doesn’t have the equipment you need for your event. Before you sign a working agreement, ask to see the equipment. The glasses should be of the right size, of good quality and spotless. The silverware should also be properly maintained and polished.

The party tents should be strong enough to withstand strong winds and rain. The chairs and tables should also be sturdy and elegant to look at.

Work with a responsive company

Things can go wrong during your event. For example, the grasses might break up, the tent might tear up, among many other things. For peace of mind that the company will fix the problems in the shortest time possible, test how responsive they are.

Before you decide to work with a given company, call them and find out how fast they pick up the phone. If they don’t pick it up, how soon do they return the call? Are they professional when answering your questions? You need to find out about this to avoid signing a contract with a company that will give you a bad experience.

Keep your eyes out for hidden costs

There are a number of ways you can find yourself paying more than you anticipated. The company can ask you to pay for transportation, among many other things. For you to avoid it, ensure that you fully understand the quotation that you receive from the rental company.

Who will be responsible for delivery and pickup of the rental equipment? Some companies will handle transportation at no extra cost, while others will charge you. In the event, you need a complex machine such as a drink dispensing machine, who will pay the operator?

You need to understand everything in the contract. This not only prevents you from incurring huge hidden costs, but it also ensures that you have a great experience with the rental company.

Work with a company you can rely on

Plenty of things go on when planning a party; therefore, you want to work with a company that you can depend on. The company should have many items that you can rent. This way, you are sure that if an item is broken or damaged, the company can easily replace it without hurting the progression of the event.

The company should be financially stable. The last thing you want is learning that the company went out of business a few days before your big day.

To avoid paying for the damages that occur during your event, work with insured event Rentals Rockland NY companies. This way, you are sure you won’t have to pay for a damaged plate.