Tricks to Keep Your Guests Warm At Your Winter Wedding

Most people prefer having their winter weddings indoors but if you have always dreamt of having an outdoor wedding, let nothing prevent you from realizing your dreams.

The major issue with winter weddings is cold, but this shouldn’t hinder you as there are plenty of ways you can keep your guests warm and have the wedding of your dreams. To help you out, here are tricks to keep your guests warm at your winter wedding:

Rent a fully enclosed tent

The aim is to keep as much cold outside as possible. Unlike in summer, when you should rent an open-sided tent from party tent rentals that allow the guests to enjoy the outdoor environment, you should go for a fully enclosed tent when you have an outdoor wedding in winter.

For best results, ensure the tent has a good quality fabric from both sides that will keep the guests warm and comfortable.

Set up warming stations

If it’s too cold outside, set up warming stations at strategic areas of the tent. Place warm water at strategic areas for the guests to dip their icy fingers, and they will be happy and talk about your wedding for a long time.

Offer blankets to the guests

If you have a large budget, you can buy blankets in bulk and offer them to your guests as they arrive for your big day. Of course, to maintain the wedding theme, buy matching blankets.

If you don’t have the budget for the blankets, ask the guests to come with blankets of a certain color.

Offer warm drinks

Nothing will go a long way towards keeping the guest’s bellies and arms warm as hot drinks. As the guests arrive or as soon as the event is over, offer them a cup of hot coffee or a glass of hot chocolate, and they will be glad they showed up.

An easy way to offer the drinks is to set up a coffee or a hot cocoa station for the guests to help themselves as they want.

Turn on the heat lamps.

As you are renting the tents and other party supplies, rent the heat lamps that will keep the guests warm and cozy throughout the event. Heat lamps come in all shapes and sizes, and it’s up to you to choose the ideal ones depending on your wedding theme and the number of expected guests.

If you aren’t sure about the number of heat lamps you should rent, get professional advice.

Provide wraps for the ladies

It’s common for ladies to attend weddings in short dresses that leave them exposed to cold. To help the ladies cover-up and feel cozy, provide them with wraps that they can use to cover themselves. For even a better experience, get quality wraps that the guests can use later on.

Have candles as part of your centerpiece design

Besides the candle decorating your event, it also warms up the area with the flickering lights. As you are positioning the candles, ensure they are in a safe place where they can’t start a fire. It also doesn’t hurt having the candles scented, so they give your tent a sweet aroma, making your guests even more comfortable.

Have a S’mores station

A s’mores station keeps the guests warm and gives them an unforgettable memory. You should set up a propane-controlled or wood-burning fire and set it up at a strategic area where the guests can stand and get the vital reprieve from the cold.

Like with the candles, ensure the s’mores stations are in a safe area where they can’t start a fire. They should also be a distance from the tent, so they set the tent on fire.

Have a dance floor

Get your guests dancing and fight the cold. All you need is to rent a dance floor from your local event rentals Rockland NY and place it at a strategic area in the tent for the guests to dance the chills out. As you are renting the dance floor, pay attention to the number of guests and ensure that it’s large enough for at least half of the guests to be dancing at any given time.

Event Tent Rentals: A 6 Point Checklist For A Perfect Tent Event

Other than renting a tent from even tent rentals, there are plenty of other factors you need to consider to have a successful tent event. Some of these factors include:

The weather back up plan

Things can quickly get out of hand even if you have the best tent you could afford. To be safe, have a backup plan in place. To be ready for the rain, have a tent with sidewalls that will keep the rain out. Remember that the rain can cause flooding inside the tent, so also consider raising the floor.

Even when its summer, the wind can be strong hence make the guests uncomfortable. To ensure everyone is comfortable, rent sidewalls, and secure them with stakes. You can also put up a hard wall structure beforehand.

Are you having the event in winter? It can get too cold to the extent the event becomes unbearable. To be ready, have properly sized heaters and generators in place.

The nature of the site

Is the site large enough for your tent? This is the first thing you should consider. Obviously, the size of the tent will be determined by the number of guests attending the event.

Avoid sloppy sites as they tend to be too steep for trucks to drive up and people to walk up. Guests also tend to be uncomfortable sitting in sloppy areas.

While at it, also, think about the drainage. Is the drainage system in good shape? Are there chances of the water getting to the guests in the event it rains in the middle of the event?

If looking to cook at the venue, ensure the site is large enough such that you can pith a kitchen tent. The areas should also give you enough room to prepare the storage area. The area should be large enough to store dishes, food, beverages, and supplies.

Lighting

You need lights even if you are having the event during the day. When choosing your lighting options, think about safety. The lights need to have codes for placing exit signs and other safety lights for tents. To avoid being on the wrong side of the law, check with your local areas, and confirm the local regulations.

You also need to think about the beauty of the lights. Creativity comes in handy here. You can do the work or hire an expert to help you out. You should note that before you hang the lights, first place them on the floor with everything in place, including the power cords and strips.

If the event will go into the night, consider having lights in the surrounding areas. These include parking lot and walkways. In addition to the lights beautifying the area, they also make it easier for guests to navigate the curbs and grassy areas.

Water and restrooms

Even if you will be providing beverages, it’s wise to have drinking water at the venue. Some venues already have running tap water, while others will require you to come with your water. Confirm with your caterer about water access.

When it comes to restrooms, you can use a trailer or portable facility. Regardless of the one you choose, ensure the area is clean and has a place for the guests to wash their hands.

Temperature control

You need to be ready for a change in temperatures at the venue. You should have a fan, air conditioner, and furnace in place that you can use to cool or heat the room as per the room demands.

Other things to consider

The other things you should consider are:

Power: Does the venue have outside power outlets that you can tap into?

Rigging: Most party tents you get from event party rentals Rockland NY don’t support rigging. You should check with your vendor and see what he can do to hang equipment and other items.

Generators: For the air conditioners, fans, and heaters, you need high-quality units of the right size.

Conclusion

These are the things you should consider for you to have a successful tent event. To have an easy time, begin your research early enough. This calls for you to visit different party companies and event venues at least three months before the party date.