Guide to Renting Party Chairs and Tables for Your Next Event

If this is your first time renting table and chair rentals, you must have realized that there are plenty of options you can choose from. And this being your first time, you must be confused about the right ones to go with, right?

If you are in this predicament, here is a guide to help you make the right choice depending on the nature of your event:

Table and chair options for a sit-down event

If you are having your guest sitting and dining like in a wedding, two excellent tables are round and long tables. A round table gives your event a classic look that is beautiful to look at. For the best look, go for a table that is at least 60”, as it will comfortably seat 8 – 10 guests.

Remember that most tables are made from a plywood top that can be unappealing when left exposed, so besides renting the tables, also factor in the cost of renting the covers as you will need them to give your tables an appealing look.

The other options are long tables with a rustic or family-style feel. These tables are usually 6 feet long; just like their round table counterparts, they have plywood tops and metal legs.

Most of these long tables will accommodate 6 – 8 people, but if you want to have more people, you can go for a farm table that is a bit longer.

Cocktail party

Are you having a simple cocktail event? You will need a cocktail table. This small profile table is ideal for events where you socialize with cocktails and light appetizers.

You can go at it two ways—you can have the people sit or have them move around. If you want your guests to mingle with each other, don’t rent chairs; instead, go for large tables or simple tall bar-style tables where the people put their drinks.

When it comes to the chairs, there are plenty of cocktail table chairs you can go for. An ideal cocktail is a bar stool but if you want the guests to move around, you can go ahead and throw a party without a chair.

Attention drawing setting

Would you want to draw the guest’s eyes towards a certain feature in your event? Be strategic about how you go about it. As a rule of thumb, ensure that your guests face the same direction.

When renting the tables, go with conference tables. These are low-profile tables that have the guests facing in the same direction and at the same time provide them with a place to place their items and materials.

They can accommodate up to 8 people, but in some cases, they accommodate more.

When it comes to chairs, classic folding chairs are perfect, especially when you aren’t having an ultra-long event.

Throwing a party involving children

If you have children in your event, you need to be strategic in how you go about it, as they can sometimes leave your head spinning.

You should get smaller tables for the kids, and the theme should match the party theme.

When it comes to the chairs, high chairs and booster seats are often enough as they give you peace of mind that the kids are safe and can be seen from a distance.

Don’t rent just any table or chair.

As much as you want your guests to be comfortable, don’t rent just any table or chair—you should be cautious and not only ensure that it matches the theme of your event but also is high quality so that you have peace of mind that it can’t come apart as the party progresses.

Rarely will you find a high-quality table or chair in cheap party rentals Rockland NY so you should be ready to part with a substantial amount to find the supplies of your desires.

Reasons a Corporate Tent is Better Than A Traditional Party Venue

When you think about a corporate event, your mind goes to a boardroom or expensive hotel, right? You are not alone.

When many people are planning an event, this is the first thing that they think about. While nothing is wrong with it, you should note that you can get a better experience when you have your event in a tent.

All you need to do is to find reputable local corporate tent rentals and order a tent that is right for your event.

You might be wondering how better a corporate tent is compared to a traditional event venue, right? Well, plenty of perks come with hiring a corporate tent. These perks include:

You have more size flexibility

You will agree that all traditional event venues are limited in size. This means you can only have a specific number of people at the event.

Event tents are the exact opposite. There are all types and sizes of tents that you can rent for your big day. If you have a large event, you should rent a large tent and vice versa. All you need is to rent a venue that will accommodate your tent.

Tents give you a blank canvas.

Besides being restrictive regarding size, corporate tents are also restrictive in the kind of events you can have. For example, you can’t have a quiet event in a noisy venue.

Corporate tents are different in that they give you a blank canvas to work with. You can carry your tent to any place and have any event you want. Whether you want a product launch, conference, trade show, or any other event, you can have it inside your tent.

You can get creative with corporate tents.

Since they are a blank canvas, you can do almost anything with them. You can place your logo on the tents, among many other things. As you can tell, you can’t do this in a traditional event venue, can you?

You have better privacy.

When you have your event in a hotel or any other traditional event venue, there is always the risk of uninvited guests crashing the event.

Thanks to event tents, you can prevent this from happening.

Right off the bat, you can carry your tent to a remote area with almost no one and have a private event.

Even if you have an event in an area with many people, you can close it and keep out anyone who doesn’t belong.

Tents also give you the ability to create an intimate environment for your guests. For example, if you have just a few attendees, you need to get a small tent where the attendees will be sitting close together, then close it up to keep out any distractions.

You can have your event at any time.

When planning an event in a traditional venue, there is always the issue of the availability of the venue. In most cases, when you want to have your event on the weekends, you can’t, as most venues are occupied at this time, unless you book the venue early enough.

While you can have the same challenge when planning a tent event, the challenge isn’t as restrictive as there are plenty of venue options to choose from. You can also use an out-of-town venue if those in your local area aren’t available.

The most important thing when organizing a tented event has a tent. A good rule is to book the tent three months before the party date.

This way, you are assured that you will have your tent come the big day.

Parting shot

These are some of the perks of using a party tent instead of hiring a traditional party venue. To get the most from the tent, ensure that the tent is high quality.

This means that you should work with reputable party tent rentals Rockland NY, with a proven track record of stocking only high-quality units.

As a rule of thumb, avoid cheap rental stores as they are too expensive in the long run.

How to Rent A Wedding Tent

If you have always wanted to have an outdoor wedding, you need a wedding tent to keep your guests warm and comfortable.

When should you rent a wedding tent?

Besides renting a tent when organizing an outdoor wedding, there are plenty of other situations when you should visit wedding tent rentals and place your order.

One of these situations is if your dream wedding venue doesn’t have an indoor option. We all have our dream wedding venues, and if you have always wanted to have your big day at a certain place but there are no buildings nearby for your guests to sit, you will need to get a wedding tent to protect them from the weather elements.

You also should rent a tent if you are sure that there will be increment weather.

Outdoor events are fun, but if you have a weather report that the weather conditions will worsen later, it’s wise to get a wedding tent.

You might be wondering when the right time to rent a tent is, right? The best time to do it is at least three months before your event. By doing this, you have enough time to visit a number of rental companies and compare the tents they stock and the prices they charge for their tents.

As you shop for tents, you should think about several things. These things include:

The size of the tent

You need a tent that will fit your guests. If you aren’t sure about the right size to go for, get the input of professionals. You should note that different tent types have different dimensions, so be cautious as you might rent a tent that turns out to be too small for your guests.

Remember to always go for the higher side. This is because your event will still look organized and fun even with a larger tent, but it will look out of place if some of the guests are out of the tent.

For the best outcome, choose the squarest tent possible for your site. This is because a square tent will have a taller ceiling, which not only looks good, but it’s also spacious and keeps the tent cooler, so you don’t even need to rent air conditioners and other air cooling appliances.

Type of tent

The other thing you need to think about is the type of tent. If this is the first time, you are organizing a tented wedding, you should know that there are many types of wedding tents you can choose from. The most popular ones are frame tents, pole tents, etc.

Each tent has pros and cons to be aware of to make the right choice. For example, if you are on a budget but want to give your event a grand appeal, go for a pole tent. The swooping roof provides the tent an aesthetically appealing look, and you don’t spend an arm and a leg renting it.

If, on the other hand, you are looking for a versatile tent with many moving parts, go for a frame tent. This tent allows you to connect different spaces, such as a walkway. Due to the tent’s versatility, you can get creative and create a unique look that people will talk about long after the wedding.

Wedding tent add ons

You only need a venue and wedding tent, and you are good to go, right? Well, it isn’t as simple as that. There are plenty of other extras you might need for your tent. These extras include:

Liner: The liner gives your tent an elegant look, so if this is the look you are after, this is the suitable unit. Most liners are expensive, so you don’t need to have them, especially if your budget doesn’t allow it or you are after a simple look.

Walls: Tent walls protect your guests from strong winds and rainfall. If you suspect the weather will worsen during the day, rent tent walls from the party tent rentals Rockland NY. Of course, the walls you rent should be high quality and match your wedding tent.

Other extras you might need include: flooring, lighting, heating, and cooling. Regardless of the item, you need for your big day, ensure that it matches the event’s theme.

Guide To An Amazing Tented Wedding

When you are putting together a tented wedding, you want the best time of your life, don’t you? The good news is that it’s possible to do it. All you need to do include:

Rent a tent that complements your vision

As you can tell, there is no way you are going to create the look of your dreams if you rent the wrong tent. As a rule of thumb, you need to ensure that the tent you rent from your local party tent rentals has the same theme as your wedding.

If this is your first time, it’s wise to work with a wedding designer and planner who will guide you in choosing a tent with the right aesthetics for your vision.

There are plenty of wedding tents you can choose from, with the common ones being:

Frame tents with the hip end: These slope in all directions, making them excellent tents for your wedding. They come in various sizes and are often made to withstand even the strongest winds.

While they are excellent wedding tents, their major downside is they can result in water runoff during inclement weather. This means that to keep your guests warm and comfortable, you should install a subfloor and flooring.

Sailcloth tents: These use canvas fabric with peaks and inside wood tent poles that add a whimsical element to your event. Due to their make, the tents work well for summer events with fewer chances of strong winds and rains.

Since you install the tents with stakes and ratchet cables, you should have several feet of staking space around the perimeter.

Frame tents with gable ends:  Also known as Rosenberger, these tents have two flat, vertical ends that are often easier to install and eliminate water runoff.

Similar to hip-end tents, these tents provide solid protection from wind, rain, and other weather elements. The tents even get creative as you can add wood paneling to the interior structure poles or even experiment with different drape techniques that give the tent a more modern look.

Clear tents: Since they don’t have internal structural poles, they are usually more spacious, giving your guests more room to move around.

You can anchor the tents in various ways, so they are as strongly anchored to the soil as possible and provide your guests with the highest levels of protection against inclement weather.

The see-through roof means your guests can see what is going on outside, giving them the exciting inside-outside feeling.

Incorporate your wedding tent into the wedding design

Renting the right tent isn’t enough—you need to work at incorporating your tent into the wedding design, so you have a uniform look.

For example, if you are having a traditional wedding, get a frame tent with a custom ceiling draping that creates a ballroom feel.

You can also install a wooded floor that will give your wedding a rustic look and feel.

When matching the tent to your wedding design, think about the light fixtures such as wrought iron lanterns, rattan pendants, and other features.

Book the right venue

You can have the best wedding tent, but you won’t pull off the look of your dreams if you don’t have the right venue.

The venue should have a flat surface where you will install your tent without worrying about your guests tripping over stones and other obstacles.

The venue also needs to be beautiful to look at. This means there should be plenty of flowers and trees.

It should fit your guests and the tent you rent from party rentals Rockland NY.

To get the venue for your event, you must start scouting for it as early as possible. Most people start searching for these venues a week or less to their event. This is wrong.

Since most weddings are held on weekends, chances are high that you won’t get the venue you wanted.

The best way to do it is to search for the venue two or three months before the wedding date. And don’t just identify the venue—book the venue and pay a deposit.

Event Tent Sidewall Options

Even if you have your event on a warm summer day, renting a tent with sidewalls is always wise. You might argue that you will be warm the entire day, but you should remember that the weather is unpredictable, and things can quickly get out of hand.

Is this the first time you are renting party tents from party tent rentals? You should know that there are plenty of party tent sidewalls you can rent. Which are these sidewalls? Here they are:

Clear sidewall

This is a clear sidewall from its name, meaning that the quests can see what is going on outside. They are one of the most common sidewall options, so you will easily find them in your local rental stores.

When you are renting, go for those sidewalls that match your tent. This way, you maintain uniformity that gives your event an organized look.

It’s common to find some sidewalls that are too worn out. Even if they might be matching the tent, avoid them, as they will give your event a cheap look.

Cathedral sidewalls

Although they aren’t as popular as their clear counterparts, they are an excellent choice. They feature arched paned windows that simulate a house or ballroom. This not only gives your event an interesting appeal, but also gives your guests the privacy and safety they are after.

You can also pair the sidewalls with other sidewalls such as solid white and direct the attention where you need it, while hiding everything else.

Solid sidewall

You use a solid sidewall to hide unsightly equipment, create privacy and create clear divisions in spaces. These sidewalls are said to be the hard workers in the world of sides.

Best practices when using sidewalls.

To get the most from sidewalls, you need to consider a number of tips that include:

Rent the right sidewalls

As you have seen, there are many types of sidewalls to choose from, and it’s up to you to choose the right ones. Most of the sidewalls in the market are made from vinyl, which ensures they are durable, flexible, and easy to move around.

You can go for these if you aren’t looking for complicated units.

If you want sidewalls that will stand out, go for glass window sidewalls. As you can guess, these are made from glass, requiring more care to prevent the glass from breaking.

Properly install the sidewalls.

To prevent the sidewalls from coming off or flapping, you must install them properly. Begin with rolling out the walls. Roll them out between the pole and rope or tent strap for best results. The purpose of doing this is to reduce the flapping of the sidewall when it gets windy.

Most sidewalls measure 20’ or 30’ long, and you can start hanging them anywhere on the tent. You can make them continue around the corner of the tent and enclose any portion of the tent you like, so it’s all on you to choose the tent and area you want to enclose.

Once in place, snap the small metal hook along the top of the wall to the thin string around the perimeter of the tent. If the tent walls are too high to reach, you will need a step stool.

If the wall is longer than necessary, you should fold back the sidewall and double it over itself. If you have to hang more than one wall panel, overlap them one foot and snap them together at the joint.

Well-secured sidewalls will easily resist the wind gusts. Most tent walls will be sturdy enough to resist tough weather but if the area you are having your event is too breezy, consider adding additional clips or clamps to ensure that the sidewalls stay firmly in place.

Be strategic in your tent orientation.

You should arrange your tent in such a way that you give your guests the best views. If your sidewalls are up, you need to ensure that the guests can see the outside, instead of simply staring at an unappealing scene.

Parting shot

This is what you need to know when using your tent sidewalls. As a rule of thumb, ensure that you rent high-quality sidewalls that will withstand the test of time. This calls for you to rent them from reputable event tent rentals Rockland NY.

5 Catering Tips For Your Next Event

We all know that no event is complete without food, and to have better control of what goes into your food and keep the food fresh, you should hire a caterer’s equipment rentals. This way, you can easily prepare and serve food at your event.

Is this the first time you are catering for your event? Here are valuable tips that will help you take your event to the next level:

Have a service style

How will you be serving the meals? You can go with a tray pass, buffet, or plated. The one you choose depends on the nature of your event.

If you are looking to save money and have an easy time serving the meals, go for the buffet but if you want to include more food options, go for the tray pass option.

Are you having a formal sit-down event? Go for plated catering that is beautiful to look at and brings your guests together.

Prepare more food

When you are having an invite-only event, it’s easy to approximate that only the invited guests will attend. While this happens in some events, it often doesn’t. In most cases, the invited come with their plus ones.

As you can tell, it would be awkward having some of the guests missing food, so always prepare more food than the invited guests.

There are no set overestimations you can make, but it’s wise to work with experienced caterers that will help you.

To avoid preparing more food than you need, prepare your meals as the event draws nearer. At this time, you will have confirmed the number of people that will be attending. After confirming the headcount, slightly overestimate it to ensure you have more food.

Remember, it’s always good to have more food than less.

Comply with the venue rules

If you have a large event, you will be renting the party venue. Like any other thing, every venue has its rules, and for you to avoid getting on the wrong side, play by the rules.

To avoid surprises, ask the venue representatives about the rules, such as preparing meals, kitchen access, and other details. Of course, you should only rent a venue with rules that you are flexible with.

After confirming the rules and signed the rental agreement, ensure that you play by them to avoid being penalized or sent away. If you aren’t supposed to dirty the place, have garbage bags or bins around the venue where your guests can throw the trash.

If the venue has a set time when you can get in and leave, ensure that you come and go within the specified time.

Be cautious about the menu you choose

You should be cautious about the menu you choose for your guests as it can make your life easy or give you an extremely challenging time.

You can decide on the menu in two ways. The first one is choosing the food items that you feel will suit all of your guests. To select this, you will need to know every guest’s food restrictions and allergies. To accommodate everyone, ask for this information when you are sending invites.

The other way to come up with the menus is to provide your guests with food choices and then narrow them down to a few options. As you send the invites, indicate the food items you will be offering in the event and ask the guests to tick yes or no.

After getting the responses, sit with your caterer and plan how you will prepare the meals.

As you plan the meals, think about the drinks as you don’t want your guests to go thirsty, do you?

Depending on the nature of your event, you should decide on whether you will offer alcohol or not. If you offer soft drinks, decide the ones you will offer and their numbers.

Work with an experienced professional

Hiring the best equipment from the party rentals Rockland NY isn’t enough—you need to work with an experienced professional who will professionally prepare the meals and advise you on the right foods to prepare, the ideal drinks to choose from, and so on.

What Should You Think About When Renting a Party Tent?

When you are thinking about renting a tent from party tent rentals, there are plenty of factors you need to consider to rent the right tent. Which are these factors? Here they are:

Size of tent

Party tents come in different sizes, and for you to be comfortable with your tent, you need to rent a tent that will accommodate your guests. To approximate the tent size you need, you should factor in the area your tables and chairs will take.

You also need to figure out any extra room you will need. Will you be having a stage in the tent? What about a dance floor? All these will take up tent space, so you should include the area in your calculations.

If this is the first time you are renting a tent, chances are you can’t tell the right size to go for, so get the input of a professional.

When it comes to tent shape, you should strive to go for the squarest tent possible. This is because a square shape allows the guests to mingle easily and feel included in the event.

The large size of a square tent also means that it has higher ceilings, which look better and do an excellent job at keeping the insides of the tent cool.

Tent add ons

Besides the tent, you need to have other add-ons. These include:

Tent liners: These are floaty linings that resemble parachutes. They are usually white or ivory, but they can come in a variety of other colors. White is usually the most common; even with this, it can still get quite expensive. In most cases, the lining can cost up to four times the cost of the tent itself.

If you are renting a wedding tent, you can have the pressure to rent the liners, but you should note that you can do without them. So, if you don’t have the budget, don’t go for them.

If you love a tent, but it doesn’t look good without a liner, you should stay away from it and get a pole tent instead. The pole tent has an excellent look, and it doesn’t require a liner, saving you money.

Instead of many interior frames like other tents, a pole tent has a single pole, eliminating the need for a liner.

If your budget allows you to get a liner, don’t blow your money on a custom-colored one. Instead, play around with lighting effects on a normal liner to achieve the look you are after.

Tent walls: If you will be having your event in a windy area, it’s wise you get tent walls that will protect the guests from the harsh wind conditions.

When renting the walls, avoid fabric walls. While they look good, they won’t protect your guest from the windy weather. They also won’t keep the heat in or keep you dry.

Flooring: You can get away without installing a floor when having an informal event, but if having a formal vent, you have to get one as you can’t place a carpet on grass.

If you aren’t sure about the right floor to go with, work with experts from the local tent rentals to help you out.

To maintain the event theme, ensure that the floor complements your event.

Dance floor: No party is complete without dancing, so you should get a dance floor for your guests. Like the flooring material, the dance floor should complement your event theme.

Party rental company you are working with

Where are you renting your supplies from? You need to think about this. As a rule of thumb, you need to rent your supplies from a reputable party and tent rentals Rockland NY.

Besides the rental company having the supplies you are looking for, it also should have clear communication lines. This means you should be able to easily get in touch with the company representatives and place your order.

The company should also have experienced technicians that can help you with any issue you might be having. For example, if you want someone to help you put up the tent, the tent company should have someone on standby to help you with it.

Dance Floor Rentals: What Should You Consider When Renting A Dance Floor?

If there will be dancing at your event, you need to rent a dance floor from staging and dance floor rentals. For a great experience, don’t rent just any dance floor—you need to take your time and rent the right unit. To do this, you need to consider a number of factors that include:

Where you will place the dance floor

This will influence the type of dance floor that you will go for. Different dance floors are designed for different environments. For example, there are those designed for indoor and others for outdoor use—of course, you should rent a dance floor that is ideal for your event.

If you will be having your big day outdoors, get an outdoor dance floor and vice versa.

When placing the dance floor, put it in an area where it’s easily accessible to most of your guests. This will encourage many guests to join in the dance and make it easy for those who don’t like dancing to watch and enjoy.

The number of guests attending

How many guests will be attending the event? You need to ask this before you head to the rental stores. Of course, you need to rent a dance floor that can accommodate your guests. You last want to have too many guests fighting for dancing space.

At the same time, you don’t want too few people dancing on the dance floor, yet you spent an arm and a leg renting a large unit.

In most cases, you will have 1/3 of the guests dancing at any given time, so you should vary the size of your dance floor based on this number.

Ease of setup

Most dance floor rental companies will install the dance floor for you, but the ease of setting it up is still an important factor to consider, as most of these companies will include the cost of installation in the final cost of the dance floor.

This means that the harder the dance floor is to install, the costlier it will be to rent and vice versa.

Obviously, you should go for a dance floor that is easy to install. This not only means that you get it at a much lower price, but it also means that you can easily install it by yourself in the event there is no one in the rental company to help out.

How you want the dance floor

Your dance floor can stand out or blend in, depending on your preferences. Obviously, since you are renting it, you want the dance floor to catch the guest’s attention and want to dance.

To get your guests to spend as much time on the dance floor as possible, you need to pull a number of tricks from your pocket.

One of the things you can do is to place the dance floor over a pool. You will need special flooring to keep the guests safe, but when you successfully do it and create the effect of dancing on the water, you will have your guests dancing for a long time.

Another thing you should do is to use colored lights. If your budget allows it, project a logo onto the dance floor to give a club-like feel that will have the guests dancing for a long time.

Sometimes you can get people’s attention by the color of the dance floor. For example, you can go for a white dance floor. Besides this dance floor being attractive to look at, it also creates a backdrop for images you might want to project.

Nature of the dance floor

There are all types of dance floors. There are those made from plank, wood, or even parquet. There are also white, checkerboard tiles, black, and so on.

The last thing you want is to rent a dance floor, which fails to match the event’s theme and looks out of place. To prevent this from happening, take your time to find a dance floor with a design that matches your current theme. If you aren’t sure about the right one to go for, get the input of the professionals working in the event rentals Rockland NY.

Types of Party Chairs

If you are having a party, whether a wedding, graduation, corporate, or any other kind of party, you need party chairs. The cool thing is there are plenty of chairs you can rent from your local party chairs rentals. Which are these chairs? Here they are:

Folding chairs

While you can use folding chairs in formal events, they are best suited for informal parties such as beach parties. The beauty of folding chairs is that they are highly versatile and can be made from wood or metal.

If your event will go on for a long time, you should go for a padded chair as it’s cozy to sit on for long periods. Of course, you need to avoid this chair if having a beach event, as it can easily get wet, and you don’t want this, do you?

Plastic chairs

Are you having a simple event where the image isn’t of much importance, and you want to save as much money as possible? You should go for a plastic chair. The beauty of plastic chairs is they are lightweight, and if you have chosen the right one, they can be comfortable.

Just because you are having a simple event doesn’t mean you should ignore style—your event should still be stylish. For a great look, go for chairs with modern styles and colors.

Chiavari chairs

They are one of the most popular chairs in the market, and you can use them for a wide range of events and occasions. The beauty of the chairs is they are not only high-profile entertainment chairs but also ideal for different occasions.

Of course, there are many types of Chiavari chairs in the market, so it’s up to you to choose the ones that meet your ideals and match the theme of your event.

Aluminum chairs

If you have been attending open-air concerts and other outdoor events, you must have realized that they heavily use aluminum chairs. The beauty of them is they are tough, so you don’t have to worry about damaging them. They are also lightweight and easy to transport, so you don’t incur huge transportation costs.

What should you consider when renting party chairs from chair rental companies?

Just because you want party chairs doesn’t mean you should rent them from the first store you find—you need to take your time and rent them from the right store.

Rental store

You need to visit as many stores as possible and compare the prices.

While at it, pay attention to the quality of the chairs. To have peace of mind that the chairs won’t break while in your procession, ensure that the company you rent from only stocks high-quality pieces that will last for a long time.

Besides party chairs, you need other party supplies such as party tables and tents. Rent most of the supplies from the same rental company to attract higher discounts and even be provided with free transport.

Timing

When you rent the chairs is of grave importance. If you are like other people, you are going to have your event during the weekend. At this time, the competition is great, and chances are high that you won’t get the chairs you want if you are a last-minute person.

To ensure this doesn’t happen, start your search early enough. It’s always wise to start finding the chairs at least a month before the party date. And don’t just identify the company you will rent from—pay a deposit and have a written agreement on when you will use the chairs.

Transport costs

Who will be responsible for delivering and collecting the chairs? You should consider this as the costs tend to add to the costs of renting the chairs significantly. Most table and chair rentals Rockland NY will deliver and pick the chairs for you if you rent a significant number of them, and these are the companies you should go for.

While you are in the rental stores, enquire about the transport costs. As mentioned above, to increase the chances of getting a good deal, including free transportation, get most of your supplies from the same company.

You also should enquire about insurance. Ideally, you want to work with an insured company. This way, you have peace of mind that in the event a chair breaks, it won’t be your responsibility.

Hosting Mistakes to Avoid In Your Next Party

Are you planning to have a party? To give your guests excellent service, you need to avoid making certain mistakes that would put them off. Which are these mistakes that you need to avoid? Here they are:

Making your guests stand

It’s common for guests attending small parties to stand the entire time. Most of the hosts will even remove most of their valuable furniture from the house, so they aren’t stained or ruined in any way.

You can get away with your guests standing the entire time, when you have a small group, but if you are hosting a larger group, having many people standing will give the event a confused look.

To avoid this, rent a couple of chairs from your local party chairs rentals. The chairs you rent depend on the nature of your event. If having a simple casual event, simple wooden or plastic chairs are enough, but if having a formal event, you should get elegant-looking and cushioned chairs.

Making the bar inaccessible

You must have attended a party where you have to search for the bar. It is frustrating, isn’t it?

Parties are incomplete without drinks, and nobody wants to walk around, not knowing where to find a drink.

When you are having a party in your house, you most likely have the drinks in the fridge in your kitchen. While this is highly convenient, when you have many guests looking for a drink, at the same time, you create a jam in the kitchen, which makes your event appear disorganized.

To prevent this from happening, have a mobile cart outside the main food preparation area. This way, the guests won’t need to go to the kitchen and can always reach for the drink when they want to.

To maintain sanity, keep a close eye on the cart and ensure it’s always stocked. It will even be better if you can have a dedicated person close to it.

Lack of table space

The same way you will attend some parties and find no chairs is the same way you will attend others and find that there are no tables. You can get away with not having chairs as the guests can sit on the floor, but when it comes to tables, it’s hard to get by without them as the guests won’t have a place to put their drinks.

To avoid this, even if having just a few friends over, set out a few extra side tables for them to place their drinks. You can also encourage your guests to use buffets or credenzas by scattering napkins and coasters around the house.

If you have the budget, rent a few tables or bar carts for snacks from your local rental company. If renting is out of the question, get creative, have a few boards, and cover them with a tablecloth.

Failing to ask for help

Most hosts want to impress their guests, so they try to do everything by themselves. You can do everything by yourself if you have five or fewer guests, but if having plenty of guests, you will be overwhelmed.

You can’t cook, fetch drinks, show the guests where to sit, or answer their questions yourself—you need help. You can ask a few of your closest friends to help but if the budget allows, hire professionals. For example, you can hire a catering company to help with the cooking and drink serving.

Failing to set the mood

Having a party isn’t just about inviting a few friends over—you need to set the party mood. Thankfully, there are plenty of ways to do it. You can use music, lighting, décor, and many other ways.

You should keep tunes playing in the background. The music shouldn’t be too loud or overpowering. You also should turn on the light or lamps to give the party homey, soft lighting.

Parting shot

There are some of the mistakes you should avoid making when organizing the next event. If you will be renting anything, ensure that you work with reputable event rentals Rockland NY. This way, you are sure you will be renting top-quality equipment.