Thinking Beyond Party Tent Rentals: 7 Vital Factors To Consider When Having An Outdoor Event

To many people organizing an outdoor event, the most important thing is the tent. But is the case? Absolutely not! In addition to hiring the best party tent rentals, there are plenty of other things you need to consider. They include:

Bathrooms

From experience, the last thing hosts think about is the restrooms, and they are crucial. Most septic systems aren’t designed to handle 100 or more guests, so you will need backups.

Even if you have a septic toilet in the area, also consider renting portable restrooms. They come in different designs, and it’s up to you to choose the ones that complement the party theme.

Condition of the party venue

What is the nature of the event venue? Is the site flat or hilly? If the party is at the foot of the hill, it means rain will come rolling downhill into your party. Do you want this? For a great experience, ensure the venue is inviting and will keep the guests as comfortable as possible.

When choosing a venue, be realistic of your expectations. In addition to enough seating area, you also need space for décor, so you should factor this in.

Plan B for severe weather

Even if you have a high-quality tent with enough sidewalls, sometimes the weather gets out of hand. For example, rain or wind can be excess. You want to ensure you are covered even when Mother Nature throws curve balls at you.

You can do this by having a plan B. For example, you can have an event near a house or church, so when the party tent can’t handle the weather, you can move into the nearby house. Remember to prepare the house and decorate it appropriately.

Lighting

Even if you are planning to have the event during the day, the weather might get cloudy, or the event might run longer than you expected. To avoid keeping your guests in the dark, always plan for the lights.

Lights have a reputation for failing at the last moment, so always test them as many times as you can. As you are planning for the lights, don’t just think about the interior lights—also think about the exterior ones that are vital for the security of your guests.

When the sun goes down, you don’t want to be searching in the garage for flashlight or candles, do you?

Power source

The weather might work in your favor and not be required to use lights, but you still need power for sound, heating, and cooling. If preparing food at the venue, lack of power means the catering company won’t prepare the food.

To avoid this, ensure there is power in your chosen venue. Like with the tent, ensure you have a portable generator as a backup. This way, you are sure things will be flawless even if the power goes out.

Local regulations

Did you know local authorities can stop a party you spent a fortune organizing? This happens when you violate the laid down rules. If having a big event, reach out to the local authorities and let them know about it. Some states even require you to have a permit to throw a party.

To avoid wasting your precious money, get the necessary permits if necessary. If having the event at night, you might be making noise to the neighbors. To prevent them from filing for noise complain, invite them to the party. If the neighbors are enjoying the party, they won’t complain about the noise.

Guest parking

Where will your guests park? You need to think about this. For best results, plan for one parking spot for every two guests. If the area isn’t large enough, consider local alternatives.

For example, have the guests park at a local church, park, or any other nearby area with a large parking area.

You can also discourage guests from coming with their cars by providing shuttle services to and from the party venue.

Working with a professional

Planning a large outdoor party can be exhausting, and things can easily get out of control. To avoid this, if you have the means, hire a professional to help you out. The expert will help you reach out to party rentals Rockland NY, among many other things.

Corporate Tent Rentals: Factors To Consider When Renting A Tent For Your Company

Have you been tasked with finding a tent for your company party? You need to find a high-quality tent that will protect the staff from severe weather, has enough space, among many other things.

Corporate tent rentals run the entire gamut that you might be confused about the right one to go for. Are you in the dark and don’t know what to hire? Here are tips to help you rent the right tent:

Number of staff

How many people will be attending the event? If there will be a lot of people in attendance, you will need a large tent and vice versa. If you aren’t sure about the right size to rent to get, consider asking a professional from a rental company to guide you through.

The last thing you want is hiring a tent that is too large that you feel you have wasted your money. At the same time, you don’t want to rent a small tent that some of the staff will be left out.

Budget

Before you hit the road and start scouting for a tent, you must have a budget for the amount of money you are looking to spend. Tent rental companies rent their tents at different prices depending on the quality of the tent, its size, location of the company, and plenty of other factors.

Since you will be having the event for only one day, it’s tempting to go for the cheapest tent possible. Don’t do this. In addition to it being ugly, a cheap tent also tends to have too many faults. For example, it can start leaking when it rains. Can you imagine the inconvenience this would cause?

Cheap tents also don’t come with support. For example, the rental company won’t deliver or pick the tent once the event is over. Unlike when you rent a premium tent, you won’t get a replacement in the event the tent develops a problem.

Also, cheap tents don’t come with insurance, so when they tear, or other issues come up, it will be upon you to replace them.

You don’t have to rent a premium tent at exorbitant prices, but the tent should be high quality and properly maintained. You don’t want to incur additional transportation costs, do you? So, ensure the company delivers and picks the tent at no extra cost.

As you are renting, discuss with the company about any eventualities that might come up. For example, will the company replace the tent when the wind tears it or blows it up? Also, think about insurance. You don’t want the replacement cost to fall on you should something happen so rent from an insured company.

Type of tent

If this is the first time renting a tent, you should know there are plenty of tents in the market you can go for. The most common ones being:

Pole Marquee tents: They are flexible and much cheaper than frame tents other tents in the market. Pole Marquee tents are durable, and when properly installed, they are incredibly pleasing to look at.

Aluminum frame tents: Distinguished for their “A” design and clear frame, these tents are sophisticated, contemporary, and easy to put up. Although they are a little bit more expensive than other tents, frame tents come with plenty of options when it comes to shape and configuration.

Free-form/Bedouin tents: Invented in South Africa, when installed properly, these tents can transform the dullest location into magical spaces. They are ideal when placed in venues with soft ground and are great options for those demanding a backdrop.

Conclusion

These are some of the factors to consider when looking for event tent rentals Rockland NY. For a great experience, take your time. It’s wise you start looking for the tent three months before the event date.

Visit several rental stores and see what they have in stock. As a rule of thumb, rent from a reputable company with years of experience in the industry. This way you are sure they know what they are doing so you can take their advice with conviction you will get ideal results.

Oh…and the tents should be of high quality. You don’t want units that will come apart in the middle of the event, do you?

Event Tent Rentals: A 6 Point Checklist For A Perfect Tent Event

Other than renting a tent from even tent rentals, there are plenty of other factors you need to consider to have a successful tent event. Some of these factors include:

The weather back up plan

Things can quickly get out of hand even if you have the best tent you could afford. To be safe, have a backup plan in place. To be ready for the rain, have a tent with sidewalls that will keep the rain out. Remember that the rain can cause flooding inside the tent, so also consider raising the floor.

Even when its summer, the wind can be strong hence make the guests uncomfortable. To ensure everyone is comfortable, rent sidewalls, and secure them with stakes. You can also put up a hard wall structure beforehand.

Are you having the event in winter? It can get too cold to the extent the event becomes unbearable. To be ready, have properly sized heaters and generators in place.

The nature of the site

Is the site large enough for your tent? This is the first thing you should consider. Obviously, the size of the tent will be determined by the number of guests attending the event.

Avoid sloppy sites as they tend to be too steep for trucks to drive up and people to walk up. Guests also tend to be uncomfortable sitting in sloppy areas.

While at it, also, think about the drainage. Is the drainage system in good shape? Are there chances of the water getting to the guests in the event it rains in the middle of the event?

If looking to cook at the venue, ensure the site is large enough such that you can pith a kitchen tent. The areas should also give you enough room to prepare the storage area. The area should be large enough to store dishes, food, beverages, and supplies.

Lighting

You need lights even if you are having the event during the day. When choosing your lighting options, think about safety. The lights need to have codes for placing exit signs and other safety lights for tents. To avoid being on the wrong side of the law, check with your local areas, and confirm the local regulations.

You also need to think about the beauty of the lights. Creativity comes in handy here. You can do the work or hire an expert to help you out. You should note that before you hang the lights, first place them on the floor with everything in place, including the power cords and strips.

If the event will go into the night, consider having lights in the surrounding areas. These include parking lot and walkways. In addition to the lights beautifying the area, they also make it easier for guests to navigate the curbs and grassy areas.

Water and restrooms

Even if you will be providing beverages, it’s wise to have drinking water at the venue. Some venues already have running tap water, while others will require you to come with your water. Confirm with your caterer about water access.

When it comes to restrooms, you can use a trailer or portable facility. Regardless of the one you choose, ensure the area is clean and has a place for the guests to wash their hands.

Temperature control

You need to be ready for a change in temperatures at the venue. You should have a fan, air conditioner, and furnace in place that you can use to cool or heat the room as per the room demands.

Other things to consider

The other things you should consider are:

Power: Does the venue have outside power outlets that you can tap into?

Rigging: Most party tents you get from event party rentals Rockland NY don’t support rigging. You should check with your vendor and see what he can do to hang equipment and other items.

Generators: For the air conditioners, fans, and heaters, you need high-quality units of the right size.

Conclusion

These are the things you should consider for you to have a successful tent event. To have an easy time, begin your research early enough. This calls for you to visit different party companies and event venues at least three months before the party date.

Wedding Tent Rentals: 7 Tips To A Successful Tent Wedding

There are plenty of reasons you can choose to have a tented wedding: there is the ambiance, fresh air for the guests, among many other benefits. Unfortunately, putting together a tented wedding isn’t as simple as putting together a camping tent—it involves a lot of work and preparation.

Would you love to have a successful tented wedding? Here are valuable tips that you should put into consideration:

Have a budget

When you are having a wedding outdoors, you should remember that you will be transforming raw space into an inviting space for your guests, so you should expect to spend some money to do it. In addition to having the budget for the wedding tent rentals, you also need to factor in the cost of décor and other equipment that will make the event a success.

Pick the right tent model.

If you haven’t rented a tent before, you should know that there are plenty of tent models you can rent from a rental company. The most popular models are the pole tents that are made from vinyl or sailcloth and feature peaks created by center poles.

There are also frame and structure tents that have a steel shell aimed at supporting heavy equipment such as speakers. Clear top tents are elegant and give any event a modern, sleek look.

There is no right or wrong tent model for your event. You simply need to choose the one that will fit your guests. The tent should also match the theme of the event. If you aren’t sure about the right tent you should rent, let the professionals working at the rental company know what you are looking to achieve, and they will guide you on the right tent to get.

Begin your hunt early enough

Many people having their wedding for the first time have the impression that you wait until the last minute, then rush to the rental companies and place your order for the tents. Unfortunately, this isn’t the case.

While you can be lucky and get a good tent by doing this, in most cases, you end up spending a lot of money that you shouldn’t have.

Since you are in a hurry to lock in a tent, you settle on the first one you come across. Don’t do this.

To save money and have time to see different tents, begin the process early enough—at least six months before the big day. This way, you have time to visit different rental companies and compare the prices of the tents and their appeal.

Choose the right spot.

One of the reasons you are having an outdoor wedding is because you want the guests to enjoy the scenery. So the tent shouldn’t swallow the entire plot of land. While it should be large enough for the guests, it shouldn’t be too big that the guests can’t walk around and enjoy the view.

Also, remember to have a tent on a flat surface where the tent will stand without the risk of falling over.

Have a rain plan in place

Even when having your big day in summer, you don’t know what the weather holds. One minute you might be having the perfect weather then the next minute, it’s raining. To keep your guests comfortable and ensure that the event goes on irrespective of the weather conditions, have a rain plan in place.

When renting the tents, also rent wall paneling that will come in handy when the weather doesn’t go in your favor.

Think about the flooring

In most cases, you can get away with a grass floor, but if you don’t want the ladies to ruin their heels, you should consider covering the grass with a sisal carpet, wood flooring, or Astroturf.

To maintain congruence, ensure that the floor matches the theme of the event.

Understand the rules of the event venue

Different venues have different rules. Some will allow you to stake directly into the ground while others won’t. Some will allow you to place a floor on the grass while others won’t.

To avoid being on the wrong side, understand the rules of your venue. If there are restrictions, ensure that your event rentals Rockland NY don’t go against them.

6 Factors To Consider When Renting Chiavari Chairs From Party Chairs Rentals

Designed by Italian craftsman Giuseppe Gaetano Descalzi in 1807, Chiavari chairs have grown into the most recognized chairs in the market. The chairs are classy, comfortable, and you can use them in a wide range of events.

If having an event, you shouldn’t buy them. Instead, rent them from local party chairs rentals.

For you to get the most from the chairs, you need to rent high-quality ones. Some of the things you should consider when renting include:

Chair joints

Joints hold the frame of the chair together, and chairs with weak joints will break easily, and you will have to replace them. When you are at the rental store, pick up the chair and pull on the legs from different directions.

Also, sit on the chair and rock back and forth to test the back strength. You want a chair with strong joints that won’t come apart when the guests sit on them.

Take a look at the seat bolt.

Most Chiavari chairs have a seat bolt holding the leg in position. If the bolt is loose, chances are high the chair will come apart. When renting, pay attention to the bolt and ensure it’s tight enough.

If it’s not, get an Allen key and tighten it. It’s common to find some chairs without the bolts. If this is the case with yours, you have a reason to worry, and you are better off staying away from such a chair as its most likely a knock off.

Check the edge of the seat.

The edge of the seat will guide you in telling the quality of the chair. You should stay away from a poor quality seat. When you are in the store, pick the chair with your fingernails. Does it chip easily? Does it look like it’s made from veneer that is ready to peel off?

If you see veneer, stay away from the seat as it will most likely peel off at the party site, and the rental company will start complaining that you destroyed it.

It’s also wise to scratch the chair and see the color underneath. Is it consistent with the rest of the chair color? If it’s not, then the chances are that the chair has gone through several repairs.

Ask the rental company representatives about it to ensure you aren’t renting a chair that will break as soon as you get to the party site.

Are the chair legs sanded smooth?

When you are transporting the chairs, you have to stack them together. To avoid destroying them, check the inside of the chair legs and ensure they are smooth so that when you stack them, they don’t chip.

If the company is ultra-cautious about the look of the chairs, you are better off avoiding chairs without a smooth finish as they will create problems down the line.

Check the cushion seams.

For the guests to be comfortable, they need to be sitting on a cushion. The quality of the cushion has a significant impact on comfort and the mood of the party, so ensure that the seams and tie are reinforced for strength.

At the store, grab the ties and give them a sharp tug. If you notice weakness, stay away from them as they will be uncomfortable to sit on and most likely will come apart during the event, and you have to pay for a replacement.

What is the quality of the foam?

As mentioned above, you need good quality foam that will keep the guests comfortable and, at the same time, won’t come apart during your event. The cushion should be thick, dense, and firm.

If the cushion is crunchy and lightweight, you should stay away from it.

You should note that some companies treat their foam with additives to bulk them up to give an illusion of quality. To have an easy time, have an experienced professional by your side to let you know whether the cushion is of the right quality.

Conclusion

These are some of the things you should look out for when renting Chiavari chairs from event rentals Rockland NY. To have an easy time, work with reputable companies that have been in the industry for a long time, and have a proven record.

 

Planning On Renting Wedding Tent Rentals? 5 Things To Think About

When having a tented wedding, hiring wedding tent rentals isn’t enough. There are plenty of other things you need to do to ensure the event is a success. Some of these things include:

Decide on the tent style

Since you are having your event for just one day, you want a tent that is quick, safe, and easy to install.

Wedding tents come in different sizes and styles, so you have plenty of options to choose from. When having a large event, you want a large tent without interior poles to eliminate obstructions.

This type of tent not only lacks obstructions, but it also provides plenty of space and flexibility.

Are you having a small, intimate wedding? Go for an upscale Capri-style party tent.

Wedding tents are also made in different fabrics ranging from peek-a-boo translucent to total opacity.

Do your research and find out the best tent for your event.

Think about the number of people attending the event

How many guests have you invited? The number of guests will guide you on the number of square feet you need for your tent. A good way of doing it is multiplying the number of guests by a specific number based on the setup of your tent.

If having a sit-down or buffet-style event with round tables, multiply the number of guests by 12. For a sit-down or buffet-style event with banquet tables, multiply the number of guests by 8. For a ceremony with a cathedral seating or rows, multiply the number of guests by 8.

As you are thinking about the square feet for your tent, you also should think about the dance floor specifications. Divide the number of guests by 4 to find the number of people that can use the dance floor at any given time. You should then multiply the number by 10 to get the total number of square feet you need for your dance floor.

Visit the site with the tent vendor

One of the mistakes many people make is renting the rental items without first visiting the site with experts. Don’t do this. Before you rent the tent, visit the site with the rental company representatives.

This will help them understand the venue better so that they can recommend the best products for the site.

Together with the venue representatives, inspect the tent location, and ask about the stability of the ground. You also should inquire about the underground hazards and any other information that will help you know more about the site

If the venue has a large grassy area, confirm with the location management that they won’t turn on the sprinkler system in the middle of the event. You don’t want your guests getting wet, do you?

Pay attention to the vendor contract

Once you have found the tent you need for your event and you love the company renting the tent, your next move should be to sign the rental agreement. The agreement contains plenty of information, so you should take your time to read it and fully understand every detail in it.

You should know the cancellation terms, the nature of the deposit (is it refundable if you cancel within a few weeks?), what will happen if the tent gets damaged? You should know about this information before you sign the contract. If there is any information you would like included in the agreement, ask the rental company to include it.

You should note that some shady companies try to hide fine details that might see you spending too much money on your tent rentals. For example, the company might charge an installation and removal fee. Be on the lookout on this and agree on it before signing.

Think about tent accessories

Renting a tent isn’t enough. Sometimes you also have to rent tent accessories. These include: sidewalls, tent floors, wishing wells, aisle runners, candelabras, special effect lighting, and any other thing you might need to make your big day excellent.

When renting the accessories, ensure they are of high quality. You also should rent them from the same event rentals Rockland NY company you rent the tent. This will reduce your stress as you will be dealing with only one company. You also will attract a massive discount as you will be renting many accessories from one company.

Event Tent Rentals: Benefits Of Renting A Tent And How To Go About It

If you are going to have an outdoor event, it’s vital you have an outdoor party tent. You can buy the tent, borrow from a friend, or rent from a party tent rentals company.

Renting the tent is better as it saves you money, and you get to work with experts that help you in identifying the right place to mount it. They also guide you in finding the right tent that matches your party theme.

In no way should you go ahead and organize an outdoor event without having a party tent in place. This is because the tent comes with plenty of benefits that include:

Peace of mind

When you have a tent in place, you don’t worry whether it starts raining or gets excessively windy as most party tents are designed to withstand snowfall, wind, and rain.

In addition to considering the theme of your event, also consider your area. For example, if you live in excessively windy areas, you need tough tents that can withstand strong winds. Luckily, many party rental company owners will guide you in the right tent you should go for.

When renting the tent, also remember to rent the sidewalls. These are vinyl covers that you place on the sides of the tents to protect the guests from strong winds.

Privacy

If having an event in a popular, large area, the chances are that there will be other people having their event in the same area—unless you have rented the entire venue. If having a small, intimate event, you don’t want other people prying in your affairs.

A party tent comes in handy at not only keeping off unwanted eyes, but also at covering the guests, so they are comfortable.

Organization

When you rent a tent, you look organized as the guests see that you were truly prepared for the big day. This isn’t the case as when you would have your event in the open with the tables and chairs everywhere.

What should you consider when renting a party tent?

For you to get the most from the party tent, you need to consider several factors. These factors include:

Venue rules: Some party venues have rules on the type and size of the tent you can put up. The rules also stipulate how big the tents can be, where you can put them, how soon you can erect them, and plenty of other details.

To avoid renting the wrong tent, check with your venue before going to the rental stores.

Local permits: When you are expecting many guests, you will have to put up a large tent that sometimes requires you to get a permit. In most cases, the venue or the tent company will handle this, but it’s always wise to first visit the local offices and find out. You don’t want to be on the wrong side of the law, do you?

The number of guests: How many guests are you expecting in your event? If expecting many guests, you should go for a large tent and vice versa.

Type of tent: There are many types of tents you can rent. Choose a tent that matches the party theme. It also should be within your budget. For example, if you are strapped for cash, you will be better off going for a frame tent as it’s cheaper.

The nature of your party venue will also influence the type of tent you can rent. If the surface is hard, you will be better off staying away from pole tents. Use tents that allow you to use ropes to anchor them in place.

Season: If having your event during the cold months of the year, you should have the tents heated, so you have to rent the tent together with a heater. On the other hand, if having the event in summer, you should also hire an air conditioner or fan to cool the air.

Conclusion

This is what you need to know when renting a party tent. You should rent the tent, party chairs, heating units, cooling units, and any other thing from the same event rentals Rockland NY company. This not only helps you to get a higher discount, but it also eliminates stress on your side as you have only one company to deal with.

5 Event Rentals To Make Your Party A Hit

Whether having a birthday party or wedding, you need to have the necessary accessories for the event to be a success. If you are like other people, you don’t already have the accessories. Luckily, you can rent the event rentals from rental companies at affordable prices. Some of the accessories you need to make your party a hit are:

Party tents

Most of the people prefer having their parties outdoors. In addition to giving a relaxed feeling, an outdoor event requires little decoration. Unfortunately, the weather is unpredictable. So you must have a party tent in place to keep the guests comfortable.

Before you rush to get a tent, first check with the party venue. Do they allow tents?  If they do, contact the rental company and ask them to visit the site and assess the space. After the assessment, they will advise you on the ideal tent size, tent design, and flooring options to go for.

There are all types of tents in the market you can go for. From simple and practical tents to fully outfitted with entrance canopies. To rent the right one, have a sitting with the rental company and let them know the look you are looking to create.

Party tables and chairs

Tables and chairs provide a place for the guests to sit and place their valuables. When it comes to tables, you have plenty of options. You can choose from sweetheart, buffet tables, to round tables. You can even opt to mix tables of different sizes and shapes to maximize on space.

The tables you choose depend on the theme of your event. If you don’t have an event coordinator to handle the task, carry the layouts of your ceremony to the rental company. This way, they will be better placed for the rental company to advise you on the best table options for your event. The company will also guide you on how to decorate the tables.

Party chairs come in different designs, sizes, and materials. You can choose acrylic, Chiavari, vintage, or simple chairs dressed in tie-on fabric covers.  Just like with the tables, you want to rent chairs that match the theme of your event. If you aren’t sure about the right ones to go for, ask the professionals working in the rental companies to help you out.

Stem, glassware, and flatware

Stem and glassware include: bar glasses, wine glasses, beer mugs, champagne flutes, water glasses, and soft-drink glasses. Before you go to the rental stores, you need to know what you will be serving, so you order the right pieces. If you will be serving a white wine, rent white wine glasses that match the theme of the event.

The flatware includes utensils you need for the cocktail party plus forks, knives, and spoons. If having a family-style service, you should throw in a few serving utensils. Also, remember to have a few serving bowls and platters.

Dance floor

A party is incomplete without dancing. If you have rented a ballroom, you might not need to think about renting a dance floor, but if having an outdoor event as it’s the modern norm, you need dance floor rentals.

You have plenty of dance floor options ranging from traditional wood to Plexiglas that you can place over the pool. You don’t necessarily need to rent a dance floor that goes with the theme of the event as people dance too late into the event, so they most likely will be already tired to care.

One of the essential things to pay attention to is the number of guests you are expecting. Don’t rent a dance floor that is too large. At the same time, don’t rent one that is too small that your best friends miss out on the fun.

Linens

Linens are a great way of adding color and texture to your event. You can use them on the tables, chairs, and on any other surface that you want to transform its look. The color of the linens should match the theme of your big day.

When renting the party rentals Rockland NY, remember to carry along napkin rings and hidden clips to keep the table linens from whipping around. Also, throw in a few table pads to protect the wood tables from getting damaged by water stains and spills.

4 Must-Have Event Rentals For Your Next Party

Whether having an indoor or outdoor event, you need to prepare. To ensure that you don’t leave anything outside, it’s paramount that you have a checklist with you. What must you have on the checklist?

Venue

Where are you going to have your big day? It’s tempting to get ahead of yourself and start thinking about the event rentals you need for your event, but remember there is nothing that can go on without the venue.

The venue has a significant influence on the theme of the event, as it’s easy to decorate around it.

Finding a unique and ideal place for your event is challenging, and you should start the process early on. Start finding the venue at least three months before the party date. This way, you have enough time to visit different venues and see how they look.

Once you find one that you like to go ahead and make a deposit so that they don’t rent it out on the day of your event.

Once you have locked in the venue, you will now have an easy time finding party supplies. You will also have a better idea of what you will be looking for.

Party chairs

Guests will need to sit unless you are having your event for a few minutes. For you to have an easy time, rent the supplies from a company specializing in chairs and tables.

This way, you will not only be working with gurus in the industry, but you will also have a wide range of chairs to choose from.

Since many people are always looking to save a few dollars, they have the impression that since they are using the chairs for only a day, they can get away with renting cheap chairs.

The famous mantra, “cheap is expensive” holds even when renting supplies that you will use for a few hours.

Companies renting their equipment for meager prices are often uninsured.

This means that in the event the chairs break, a contractor is injured, or any other accident happens at the party site, you carry the liability.

Also, most of the cheap chairs are in horrible condition, so they keep on breaking. Since the company isn’t insured, you have to replace them from your pocket.

Do you want to do business this way?

To avoid all this, take time to find a reputable insured company stocking high-quality party equipment. While the company will charge you a higher rental cost, the extra amount will be worth it as the liability won’t be pushed to you in the event of an accident.

Even when you are having an invite-only event, it’s wise to rent a few extra chairs. This is because it’s common for uninvited guests to pop in. To maintain an organized look, have the extra chairs for the unwanted guests.

You don’t always need tables for your event, but if having a formal event, you should have a few in place. For easy time, rent the tables from the same company you rent the chairs.

Party tent

Are you having an outdoor event? A party tent is a must-have as you don’t want your guests to be uncomfortable. Just like with the chairs, rent a tent from a reputable company that is experienced enough.

Remember that the tent is a vital accessory, and the last thing you want is renting a cheap one that will blow up in the middle of the event. You can guess what will happen when it blows up when it’s raining.

Even if you are strapped for cash and want to save as much as possible, avoid cheap tents as they will give your party a cheap look. Rent high-quality tents that not only match the theme of the event, but also can withstand strong winds and other weather elements.

Linen rentals

The final thing you should have in your checklist is linen. Although often overlooked, the right linens can significantly transform the feel and aesthetic of your event.

One of the most important factors to consider when renting the linens is quality and color. Rent the party rentals Rockland NY from reputable companies. The linens should also match the theme of the event.

5 Insanely Smart Ways To Save Money On Wedding Party Rentals

Everyone wants to have the best wedding in their life, but did you know you don’t have to spend a fortune doing it? Here are smart ways to save money on your wedding party rentals:

Take time to compare rental companies

Depending on where you live, you will come across a dozen or two wedding rental companies.

Many people that have never organized a wedding before will think that all the companies are the same, so when they need the supplies, they only need to pop into any local company and get what they want.

There is nothing further from the truth than this.

Just as the fingers on your arm are different, so are the rental companies. So to find a company stocking the supplies that are ideal for your party, take your time to visit the different companies in your area. Compare the prices and the products they offer.

Although, everyone would want to walk into a rental store at the last minute and walk out with the intended supplies, it doesn’t work like this. Taking time to visit different stores is, time-consuming but it pays off handsomely in the long run.

When doing research, it’s common to come across a company stocking most of the items you want, but renting some of the items more expensively than others.

What should you do in such a scenario?

The best approach is to explain to the company that you need plenty of rental supplies then go ahead and ask the company for a discount on the contentious products.

Having a few guests? Avoid the package deal

Package deals are great when having a large wedding as you rent all of the items as a package, but when having a small wedding, the deals are a big no. This is because you will be paying for items you won’t be using.

If having a small wedding, leave more money in your pocket by renting the items in the quantities you need.

Stay away from expensive chairs

Although they are appealing and give the wedding an elegant look, wooden wedding chairs are costly. Unless you are having a wedding with an elegant theme, avoid renting wooden chairs. Instead, go for plastic chairs.

If you are heart set on wooden chairs, have a small event then rent the chairs for the guests then go for plastic chairs for the non-guests such as the band.

If having a reception party, don’t rent additional wedding chairs. Ask the guests to carry their chairs. For it to make sense, ensure that you have the reception close to the wedding venue.

You should note that plastic chairs break easily, especially when you have kids at the party, so when renting them, carefully inspect them to ensure they aren’t too weak.

Rent from an insured company. This way, you are sure you won’t be required to replace the seat when it breaks.

Rent the right size of wedding tent

If having an outdoor wedding, you need a wedding tent that often doesn’t come cheap. Many people make the mistake of renting a wedding tent of the wrong size, which results in them spending a lot of money on it.

When you rent a tent that is too small for the event, you are forced to rent many smaller tents which end up being too expensive.

On the other hand, when you rent a tent that is too big for the guests, you end up wasting your money as you rent a tent that is too large than you need.

What should you do?

Take time to research and find out the right tent size for your event. One of the best ways of going about it is by asking the event rental company to help you with a consultant who will provide you with tent guidance.

Reduce damages as much as possible

Most of the rental companies will ask you to repair or replace the items you lose or damage. This can dig a large hole into your pocket, especially when a lot of items are damaged.

To avoid it, take good care of the event party rentals Rockland NY. For example, when using linens, always place something under the candles to prevent them from dripping onto the linen.