Are you beginning to plan your wedding? Before you go any further, you should know a few things. Here are some common mistakes couples make while researching and booking wedding party rentals and services.
Beginning the search too late
Although the best event rental businesses will make every effort to deliver your wedding rental items as quickly as possible, booking your wedding rentals ahead of time will provide you with better service.
It’s a good idea to reserve your wedding party rentals early, especially if you have an extensive guest list. This gives your event rental company ample time to plan and collect the party equipment for your wedding.
When planning a wedding, finding an event rental company as early as possible should be at the top of your priority list. Planning a wedding reception entails organizing hundreds of factors, such as invitation selection and shipping, floral arrangements, and food catering.
As a result, it’s easy to get caught up in these events and forget to schedule your wedding party rentals early enough.
You should avoid this common gaffe, especially if your wedding occurs during peak wedding season when event rental providers are busier. In this case, the party rental companies near you may be fully booked or might not have the rental equipment you need.
You should book the rental company three months before the event date. This way, you have peace of mind that everything will be ready when you exchange vows with your loved one.
Working with too many rental companies
You might think you are diversifying your rental supplies, but this isn’t wise.
For peace of mind, hire all your wedding party rentals from the same event rental business. You only need to ensure the rental providers have the wedding rental items on your party planning checklist. Renting your equipment from a single vendor also simplifies the wedding planning process.
When one business handles your wedding rental supplies, you only have to pay once for your party equipment. Furthermore, if something goes wrong, just one seller will be liable.
For example, you know who to call if you receive wedding decorations rentals that you did not request. Also, if you require additional wedding rental equipment, your event rental provider will gladly provide it without overcharging you.
When you work with many companies, you have too many balls in the air, and some things are bound to go wrong.
It goes without saying that when you rent all the rental supplies from one company, you get to attract better rates, which saves you a lot of money in the long run.
As mentioned, you only need to ensure that the rental company you work with has all the supplies that you are after.
Being secretive of your financial limitations
Unfortunately, many couples tend to lie about their wedding budget, most likely in an attempt to appear wealthy, without realizing the consequences of their wedding planning.
To be on the safe side, be honest about your wedding budget so that the vendor knows precisely how much money they have to work with and can avoid overspending.
As you would inquire about price or package information from a table and chair rental company, be open about your budget. If the disparity between the two values is excessive, it is advisable not to waste time.
However, if there is a slight gap, you will be surprised at how many providers develop novel ways to suit their clients’ needs.
Ignoring the rental contract
Make no mistake: the contract you just signed with your wedding provider is legally enforceable, and it is in your best interest to read it carefully. Remember to take your time going over it before putting the pen down.
Better yet, get a second set of eyes to look it over. As much as you are enthusiastic as you approach the most important day of your life, read the contract and ensure you understand everything.
Who will be responsible for the deliveries and pickups and whether you must pay for breakages should be clear.
You should also know when to return the rental items after the event.
If you are confused about anything in the contract, clarify it with the supplier to ensure that you are both on the same page.
Failing to get a detailed timeline from the vendor
So, once the contract is signed, what happens? That varies from vendor to vendor, so you should know how it works. Some vendors may start working on your big day immediately, while others will call you a few days before the event.
In either case, be sure you understand their timeline for your event. If you pay attention, a good seller will walk you through the steps to execute half of the deal.
This way, you ensure you are on the same page without confusion.
Not paying attention to the venue’s approved vendors
Many wedding venues have a list of “authorized vendors” on file. These are professionals who have already organized several successful weddings at this location.
This is a blessing for many clients because it saves them time and effort that would otherwise be spent on finding the right vendor. This should not, however, limit your options.
So, if you’ve already fallen in love with a vendor who isn’t approved to work at your venue, it’s better to find another place for your wedding than to compromise on your first vendor choice.
Parting shot
These are some of the mistakes you should avoid when working with event rentals Rockland and service providers. As you put together your event, note that numbers tend to sneak up on you, and there’s always the prospect of unexpected guests.
To be prepared, order extra chairs, tables, napkins, tents, and so on to accommodate any unexpected rise in guest count.