How Many Tables Do You Need For A Party?

If you are having a graduation, wedding, or any other form of party, you need party tables that you can easily rent from event rentals in your area. While the tables are easy to find, the big question is, how many tables do you need for a party?

There is no definitive answer to this as the number varies depending on the type of event you are having, the guests attending the event, and the comfort you want to give your guests.

To find the correct number of tables you should get for your big day, explain your wants to the staff working in the rental company.

There are many types of party tables that you can rent, with the common ones being:

Round tables

These are the most common in events, and you can use them in almost any type of event. Whether you are having a reception, fundraiser, wedding, anniversary, dinner, or any other kind of event, these tables fit perfectly.

The beauty of round tables is that they can hold a larger number of guests, and the guests sit in a way that encourages them to converse. This is mainly because the guests sit across from each other.

As you can tell, these tables are a perfect fit when you want the guests to get to know each other or catch up on the past.

Round tables come in various sizes, and they are sized in 12” diameter increments ranging from 24” to 72”. The most popular round table is the 60,” and it can comfortably seat eight guests.

When you visit many rental companies, they will tell you that the table can seat 8-10 guests. While this is true, ten guests will be too tight.

For your guests to be comfortable, have a maximum of 8 on your table.

The other tables, such as the 48” round table, can seat 4-6 guests, while the larger 72” can comfortably seat up to ten guests.

Bistro tables

These are smaller, round tables similar to the ones you see in coffee shops or local cafes. These tables come in standard sizes of 24”, 30” and 36” in diameter and stand 30” tall.

The most popular size is the 30” table that is ideal for seating two guests. This table is perfect for showers, small garden weddings, and cocktail parties.

Due to their seating positions, Bistro tables are best for couples. If you want to increase the number of guests that sit at the table, you have to increase the size of the table. For example, go for a 36” table when you want 3-4 people to sit there.

Banquet tables

While round tables are ideal for formal events, banquet tables are suitable for casual occasions. Rectangular in shape, you can set them up individually or connected side by side in long rows.

These tables are ideal for family reunions, school events, outdoor BBQs, graduation parties, and large banquets and picnics. Since they are long and slim, more guests can sit on them.

The most popular banquet tables are the 4 ft, 6 ft, and 8 ft, each measuring 30” wide. The 8 ft tables are the most popular, and each table can accommodate up to 8 guests.

Although, you can use the 4ft and 6 ft tables for seating, they are often used to hold gift tables, refreshments, and other items.

High top cocktail tables

They are similar to Bistro tables, with the only difference being their height. The Bistro table is assembled with a 30” column, while the high top table is constructed with a 42” column.

These tables are similar to the ones you see in lounges, bars, and pubs. You can use the tables with stools for your guests to be seated while enjoying appetizers and cocktails, or you can use them without chairs so that the guests can stand around them and freely move and socialize.

You can also rent the high-top tables from the party rentals Rockland NY, and place them around the dance floor of your wedding reception.

Regardless of the type of table you are renting, ensure that its high quality and perfect for your event. You don’t want a table that will be of no use or spoil the theme of your big day, do you?

What Are Wedding Tents Made Out Of?

As you go to the wedding tent rentals looking for a wedding tent for your outdoor event, you should know as much as possible about the tents. One of the things you should know is the fabric used in making the tents. What are wedding tents made out of? Well, they are made from different materials that include:

Nylon

The beauty of nylon tents is they are light and waterproof. Although, they are popular with backpackers, there are plenty of larger ones that you can use for your outdoor event where the nylon material provides you with a larger stretch so you can have them as tout as possible.

To get the most from this tent, go for one with the “ripstop” technology. From its name, this is a technology where the fabric is weaved together in a way that doesn’t allow runs or rips.

Tents with the ripstop technology also have a polyvinyl coating that increases the tent’s weather resistance and, at the same time, creates a nice shiny seal.

Cotton canvas

Cotton tents were popular ages ago, so you are less likely to find these in rental companies. While this isn’t the case, it doesn’t mean that you can’t find them if these are the only tents you want for your event. You need to do more research, and you will find them.

As you can tell, cotton is natural hence more environmentally friendly than other synthetic materials. The tent is also thicker hence, it provides better insulation against the weather elements, which comes in handy at reducing the heating and cooling costs.

Although cotton tents are great, untreated tents aren’t weather resistant. They are also dense and heavy, making them more cumbersome to set up and transport.

To increase their effectiveness, consider coating the cotton tents. Coated cotton has almost similar qualities as regular cotton but with added insulation and waterproofing capabilities brought about by the coating.

If you want an even tougher material, go for woven cotton coated with a protective layer that makes the tent more heavy-duty. Although the material is heavy, it provides weather protection and is more water-resistant than other options.

Polyester

Polyester is probably the most popular tent fabrics in the market. It’s loved by many as it’s reliably durable and manmade. It also doesn’t tear as easily as nylon. The material is lighter than cotton, is less resistant to stretching in the wind, and doesn’t fade easily in the sun.

Polyester tents are highly effective, and to get the most from them when renting, be on the lookout for thread count and waterproofing.

Vinyl

Vinyl tents are extremely popular. In fact, two out of three tents you come across in the rental companies are vinyl. The reason why vinyl is popular is because it comes with plenty of perks. One of these perks is that it’s extremely lightweight than other materials such as cotton. The material is also waterproof and versatile. It’s also highly durable and flexible to use.

The most popular type of vinly tent is the coated vinyl tent that results from dip molding that forms a protective layer over the vinyl with corrosion resistance and greater stability. A coated viny tent is much pricier, but the extra cost is worth it as it provides better protection.

There is also laminated vinyl which is vinyl covered in a laminate. The scrim is placed between the PVC layer films then fused in a laminating machine through heat and pressure. The lamination process makes the tent heavier, UV protective, and abrasion-resistant.

So, which is the best material for your tent?

Your choice depends on plenty of factors, such as the size of your event, your budget, and preferences. If you are having a small event that you don’t care too much about its look, a simple nylon tent will be sufficient for you; however, if you are having a large event, you need a tent made from a stronger material. In such a case, you need a stronger, coated, or laminated material that can withstand the wind and rain.

To rent the right tent, explain your needs to the party rentals Rockland NY representatives, and they will point you in the right direction.

How Do You Secure A Wedding Tent?

When you rent a wedding tent from wedding tent rentals, you want it to be secure and beautiful. The last thing you want is for the tent to be blown off by wind on the most important and memorable day of your life—your wedding day.

How do you secure a wedding tent? Here is how to go about it:

Correctly set up the tent

Everything begins here, as there is no way you will adequately secure the tent if it’s not correctly set up. Thankfully, it’s easy to set up most tents.

This is because most tents feature a no-assembly design, meaning that they come with pre-built frames that need to be expanded, and the tent will stand on its own.

Begin with opening the carrying case and expand the frame from each of the four legs. You should then ensure that each of the height-adjustable legs is set to the same height. You also should ensure that the tent’s fabric is correctly attached in place.

After doing this, gradually expand the tent and attach any sides or tent accessories. As a final move, double-check any tie-downs or Velcro fasteners to ensure a secure hold.

Be cautious of the site.

What is the condition of the site? Even with proper installation, your tent might fall over due to the condition of your site. For example, if the wedding site is uneven, chances are high the tent will topple, likewise if the site is soggy.

When setting up your tent, be cautious of the terrain around you. As a rule of thumb, choose a location with an even ground. Install it in areas with short grass and semi-firm soil as it’s best for staking.

If the location has concrete or asphalt, ensure that the tent is clear of any potholes or large cracks.

If having the event during the rainy season, be cautious of the water and stay away from nearby trees and bushes as they can rip the tent’s fabric, and you are in a problem with the tent rental company.

Use tent weights in concrete or asphalt.

When setting up the tent on hard ground such as concrete or asphalt, use weights. Place weights on either leg of the tent to prevent it from sliding, swaying, or blowing. Some of the best weights you can use are weighted sandbags.

When choosing the sandbags, ensure that they match the theme of the event. You don’t want them to look out of place, giving your event a weird look.

If the sandbags aren’t adding enough weight, fill a 5-gallon bucket with sand and tie it to the crossbar of your tent’s frame using a rope or strapping. For the best results, ensure that the bucket is fully grounded and not hanging. If still the weight isn’t enough, use two buckets.

Anchor the tent using stakes

If you are setting up the tent on soft ground, such as on the lawn or backyard, stakes are the way to go. Made from metallic materials and measuring about six inches to a foot in length, tent stakes will fasten the base of your tent and stick into the ground providing the much-needed hold.

Most tents come with stake holes on their legs, so all you need to do is insert the stakes.

Some rental companies will rent the stakes together with the tent, while others will rent them separately. To avoid surprises, know this beforehand.

When choosing the stakes, go with the strongest material. Avoid stakes made from plastic or low-grade metals as they are likely to bend, break, or even be pulled from the ground in the event of a strong wind.

To securely hold the tent in place, choose stakes made from steel as they provide a better hold. Also, ensure that the stakes are appropriately shaped to grab onto the tent’s legs while sticking to the ground.

When choosing the stakes at the event rentals Rockland NY company, stay away from straight stakes without any form of head as they can detach from the tent legs.  Instead, go for stakes that feature hooks or loops on their ends to provide a secure hold.

When it comes to securing the tent, hammer the stakes into the ground.

How to Decorate a Tent with Fabric

Most of the tents you find in most party tent rentals stores are basic, and while they might be ideal when you are having a simple event, they look out of place when having a formal or themed event.

One of the ways to improve their look is to decorate them using fabric. Are you wondering how you can do it? Here is how to decorate a tent with fabric:

Decorate the poles

If you have a pole tent, the poles are exposed, and you don’t want them to get in the guests’ view and at the same time have an ugly appeal.

One of the ways to decorate the tent is to decorate the poles. The beauty is it’s easy and cheap to decorate the poles using fabric. One of the best fabrics to use for the work is tulle. For the best outcome, ensure that the tulle is at least 4 inches wide when folded.

Tulle is usually sold in wide, folded rolls, and you can find it from your local craft store. Ensure that the piece you buy is at least eight feet long.

When it comes to decorating the pole, start at least two-thirds of the way up the pole and wrap the tulle tightly around two times. You should tie the tulle in a small knot then secure it with a little clear tape.

You should then take the hanging ends of the fabric and tie them into a large bow at least two feet wide and let the remaining piece hang loosely below the bow.

To make your decoration more interesting, cut a stem off a rose or any other flower and use tape to secure the flower to the middle of the bow by looping the tape inside out and using it as a fastener. If you are having a hard time sticking the flower, use a little poster putty.

You should repeat this process with all your tent poles.

Decorating the tent walls

If it’s cold and you have to have the tent sidewalls in place, they can be an eyesore, especially if the tent is old. To improve the look of the tent, hang a light fabric such as sinamay mesh around the walls.

Like the poles and frames, you can hang a few flowers such as roses on the walls to improve their look.

Decorating the tent ceiling

Don’t like the look of your ceiling? No worries, as you can easily decorate it with fabric. Begin with getting enough lightweight fabric such as tulle, then suspend a large Hulla hoop or embroidery hoop from the center of the tent ceiling.

You should use a monofilament to tie the hoop to an existing chandelier, tent pole, or ductwork.

Proceed with screwing small eyelet screws along the sides of the room, then string the monofilament along the sides of these eyelet screws.

You should then insert one end of the fabric drapes through a large hoop in the center of the tent, then fold it 2-3 inches over the hoop and staple it to itself.

Draw the other end of the drape over the monofilament along the wall and bunch this end of it about half its total width. Adjust the fabric to your desired style and staple it or let it hang down along the wall.

Like with the other areas, put flowers or string lights to decorate the fabric and enhance the atmosphere of your tent.

Always go with a light fabric.

Regardless of the part of the tent, you are decorating, ensure that you use a light material that is easy to shape and hang up.

You can decorate the tent by yourself if you have the skills, but if you have never done it before, let a professional from the event rentals Rockland NY help you out.

Besides considering the weight of the material, also pay attention to the theme of the event as it will influence the colors of the materials to use and the designs to use in your decorations. You need to undertake extensive research to understand the right colors and designs to use for your event, depending on the event theme.

Tips To Giving Your Tent Wedding The Perfect Look

Are you planning to have an outdoor wedding? Here are valuable tips you should consider to have the event of your life:

Get a wedding tent

Even if the weather is perfect, you should budget for a wedding tent. Luckily, there are many types of wedding tents you can rent. It’s up to you to research and find the right one for your event.

When renting the tent, think about the number of guests that will be attending the event. If they are many, rent a large tent and vice versa. If you aren’t sure about the right tent size to go with, get the input of the professionals working in the party rentals.

Besides the size of the tent, the other important thing to consider is the quality of the tent. As a rule of thumb, go for a good quality tent made from top-quality products. The last thing you want is a tent that gets damaged at your venue, and you are forced to replace it hence wasting time and money.

To save money as you rent the tent, rent most of the other accessories from the same rental company. This way you will attract a larger discount, which is basically money in your pocket.

You also should work with a company that delivers and picks up the rental items. This not only saves you a lot of stress, but it also saves you money as you don’t have to hire a professional to help you transport the items.

Decorate the venue

Most party tents are blank and boring, so you will need to decorate them to give your event an inviting look. Luckily, there are plenty of decorative items you can use to your advantage. From textured curtains to colorful cushions and funky chandeliers, you are spoilt of choice of what you can use.

As you are renting these decorating supplies, take time to understand the return policy. After how many days can you return the supplies? When you are returning them, do you need to clean them? Always enquire about this beforehand to avoid surprises.

Make use of lights

Lights are highly effective at setting the wedding mood, and the beauty is they are quite affordable. There are many lighting options you can choose from, with the common ones being: pin spot lighting, paper lanterns, stately chandeliers, and twinkling lights.

You can place lights almost anywhere in your venue. You can place them around walkways to light them up for easy access to the bathrooms, or place luminaries and small lights along paths to light them up.

Although anyone can install the lights, don’t be so quick to install them. First, let an experienced electrician check the space to confirm that it passes all the proper inspection laws.

The electrician will also recommend the best lights to go for and how to strategically place them in your venue.

Things can easily turn for the worse, so it’s wise to keep the electrician on hand. The last thing you want is to plan a one-of-a-kind reception, then the lights go out and there is no one to fix them.

Take advantage of nature.

You don’t have to spend a lot of money on decorations while there are plenty of things you can take advantage of. For example, if there are short trees in the venue, set up the tent so that you enclose the trees in the tent.

If the weather allows it, open the tent sidewalls so that people can easily look outside and marvel at the beautiful natural resources.

Work with professionals

While it’s possible to do almost everything by yourself, it’s wise that you hire a professional to help you out for that perfect look. The professional will provide you with guidance from the tent you should rent to the best wedding tent rentals Rockland NY to rent and how to decorate.

If you are stuck in areas such as choosing the wedding theme or colors, the professional will help you come up with ideas on how to go about it.

The professionals are worth it when you are having a high-end wedding with a professional theme, and you want to execute it expertly.

Do Party Tents Keep You Warm?

Party tents are made from canvas, so when you are having your event in winter, you must be wondering, do party tents keep you warm? Yes, party tents will keep you warm, but you have to rent them with other tent accessories from party tent rentals. These accessories include:

Solid sidewalls

These are inexpensive but highly effective ways to wrap your tent and add sides, so your guests are warm and comfortable. Solid sidewalls are often used to compliment sidewalls with windows, and they come in 20’ and 40’ sections and often clip to a rope located around the tent’s perimeter.

Window sidewalls

These are the most popular type of sidewalls. In fact, when people talk about sidewalls, these are the ones they refer to. The beauty with them is they not only block the outdoor weather from coming into the tent, but also allow light to come in, allowing as much light into the tent as possible.

Like the solid sidewalls, window sidewalls come in 20’ and 40’ sections and clip to a rope located around the tent’s perimeter.

Tent heater

From their name, these are heaters that are specially designed to heat a tent. The heaters use a 100# propane tank and a fan that forces hot air into the tent.

The heater requires a standard electrical outlet to power the fan so ensure that you have a power outlet when renting it.

Most tent heaters come with an 80K to 170K BTU and a 1-100lbs propane tank.

Tent heater duct

The heater duct is added to the tent heater, and its work is to allow for space between the tent heater unit and the tent.

Some municipality codes require them while others don’t make them a requirement, so if you are strapped for cash, first check whether they are a requirement in your area and rent if you have to.

Tent subfloor

If it’s too cold, you can rent a tent subfloor that provides a barrier between the cold ground and your guests. As you can guess, this prevents the cold air from getting into the guests, so the guest’s feet remain warm.

Tent heat diffuser

From its name, this is meant to disperse heat to the rest of the tent.  You can attach the diffuser directly to the heater or the ductwork. If this is the first time you are renting and using the diffuser, ensure that you have it connected by an experienced professional that knows what they are doing.

What you shouldn’t use to heat the tent

While there are plenty of ways you can heat a tent, you should avoid using stand-up, radiant propane heaters, or bar heaters as they aren’t designed to be used indoors. In fact, when you use them to heat your tent, you will be making the guests uncomfortable, as they will be smelling it in the tent.

Thinking about heating a tent? Pay attention to these tips

When you are heating a tent, besides thinking about the tent accessories, you need to pay attention to plenty of other tips. They include:

Ensure there is enough lighting: When you are adding solid sidewalls, ensure there is enough lighting so that the tent is bright enough.

Ensure there is access to electricity: The lights and heaters require electricity to function, so ensure that there are electricity and extension cords in the area you have your event. To avoid last-minute surprises, ensure that you survey the area beforehand and confirm that the area has electricity.

Be strategic in organizing the tent: As you are arranging the tent, think about the tent heaters and other units. As a rule of thumb, locate the heater at an area where the heat flows evenly, the appliance has access to the electrical outlets, among many other things.

If you aren’t sure about how you go about organizing the tent, ask the technicians working in the event tent rentals Rockland NY to help you out. Even if they charge you a fee, it will be worth it as they will eliminate plenty of stress from your side.

How Do You Ensure That The Rain Doesn’t Ruin Your Wedding Day?

If you have always wanted an outdoor wedding, you imagine having your big day on a relaxed sunny day with a blue sky. While this is possible, sometimes we don’t have what we want, and things can easily go against you.

To ensure that your event goes on as planned, it’s always wise to prepare for the worst. Wondering how do you ensure that the rain doesn’t ruin your wedding day? Well, there are plenty of things you can do, with the common ones being:

Rent a wedding tent

Even if you are having your big day on a summer day and the weather reports have indicated it will be sunny the entire day, don’t skip the wedding tent as things can fail to go as planned. After all, the weather is unpredictable, and the weatherman isn’t perfect.

Remember, you are better off getting a tent and not needing it than needing the tent, yet you don’t have it.

As you are making the wedding plans, always have a budget for a wedding tent.

Visit your local wedding tent rentals and see what is available. Even if the tent isn’t the main part of your event, ensure that it matches the wedding theme. This calls for you to take your time to research and find the rental companies stocking your ideal tent.

When renting the tent, pay attention to the number of guests you expect in your event. You don’t want to rent a tent that is too large that you end up wasting money. At the same time, you don’t want to rent a small tent that some of the guests sit outside.

To find the ideal tent for your event, you need at least three months to visit the various stores and compare what is available.

After renting the tent, you need to factor in the transportation. To save money and a lot of headache, work with a company providing delivery and pickup services. Even if you pay a little extra, it will be worth it as you won’t spend time finding a means to transport the tent to and from the party venue.

Have a plan B

Even if you have rented the best tent, it’s always wise to have a plan B. An excellent plan B can be another room close to your wedding venue that the guests can run into should things get out of hand.

Even if you have a top-notch tent and it rains heavily, the tent might be unable to hold the excessive rain. In other cases, the wind might be too strong for the tent to withstand it.

What will you do in the event such a thing happens?

That is why you always need a plan B. If having your wedding on church grounds, always ensure that the hall is in good condition and properly organized so that you can easily shift your wedding there should things fail to go as planned.

Be ready with rainy-day accessories.

If it has been rainy the last couple of days and you aren’t sure whether it might rain on your big day, be ready to avert any surprises. One way to go about it is to ask all the guests to pack their rainy day clothes. They don’t have to wear them, but they can carry them in their car if the weather goes haywire.

Some of the outfits you can ask them to carry include: rain bonnets, raincoats, colorful umbrellas, and rain boots. If you have a theme you want to maintain throughout the event, give them instructions about your preferred colors.

Think about the photos beforehand

No wedding is complete without photos. Unfortunately, the weather can ruin your photo session, and you live with regrets. You don’t want this, do you?

To ensure that you have the photos of your big day, always have a photo plan so that even if it rains, you still take the photos. If you rent a photo booth from event rentals Rockland NY, place the booth at a shaded area where the guests will take their photos even if it’s raining.

When it comes to the wedding photos, work with an experienced and creative photographer who will come up with excellent alternatives.

How Do You Decorate A Wedding Tent?

Renting the best tent from wedding tent rentals isn’t enough. For the tent to look the part you have to decorate it.

The beauty is that there are plenty of ways you can go about it. Some of these ways include:

Decorate the entrance

This is the first thing the guests will see when they visit your venue so you need to ensure that it’s breathtaking.

According to decoration experts, you don’t have to go out of your way to decorate this part as it’s easy to transform the look. One of the ways to decorate the tent’s entrance is by adding curtains and draping them to the entrance.

You can also create a frame of flowers and greenery or add simple lanterns that will significantly make the entrance more gorgeous.

Are you having a bohemian or desert-themed party? Set up a macramé arch flanked with cacti to serve as an entryway.

Dress up the ceiling

As the guests are following the procession, they will most likely look up the ceiling and you don’t want them to be met with an ugly tent, do you?

To ensure that this doesn’t happen,  work at beautifying it. One way to go about it is to hang lanterns at varying lengths that will not only improve the tent’s look but also add some lighting.

If you have the budget, go big and add drapery to the ceiling. By doing this you make the tent feel comfortable and extravagant for the guests without taking up any space.

You can also suspend flowers from the ceiling and give your tent a more natural look. To suspend the flowers, you need to find experienced florists that will put together the flowers and professionally suspend them there.

Don’t suspend them on your own as chances are you won’t do it right and there is the risk of them tumbling down and ruining your event.

Add some lighting

Weddings are meant to be happy and by adding some lighting, you give the tent and even the event a new life.

The beauty of it all is that you can use different types of lighting to bring out the event’s theme. For example, you can use blue light to create a dreamy mood, red and orange lighting to make the tent more romantic, and many other options of your liking.

Are you having a formal wedding theme? You can make use of chandeliers. Hang a few chandeliers at strategic areas of the tent to give it the high-end look you are craving. For a more natural look, wrap the chandeliers with trailing leaves.

The beauty of it all is that while the lights significantly change the look and mood of the event, they aren’t expensive so almost everyone can afford them.

Most tent rental companies also rent the lights so you save even more money as you don’t need to buy them. To get the most from the lights and expertly use them, ensure that they are hanged by an experienced professional.

Create a centerpiece

The centerpiece is the focal point of the tent and this is where you want the people’s eyes to go when they get into the tent. If you are having a pole tent, you can decorate the poles so that they become the first thing that the guest’s eyes see when they step into the tent.

You can also rent a table from the rental companies and arrange flowers, fruits, or any other items on it, making it the focal point of the event.

The purpose of the centerpieces is to draw the guest’s eyes away from the other parts of the tent so you don’t need to decorate all parts of the tent.

If you are having a tall tent, you can invest in towering centerpieces such as earthly pampas grass arrangements. For the perfect look, pair them with hanging Edison bulbs and pink drapes.

If the space allows it, bring in a tree and use it as a centerpiece. For that whimsical touch, cover the branches with delicate lights.

Parting shot

These are some of the ways you can decorate your wedding tent. To get the most from the tent, ensure that you rent it from a reputable event rentals Rockland NY store stocking high-quality units. When it comes to the decorations, avoid doing it if you are inexperienced. Instead, hire professionals to help.

What Do I Need To Know About Wedding Tents?

Is this the first time you are having a tented wedding and wondering what do I need to know about wedding tents? Well, there are plenty of things you should know. Some of these things include:

There are many types of wedding tents.

If you visit many weddings, you will find pole or frame tents, and due to this, you might have the impression that these are the only available tents in the market.

The truth is there are plenty of other types of tents you can rent from wedding tent rentals. The reason you find these tents at most weddings is because they are the most popular.

Besides frame and pole tents, other popular tents you can rent are clear and sailcloth tents.

Rent a wedding tent because you need it

When many people think about an outdoor wedding, the first thing that comes to their mind is the wedding tent.

While the tent comes in handy at protecting the guests from the tough weather elements, you don’t need it all the time, and sometimes you spend a lot of money on a tent that you don’t even need in the first place.

One thing that will inform your need for the tent is the venue you are having your event at. If the venue already has a shelter, you don’t need to rent a tent as you can use the already erected shelter.

If having your wedding at the church grounds and you have always wanted an outdoor wedding, you can have seats on the outside, and in the event, the weather turns for the worse, you simply move the guests inside the church or in the church hall.

To avoid wasting money, don’t rent a tent simply because you are having an outdoor wedding. Rent it because you need it.

Rent the right tent

After confirming you need a tent, your next move should be to find one. As mentioned above, there are many wedding tents in the market you can go for.

Of course, you should rent a tent that you love and matches your tastes. The tent you go for should be the right size, in line with the number of guests you expect on your big day.

If you aren’t sure about the right type of tent you should go for, get the input of a professional.

Start the process early enough.

Many people looking for wedding tents for the first time have the impression that they will simply step into a rental store and walk out with the tent of their dreams. How wrong are they?

While there are many tent rental stores, it doesn’t mean they will be stocking your preferred tent. In some cases, you won’t find any tent, especially if you are having your wedding on a summer weekend.

So how do you counter this?

The best way is to start the tent hunting process early enough. To be on the safe side, start it at least three months before your wedding.

During this time, you should visit as many rental companies as possible and compare their prices and the quality of their tents.

Of course, you should settle on a company renting high-quality tents at a low price.

The last thing you should do is to wait until the last day to start looking for the tent. This is because at this time you are in a hurry so you end up paying a premium on the tent, and you often don’t get the tent you have always wanted.

Think about tent accessories

As much as the wedding tent is the key unit you need for your wedding, it’s not the only thing you need—you need wedding tent accessories, and they are many of them.

Some of the accessories you need include: wedding tent decorations, poles, strands, and others.

You also need party chairs and tables for the guests to sit on.

If it’s too hot, you may need to rent an air conditioner to cool the air.

To get the best deal for the accessories and other party supplies, ensure that you rent them from the same event rentals Rockland NY company.

This way, you have good bargaining power. Since you are renting most of the supplies from the same company, you should ask for a larger discount, and in most cases, the rental company will give it to you.

How Do You Entertain Wedding Guests?

Besides hiring the best wedding supplies from wedding party rentals that ensure the guests are cozy and comfortable, you want to keep the guests entertained.

How do you entertain wedding guests? If you are asking this question, you should know that there are plenty of ways to do it. These ways include:

Set up food stations

Most weddings feature three-course, sit down meals, but it doesn’t have to be the case with your wedding.

To get the guests off their feet, set up food stations at different locations of the wedding venue. These locations can have different types of foods such as pizzas, tacos, and churros.

The event will even be more entertaining if you can organize the foods in such a way that the guests can customize them to their liking. This calls for you to provide different recipes that the guests can try out.

Choose an interesting venue

The venue you choose can go a long way towards keeping your guests happy and entertained.

Instead of going for the usual bland and uninspiring venues, go for venues full of interesting features. For example, you can choose a venue with a waterfall and conversation triggering landscapes.

Besides such a venue being beautiful to look at, it also triggers people to start talking about the different features which is interesting as people get to enjoy the new features as they are making new friends.

Set up a photo booth

Many people want to capture their happy times and photo booths make this possible. To impress your guests, don’t provide the usual photo booths—go out of your way and install more entertaining units. For example, you can install selfie stands, glam booths or even GIF booths.

To push people to have the urge to take as many photos as possible, create a spectacular backdrop. Thankfully, there are plenty of options you can go with, from fairy lights to stunning flowers walls.

Your choice should be influenced by your theme and the look you want to create.

Create a competition

Competitions bring out the best in people and allow them to interact with each other.  The most common competitions in weddings are lawn games, but it doesn’t have to end there.

To keep your guests entertained, incorporate other fun games such as quizzes and word searches.

Provide live entertainment

Well done live entertainment never gets old and there are many options you can go with from ethnic dance groups, duelling pianos, Cirque du Soleil, caricature artists, to flash mobs. It’s up to you to choose the one that best fits your wedding.

When making your decision, pay attention to the type of guests attending your event. Are they young or old? What are their tastes and preferences?

Keep the kids busy

There is no parent that doesn’t want to see their kid happy so when you provide kid-friendly activities, you not only keep the kids entertained but the adults too.

The obvious way to entertain the kids is to provide them with coloring books, small toys, crayons, and bubbles but you shouldn’t stop here.

Create more engaging activities such as scavenger hunts, bounce houses, and others.

Light up the sky with wish lanterns

If you are having a formal event, wish lanterns are an excellent way to give the event an exquisite look and keep the guests entertained.

The lanterns look their best at night so as the darkness creeps in, give the guests lanterns to light up the sky and offer their wishes for your relationship.

Remember to also fly one up with your new spouse. The lantern will even be better if it’s much bigger than the others.

Let the guests sing

It’s always fun to see people that can’t sing, sing so renting the Karaoke system from event rentals Rockland NY and setting up a karaoke studio is an excellent way to keep the guests entertained. And don’t let the guests run the show—be at the lead and belt out a few tunes together with your partner.

Remember, these aren’t the Emmys so you have no pressure to be pitch-perfect. Sing with your bathroom tone and you are good to go.

Of course, to make the event more fun, have prizes for the best and worst singers.