Wedding Tent Rentals: How Do I Keep My Wedding Tent Cool?

An outdoor event gives the guests a large space to enjoy the day. At the same time, it provides the guests with beautiful unobstructed scenery. Even if you are having the event outdoors, you need to ensure the guests are as comfortable as possible, so there should be no sweating. How do I keep my wedding tent cool? You wonder.

There are plenty of ways you can cool your tents from wedding tent rentals. Here are some of these ways:

Use shade to your advantage.

You shouldn’t pitch a tent under a tree due to the risk of branches and limbs falling on your tent, but you can take advantage of shades brought about by nearby trees, buildings, and other features. Work with experts that will guide you on using the shade to your advantage at different times of the day.

Invest in cooling appliances

If the shade doesn’t provide you with the coolness you are looking for, there are plenty of cooling appliances you can use. Thankfully, you don’t need to buy them—you can rent them together with the tent. Some of these appliances include:

Cool boxes: These are boxes you keep in the corner of the tent to keep it cool. The boxes evaporate water that you send across the tent with a fan. When properly used, the boxes have been shown to reduce the temperature of the entire tent by about 10 degrees.

Fans: In most events, having a fan strategically placed is enough to keep your guests comfortable. Do you have a pole tent? You can hang fans on the poles to distribute cooled air around the tent. If you have many guests or the tent is too big, stand up the fans and position them at the corners of the tent.

Air conditioner: if you have a hunch, it’s going to be too hot or humid on the day of the event, get an air conditioning system. Air conditioners are usually more powerful than fans and cool boxes so ideal for those super hot days.

Different air conditioners have different capabilities, so you should be cautious and ensure you rent an air conditioner of the right size for your tent.

Take off the side walls.

Although, they look great on tents, sidewalls block airflow making your guests uncomfortable. To increase airflow in the tent, remove the sidewalls. Allowing a breeze in the tent keeps the tent cool and, at the same time, allows the guests to enjoy nature to the fullest.

Some people will advise you to forfeit renting the sidewalls to save on some money, but don’t do this. Remember, even if it might be sunny and hot, things can quickly take a turn for the worse. For example, it might get windy. How will you protect your guests if you didn’t rent the sidewalls?

Always hire them even if you don’t find their use. You never know when the weather will worsen.

Add water elements

Most cooling appliances will get the work done but if you want to add a bit of flair to the party, consider adding a water element. The element comes in handy if you are going to have kids at the party. Some of the elements you can install include:

Sprinklers: By positioning a few sprinklers around the tent, you have misting water that not only keeps everyone cool but also gives the kids a chance to run outside and burn off some extra energy. You should be strategic in how you place the sprinklers. As a rule of thumb, don’t place them too close to the tent as the guests will get splashed.

Water inflatables: You can also add water inflatables to complete the party experience. There are plenty of these inflatables you can go for. Talk to your party rentals Rockland NY representatives, and they will guide you on the right appliances that will match your event.

Hire a tent with blockout features

When renting a tent, don’t hire any. To have an easy time keeping the guests comfortable, hire a tent with a blockout fabric. This is a special material that blocks out the sun, reducing the amount of heat getting into the tent. While the tent might be a little expensive than the others, it will be totally worth it.

Event Rentals: 8 Exquisite Party Table Set Up Ideas For Your Next Event

Planning a large scale sit-down event such as a wedding or birthday not only involves hiring event rentals, you also should be cautious about how you set up the tables as it not only impacts the mood of the event, but it also has a significant impact on how the guests interact. Looking for party table set up ideas? Here are 8 excellent ideas to try out:

Japanese style

Are you having an informal event or having coworkers or friends over? Save yourself the hassle and cost of hiring party chairs and go the Japanese way. Get many comfortable cushions and place them around low tables where your guests will be sitting.

While this sitting arrangement is warm and inviting, it works for the younger and casual friends or family members. It won’t work with the older folks.

One long, curvy table

This is an excellent idea for an outdoor wedding party. Rent many same size tables and place them on the field in one line. To give them an exquisite interesting look, give them a curve.  Although, this setting doesn’t allow exhaustive interaction of the guests, it gives your wedding a grandiose appeal that will get your guests talking about your event for months. To provide the table with an illusion of uniformity, get a large table cloth that will cover several tables at once.

Scattered round tables

Round tables are the exact opposite of one long table setting as they are geared towards providing maximum interaction among the party guests. The arrangement also allows you to sit a large list of guests without requiring an extra room.

To pull off a beautiful round table setting, you need to be creative and even sometimes involve the services of a professional designer.

Two long tables

Are you having your event in a small area but have many guests? Why not place tables in two long rows? In addition to this arrangement being visually striking, it’s easy to achieve, and you don’t have to stress yourself over who gets to sit where.

Unlike when setting up the long curvy table, you don’t have to get a table cover, which saves you some money.

U-shape arrangement

This arrangement is excellent when having a small intimate event. Arrange the tables in a U-shape so all guests can see each other. To make it more exciting, use the tables to frame a dance floor or pool. This setting ensures everyone feels included and part of the event.

One long, straight table

This is the go-to arrangement when having a formal event. Like when having a one long curvy table arrangement, you need to have space for it to work. This can be a large hall or outdoors.

To attain the arrangement, place the tables in one straight line and ask the guests to sit there. As you might guess, this arrangement isn’t meant to allow guest interactions.

Scattered rectangle tables

Looking to create a buzzing social atmosphere and foster conversations between guests sitting closely? You can’t go wrong with rectangular tables. While the table gives you the same benefits as a circular table, it’s easier to decorate. When setting up the table, you should think where the different guests will be sitting if you don’t want a gloomy event.

For example, you don’t want to sit Aunt Betty and Aunt Beatrice at the same table as they are no longer in good talking terms.

Multiple table rows

This is a super chic arrangement that allows more conversations than when having a one-row table arrangement. The beauty is it’s easy to organize, and you don’t even need to hire a professional designer to help you out. For consistency, hire tables and chairs of the same design or use table and chairs covers.

Hiring the right tables

Regardless of the type of arrangement you settle for, hire the right tables as you can’t have a good experience with the wrong tables. When hiring, ensure the tables are of high quality and properly maintained.

As a rule of thumb, stay away from worn out or damaged tables as they will be an embarrassment at the party. The tables are as good as the rental company you hire from, so take time and find a reputable party rentals Rockland NY company stocking good quality tables in mint condition.

Party Rentals: Tricks To Throw A Successful Party With Few Chairs And Tables

You did it! You invited all of your friends to your party. What a success! Since they love you, and love spending time with you, they don’t come alone—they drag their friends, so the party you planned for a small group of six, has turned to a little congregation of 20. While you are happy everyone showed up, reality hits home—your tables and chairs aren’t enough. Should you rush to the party rentals in the middle of the night? You wonder.

If you are facing this dilemma, you don’t have to worry as there are several things you can do to keep your friends busy the entire dinner party to notice you didn’t have enough tables and chairs. Some of the things you can do include:

Set up a casual attitude

When the guests step in the door, set in their mind, they aren’t having the usual formal sit-down party. You can do this by setting up the music and be cool about it. Also, offer to put together the appetizer plates and drinks for the guests. Create small servings to encourage the guests to go for seconds and even thirds rather than pilling up a lot just once on their plates.

Encourage your guests to move around. When they land in your party, let them know they are free to move around and interact with others in the event.

Make it comfy

If you have more guests than you planned, you can counter this by creating a Moroccan vibe with floor cushions and pillows. Place these around the house, so the guests have extra seating areas when they are tired of walking around.

Make use of ottomans.

The absence of a table often means a lack of counter space, and this is where the super trendy ottoman comes into play. The ottoman can provide you with a space for your tray and, at the same time, a place to store your glasses. When the party is over, you can easily turn that baby into another seat. How handy?

Avoid bottlenecks

When you have your guests crammed in one space, you give your party a confused and overcrowded look. At the same time, it gives the guests the urge to sit as they wait for others. You don’t want this as you don’t have enough chairs.

To keep things moving, don’t cram everything in one spot. This calls for you to serve your food in two or more areas. Also, have a separate station for drinks. It’s also wise to scatter napkins, utensils, and other items the guests will need throughout the evening.

When you do this, you eliminate bottlenecks and, at the same time, encourage the guests to move around, so they don’t find the need to sit down. The moving around also encourages the guests to mingle, increasing their chances of raving about your event.

Prepare standing-friendly food

The intention is to minimize the chances of the guests sitting, so what better way than serving them foods that don’t give them the need to sit? When planning your meals, go for standing-friendly foods. Some of the best are: tapas, kabobs, and finger foods.

These will ensure the guests fill their stomachs without being too self-conscious when dining vertically or while sitting on the floor.

Be strategic in your planning.

As you are putting together the event, remember you don’t have enough tables and chairs, and you don’t want to rent them from your local table and chair rentals Rockland NY. To keep the guests on their feet, you need to be strategic on how you organize your house.

If you have a free-standing kitchen island, you can use it as the serving area and serve your guests from here. The trick is to ensure everything is ready beforehand. You don’t want to get into the guests way by cooking when they arrive.

Got a bookshelf? Clear out all the dusty books and stash them away. Use the space to scatter snacks and platters or use them as surfaces to place glasses and appetizer plates.

When it comes to the window sills, ensure they are thoroughly clean and place a bowl of snacks here. You can also encourage the guests to place their drinks there.

Party Tent Rentals: 7 Splendid Tent Decoration Ideas for Parties

Regardless of the event, you are having, a tent makes an excellent and fast way to add shelter to your venue as all you need is to rent it from your local party tent rentals and place it at your party site. Unfortunately, most tents are bland and drab, which can give your party a dull look.

Would you love to add flair to your event? There are plenty of ways you can do it, one of the best ways being to decorate the party tent. To help you out, here are 7 tent decoration ideas for parties.

Add lights

When you add lights to your tent, you give the tent an ethereal glow that is attractive and inviting. Popular choices you can go with are fairy lights and string lights. Having a party with a high-end theme? You should hang lanterns or globes, net lights, a crystal chandelier, or even clusters of Edison bulbs.

It’s good to think about how you are going to decorate the tents from the beginning so you can rent the tent decorations together with the tents. This way, you not only rent matching accessories, you also get a better deal from the rental company.

Go for tents of different colors.

While they might bring uniformity, tents of the same color aren’t exciting to look at. To add a decorative touch to your party setting, consider installing multi-colored tents. If the rental company doesn’t have tents of different colors, rent other accessories that make the tents more attractive.

For example, accessorize a white or neutral tent with a bold pop of buntings and colorful swags. You can also rent a tent with coordinating or contrasting colors that give your event a fun feel.

Try tents made from different fabrics.

The aim is to give your event an exciting look, and an excellent way is to rent tents made from different fabrics. For example, go for a tent made from both sheer fabrics and tough leather. In addition to such a tent giving your event an exciting look, it also adds a luxurious feel to the event, controls light, and ensures there is enough air in the event.

You should note tents made from different fabrics cost more than the regular ones so you should brace yourself to pay a higher fee for them.

Use balloons

Regardless of the type of event, you are having, you can creatively use balloons to add flair to your tent. You can float balloons to the top of the tent to hide structural beams and add color to the tent. You can also wrap the balloons around pillars or tie them to the corners or bend them into arches to provide color.

For a great look, use an experienced professional to help you choose the right balloons and tie them professionally.

Be strategic in your tent arrangement.

Did you know how you arrange the tent has a significant influence on its appearance? To give your event a luxurious look, install a tent with extra ripples, folds, and swags. If you want more flair, have folds in different colors.

Leave the tent open

Having a garden party and the weather is perfect? Why not leave the party tent open so the natural vistas can be part of the scenery? The open tent also makes it possible for guests to come in and leave the tent without causing a lot of distraction.

Even if you are planning to have an open tent, remember to rent the tent together with the side panels. Remember, the weather can easily get out of control, and to keep the guests comfortable, you have to put the panels in place.

Use of screens

If the tent is decent enough and you don’t want to work on it anymore, you can install screens in strategic areas of the tent, and they will serve as great distractions so the guests won’t have time to see the faulty areas of the tents. You can show a photo slideshow or moving light show that will instantly add decoration to the tent.

Other options are projecting informational presentations directly onto the tent.

You can rent the screens together with the tents from the party rentals Rockland NY or borrow them from friends to save money.

5 Things You Should Know When Working With Wedding Tent Rentals Companies

If you have always dreamt about having an outdoor wedding, you can go ahead and tent your wedding by renting a tent from a wedding tent rentals company. For you to have an easy time, here are a few things you should know:

Lock the basics

There are three main types of wedding tents you can hire: frame tents, pole tents, and clearspan tents. Tension tents feature a sailcloth and center poles that hold up the roof. The tents rely on a stakes pattern and tie-downs to achieve stability. When you rent the tents from a reputable store, in most cases, the poles and fabric for sailcloth tents are elegant to look at, so you don’t need to make any changes to them.

From their name, frame tents have a frame that supports the roof, with an open space beneath the canopy. These tents are usually self-supporting, and you can weigh them down if the ground doesn’t allow for staking.

As you are renting, you should note that these tents require interior draping to conceal the internal framework, which increases the cost of the tent rental.

Ensure you have enough space

Tents require space, so before you head to the stores, ensure you have enough space. Most of the tents will require a clearance of between 5 and 10 feet around the perimeter to allow room for stakes and tie-downs.

When it comes to the right size of tent you should rent, the best way of going about it is to allow 20-25 square feet per person. If you aren’t planning to install a dance floor, allow a space of between 18 and 22 per person.

If you aren’t sure about the right size of tent you should go for, ask experts from tent rentals to visit your venue and help you in making the calculations.

Put all measures into consideration.

When a representative from the rental company visits your desired venue, he should not only measure the total available space and help you find the ideal tent size, the representative should also help you find the grade change, if the venue is sloped.

The professional should also note the type of surface the tent will be on and measure any connecting canopies you will need to install between the tent and the building.

The expert should also look for overhead obstructions such as power lines and tree branches. It’s the responsibility of the tent company to contact the public utility companies to mark the lines to avoid damaging them during tent installation.

Think about tent upgrades

In most cases, a plain tent will be unpleasant to look at. Thankfully, you can improve its look. One of the ways of going about it is to drape the tent. You can drape only the side poles or the entire ceiling. It’s up to you and the look you want to create.

You can also improve the look of the tent by installing a new floor. You have many flooring options to choose from, with the most common ones being: artificial turf, sisal carpet, and hardwood plank.

Worried about the weather? You can fit your structure and frame tent with glass walls that will keep the heat and cool air in while giving the guests a good view.

Finally, you need to think about lighting. The lights you install should not only brighten up the tent, but also improve its appeal.

Be strategic in your booking.

You need to book a tent for you to use it for your wedding day. During the busiest months of the year, you should rent your tent as soon as possible—don’t wait until the last minute to place your order.

When you visit the party tent rentals Rockland NY company, ask the company representative to give you a quote that includes all the tent accessories you might need to make your wedding a success.

To hold the tent, you will need to pay a nonrefundable deposit.

Work with the right company.

You shouldn’t get a tent from any company. Ensure the company you are renting from is reputable and stocks high-quality tent products. The company should also have a wide range of items, so you don’t have to rent the accessories from different companies, hence making the process too tiring and complex.

Tent Rentals: Thinking Beyond The Party Tent

When you are renting from tent rentals, you should know you need more than a tent. Here are other tent essentials you might need:

Tent liner

This is a floaty parachute-looking lining that usually comes in either white or ivory colors. Its purpose is to hide the look of the tent giving the party an elegant appeal. While the liner gives the party a great look, you don’t need it all the time.

If you find liners too expensive, you should consider getting a pole tent instead. These tents look great, and they don’t need a liner to maintain the appeal.

The peak of the tent is made via one single pole instead of several interior frames.

Even if your tent is ugly and you need a liner to improve its looks, you should note you don’t have to invest in a high-end fuchsia-colored one as it will be synonymous with flushing money down the drain.

Tent flooring

You can’t put a carpet on the grass as the tent will look rumpy and stupid in a few minutes. The carpet also creates a trip hazard.  If you want to keep the guest’s feet dry, you should get portable flooring.

To have an easy time using the floor material, first ensure the floor is a flat piece of land, preferably sand or asphalt.

On the other hand, if you want a hard floor where women can even walk on, you need to invest in much tougher flooring material.

If having a grand event, you should consider placing a tent on top of the floor. While white is a great color, you should avoid it as many companies rent it a higher price, which is often not worth it.

Lighting

Tent lighting comes in several flavors, and it’s up to you to choose the one that looks good for your home. One of the best lights you should go for are stage lights. The cool thing is you can mount them to the framing structure giving your event an elegant appeal.

If you don’t have a lot of money to spend on party lights, you should get Christmas lights. When you settle on these lights, you need a lot of them so you should be ready to mount plenty of them in your tent.

Air conditioning

If it’s too hot outside, you will need an air conditioner to keep the guests comfortable.  Since the tent isn’t insulated or sealed like a house, the cost of running it might be too high, making them too expensive.

If having the event in an area that is away from the electricity grid, you should also rent a generator to produce power.

Dance floor

Are you planning to have the guests dance during the party? You should get a dance floor for them. Dance floors come in different sizes and designs for you to choose from. Take your time to research and find the most ideal for your event.

Tent walls

Tent walls are designed to protect the guests from wind, excessive sun rays, and other weather elements. You have three options to choose from: cathedral, clear and solid.

There are also fabric walls you can rent, but they aren’t effective at keeping off the weather elements—they are for looks only.

Are you having your event in the summer? Skip the walls and instead get the fans as the walls will increase the amount of heat in the house, increasing the discomfort levels in the house.

On the other hand, if having your event in winter, get the walls and sources of heat such as a furnace. When renting the furnace, get one with a thermostat, so you don’t have to keep on adjusting it to keep the guests comfortable.

The ball is in your court.

These are some of the tent accessories you might need for your event. While some such as the heating and cooling equipment are necessary, others such as the tent liner aren’t necessary, and you should strive to do without them.

To get high-quality equipment, ensure you work with reputable event tent rentals Rockland NY that will also guide you on the right equipment to go for.

 

Caterers Equipment Rentals: 4 Catering Equipment You Need For A Successful Event

If you are going to serve food in your event, you have two options: ordering already prepared food or preparing it at the event venue. Preparing food at the venue is great, as you can see how it’s being prepared. You also serve it to the guests while it’s hot and fresh. For you to effectively prepare and serve the food, you need caterers equipment rentals. Some of the equipment you need include:

Table settings

You need everything a table requires, and you should have all the necessary settings. From the functional elements to the decorative ones, you need to ensure everything is in place. Some of the most important table settings you need are: salad plates, bread plates, dinner plates, centerpieces, butter holders, sugar holders, extra utensils, coffee cups and saucers, table linen, wine glass rental, salt & pepper shakers, and napkins.

Serving equipment

Having a table setting isn’t enough. You need some utensils to serve prepared food and drinks. Unless you are having a buffet-style event, you need a good set of serving equipment. Remember, the right serving ware will help you distribute the food and drinks fashionably. The ware also comes in handy at giving the event a classy look.

Some of the essential serving equipment you should get include:

  • Knives
  • Spoons and forks
  • Water pitchers
  • Bus bins
  • Champagne bucket
  • Coffee maker
  • Cake and pie server
  • Serving trays
  • Spoons and forks
  • Miscellaneous that includes fruit knife, tongs, and toffee hammer.

Buffet equipment

Are you serving the guests a buffet? You need to have buffet equipment. Some of the equipment you need include:

  • Fuel—for chafing dishes
  • Serving baskets—for fruits, bread, and other things
  • Plates
  • Rolled silverware
  • Dishcloths
  • Cutting boards and knives
  • Spatulas
  • Matches or lighter—for dish heaters
  • Tongs—for salads
  • Chafing dishes—to keep the food warm

Beverage/coffee station

If you are serving food, it’s wise also to serve drinks. This calls for you to have a beverage station. For the station to be effective, you need to have the necessary equipment to handle the drinks.

You need the equipment that will allow the guests to serve themselves, and comfortably carry their drinks. Some of the equipment you need include:

  • Coffee mugs
  • Glasses
  • Ice tubs
  • Pitchers
  • Straws
  • Napkins
  • Garbage can
  • Baskets

Other catering equipment you might need

In most cases, the catering equipment isn’t enough to give you a successful event. Other than the catering equipment, you need other equipment such as China, linen, food transport, silverware, popcorn machine cotton candy machine, and furniture.

You need to do your research and find an ideal rental company to rent from.

What should you consider when hiring catering equipment on a rental?

For you to rent the right equipment, you need to consider plenty of factors that include:

Experience: How long has the rental company been in operation? A company with years of experience tends to be better as it has many quality equipment. This comes as an advantage to you as you get all the items in one place.

Available items: Catering requires you to have plenty of items such as table setting, linen, crockery, utensils, furnishing, and many others. For easy time, you want to work with a company that stocks all the necessary items. This way, you won’t rent the items from different companies.

When you rent different items from different companies, you have items that don’t match, so if you are too cautious about the theme, the items might throw you off. Also, renting from different companies means you have too many people to work with. This can be frustrating when a problem comes about, and you don’t know who should address it.

Insurance: Things can go wrong during the event. Some items might miss, others might break, among many other things. It’s good to work with an insured company as you are sure the burden won’t fall on you when an accident happens—the insurance company handles it.

Cost of items: You should always look for the best deal in the market, so hire from an event rentals Rockland NY company that rents you high-quality equipment at a competitive price. To find the right company, take your time to research. Visit different companies and see what they have to offer. As mentioned, you want a company that will rent you properly maintained items at the least cost. It will even be better if you can get all the items from one company as you will have few people to deal with.

Event Rentals: 5 Event Safety Tips During The Coronavirus Pandemic

We all know the toll Covid-19 has had on the event industry. With restrictions on the number of people that can attend an event and how close they can stand or sit together, holding events has become a challenge.

Despite this, if you are planning a party of any sort, there is no reason you shouldn’t progress with it. You only need to ensure you adhere to the CDC guidelines. Here are 5 tips you should consider to have safe meetings as given by event rentals companies:

Observe social distancing

Social distancing means the guests have to sit at least six feet from each other at all times. Due to the distance restrictions, you should have a few guests over. You also should prepare for alternative floor plans to keep the tables six feet apart.

When having a birthday party, wedding, or any other occasion, arrange the party chairs in groups of five to adhere to the social distancing requirement. It’s also wise to reduce the number of people sitting on each table to keep the guests safe.

To remind the guests they need to maintain physical distance, provide sign markers on the floor that will prevent them from getting too close together.

Provide high levels of sanitation

The government has been shouting that people need to maintain high sanitation levels, and you should do the same in your event. Have many handwashing booths and make it clear the guests need to wash their hands as frequently as possible.

As the event is going on, provide the guests with a small folding table with sanitizer that the guests can easily reach and disinfect their hands.

To have an easy time, designate an employee as a sanitation leader dedicated to maintaining high levels of cleanliness. If a guest is coming into the event, they should remind them they need to wash their hands. They also should sanitize guests as the event is going on.

Whether they are setting up event equipment or preparing food, all employees should wear masks and gloves at all times, as directed by the local ordinances.

Reduce the number of guests

You need to reduce the number of guests attending your event. To come up with the ideal number of invitees, think about the capacity guidelines that ensure the guests safely maintain social distance.

While you might strive to maintain social distance, you might expose the guests as you are registering them for the event. To have an easy time, stagger the guest’s arrival times, and pay close attention to the needs of the older guests.

For example, if having a wedding, organize that the immediate family members and older guests attend and leave the event after all the others. If possible, have a designated sitting area for the at-risk elderly guests where they don’t interact too much with the others.

Stream videos for those that can’t attend

Sometimes some guests would love to attend the event but can’t due to the restrictions. To ensure they feel as part of the event, provide them with virtual gathering options.

For example, you can stream the event on Facebook, YouTube, Zoom, or any other way. Also, consider having screens so the guests can follow the event from a distance. For the sound, have a sound system that will amplify the sound, so even guests spaced further from the actual venue can follow.

Keep reminding the guests.

The Covid-19 guidelines are new, so most people are bound to forget them. To ensure they are safe, keep reminding them.

Post signs in highly visible areas such as at entrances and restrooms that promote everyday protective measures and describe how to stop the spread.

As the event is going on, broadcast a message to the guests, reminding them they need to observe distancing and maintain high hygiene levels.

For the guests following the event on video, include messages about behaviors that prevent the spread of the virus and ask them to adhere to them.

Conclusion

It’s no doubt Coronavirus has had the world by its tail, but life has to go on. If looking to rent party rentals Rockland NY for your event, ensure you rent high-quality supplies that not only look good, but are also easy to disinfect.

7 Wedding Tent Rentals Options For Your Special Day

An outdoor wedding allows you to embrace sunny rays and hot temperatures while giving the guests a relaxed environment as you have the best day of your life. To have a great outdoor wedding, you need to have the right wedding tent. Luckily, there are plenty of wedding tent rentals that come in different designs you can use. They include:

Frame tent

The frame tent is one of the most popular wedding tents in the market. It’s characterized by a canopy held up by a metal frame making it easy to set up on any terrain. One of the most attractive things about frame tents is they don’t have center poles, so you don’t have to decorate around the pesky framework.

The design also makes it possible to create the wedding reception seating arrangement of your dreams without causing a lot of obstructions.

Pole tents

They are also extremely popular in the world of outdoor weddings, and if you are looking to have an outdoor wedding, there is no reason you shouldn’t consider having them in your event.

Since the tents are held up by poles (instead of a frame), you have to create a floor place around them. Some people might find this off-putting, but with the right mindset and creativity, you can easily come up with an exciting wedding décor design.

For example, you can create a peaked ceiling effect or use them to hang fairy lights, garlands, and other pieces.

When installing the tents, you should note you have to stake guy-wires into the ground, so for you to properly install them, you have to choose a location that works for that.

Stretch tent

It’s new in the tent arena, so unless you attend plenty of weddings, you most likely haven’t come across it. The most attractive thing about this tent is that it’s incredibly versatile where you can arrange the poles in different ways, making it possible to set up the tent in different ways and different areas of the house such as forest, rooftop, and even on the decks.

The stretch fabric comes in a variety of colors, and when properly installed, you create a modern look that gives your party a memorable appeal.

Marquee tent

Like the stretch tent, the Marquee tent has not been around for a long time. It features a framework that you can use to create a peaked ceiling without requiring a center pole. Like the frame tent, you can set the marquee tent on any terrain, so you aren’t too limited on where you can install it.

Sailcloth tent

Are you on the hunt for a tent with a more natural look? The sailcloth tent is your best bet. It relies on wooden poles as its base and a sailcloth canopy. The fabric is lighter than vinyl cover giving you more light in and out of the tent.

As you are installing it, remember it’s still a pole tent at its core, so you will need to find the perfect place to stake it firmly into the ground.

Yurt tents

If you are looking to give your event a memorable appeal, yurt tents are the way to go. They are circular featuring wood ribbed roofs, lattice walls, and a fabric cover. Their only flaw is they are often small, so only ideal for small intimate weddings.

Other areas you can use them include bridal suites, wedding lounges, and overnight accommodations.

Transparent tent

Want to feel like you are outdoors while still undercover? The transparent tent will help you achieve that. The tent is a frame tent base covered by a transparent canopy giving your event a modern look.

Renting the right wedding tent

As you have seen, there are plenty of options to choose from when looking for a wedding tent. To rent the right unit, pay attention to the size of the tent. This will be determined by the number of guests attending the event.

You also need to pay attention to the price of the tent. In most cases, this will be influenced by the type of tent, quality of tent, and party rentals Rockland NY company you are renting from. To get a great deal, visit different companies, and compare the various offers.

Thinking Beyond Party Tent Rentals: 7 Vital Factors To Consider When Having An Outdoor Event

To many people organizing an outdoor event, the most important thing is the tent. But is the case? Absolutely not! In addition to hiring the best party tent rentals, there are plenty of other things you need to consider. They include:

Bathrooms

From experience, the last thing hosts think about is the restrooms, and they are crucial. Most septic systems aren’t designed to handle 100 or more guests, so you will need backups.

Even if you have a septic toilet in the area, also consider renting portable restrooms. They come in different designs, and it’s up to you to choose the ones that complement the party theme.

Condition of the party venue

What is the nature of the event venue? Is the site flat or hilly? If the party is at the foot of the hill, it means rain will come rolling downhill into your party. Do you want this? For a great experience, ensure the venue is inviting and will keep the guests as comfortable as possible.

When choosing a venue, be realistic of your expectations. In addition to enough seating area, you also need space for décor, so you should factor this in.

Plan B for severe weather

Even if you have a high-quality tent with enough sidewalls, sometimes the weather gets out of hand. For example, rain or wind can be excess. You want to ensure you are covered even when Mother Nature throws curve balls at you.

You can do this by having a plan B. For example, you can have an event near a house or church, so when the party tent can’t handle the weather, you can move into the nearby house. Remember to prepare the house and decorate it appropriately.

Lighting

Even if you are planning to have the event during the day, the weather might get cloudy, or the event might run longer than you expected. To avoid keeping your guests in the dark, always plan for the lights.

Lights have a reputation for failing at the last moment, so always test them as many times as you can. As you are planning for the lights, don’t just think about the interior lights—also think about the exterior ones that are vital for the security of your guests.

When the sun goes down, you don’t want to be searching in the garage for flashlight or candles, do you?

Power source

The weather might work in your favor and not be required to use lights, but you still need power for sound, heating, and cooling. If preparing food at the venue, lack of power means the catering company won’t prepare the food.

To avoid this, ensure there is power in your chosen venue. Like with the tent, ensure you have a portable generator as a backup. This way, you are sure things will be flawless even if the power goes out.

Local regulations

Did you know local authorities can stop a party you spent a fortune organizing? This happens when you violate the laid down rules. If having a big event, reach out to the local authorities and let them know about it. Some states even require you to have a permit to throw a party.

To avoid wasting your precious money, get the necessary permits if necessary. If having the event at night, you might be making noise to the neighbors. To prevent them from filing for noise complain, invite them to the party. If the neighbors are enjoying the party, they won’t complain about the noise.

Guest parking

Where will your guests park? You need to think about this. For best results, plan for one parking spot for every two guests. If the area isn’t large enough, consider local alternatives.

For example, have the guests park at a local church, park, or any other nearby area with a large parking area.

You can also discourage guests from coming with their cars by providing shuttle services to and from the party venue.

Working with a professional

Planning a large outdoor party can be exhausting, and things can easily get out of control. To avoid this, if you have the means, hire a professional to help you out. The expert will help you reach out to party rentals Rockland NY, among many other things.