7 Things To Do When Renting Tents From Wedding Tent Rentals

When you decide to have an outdoor wedding, you need to rent a tent from wedding tent rentals. For you to rent the right tent and have a great experience with it, you need to do a number of things. Some of these things include:

Have a budget

There are plenty of wedding tents that you can rent and they go at different prices.  When you are looking to have a formal wedding, you should note that a large, formal tent is often expensive. Most of these tents start at $1,500 for 100 guests.

Don’t forget you also have to rent furniture and other accessories. Your budget should depend on the number of guests you are expecting and the type of tent you want to rent.

For you to avoid running into problems later one, rent a tent that is within your budget. You are better off renting a cheaper tent than renting an expensive one and you later end up in debt.

Choose the right model

As mentioned above, wedding tents come in different sizes and styles. Some of the tents don’t have interior poles hence providing you with ample space. These are ideal when you are having a large wedding.

Are you having a simple, intimate event? You should go with an upscale Capri style tent.

When you are having the event on asphalt, balcony, or concrete, you are better off with a freestanding or frame tent.

For you to have an easy time with the tent, you should go for one that is easy to install. In addition to the tent being less stressful to install, it also tends to cost less in installation, hence saving you some money.

Pick the right spot

Where are you going to install the party tent? It’s important as it makes all the difference. As a rule of thumb, you should choose a tent that allows you and the guests to focus on a view. When choosing the right spot you also need to think about the type of tent and how to install it.

If you aren’t sure of the right surface to install the unit, let a professional guide you through.

Think about tent accessories

In most cases, you will need to also rent tent accessories. Some of the t common accessories that you might need include: chuppahs, wishing wells, columns, candelabras, special effects lighting, latticework, aisle runners, and many others.

You should note that the accessories cost more money in addition to the wedding tent; therefore, you should have a large budget.

Since you have to pay extra for the accessories, you should ensure that you only get the accessories that you need. Don’t waste your money on things that you don’t need.

Reserve it early

Chances are that you will be having your wedding in the same season as most of the other people. For you to avoid last minute disappointment, you should reserve your tent early enough. The best way of going about it is to rent the tent at least three months before the wedding date.

Have a rain plan

Even when you are having your event in summer, anything can go wrong. The worst is rain coming down in the middle of the event. For you to have peace of mind, you should always have a backup plan in the event of such a thing. For example, you can have your event close to a permanent building. You can also rent tent walls to protect your guests when the rains come.

Read the contract

When you are renting the tent or any other accessories, most of the reputable companies will require you to sign a contract. Different companies include different things in their contracts. For you to avoid surprises, you should pay close attention to the contract.

It’s often said that the devil is in the details and this is often true. Before you sign the contract, take time to understand everything written there.  Some of the party tent rentals Rockland NY try to put in jargon in the contracts. If you have a lawyer friend, ask them to help you with the understanding.

When you are reading the contract, it should be clear to you when you should return the tent, who should clean it, and what are the repercussions of a late return.

Party Tent Rentals: 6 Types Of Tents For Your Next Wedding

When you are looking to have an outdoor wedding, it’s recommended that you have a party tent in place. The cool thing is that you don’t need to buy the tent—you only need to visit your local party tent rentals and place an order. One thing you should know is that there are plenty of tents for outdoor use that you can go with. The most common ones being:

Pearl tents

These have a traditional design that was inspired by the Mughal Empire. They feature tall ceilings and exaggerated peaks that give your event an elegant look. Are you looking to have towering structures or centerpieces at your wedding? These are your go-to pieces.

When you are looking for stores to buy them from, ensure that the store has high-quality units that not only look good, but also made from durable materials. The last thing you want is tearing the pieces when you are having the day of your life.

Tipis tents

They are similar to Pearl tents in that they have tall, elegant peaks. In addition to the tall peaks, they are also very flexible and come in many designs for you to choose from. You should note that all the designs are formal; therefore, if looking to have a formal wedding, these are the pieces that you should go for.

If you are going to have many guests, you can hire them in multiples so that you can have enough space for dancing, chilling, and dining.

Just like when hiring the other types of tents, you should ensure that these too are of high quality and their color matches the theme of your wedding.

Canopy Tents

Are you having a simple backyard event? You should avoid spending a lot of money on a premium tent. Instead, you should go for a canopy tent. This is a simple tent that is used to provide shelter from sunlight and light rain.

Unlike the high-end tents in the market, these don’t have a high peak and in most cases, have a flattened style roof. They don’t feature a sidewall and due to their design, they aren’t the ideal tents for windy areas.

They come in different designs and it’s up to you to choose the design that is ideal for you depending on the event that you are having.

Pole Tents

They have been around for a long time, and this is for a good reason. Due to their design, you can use them for different occasions. They come with high peaks and different sizes. Most of the tents are large thus ideal for large weddings and other events.

For you to improve their look, you can decorate them using fabric and pole skirts, creating an elegant look. If you want a simple, casual look, you can go without decorating them.

One of the main advantages of the tents is that they can hold a lot of people as they have a lot of space in them. One of their flaws is that they need a larger footprint as you need to undertake proper staking for proper tent installation.

Another flaw is that the poles obstruct the views of the guests; therefore, making it hard for the guests to follow the proceedings. If having the event in areas of high winds, you should install sidewalls.

Stretched tents

They are a great alternative to marquees and at the same time provide excellent functionality. The tents make it possible for you to have a wedding venue that is both intimate and large enough for all of your guests.

Since they don’t provide a lot of covering, they are a great choice for summer. As a rule of thumb, you should avoid using them during winter or in areas with strong winds.

Yurts

They originated from central Asia. They are round in shape and covered in felt. In most cases, the tents have a self-supporting roof structure. The people that have used them love them as they don’t require a lot when it comes to their installation. All you need is to place them in the event area and you are good to go.

After renting the pieces from the wedding tent rentals Rockland NY, you can decorate them for that elegant look or you can leave them bare for a casual look.

Event Rentals: Ideas For A Summer Party

As the sunny season makes its way to make your days warmer, it is also the season where event rentals are being asked about their services because of the left and right summer parties and events around the country.

Instagrammable Summer Function

Whether you are organizing a regular summer event or hosting an intimate pool party with your family and closest friends, it is very important to always give them the best summer party experience they will never forget. Instead, they will always be looking forward to summer, because the amazing moments they had during your summer party.

Some Of The Amazing Summer Party Ideas

Elevate Hydration

  • It is important to stay hydrated on humid, summer days and you can serve a more appealing  drink with lemon, strawberry, and rose water.

Always Keep It Cool

  • Setting up a separate beverage station with lots of cold refreshments allows your guests to create their own drink mix and mingle with the other guests. Provide cups, straws that doubles as stirrers, and lots-a-lots of ice.

Make Supplies Available

  • If you are hosting a pool or a beach summer party, prepare a box or a container that is stocked with bug spray and sunscreen to assure guests that they can fully enjoy the event without worrying too much about the itch and sunburns.

Food Presentation

  •  Set up your buffet table either under a big umbrella, an overhang, or tent to protect your summer party treats safe from outdoor or indoor insects and other elements. Arrange your table according to this sequence: plates, sides, buns, meats, fixings, and flatware. Before the sun sets, make sure that there is enough illumination for your guests to see the food you have served.

Grab and Go Cutlery Section

  • Avoid getting your guests stuck in a traffic situation when on their way to the buffet. Have a grab-and-go spoon and fork section ready so they can all move quickly and conveniently.

Prepare Outdoor Furniture

  • Make sure that you always have an extra table and chairs just in case more guests arrive. If you still need more, you can move your indoor furniture, outdoor to provide more seating.

Stir Up Sangria

  • Wine and fruit are the best party drink combo. You can create your own pitchers either with strawberries, oranges, cucumber, and grape. Serve this at your event  and your guests will definitely love it.

Let The Grill Do Its Job

  •  Grilling chicken, pork, or beef is an assurance that summer is indeed here. With a chicken, nectarines, basil relish and red onions are just one of the many dishes that are certified summer menu.

Pasta Salad

  • You can also serve salad loaded with chopped veggies with a creamy balsamic dressing to your guests.

Scoop Your Fruit

  • With the use of a melon  baller using honeydew, watermelon, and cantaloupe. Mix them all and let it sit in the freezer.

Wrap Your Finger Foods

  • Wrap wax paper around your sandwiches with a tie around it. This will help your guests to eat without making them feel uneasy about their hands.

Ice Pops On Wine

  • Put colorful flavored ice pops inside the glass of white wine and let the color of summer shine out through your colorful white wine glasses.

The Summer Punch Bowl

  • In a large punch bowl, fill it with a jug of red wine, toss in small maraschino cherries and pour in the juice, then add a lot of lemon, orange, and lime. This summer time fruity punch bowl is going to be your crowds’ favorite.

FINAL NOTE

Although summer season can really be more than just humid in some areas or cities around the world, it shouldn’t stop you, or any party organizers to execute and deliver a memorable summer event. The party and tent rentals Rockland NY will always extend their services in order to make your event a success.

Event Rentals: Proper Dining Table Etiquette

Every table and chair rentals follow a strict protocol and business etiquette to ensure their clients with professional standards and genuine customer satisfaction. This practice applies to you and everyone else who have been invited and have attended various kinds of dinner invitation – formal or casual, intimate or group.

Why Table Manners And Etiquette Are Important

Regardless of your age, salary or status in life, learning table etiquette and manners are important in life and there are two reasons why:

  1. To make others feel comfortable eating with you;
  2. To prevent yourself from being embarrassed.

Number 1 Reason

  • You may have experienced dining with someone who coughs or sneezes all over the food or hold them with dirty hands yet still manages to eat them as if nothing happened. While you observe them, you probably have promised yourself that that will never happen to you. Therefore, knowing the proper table and dinner manners is very important.

Number 2 Reason

  • Aside from being fully aware that your water glass is on your right and should never attempt to drink from someone else’s glass. You do know also that when in a dinner event: big or small, you will not start with your soup or main course until the hosts started to eat, right? But don’t worry; there are still a number of pointers that you should know by heart.

Knowing The Different Table Setting

Everyone should feel confident when sitting down at a dinner table regardless whether it’s a formal dining event with a six-course menu at a five-star hotel or an exclusive venue or an informal dinner invitation by a family or a friend. Being confident that you will not screw up, get embarrassed or ruin the event all depends on how far you know and how well you practiced it.

When in the United States, most dinner settings are informal, but should never attend to it wearing a too informal outfit like a toddler and what I mean is a t-shirt, shorts, and sneakers.

Visualize this kind of table setting when attending an informal or formal US and European dinner event invitation.

On top of your plate is the folded napkin; the European sometimes add a bigger and a small plate. On the left side, you will see two kinds of a table fork, but the one that you need to use for your main course is the first one next to your plate. On the right side, you will see either a knife and two spoons or two knives and a knife; the latter is usually the European setting. On the upper right side of your plate are the water glass and the wine glass. The European sometimes adds one or two more glasses.  And the dessert spoon and fork are on top of your plate.

The Basic Dining Etiquette

The basic table manners make you enjoy not just the main course, but it also includes the proper use of your napkin, buttering your bread, and enjoying your coffee and dessert.

  • The Napkin Etiquette

Your napkin should be placed on your lap the moment you settled on your seat. Never hang it on your collar if you don’t want to make a monkey out of yourself. Use it by patting or blotting your lips and never use it as a handkerchief.

Once you’re done, you can just leave your napkin loosely folded keeping the dirty part out of sight on the left side of the plate.

  • Main Courses

Remember that the small fork is for appetizers and the bigger one is for the main dish this is usually partnered with a knife with a spoon if there is soup served as well.

  • Beverages

The water glass is always positioned on the upper right of your plate while the wine glass is one next to it.

  • Condiments

If one asks for the salt hand over the pepper as well.

  • Never check your phone otherwise excuse yourself for a while and attend to it.
  • Keep your elbows away from the table unless there is no food served yet.

Time To Wrap It Up

When it comes to dinner setups, the table and chairs event rentals Rockland NY will professionally comply with the kind of theme you wanted – big or small; formal or informal. For as long as you know how to act when on the dining table, you are good to attend to any kind of dinner invitation and event.

Event Rentals: Event Stage Setup

For party and event organizers like you, event rentals and other party suppliers are your best partners in order to have a successful event. But if your event includes performers, speakers, and a presentation, then you have an impressive stage set up that will be and should be the prime focus of the venue.

Determine The Best Event Staging Setup

Take this: in matters like this, always involve your AV team or person in planning right from the start till the execution date. This will help you to avoid overlooking important details about the event and be able to pull off the show your client will be truly proud of.

Tips To Set Up An Event Stage

  • Coordinate with the event performers or speaker if they will be needing anything else other than what you initially have for the stage setup. That way, you can determine whether the stage size and other stage technical details need to be adjusted or a piece of equipment needs to be added purposely for the presentation alone.
  • Ideally, the audience should all be seated in front of the stage- only. Not on the rear or neither the sides. A slanting angle makes it hard for performers to connect with their audience, the same way that the audience will have difficulty in having a better view of the entertainers.
  • Fill in the first-row seating within five feet of the stage first. Closeness gives an interactive relation between a performer and the audience. This allows the show to become more intimate with the crowd, no matter how large or small the group is.
  • As much as possible, choose a venue that does not have any pillar or sight line barriers. This set up actually distracts the audience’s view of the stage. If your venue has columns, construct a seating arrangement where guests can still have a great view of the stage.
  • The stage should always be the center of attention. Place the other set up like the buffet area, bar, photo booth, etc., either behind the guest area or on the side of the stage. You have to do this in order to avoid any form of distraction once the event program begins. In order to make the stage appear bigger or larger, accessorize the sides of the stage with props and, if necessary,  create something that will draw your guests’ attention towards the center of the stage.
  • Rigging will be one of your important concerns. In production, the special effects equipment, lighting, and sound are the critical elements of an event. Space is also a factor that requires a lot of considerations. The height of the ceiling in the venue and the strength of it is also a concern in conference and convention center, as well as in hotels. Another thing to consider is the LED lighting system in the venue because they are versatile and require less power.
  • Build a wall or corner behind the stage. Creating a backstage area allows your crew and staff to have more space to move around, especially during live production. A high-rise stage is not only visually better but gives also more room to hide equipment and event materials.
  • Use stage elements that are simple and large, even if you have a small stage but have a sizeable crowd. It will not only allow you to execute the setup you’ve planned but can also reach the back row audiences.  
  • If the event requires an onstage last-minute setup, place the reception area in a separate room or tent. It will not only provide privacy to the performing and production team but will avoid distractions as well.

FINAL POINT

Once your client requests for a stage it means they wanted some ‘action’ to take place in the event. It can be either a mini-concert, a tribute night, an awarding ceremony, or a benefit concert. The staging and dance floor rentals Rockland NY can be the best partner when it comes to this kind of event setup. Constructing a stage requires more time before the actual date of the event, and a run-through on the actual event. You will need to take into consideration hours or even days to make sure that your party will be executed flawlessly according to your timeline and program.

Party Rentals: Outdoor Party Themes You Should Try

Parties and events are always twice as fun when being done outdoors. The party rentals supplier will surely get you covered whenever you need a party and event partner. Plus, if you have the perfect outdoor venue, regardless whether it’s your patio, backyard, rooftop, terrace or any spot that is outside your home, what matters is that the ambiance should be fresh, comfortable, and wonderful.

WHY SHOULD YOU CHOOSE AN OUTDOOR VENUE?

During seasons where the weather is great and being outdoors is an opportunity, hosting an outdoor event is not only a great idea but it also has a lot of benefits. Not all countries experience, having a warm weather and if you happen to be living in a place where summer is one of the “most awaited” season being out enjoying the sunshine and the fresh breeze is a chance you should never miss.

This is also one of the reasons why some companies hire an event expert that can make an outdoor event truly memorable and can hold one without worrying about outdoor elements that may  pester your outdoor party. Even when the weather suddenly decided to be feisty, you can be complacent that your guest and the event in general are well protected and satisfied.

BENEFITS OF HOSTING AN EVENT OUTDOORS

  • It’s a great experience.

The truth is, most people love attending outdoor events and parties. Any occasion being held in an open-air venue does not have a ‘standard’ theme, instead, events like this will provide the guests with an experience that is momentous and sometimes one-of-a-kind.

  • You can customize the event based on what you want and what you need.

What’s great about having an al fresco event is that you can always tailor it no matter what your theme is or what the occasion. Unlike indoor event venues, you are limited by the space that you are provided and this restricts you to have more guests, activity, decorations, or technical equipments. Whilst when doing it outdoors, you can totally conceptualize an event with a clean slate and execute it according to your plan. Also, you can be confident that the event can cater and accommodate everyone that is on your guest lists.

  • You can be more in control and organized.

Compared to indoor venues, an outdoor event can sometimes require more time and planning. Others may see this as a drawback, but in reality, it’s an advantage. You can learn to be more decisive and involved about every event detail and as you personally work with your event suppliers and partners. With the right people that can help you cover the event, they can provide you with professional recommendations as well as a visual of what you should expect and effects that the event may still need.

  • Freedom.

An outdoor party venue gives you more freedom on how you will utilize the space without worrying about too much noise or other restrictions that can affect an event. Regardless of where the party will be held, you should prioritize acquiring the necessary licenses and permits for the things that you will be having in your party and the type of event that you will be throwing.

SOME IDEAS OF AN OUTDOOR EVENT SETTING

  • As Clear As It Can Be.

How do you find the clear acrylic chairs? Do you find them elegant and neat? They may steal the event spotlight for a moment, but they can easily blend with the overall décor of your outdoor venue and the outside view.

  • The Floral Ambiance.

If your garden has various flowering plants that are at its full bloom, use them as a wonderful centerpiece on your party tables. Just make sure there won’t be any bees and other insects that will possibly gate crash.

  • Try Some Umbrella.

Be more creative by using umbrellas of different colors, but the same design. This idea is just perfect for an outdoor setup. Since they’re dainty and attractive, choosing light hues will just compliment your entire centerpiece.  You can use this style for a baby shower or a kids party.

  • Garden Palettes.

Using pallets as your table is a great idea, especially if you’re having a hard time scouting for a table that can accommodate all your guests. With this material, you can customize the length and width of it depending on your preference. They’re easy to stack together and with the right centerpiece, your outdoor party will surely be on the map.

FINAL POINT

Although the party chairs rentals Rockland NY can surely comply to all your event needs, sometimes discovering things on your own is twice as fun as hosting an event. So just be creative and use your imagination until you come up with a great outdoor event theme and setting your guests will never forget.

Event Rentals: The Latest Wedding Themes

Among all the events, planning and organizing an event is the most difficult and overwhelming one. The wedding tent rentals will find that true because of all the details and suppliers that it requires – from the smallest to the biggest detail. With the wedding theme alone the selection and decision can really be critical.

The moment you have made your theme choice everything else will follow. The venue, bridesmaid dresses, floral arrangements, catering, and everything else will just all fall into place naturally and easily. But before you close the curtain, you to pull some strings and some help to make everything happen.

WHAT ARE THE WEDDING THEMES?

Wedding themes  are composed of ideas and concepts that happens within the ceremony or event. It can simply be your favorite color or as grand as your favorite movie.

CHOOSING A WEDDING THEME

Just a few tips to keep in mind:

  • Your theme should be recognized easily by your guests and suppliers. Because once your guests asks for the theme and it’s too ambiguous, they might find it hard to fit in
  • It should be something personal. Like when your closest friends or relatives walk into the venue they can easily tell that the theme represents you.
  • Should somehow be unique. No matter how much you wanted to have a Harry Potter themed wedding and it has been one of the common theme in town better choose something that will “wow” your guests.

SOME WEDDING THEMES TO CHOOSE FROM

Actually, you don’t need to have a theme, but wedding themes are being conceptualized to give your wedding a different experience and it makes the entire event smoother and easier to plan. A wedding theme can make your wedding ceremony, reception, wedding cake, souvenirs, and invitations all well-coordinated and uniform.

Here are some of the latest wedding themes to check out:

  • Organic Inspired Greenery Wedding.

Greenery or natural-green theme is a thing now. It looks so fresh and it is a lot less affordable. During the planning stage, you will always side on what’s more economical  but stylish.

  • Sparking And Glittering Wedding.

A glamorous wedding theme is truly a classic and very elegant, indeed. It looks fancy and exciting making the bride and guests adore everything that is shining and shimmering. From the invitation, venue linens and tablewares, and the cake, of course, a little glam is truly something unforgettable.

  • Fine Art Wedding.

When you imagine having a fine art wedding theme, you can only picture paintings and images. Most of all, the famous painters. Thinking about how their work of art makes you feel is what your guests will be experiencing too. The flowers, the venue decors, and even the food to be served can all set the tone.

  • Something Geometric And Floral.

Geometric shapes and designs are a hit nowadays and it’s a no-brainer why. It looks chic and can go from a casual to an elegant set up.

  • A Romantic Evening.

Aside from the word “fun”, “romantic” is something every bride and couple wanted their wedding to be and be experienced by their guests. Mood lights, candles, flowers, music, and the food are enough to set a romantic mood within the venue. Everybody will definitely be swoon by it.

  • An Ancient Greece Theme.

Vintage is and will always become a classic. It’s a romantic-themed wedding that is unique with the arts, outfit, ancient gods decors, and geography. It’s a theme that is easy to conceptualize and recognize. It’s elegance can truly radiate all throughout the event.

  • Game Of Thrones.

Of course! Why not? If you are a fan and so are your guests, having a GOT-themed wedding can be really exciting and offers endless possibilities. From the invitation, table decors, and souvenirs adopting the different “houses” of the series, the event can be sensational.

FINAL NOTE

Well, there are a lot more themes that you think of but what’s important is you and your forever partners moment. A memorable theme that will always remind you of how the two of you shared your love with your family and friends is what’s more important.  The event rentals Rockland NY are just some of the suppliers that can provide you with everything your  wedding theme needs. Plus, every time you will look at your wedding photos will make you reminisce the every detail and concept of that event that will summarize the love between you and your spouse.

Event Rentals: Event And Party Tent Size Matters

If you are planning an event and will be using a tent, you don’t just go to any party tent rentals and pick a tent and proceed with the preparation. Organizing a party can really be so overwhelming most people just don’t realize it. Because compared to preparing for a small group party, planning for a big event means you have to consider a lot of things which answers the questions: How BIG will this party be?

Trying to fit a big crowd under one roof will just aggravate the situation which also depends on where the event is being held, let alone if there are more unexpected guests that those who are actually on the list.

THE TENT MAGIC

If you think that you needed a much bigger space, outdoor tents are your best solution. You can choose and have full control over it depending on the size and number of guests you are expecting. However, the unlimited selections of event tent sizes and designs available for your disposal, but you still have to answer the following questions:

  • How should I choose the right tent for my event?
  • How do I choose the size of the party tent?
  • What exactly is the size of tent that my event needs?

Choosing a tent for an event is not that complicated actually. As long as your area is big enough to accommodate any size of tents, then you’re all good. But of course, there are guidelines and tips for you to be able to pick the right party tent you will never regret.

TENTS FOR ANY EVENTS

The truth is, when it comes to sizes, tents nowadays have everything you need and can accommodate any given number of guests and you can only enjoy that privilege if the price is right and if you have the budget for it. But the question this time is:

Should I be investing or buying my own tent? Or should I just rent one?

There is nothing wrong with owning a tent, especially if you have a big family who loves to gather every now and then or a large number of friends who always wanted to gate crash every weekend. Also, if you are running an event and party business the more you should have your own tent as your investment. Now, if you just needed a tent for a particular event, then renting one  is absolutely fine.

The only hassle in owning a tent or tents is how you are going to keep and store it properly where it will not be damaged or easily worn out.

THE TENT SIZE YOU NEED

  • The Intimate And Cozy – fits 20-40 Guests

This size is enough to accommodate your immediate family and your closest friends and neighbors. This tent size is just enough for a backyard party bash or at the park. This is a bit handy anytime you wish to throw an intimate party with your loved ones.

  • The More The Merrier – fits 100-300 Guests

If you need more room because you are throwing a big event, then this tent is what you need. It’s wider and higher, perfect for events with a mini stage, buffet table and enough space to walk around to attend to your guests. This tent size is just perfect for weddings, team-buildings, company outing and seminars.

  • The Super Size – fits everything else!

Sometimes you just need MORE space and this is similar to bazaars, science expos, country fairs, trade shows and a lot more events that will really need a bigger room. The super-sized tents is similar to what a circus-on-tour is using, where everything fits and a big group of people are needed to set up the tent to make sure it’s secure and durable enough.

ADDITIONAL FACTORS TO CONSIDER

  • The program: Do you need a DJ booth or a live band area?
  • The surface: Do you need a dance floor?
  • Access to the food area: Will your guest have a hard time going to and from the buffet area?
  • Access to power: Bigger tents require more lights and therefore needs more power supply.
  • The weather: Sudden or heavy rain will easily flood your tent if not properly installed.
  • Time of the event: If it’s daytime or noontime,more guests will be staying inside the tent to avoid the heat outside.

THE BOTTOM LINE

Hopefully now that you have an idea on how to choose the proper and right tent for your event, you can now be specific with your event tent rentals Rockland NY. Also, if you are pursuing a career in planning and organizing an event, investing a tent is going to be your edge and advantage.

Event Rentals: Choosing An Event Tent

Any party and tent rentals can really offer and provide you with the best tents perfect for your event. However, there are times when you wanted to explore your options and other alternatives when it comes to your party needs. Not because you do not trust whoever supplier you have spoken first, but because you can feel that there are other styles and designs that can fit your preference and event theme. It’s also one way for you to find out what the new trend is when it comes to different parties and events theme and tents are just one of them.

But before you look for  tent alternatives for your party, check out some tips first on how to pick the right tent.

Event Tent Scouting Tips

Whether it’s a formal or casual event, a tent can turn any occasion into a spectrum of various moods and glamour. The versatility of every tent is unquestionable because it can fit into any themed event from barbecue parties to formal dinner galas. But of course, you just don’t pick any tent and here are some tips to get the best one you need.

  • Size Of The Venue.

The first thing you have to look into is the size of your venue, then the number of guests, and the supplies and amenities that you need for the event. These will determine the size and how many tents you will be needing. You also have to consider the accessibility to the washroom, cooking area, parking area, etc.

  • Check Your Site Surface.

The best surface for staking any tent is on gravel or soil. Although stone, sand, asphalt and other surfaces are also a great option. Always check with an underground utility officer if it’s safe to stake tents on your venue for safety purposes.

  • The Accessibility Of Your Suppliers.

Assess how accessible your venue is. This is for the benefit of your suppliers, like tables and chairs, tent equipments, DJ equipments, and a lot more. There are some locations where extra delivery vehicles are needed because it is far from the main road, while others needs some barging services because the venue is on a lake. And expect that extra delivery services will require additional labor and service charges.

More Helpful Tips

  • Location Is Important.

Where will be the location of the event? Is it going to be on a beach front? Open field? Garden? Because the place of the party is to be considered also to determine the right tent. For areas that are a bit windy or the weather is unpredictable, you might need a tent with walls to protect your guests and everything else inside from wind and rain. Tents with sliding walls are a great choice and is easy to use. You can easily open it up to enjoy the warmth of the day or instantly close it when unexpected rain pours. Check power lines and trees that may obstruct the height of your tent. This is why site visits are very important prior to the event to well assess the place before coming up with a final decision.

  • Check The Number Of Guests and Seating Arrangement.

The number of guests and seat assignments matter in every event. This can also help you determine how big or how many tents you will be needing to set up for the party. The capacity of each table, including the number of tables, will affect the size of your tent. If you prefer to use a long table which can accommodate more guests or round tables for a more accommodating conversation, then you will need a more spacious tent where everything can fit.  Including your DJ or entertainment area, dance floor, dessert or snack bar and wine bar should be part of your space assessment.

  • Power Accessibility.

Some fail to look into this subject until they realized that it’s an issue. Your tent needs power too. Lights, DJ equipment and entertainment, fans, and more importantly the food cooking and heating equipments – all these will require electricity. So do make sure that your location has an access to electricity before you decide on the venue.

The Bottomline

If you think that choosing the right event tent is just a piece of cake, well think again. Because even the event party rentals Rockland NY will tell you that the deciding factors are not easy to assess and will require a lot of thinking and consideration. Every event and party has a lot of things going on behind the scene and every planner and organizer can attest the fact that it was never easy to nail it down. So plan and organize everything ahead of time so you can always have room for last minute changes.

Party Rentals: Throwing A Halloween Party?

The event rentals and party partners are probably stoked to prepare and set up a yearly Halloween party treat for everyone around the globe. It’s a festivity purposely for kids who are so excited to wear their costumes and go trick-or-treating with other children within the neighborhood. And though you may feel too old for costumes and collecting sweet something, why not host a Halloween party where all your fellow adults can come out and enjoy the night. Just make sure your little ones are not sneaking in.

Time To Dress Your Place Up

You get to have unlimited ideas when it comes to spooky things about Halloween. The decorations, food, and drinks are simply a no-brainer for most people just like Thanksgiving and Easter Holidays preparing for it is easy. You can really go above and beyond when it comes to themes and décor, but you do not have to rob a bank just to achieve and Instagramable Halloween party. You can already have a wonderful party on a budget together with your hood who are all down to have a fright night loaded with fun.

Halloween Party Themes

Carved pumpkins, spooky decors that can be purchased at the dollar store, and hit “Thriller” on the player and everything are all set. But if you really wanted a bit of class and style, here are some Halloween party theme ideas you can use:

  • Murder Mystery

Assign costumes and characters to your guests based on the murder mystery game. You can even play the game at the party.

  • Dead Celebrities

Have your guests come in their best dead celebrity costume and make them walk the red carpet to the venue.

  • Walking Dead

This is going to be easy for your guests since most of them are probably a TWD fan.

  • Hotel Transylvania

Another easy-peasy costume for you invited ones, especially to those who have kids. This party theme is not just for the children, but could also be fun for adults.

  • Game Of Thrones

Of course! Another exciting and easy costume idea. The White Walkers are kinda easy to put up so you have to watch out on who’s going to be Daenerys, John Snow or the dragons!

Whether you’re hosting an “all-out costume” party or “just come in your best costume” party, preparing awards and prices will make the event more exciting. Besides, your guests will all be thrilled to receive rewards for putting their best efforts in preparing their costume and makeup.

Some Creepy Party Finger Foods

What is a Halloween party without any spooky-licious finger foods on the table? Here are some appetizers and finger foods that you can have in your creepy party:

  • Pumpkin Tortilla Chips

With pumpkin-shaped chips and hummus, this healthy treat will make your guests want more.

  • Dips on Test Tubes

Set up a “mad scientists” food table with assorted dips inside test tubes. Have guacamole, romesco, beet hummus, and breadsticks and voila! A lab table full of bloody-looking dips and all.

  • Deviled Eggs

All you need are boiled eggs, paprika, and chives. Scoop out the egg yolks a bit, sprinkle paprika and put the chives as a stem to the yolks. Easy, right?

  • Flying Cheese Balls

Use your own recipe or have the catering supplier include cheese balls on the menu. Stick crispy tortilla shaped like wings on both sides of the cheese balls with green or black olives or caprese as eyes and they’re good to fly out on every table.

Some Devilish Party Drinks

To complete your Halloween party, drinks and cocktails should always be present. And here are some delightful poison beverages that you can serve:

  • Butter Beer

Have a touch of the witch-wizard magic with a beer mug of this cocktail that will surely get your guests into their party spirits.

  • Mad Scientists Gelatin Shots

Using tiny beakers, pour in the green apple flavored gelatin shots with vodka and citric acid to add more booze into this mad doctor’s shocking drink.

  • Bloody Sangria

Add a little twist to the usually chilled sangria by adding some red-colored fruits on it to give a little bloody effect on the drink. You instantly get to serve a vampire-inspired bloody booze.

The Bottom Line

Working on events is really exciting because you get to host and organize all kinds of themed parties. Your party rentals Rockland NY supplier can also guarantee that this Halloween party that you are orchestrating will be famous on all social media platforms. For as long as your guests are having a blast, you are in a bloody-good situation.