Event Rentals: Choosing A Sound System For An Event

Staging and dance floor rentals are one of the most important supplier in any event. A good sound sets any event in its proper mood and is basically the life of the party to ditch dead air, dullness, and boredom. The importance of sound and music is very obvious to everyone and it has been part of their daily life. However, when it comes to events, creating the proper and balanced sound is something where most even organizers fall short on and is also an aspect most technical people does not pay attention to most often.

Bring The Best Sound At Your Event

Creating and audible presence in any event with amazing results is not widely absorbed by “not-so” technical persons and those who are not involved in setting one up. Sound which is both fleeting and imperceptible, does not only come from an ethereal source alone. Music and sound equipment can be overwhelming to set up and the event’s technical team will do their best to keep all the tools and wirings invisible and unobtrusive as possible and because of this safety measure there are some who finds that sound equipments is the least important element of an event. The technical setup of a promising sound system is not all visual with a huge projection screen or an upstaging lighting. Behind the best sounds are a composition of complicated program and system.

Be Heard

The Ins

If your event has a speaker or simply a host, in order for their voices to be heard clearly a couple of factors have to be polished:

  • The correct microphone should be used and placed in the right position.
  • The host or speaker should properly use the microphone to assure its performance.
  • Adjustments are necessary in order to compensate for technical issues that may affect the speaker’s voice or the microphone’s signal.
  • You must learn to adjust to any technical dilemma in the event’s sound quality.

The Outs

Sound signals are being pushed out of the loudspeakers in the venue at the right volume past your guests’ ears. This includes the proper amplification of the signal to the right size, number, and type of loudspeaker.

Obtrusive Visually

Balancing acoustic performance, vocal clarity, and a visually appreciated presentation is a complicated setup. The design of loudspeakers, then and now, has developed over the years and has greatly improved its aesthetics and power, however, they sometimes are still visually bothering. Constructing an a visually acceptable structure of both the technical and performance aspect can only be done by a highly experienced stage and sound designer.

The Right Music For Your Event

Everyone has their own favorite tunes and a personal theme song that describes the story of their lives. Like a love song that talks about relationships, a soundtrack that takes you back to your happiest memories, or simply a song that helps you recover from stress or hard times. The right music will always set the right mood in any event. It boosts excitement that can start a connection between an occasion, a product, or service.  Every music style may require a different type of soud system amplification and loudspeaker. For example, a hyped business conference will be using up-beat music that can set the mood of the event and this type of music will be needing an intense volume to encourage the energy of the crowd. It will also require a lot of power and broad coverage to match the movements and heightened energy.

The Type Of Sound Equipment An Event Should Have

  • Subwoofers

Specially designed loudspeakers, sub-speakers or subwoofers, are equipped to accommodate frequencies from 120Hz to 20Hz, which is the bottom core a human hearing range. The low-end frequencies are crucial for people to hear and understand music. Ask your sound technician to turn off the subwoofers during an event’s rehearsal and you will instantly feel and hear the difference.

  • Microphones

Event and performance microphones are not all the same. Each design and type has their own distinctive function and when not used appropriately based on the specific function, the performance will only be poor. You will be surprised by the number of microphone a live band needs during a performance, this is because each instrument, such as the drums requires different volume and frequency to bring out the quality of the sound.

FINAL POINT

When hosting an event, no matter how big or small it is, the performer on the stage is not the only thing that imposes the value of an event, it’s the experience the guests will get from the entire occasion. The party rentals Rockland NY will totally agree that acquiring the best sound system in your event is the key for everyone to appreciate and understand what the occasion is all about.

Event Rentals: Event Stage Setup

For party and event organizers like you, event rentals and other party suppliers are your best partners in order to have a successful event. But if your event includes performers, speakers, and a presentation, then you have an impressive stage set up that will be and should be the prime focus of the venue.

Determine The Best Event Staging Setup

Take this: in matters like this, always involve your AV team or person in planning right from the start till the execution date. This will help you to avoid overlooking important details about the event and be able to pull off the show your client will be truly proud of.

Tips To Set Up An Event Stage

  • Coordinate with the event performers or speaker if they will be needing anything else other than what you initially have for the stage setup. That way, you can determine whether the stage size and other stage technical details need to be adjusted or a piece of equipment needs to be added purposely for the presentation alone.
  • Ideally, the audience should all be seated in front of the stage- only. Not on the rear or neither the sides. A slanting angle makes it hard for performers to connect with their audience, the same way that the audience will have difficulty in having a better view of the entertainers.
  • Fill in the first-row seating within five feet of the stage first. Closeness gives an interactive relation between a performer and the audience. This allows the show to become more intimate with the crowd, no matter how large or small the group is.
  • As much as possible, choose a venue that does not have any pillar or sight line barriers. This set up actually distracts the audience’s view of the stage. If your venue has columns, construct a seating arrangement where guests can still have a great view of the stage.
  • The stage should always be the center of attention. Place the other set up like the buffet area, bar, photo booth, etc., either behind the guest area or on the side of the stage. You have to do this in order to avoid any form of distraction once the event program begins. In order to make the stage appear bigger or larger, accessorize the sides of the stage with props and, if necessary,  create something that will draw your guests’ attention towards the center of the stage.
  • Rigging will be one of your important concerns. In production, the special effects equipment, lighting, and sound are the critical elements of an event. Space is also a factor that requires a lot of considerations. The height of the ceiling in the venue and the strength of it is also a concern in conference and convention center, as well as in hotels. Another thing to consider is the LED lighting system in the venue because they are versatile and require less power.
  • Build a wall or corner behind the stage. Creating a backstage area allows your crew and staff to have more space to move around, especially during live production. A high-rise stage is not only visually better but gives also more room to hide equipment and event materials.
  • Use stage elements that are simple and large, even if you have a small stage but have a sizeable crowd. It will not only allow you to execute the setup you’ve planned but can also reach the back row audiences.  
  • If the event requires an onstage last-minute setup, place the reception area in a separate room or tent. It will not only provide privacy to the performing and production team but will avoid distractions as well.

FINAL POINT

Once your client requests for a stage it means they wanted some ‘action’ to take place in the event. It can be either a mini-concert, a tribute night, an awarding ceremony, or a benefit concert. The staging and dance floor rentals Rockland NY can be the best partner when it comes to this kind of event setup. Constructing a stage requires more time before the actual date of the event, and a run-through on the actual event. You will need to take into consideration hours or even days to make sure that your party will be executed flawlessly according to your timeline and program.

Party Rentals: Outdoor Party Themes You Should Try

Parties and events are always twice as fun when being done outdoors. The party rentals supplier will surely get you covered whenever you need a party and event partner. Plus, if you have the perfect outdoor venue, regardless whether it’s your patio, backyard, rooftop, terrace or any spot that is outside your home, what matters is that the ambiance should be fresh, comfortable, and wonderful.

WHY SHOULD YOU CHOOSE AN OUTDOOR VENUE?

During seasons where the weather is great and being outdoors is an opportunity, hosting an outdoor event is not only a great idea but it also has a lot of benefits. Not all countries experience, having a warm weather and if you happen to be living in a place where summer is one of the “most awaited” season being out enjoying the sunshine and the fresh breeze is a chance you should never miss.

This is also one of the reasons why some companies hire an event expert that can make an outdoor event truly memorable and can hold one without worrying about outdoor elements that may  pester your outdoor party. Even when the weather suddenly decided to be feisty, you can be complacent that your guest and the event in general are well protected and satisfied.

BENEFITS OF HOSTING AN EVENT OUTDOORS

  • It’s a great experience.

The truth is, most people love attending outdoor events and parties. Any occasion being held in an open-air venue does not have a ‘standard’ theme, instead, events like this will provide the guests with an experience that is momentous and sometimes one-of-a-kind.

  • You can customize the event based on what you want and what you need.

What’s great about having an al fresco event is that you can always tailor it no matter what your theme is or what the occasion. Unlike indoor event venues, you are limited by the space that you are provided and this restricts you to have more guests, activity, decorations, or technical equipments. Whilst when doing it outdoors, you can totally conceptualize an event with a clean slate and execute it according to your plan. Also, you can be confident that the event can cater and accommodate everyone that is on your guest lists.

  • You can be more in control and organized.

Compared to indoor venues, an outdoor event can sometimes require more time and planning. Others may see this as a drawback, but in reality, it’s an advantage. You can learn to be more decisive and involved about every event detail and as you personally work with your event suppliers and partners. With the right people that can help you cover the event, they can provide you with professional recommendations as well as a visual of what you should expect and effects that the event may still need.

  • Freedom.

An outdoor party venue gives you more freedom on how you will utilize the space without worrying about too much noise or other restrictions that can affect an event. Regardless of where the party will be held, you should prioritize acquiring the necessary licenses and permits for the things that you will be having in your party and the type of event that you will be throwing.

SOME IDEAS OF AN OUTDOOR EVENT SETTING

  • As Clear As It Can Be.

How do you find the clear acrylic chairs? Do you find them elegant and neat? They may steal the event spotlight for a moment, but they can easily blend with the overall décor of your outdoor venue and the outside view.

  • The Floral Ambiance.

If your garden has various flowering plants that are at its full bloom, use them as a wonderful centerpiece on your party tables. Just make sure there won’t be any bees and other insects that will possibly gate crash.

  • Try Some Umbrella.

Be more creative by using umbrellas of different colors, but the same design. This idea is just perfect for an outdoor setup. Since they’re dainty and attractive, choosing light hues will just compliment your entire centerpiece.  You can use this style for a baby shower or a kids party.

  • Garden Palettes.

Using pallets as your table is a great idea, especially if you’re having a hard time scouting for a table that can accommodate all your guests. With this material, you can customize the length and width of it depending on your preference. They’re easy to stack together and with the right centerpiece, your outdoor party will surely be on the map.

FINAL POINT

Although the party chairs rentals Rockland NY can surely comply to all your event needs, sometimes discovering things on your own is twice as fun as hosting an event. So just be creative and use your imagination until you come up with a great outdoor event theme and setting your guests will never forget.

Party Rentals: Party Dress Codes

When event and party organizers are busy scouting for potential party rentals, you as a guest is also busy scouting and hunting for an appropriate party attire. It’s fine to pick any clothes you want for as long as you are aware of the events’ dress code. Yes, there are certain parties who are very strict with dress codes depending on the theme of the event. Since fashion nowadays is also evolving just like everything else around, you still have to keep up with the trend. Etiquette for that matter evolves too, but of course, there are clothing traditions that are strictly being followed.

UNDERSTANDING THE DRESS CODES

Dress Code:
FORMAL

  • Is also known as the White or Black Tie dress code. When this you see in the invitation men are suppose to be wearing tuxedos while women should wear long formal dresses, or formal cocktail. A short black dress will also look good on formal occasions.

Dress Code:
SEMI-FORMAL

  • The Semi-Formal also known as the After Six Attire does not require tuxes, nor long, formal dresses. For an evening wedding, men are expected to wear suits while women can wear a cocktail dress. While for daytime events, suits are still more appropriate for men, and short dress is perfect for women.

Dress Code:
BUSINESS FORMAL

  • Closely similar to the Semi-Formal preference for men, while women are required to put on business-looking dresses or a tailored dressy suit. The goal is to look “strictly business” meaning you should set aside the “sexy and revealing” clothing style.

Dress Code:
COCKTAIL ATTIRE

  • When it says “Cocktail attire” on the invitation, it suggests that men should be wearing dark, navy, or charcoal gray suits and a short, party dress for women. A classic, short black dress or a skirt and blouse combination are your best choices. This dress code is common during wedding, holiday parties, class reunions, receptions, and anniversary celebrations.

Dress Code:
INFORMAL

  • For Daytime, Informal event: an informal daytime wedding suggests that women can wear a skirt and a top or pants – but no jeans, or a sundress, and high heels are not required. While men can wear chinos or slacks and a shirt, preferably tucked in. No sneakers rather use loafers or oxfords.
  • For Evening, Informal event: for an informal evening wedding or event, women can wear a dress or a maxi dress and flat shoes, or a little black dress with subtle heels. Men’s attire is the same as the daytime, but no need to add a tie. Jackets can be added though.

Dress Code:
CASUAL or DRESSY CASUAL

  • The Casual dress code means you can wear anything like jeans, shirts, sneakers, etc. for both men and women. But for a Dressy Casual, it’s a bit dressed-up look. Men can put on trousers and a sportcoat while the women can wear any dressy pants and no shorts, shirts or jeans.

COMMON OCCASIONS AND THE APPROPRIATE CLOTHING ETIQUETTE

There are occasions where you have to strictly follow and be aware of the dress code indicated on the invitation, otherwise your outfit might be out-of-place and that could be very embarrassing.

Occasion:
Wedding

  • Old tradition: Avoid wearing black, white, or red.
  • New tradition: The white is still a big NO-NO, while black and red are now acceptable.

Occasion:
Cocktail Party

  • Old tradition: Cocktail dress.
  • New tradition: Still the stylish cocktail dresses, although you can choose from a wider scale of options now. Like a dressy-casual dress code, you can wear a skirt or pants with a special-looking top with details, while fancy flats or heels can be a great finish. No denims, jersey or chino.

Occasion:
Cocktail Party

  •  Old tradition: A short, black dress and heels.
  • New tradition: Ask the host about the specifics. If denim is allowed, you can throw on a skirt and a blouse with a casual buttoned-up casual suit. Wear dangly accessories and a stylish bag to hit the fashion mark in the event.

FINAL NOTE

Dressing up for an event or a party can be really overwhelming sometimes, but exciting because you get to look your best and discover the clothing styles that look great on you. The event party rentals  Rockland NY and organizing team can take care of the specifics in any party. Even the team should also look their best depending on the dress code and party theme. Dress codes serve as a guide in any event, especially those that are strictly formal or special events.

Event Rentals: Event Lighting Ideas

Every event needs to have a presentation where everyone who’ll be attending to it shall enjoy and appreciate everything that was prepared for that occasion. The event rentals, just like the organizing team are hands-on on everything to make sure that the event will be a success. Every detail counts, and lighting are one of them.  Event lights can make or break any event and if you wanted a memorable party, you have to make sure that your lights are just more than what a spotlight can do. In the first place, why use just a spotlight, right?

THE LIGHTING EFFECT

 It is a no-brainer that event lights can create the most appealing and majestic effects in any event, especially during an evening occasion. It can easily transform a venue into something more and is a cost effective way to make a stunning impression.

Event planners and organizers understand that event lighting can help in creating a brand, is flexible when it comes to budgeting and is highly open to other marketing opportunities. These amazing glowing contraptions can turn any venue, mood, and tone of an event into the desirable theme of your choice or your clients’ choice. And for that reason there are some lighting effects that are not too expensive, but can certainly bring out the best lighting effects you will need in your event.

EVENT LIGHTING IDEAS

  • The Uplighting

The Uplighting style is one of the best technique to bring out a desirable atmosphere in any event. If you don’t use perimeter lighting the venue will look bland – you definitely don’t like that. This kind of lighting is highly considered for basic venues and reception spots like a gallery, empty ballroom, or a conference area. These  venues are just plain and bland to begin with, so in order to give it a different character, you have to add more lighting and décor to build your target ambiance or set up.

  • Events where uplighting is highly suggested:
    • Weddings
    • Cocktail Functions
    • Sporting events
    • Awards nights
    • Gala dinners
    • Charity events/dinners
  • The Gobo

If you are looking for a lighting setup that will bring out the element of your design and event theme, the Gobo’s are your perfect choice. Technology had improved these beams of light attached to a metal stencil to glass gobos which has more colors and detail functions. It can project a wide array of patterns and designs such as company logos, abstract shapes, pictures, and patterns. It is so versatile that it can actually match any kind of event theme.

  • Gobos are great for the following events:
    • Gala dinner wall design.
    • Initials of the groom and bride at a wedding.
    • Product launch or conference for a brand logo.
    • Awards night logos.
  • The DIY Jars

For a simple, affordable, yet a domineering lighting effect that is perfect for a table centerpiece, the DIY jars can fit your preference. You can even use assorted LED lights and keep them protected by using a lid cover, especially if you wanted to use these jars outdoors. Also, they are battery operated so you definitely have to keep them sealed.

  • The LED Chandelier

LED tube light chandeliers will put your event on the map and is going to be “instragrammable”. You can assemble a quirky  effect by combining different colors that can guarantee to set a statement in any event like a gala night. Definitely attractive and eye-catching.

  • The Faux Foliage

Wanted to have a plant or flower wall display effect, but do not have enough budget for it? The faux wall foliage lighting effect is your solution to achieve a unique, artistic, and affordable wall lighting design. Just imagine how majestic it will turn out to be.

  • The Bar Up Lights

Are you up for something new to try in your event? Then highlight the occasion with a bar up lights using signature cocktails, bottles, and drinks that you can find or provide at the venue. Using color changing disco lights, you can easily showcase a different twist in your venue’s bar area or you can even use them as a centerpiece depending on the theme. This idea can definitely set a different event experience for your guests. “All for the gram?” – this one certainly is!

FINAL POINT

Technically, event lighting is – everything! It’s like the life support of any event, without it the occasion will surely be boring and a big epic fiasco – which no event organizer wanted to happen. That’s one of the primary reasons why you acquire the services of the event party rentals Rockland NY to be able to bring life to your event and make all your plans possible and in place.

Event Rentals: The Latest Wedding Themes

Among all the events, planning and organizing an event is the most difficult and overwhelming one. The wedding tent rentals will find that true because of all the details and suppliers that it requires – from the smallest to the biggest detail. With the wedding theme alone the selection and decision can really be critical.

The moment you have made your theme choice everything else will follow. The venue, bridesmaid dresses, floral arrangements, catering, and everything else will just all fall into place naturally and easily. But before you close the curtain, you to pull some strings and some help to make everything happen.

WHAT ARE THE WEDDING THEMES?

Wedding themes  are composed of ideas and concepts that happens within the ceremony or event. It can simply be your favorite color or as grand as your favorite movie.

CHOOSING A WEDDING THEME

Just a few tips to keep in mind:

  • Your theme should be recognized easily by your guests and suppliers. Because once your guests asks for the theme and it’s too ambiguous, they might find it hard to fit in
  • It should be something personal. Like when your closest friends or relatives walk into the venue they can easily tell that the theme represents you.
  • Should somehow be unique. No matter how much you wanted to have a Harry Potter themed wedding and it has been one of the common theme in town better choose something that will “wow” your guests.

SOME WEDDING THEMES TO CHOOSE FROM

Actually, you don’t need to have a theme, but wedding themes are being conceptualized to give your wedding a different experience and it makes the entire event smoother and easier to plan. A wedding theme can make your wedding ceremony, reception, wedding cake, souvenirs, and invitations all well-coordinated and uniform.

Here are some of the latest wedding themes to check out:

  • Organic Inspired Greenery Wedding.

Greenery or natural-green theme is a thing now. It looks so fresh and it is a lot less affordable. During the planning stage, you will always side on what’s more economical  but stylish.

  • Sparking And Glittering Wedding.

A glamorous wedding theme is truly a classic and very elegant, indeed. It looks fancy and exciting making the bride and guests adore everything that is shining and shimmering. From the invitation, venue linens and tablewares, and the cake, of course, a little glam is truly something unforgettable.

  • Fine Art Wedding.

When you imagine having a fine art wedding theme, you can only picture paintings and images. Most of all, the famous painters. Thinking about how their work of art makes you feel is what your guests will be experiencing too. The flowers, the venue decors, and even the food to be served can all set the tone.

  • Something Geometric And Floral.

Geometric shapes and designs are a hit nowadays and it’s a no-brainer why. It looks chic and can go from a casual to an elegant set up.

  • A Romantic Evening.

Aside from the word “fun”, “romantic” is something every bride and couple wanted their wedding to be and be experienced by their guests. Mood lights, candles, flowers, music, and the food are enough to set a romantic mood within the venue. Everybody will definitely be swoon by it.

  • An Ancient Greece Theme.

Vintage is and will always become a classic. It’s a romantic-themed wedding that is unique with the arts, outfit, ancient gods decors, and geography. It’s a theme that is easy to conceptualize and recognize. It’s elegance can truly radiate all throughout the event.

  • Game Of Thrones.

Of course! Why not? If you are a fan and so are your guests, having a GOT-themed wedding can be really exciting and offers endless possibilities. From the invitation, table decors, and souvenirs adopting the different “houses” of the series, the event can be sensational.

FINAL NOTE

Well, there are a lot more themes that you think of but what’s important is you and your forever partners moment. A memorable theme that will always remind you of how the two of you shared your love with your family and friends is what’s more important.  The event rentals Rockland NY are just some of the suppliers that can provide you with everything your  wedding theme needs. Plus, every time you will look at your wedding photos will make you reminisce the every detail and concept of that event that will summarize the love between you and your spouse.

Event Rentals: Choosing An Event Tent

Any party and tent rentals can really offer and provide you with the best tents perfect for your event. However, there are times when you wanted to explore your options and other alternatives when it comes to your party needs. Not because you do not trust whoever supplier you have spoken first, but because you can feel that there are other styles and designs that can fit your preference and event theme. It’s also one way for you to find out what the new trend is when it comes to different parties and events theme and tents are just one of them.

But before you look for  tent alternatives for your party, check out some tips first on how to pick the right tent.

Event Tent Scouting Tips

Whether it’s a formal or casual event, a tent can turn any occasion into a spectrum of various moods and glamour. The versatility of every tent is unquestionable because it can fit into any themed event from barbecue parties to formal dinner galas. But of course, you just don’t pick any tent and here are some tips to get the best one you need.

  • Size Of The Venue.

The first thing you have to look into is the size of your venue, then the number of guests, and the supplies and amenities that you need for the event. These will determine the size and how many tents you will be needing. You also have to consider the accessibility to the washroom, cooking area, parking area, etc.

  • Check Your Site Surface.

The best surface for staking any tent is on gravel or soil. Although stone, sand, asphalt and other surfaces are also a great option. Always check with an underground utility officer if it’s safe to stake tents on your venue for safety purposes.

  • The Accessibility Of Your Suppliers.

Assess how accessible your venue is. This is for the benefit of your suppliers, like tables and chairs, tent equipments, DJ equipments, and a lot more. There are some locations where extra delivery vehicles are needed because it is far from the main road, while others needs some barging services because the venue is on a lake. And expect that extra delivery services will require additional labor and service charges.

More Helpful Tips

  • Location Is Important.

Where will be the location of the event? Is it going to be on a beach front? Open field? Garden? Because the place of the party is to be considered also to determine the right tent. For areas that are a bit windy or the weather is unpredictable, you might need a tent with walls to protect your guests and everything else inside from wind and rain. Tents with sliding walls are a great choice and is easy to use. You can easily open it up to enjoy the warmth of the day or instantly close it when unexpected rain pours. Check power lines and trees that may obstruct the height of your tent. This is why site visits are very important prior to the event to well assess the place before coming up with a final decision.

  • Check The Number Of Guests and Seating Arrangement.

The number of guests and seat assignments matter in every event. This can also help you determine how big or how many tents you will be needing to set up for the party. The capacity of each table, including the number of tables, will affect the size of your tent. If you prefer to use a long table which can accommodate more guests or round tables for a more accommodating conversation, then you will need a more spacious tent where everything can fit.  Including your DJ or entertainment area, dance floor, dessert or snack bar and wine bar should be part of your space assessment.

  • Power Accessibility.

Some fail to look into this subject until they realized that it’s an issue. Your tent needs power too. Lights, DJ equipment and entertainment, fans, and more importantly the food cooking and heating equipments – all these will require electricity. So do make sure that your location has an access to electricity before you decide on the venue.

The Bottomline

If you think that choosing the right event tent is just a piece of cake, well think again. Because even the event party rentals Rockland NY will tell you that the deciding factors are not easy to assess and will require a lot of thinking and consideration. Every event and party has a lot of things going on behind the scene and every planner and organizer can attest the fact that it was never easy to nail it down. So plan and organize everything ahead of time so you can always have room for last minute changes.

Party Rentals: Choosing The Right Menu For An Event

In any event or party, the guests’ way to enjoy the moment is through good food and beverage. The event party rentals can also attest to the different satisfaction visitors’ get into an event based on what is served on their tables. This is because the quality of the food is as important as the entire event itself.

So, as an event planner, you should never miss out any small or big details when it comes to the food that will be served at your event. This will guarantee you that your guests will be having the best experience through the quality of the menu you have picked for them.

But, of course, you cannot satisfy your guest with enticing food all by yourself, you definitely should have a catering partner that you can trust and will definitely provide your guests with enticing dishes.

How To Pick The Best Event Menu?

If you work with the catering manager at the venue or a private catering company, you have to consider a lot of options before you come up with a finalized party menu. Remember that all menu options are and should be flexible. Also, during the planning stage, confirm your finalized menu list in advance even if the venue allows you to confirm three weeks before the actual event.

But before you start, here are some points that you need to check out:

The Appropriate Meal Of The Day

There are three different meals of the day that you should think about: Breakfast, Lunch, and Dinner. The menu packages should include a meal package or an a la carte based on the suggestion of the chef, caterer, or your client.

  • BREAKFAST:

The most practical and easy to pick a menu package for an event, but this set depends on the actual time you prefer to hold the event. The breakfast menu usually includes hot buffets, breakfast stations, and booths, as well as continental options. This pick is perfect if you are planning a team building activity for corporate events or conferences.

  • LUNCH:

The lunch meal is one of the common event menus set up. Catering companies offer a lot of lunch buffet choices and package deals. They offer a la carte meal like gourmet sandwiches with side dishes, or packed, plated, or boxed lunch depending on the event type and theme as well as the schedule, of course.

  • DINNER:

The most picked event meal packaged is the dinner set up. Most people prefer having their event at dinner time because it is when most of their expected guests are free after work and is the most elegant time of the day to hold an event. When it comes to menu options, the dinner set up can have three to five dishes and they usually have the best meals that reflect the chef’s best and most picked food preference. Basically, dinner set up is when you can highlight and showcase anything based on what kind of event you are hosting.

Break And Reception Menus

Of course, you should not only settle with a fixed meal package because there are events or conferences that need more than just breakfast, lunch, and dinner menus. This is where clients would ask in-between meals or snacks like during scheduled breaks, cocktail or breakfast receptions. Your catering supplier should be able to offer you and your client with packaged meal options or a la carte choices for this kind of in-between food needs.

  • BREAK OPTIONS:

This will cost additional charge, but if you have the budget, then it’s better to opt with a theme or special break meals than the regular snacks and beverage package.

  • RECEPTION OPTIONS:

If your event wanted to go the extra mile, then you can have your caterer provide you with a la carte or hosted snack bar packages which are usually charged per consumption or per hour per person. You may have experienced this kind of set up when you see a dessert or pica-pica stations and hot and cold platter kiosks.

Menu Planning Considerations

Part of your menu planning is the special things to be considered especially about your guests dietary needs. If there are any special or particular requests about the dish or the menu in general, inform your caterer immediately. Certain needs may also include the following:

  • Dietary restrictions
  • Food allergies
  • Religious requirements

End Of The Line

See, planning and picking the right menu for an event is not that simple. Basically, it is something that you can just impose on your client or meddle in because they definitely have their own preferences and choices. What you can only do as an organizer/planner is to guarantee them that your caterers’ equipment rentals Rockland NY partners can deliver their catering needs and most importantly their requested menu. Your clients’ satisfaction is the best payment any event organizer or planner can ever have.

Event Rentals: Party Etiquette Both Hosts and Guests Should Know

The holidays will soon be in full swing right before your doorstep and it will take you by surprise if you will not start planning right now. If you are planning or organizing a big holiday event your supplier for party rentals should be up for another festivity challenge.  This is the season where people will really make an effort to attend and be present in any event that they are invited to.  This is also the season where households, organizations, and companies have planned their whole year just for this once a year occasion. Since the holidays are all about spreading joy, love, gifts and lots of memories is just right to make every event count and every party worth remembering.

Of course, you just don’t attend an event and host an event without being mindful of the proper etiquettes both the host and guest should know by heart.

The Proper Event Decorum

Whether it’s a small or a big event, the hosts and guests should act appropriately as respect for the entire party and for those who are attending it.

For The Hosts:

Regardless of the theme or the type of event you are planning and organizing, there are some crucial things that you should be considering in order to have a successful event.

  • Be Clear On The Invitation.

When sending out invites for a party or an event, as a host, you have to clear on the following details:

  • The date
  • The time
  • The venue
  • The occasion and/or theme
  • The date when they should confirm if they will be attending or not
  • How they should respond by either a “yes” or a “no”

You also have to indicate on the invitation if they need to bring something, wear something, and if they need to be participating in anything.

  • Organize Everything.

Finalize your guest list well.  A great team of event organizer can guarantee that any party will be a success, regardless of whether it rain at an outdoor reception or the food is not so much enticing. Have everything set up before the event starts. Have the food ready to be served, the table set and decorated well, the venue should be clean and all the drinks should be ready to go anytime. These are just some of the major things that you should safeguard before your guests arrive so you do not need to worry about anything from the beginning of the party.

  • Be Always On Guard And Inviting.

As a host, see to it that your guests are welcomed with warm smiles and warmly, inviting gestures not just from you but from your staff too. Have eyes on all your guests as much as possible. If you or your staff have seen a guest having trouble in getting a seat or a guest with an empty glass take the initiative to do something about it and fix the situation immediately.

  • Have A Back-Up Plan.

Plan B is what you need in case Plan A fails or an emergency happens. Like if a guest brought a plus 1 unexpectedly, of course, a host should never send an uninvited one home, right? Still, treat him or them like any other guests in the event. Be polite and courteous.

  • Acknowledge Your Guests.

Show appreciation by simply thanking your guests for coming and also thank those who brought gifts.

For The Guests:

Any party hosts or event organizers would appreciate a good guest and visitor who would never give them a hard time or trouble. So if you wanted to become a great guest, here are some tips:

  • Confirm Your Attendance.

Any host would love to hear that you’ll be attending their party and as a sure guest, immediately inform the host that you will be coming. Whether there is an RSVP or none, replying to any invites by confirming your attendance means so much. Do not forget to thank them for inviting you also.

  • Be A Punctual Guest.

Being on time or punctual has various meanings to people, culture, and places. Technically, a guest should be arriving at an event within 15 minutes or less before or after the stated time of the party. If you will be really arriving late, call the host and provide an ETA just to avoid them getting worried.

FINAL POINT

Knowing the proper behavior or etiquette not just in attending or hosting parties, but on other occasions will just show the people how effective of a host you are and how wonderful you are being a guest. The event party rentals Rockland NY appreciates all their clients and see to it that they are properly returning a favor by being a great supplier and organizer at the same time. The success of any event depends on the people working behind it and those who are expected to appreciate and enjoy it.

Party Rentals: Organizing An Office Holiday Party

Holidays are not only being celebrated at home but in the office too. In fact, this is also the season where event party rentals are juggling schedules just to meet and comply with different events – left and right, with both domestic and corporate events. So if you are in the field of events, you are expected to be expecting a lot of booked hosting that will make you play catch-up. This is the season where, unlike normal days, the occasions are all common – theme-wise and only the venue and date changes. As an event and party planner, you should never run out of ideas to avoid coming up with the same element in all your events. Each set up should be different and unique – a tough thing to do, but is definitely worth it.

HOLIDAY PLANNING

In order to be able to finalize a holiday party plan, especially in a corporate setting, you have to go through the following tips and steps to be able to nail a memorable corporate holiday event.

  • Find Out The Basic Elements Of The Company Party

Of course, every event starts with planning and that means PLANNING AHEAD. By identifying the basic, yet most important details for the office holiday event, you will be able to pull off a party that will give the company an experience that will boost their morale.

Consider the following before you proceed with the execution:

  • Venue
  • Theme
  • Date
  • Time
  • # of guests
  • Catering services
  • Décor
  • Program and agenda

There could be more, but these are the crucial parts of planning an awesome holiday party. And as an event organizer, you definitely know that you can only get everything done if with a team that sure knows how to be a team player. So see to it that you have one.

  • Timing Is Important

There are some companies who prefer to have a lunch party because that’s where all the employees and staff are complete and the company has full control of the costs and the employees’ attendance. Although not all can attend the event, especially if they need to attend to calls and other incoming inquiries. But if your client does not wish to have a lunch party, then preferably a dinner event will be settled. If so, there is a bigger possibility that event cost would a bit higher and will still also depend on the date of the weekend the event will take place.

Some pick Friday to hold a company holiday party because they have the weekend to rest, however, it is also the most expensive time, especially when it comes to venue rates. Some opt for a Sunday or a Monday night to hold the event just to get away a little with all the extra cost and hassle.

CORPORATE PARTY TIPS

  • Off-Season Holiday Party

There are few companies who hold their parties out of line with the normal Thanksgiving or Christmas celebrations. Others pick the month before Thanksgiving, which is October or a month after Christmas which is January. This is because there are more available venues if the company does not want to have the event in the office also, attendance is expected to be more complete when parties are scheduled off-season. It is also more economical and other expenses are much more controlled. Although employees might not feel that the event is an advance Thanksgiving or Christmas celebration because of the month and they might think that the party is more like an employee appreciation party or an annual company party.

  • Build A Team

Having the best team players is your key to execute a successful holiday event and is considered the most important asset by every event organizers. Technically, you do not need to have a big team, all you need is a few dedicated team members that you can rely on. Sometimes, the smaller the group the faster you can finish every task and detail needed in the event, plus it is more cost-effective. Though there are organizers who prefer bringing a big team, depending on the size of the event because if you have a big party, then you should have more staff to represent your team. Basically, size doesn’t matter for as long as every member is doing their jobs efficiently and accordingly.

FINAL POINT

This is the season where everyone should be jolly and being a party organizer that weight is on your shoulders. The corporate tent rentals Rockland NY, just like you, are preparing all their resources and team members in order to address all the needs of their clients. So being a party planner with all these planning tips, you will surely bring out the best corporate holiday party the entire company will never forget.