When you are putting together a large event, you need to rent catering equipment from caterers equipment rentals. For you to get the most from the rental companies, you need to do a number of things that include:
Work with a company experienced with your venue
Although you don’t have to work with a company that only rents equipment for the type of site you have your event, it’s wise that you work with a company that has handled similar projects in the past.
Working with a company that is familiar with the venue makes your work easy as the company will give you suggestions on the right equipment to go for, the right size of equipment to aim for, and the budget to put into place for the project to be a success. The company will also help you in identifying the most common problems that might come about and how to avoid them.
Work with a reputable company
The last thing you want is working with a company that will frustrate you. Before you decide to work with a given company, ask for an extensive list of happy customers. Contact the customers and get their experiences. The more satisfied customers the company has, the better for you.
Other than customers, you also should request for references from planners, caterers, and other people that have worked with the company in the past. If the company can’t provide you with the list, stay away from them.
Hire the right equipment
A company might be having a good reputation, but it won’t be of much value to you if the company doesn’t have the equipment you need for your event. Before you sign a working agreement, ask to see the equipment. The glasses should be of the right size, of good quality and spotless. The silverware should also be properly maintained and polished.
The party tents should be strong enough to withstand strong winds and rain. The chairs and tables should also be sturdy and elegant to look at.
Work with a responsive company
Things can go wrong during your event. For example, the grasses might break up, the tent might tear up, among many other things. For peace of mind that the company will fix the problems in the shortest time possible, test how responsive they are.
Before you decide to work with a given company, call them and find out how fast they pick up the phone. If they don’t pick it up, how soon do they return the call? Are they professional when answering your questions? You need to find out about this to avoid signing a contract with a company that will give you a bad experience.
Keep your eyes out for hidden costs
There are a number of ways you can find yourself paying more than you anticipated. The company can ask you to pay for transportation, among many other things. For you to avoid it, ensure that you fully understand the quotation that you receive from the rental company.
Who will be responsible for delivery and pickup of the rental equipment? Some companies will handle transportation at no extra cost, while others will charge you. In the event, you need a complex machine such as a drink dispensing machine, who will pay the operator?
You need to understand everything in the contract. This not only prevents you from incurring huge hidden costs, but it also ensures that you have a great experience with the rental company.
Work with a company you can rely on
Plenty of things go on when planning a party; therefore, you want to work with a company that you can depend on. The company should have many items that you can rent. This way, you are sure that if an item is broken or damaged, the company can easily replace it without hurting the progression of the event.
The company should be financially stable. The last thing you want is learning that the company went out of business a few days before your big day.
To avoid paying for the damages that occur during your event, work with insured event Rentals Rockland NY companies. This way, you are sure you won’t have to pay for a damaged plate.