Event Rentals: Ideas For A Summer Party

As the sunny season makes its way to make your days warmer, it is also the season where event rentals are being asked about their services because of the left and right summer parties and events around the country.

Instagrammable Summer Function

Whether you are organizing a regular summer event or hosting an intimate pool party with your family and closest friends, it is very important to always give them the best summer party experience they will never forget. Instead, they will always be looking forward to summer, because the amazing moments they had during your summer party.

Some Of The Amazing Summer Party Ideas

Elevate Hydration

  • It is important to stay hydrated on humid, summer days and you can serve a more appealing  drink with lemon, strawberry, and rose water.

Always Keep It Cool

  • Setting up a separate beverage station with lots of cold refreshments allows your guests to create their own drink mix and mingle with the other guests. Provide cups, straws that doubles as stirrers, and lots-a-lots of ice.

Make Supplies Available

  • If you are hosting a pool or a beach summer party, prepare a box or a container that is stocked with bug spray and sunscreen to assure guests that they can fully enjoy the event without worrying too much about the itch and sunburns.

Food Presentation

  •  Set up your buffet table either under a big umbrella, an overhang, or tent to protect your summer party treats safe from outdoor or indoor insects and other elements. Arrange your table according to this sequence: plates, sides, buns, meats, fixings, and flatware. Before the sun sets, make sure that there is enough illumination for your guests to see the food you have served.

Grab and Go Cutlery Section

  • Avoid getting your guests stuck in a traffic situation when on their way to the buffet. Have a grab-and-go spoon and fork section ready so they can all move quickly and conveniently.

Prepare Outdoor Furniture

  • Make sure that you always have an extra table and chairs just in case more guests arrive. If you still need more, you can move your indoor furniture, outdoor to provide more seating.

Stir Up Sangria

  • Wine and fruit are the best party drink combo. You can create your own pitchers either with strawberries, oranges, cucumber, and grape. Serve this at your event  and your guests will definitely love it.

Let The Grill Do Its Job

  •  Grilling chicken, pork, or beef is an assurance that summer is indeed here. With a chicken, nectarines, basil relish and red onions are just one of the many dishes that are certified summer menu.

Pasta Salad

  • You can also serve salad loaded with chopped veggies with a creamy balsamic dressing to your guests.

Scoop Your Fruit

  • With the use of a melon  baller using honeydew, watermelon, and cantaloupe. Mix them all and let it sit in the freezer.

Wrap Your Finger Foods

  • Wrap wax paper around your sandwiches with a tie around it. This will help your guests to eat without making them feel uneasy about their hands.

Ice Pops On Wine

  • Put colorful flavored ice pops inside the glass of white wine and let the color of summer shine out through your colorful white wine glasses.

The Summer Punch Bowl

  • In a large punch bowl, fill it with a jug of red wine, toss in small maraschino cherries and pour in the juice, then add a lot of lemon, orange, and lime. This summer time fruity punch bowl is going to be your crowds’ favorite.

FINAL NOTE

Although summer season can really be more than just humid in some areas or cities around the world, it shouldn’t stop you, or any party organizers to execute and deliver a memorable summer event. The party and tent rentals Rockland NY will always extend their services in order to make your event a success.

Event Rentals: Common Event Problems And Their Solutions

They say “experience is the best teacher” which actually is a fact and applies to everyone, even the experienced and professional ones. Any event rentals company and supplier can agree to that because no matter how good of an event planner you are, there will always be some odd and unexpected things that will happen in your event – another fact once you are in the world of events and party planning.

So, although the actual job description means doing the impossible and dealing with a lot of unpredictable and unfortunate events – still it is the most exciting and most rewarding career. Every day means a new experience and a new lesson to learn. And even if you cannot stop problems from popping around the corner, the contentment and success of the event after the storm is your priceless reward.

Some Event Predicament and How To Handle Them

As an event manager, planner or organizer, you should already prepare yourself for the overflowing issues that may arrive at your party and keep the best solutions with you handy at all times.

  • A last-minute squeeze at the venue.

It’s a day or two before the actual event and the venue called saying that a major repair had to be done or the water pipe’s broken and have flooded the area – this clearly means that your event cannot take place in that venue anymore and you need to push everything back. Yet, you have been able to get a place only that it’s a bit far from town.

 

How will you deal with it?

Online ticketing, or always have a complete list of attendees with their email and contact details. In that way, sending out the message regarding the sudden change of the venue and other information about the new place can be easily disseminated to all registered parties. Besides this digital age can instantly spread a word with just one click or swipe.

  • Major transport crackup.

This could have a lot of contributing factors like road accidents, weather, network problem, vehicle problem – and a lot more to add to the tons possibilities why your transportation plan can suddenly be jeopardized.

 

How will you deal with it?

If the problem is the means and ways of transportation of your expected guests, there’s actually not much that you can do to resolve it, but you can always remind them about the unexpected possibilities that may happen on the road and provide them with alternative routes. Keep an open line with your visitors via phone, email, and social media platforms.

  • Your guests did not arrive.

Now, this could be traumatizing and no event planner would want to experience this. It took you forever to organize the event, find the best hosts, hired the best catering services in town, dressed the perfect venue and the last you ever wanted to see a completely empty place!

 

How will you deal with it?

Well, if you have organized a fundraising event or a concert, then in order to avoid this extreme scenario is to make sure way before everything that the tickets and/or the invites have the right date, time, and venue. Make sure also that all the guests have received their passes. Personally track or have someone to personally monitor your real-time ticket sales as well as promotions.

  • Electronic devices jammed.

This is considered the most common worry-triggering situation to any event and party planners. Your laptop and AV system does not sync and soon have caused a chain reaction to all devices on the stage. Worst, your host has to shout just to grab everyone’s attention. It’s going to be a nightmare for sure.

 

How will you deal with it?

Rule #1 when it comes to technical aspects – always do a sound check and technical rehearsals of all the things that are needed for the event. Speakers, mic, musical instruments, laptop, projector, and anything technical with human intervention needs a dry run before you turn on all the lights and start the program. Keep a backup of everything, especially if an AVP is part of the program. Bring a lot of adapters, chargers, extension cables, and connectors, plus, always have a tech guy in your team who’s truly going to be your event saver.

 

FINAL POINTS:

Anything can happen when you’re managing an event. No organizer would ever say that it’s always a breeze planning and executing one, especially if some setback suddenly pops-in after months of hard work. However, solutions are always around the corner and you can always pull out some strings to fix and handle any rotten break. Even the party and tent rentals Rockland NY have experienced countless occurrences and those incidents just made them even more professional and so would you.

Looking For Some Event Giveaways?

Aside from event rentals, you should also pay attention to giveaway or token details of your event. Although you can always have pens, ref magnets, or keychain as freebies, something new and fresh won’t hurt. It’s time to step out from the traditional gift-giving items that are commonly expected at events. It’s about the right moment to give your guests something they are not expecting to receive or could not imagine that, that item can potentially become a giveaway token.

EVENT SOUVENIR IDEAS

Simple tokens can mean so much to your guests, regardless of whether it’s a wedding, birthday, corporate, benefit, or an outreach event. It will just give them the impression that you value them as your guests and that the business is really making a statement.

Here are some of the “trendy” presents you can prepare for your event.

  1. Reading Glasses

Not literally a reading glass, but a handcrafted eyeglass framed which you can DIY containing your appreciation message is cute whilst a magnifying glass can be useful and at the same time unique.

  1. Cellphone Fans

Since everyone has a mobile phone, cellphone fans as a comfort giveaway is not a bad idea at all. You can just plug into your phone’s charging port and voila! You have your very own mini fan. In fact, this can be a handy accessory, especially during warm seasons.

  1. Solar Phone Chargers

You should be one of the many who wanted to become an instrument in saving the world. This is your chance to be one by spreading the “go green” objective. Solar phone chargers will be greatly appreciated by your guests since it’s something “new”, plus, it can utilize the energy coming from the sun. No need for a power outlet because the sun’s power is enough to energize your phone.

  1. Folding Water Bottles

These reusable water bottles will be greatly appreciated by guests who see the gym as their second home because keeping themselves hydrated while burning some calories is very important to them. This convenient and handy folding water bottle is something that they can bring with them anywhere.

  1. Rainbow Suncatcher

You will be pleased to find out that this fancy item is affordable and can be placed at home or in the office as a decoration. Its vibrant colors and channeling energy can make your guests remember your successful event.

Try To Become More Personal

  1. Lip Balm

Preferably if the majority of your guests are women or the event is dedicated only to women, giving away lip balms is the focal point of your event. It will be very useful to women who are not much of a make-up user and just wears them during special occasions, lip balms are sometimes a girl’s best friend.

  1. How About Going Digital

We are, in fact, in the digital age and almost everything is going paperless. So as another giveaway idea, you can give your guests an ebook regarding the event or you can just personally email them the ebook which will appear to be a more personal approach.

  1. Share Interests

You can be certain that the majority of the guests are pet lovers and pet parents, therefore, giving them something that they can use for their pets is something they will really appreciate. Like a branded leash or a portable pet drinking bottle or feeding bowls are just some of the best choices you can offer your guests are a freebie.

  1. Something Edible

Everyone loves food, but giving them something new in the market or something that they can only see online is a “wow” factor which will make your event unforgettable.

  1. Statement Shirts

It can be a bit pricey, but it sure is worth it, especially if you are hosting an event for a brand launch. Shirts is something that your guests can potentially wear around town and with a cute, catchy, and a “make sense” statement printed on it, it can be a certified #ootd.

Final Thoughts:

Thinking outside the box is the key to a successful event. Even your party and tent rentals Rockland NY suppliers will agree to that. So when it comes to tokens or freebies, you should have a wide range of ideas to be able to pull up a memorable party because of the giveaways that your guests could not afford to leave behind. So think of something unique. Something different. Something that even your client will never say “no”.