There are plenty of benefits that come with an outdoor event. You can come with your pets, save on decorations and other benefits. For the event to be a success, you should have all the necessary event supplies. Luckily, you don’t have to spend astronomical amounts of money buying the supplies as you can easily rent them from your local event rentals.
Wondering what are the things you need to prepare to do an outdoor event? They are many, and they include:
Even if you are having your event in summer, things can easily get out of control. For example, the wind or sun can be so strong that the guests need somewhere to shelter. What will happen if you don’t have the tent in place? They will start fanning out, finding any little source of shelter they can hide under, which gives your event a disorganized look.
In some cases, the rain can come down and ruin your event.
To ensure that this doesn’t happen, have a party tent in place. And it’s not enough to simply rent the tent and have it at the event site. Put up the tent so that when something comes up, you simply ask the guests to move to the tent.
Chairs and tables
It goes without saying that the guests will need to sit, so you need to rent chairs from the rental companies. The type of chairs you rent depends on the theme of your event. Some of the chairs you can rent include:
Banquet chairs: Also known as Chiavari chairs, they are one of the most popular chair types you can rent. The beauty of them is that they are simple, straight-backed, and easy to store once you are done with them. Many offer cushioning on the seat so the guests can sit on them for hours.
Bentwood Café chairs: They give your event a laid-back elegance that comes in handy at giving character and style to your event.
Chameleon chair: These are designed to be covered by fabric, and you can cover them using any material of your liking. Some of the covers you can use include: Chiavari, Lycra, Scuba, and many others.
Ghost chairs: Made from clear Lucite or acrylic, these chairs have a unique modern design. They are unique in that they give the guests the impression that they are sitting in the air.
When it comes to tables, you can rent round or rectangular tables depending on the look you want to create.
The number of chairs or tables you rent depends on the number of guests you expect in the event. Of course, if expecting many guests, rent many supplies, but if expecting just a few guests, a few chairs and tables will get the work done.
When having a wedding, one way to cap the event is to provide the guests with an area to dance on. The dance floor should be strong that the guests can comfortably dance on it without risking breaking it. Since you will be having the event outdoors, the dance floor should have an excellent footing on the grass.
There are plenty of dance floor materials you can rent. You can rent wooden, plastic and other materials. Regardless of the material you rent, ensure that it’s high quality and in perfect shape. The last thing you want is the dance floor breaking in the middle of the event.
Heating and cooling units
Although these aren’t a necessity, having them ensures the guests are comfortable. If having the event during the day when it’s hot, rent a few air conditioners that will cool the air and bring it to comfortable temperatures.
On the other hand, if having the event at night, have a few heating units such as furnaces and heaters at strategic areas of the tent, so the guests are warm and cozy despite it being cold outside.
Any event is incomplete without food so ensure that you have enough food at the site. You can buy food from outside or rent caterers equipment rentals Rockland NY and have the caterers prepare the food at the event. Having the food prepared at the venue is always great as you get to enjoy it while it’s hot and fresh.