Tips To Remember When Renting Party Chairs

Studies show that people organizing events give little thought to the chairs they are renting from party chairs rentals. And this is wrong as the chairs not only determine the look of the event but the guest’s comfort.

Are you having an event and looking to rent party chairs? Here are tips to remember to give your event the perfect look it deserves:

Choose chairs based on where you are having the event

You can have your event indoors or outdoors. When it comes to chairs, two of the most popular options you can go for are: resin and Chiavari. Chiavari chairs are ideal when having an indoor event. They also make an excellent choice when having a long outdoor event and the weather is perfect.

Although Chiavari chairs are comfortable and give your event a chic look, they are often expensive, so you should be ready to part with a substantial amount when renting them. The chairs can also easily get damaged by water so if planning to use them outdoors, always have a tent in place so they aren’t rained on in the event the weather changes.

Resin chairs are perfect when having an outdoor event. Since they are made from resin, you don’t worry they will get damaged when they are rained on.

Although, they aren’t ideal for long events as they aren’t as comfortable as Chiavari, they are padded which gives your event a polished look. The chairs are also cheap, going for half the price of Chiavari chairs so you save a lot of money that you can use to rent other party supplies.

You have plenty of chair options

Chiavari chairs are the most popular event chairs, but they are often out of budget for most people. If you are operating on a tight budget, don’t beat yourself up as there are plenty of other options you can go for. They include:

Metal folding chairs: Although cheap to rent, they are less comfortable, so not ideal if having an event that will last for a long time.

Folding chairs with a metal frame and plastic seat: These also aren’t the perfect ones when having a long event, but they are more comfortable than plain metal chairs.

Wooden benches: Having an outdoor wedding ceremony that will last for just a short time? The wooden benches make a perfect choice. They can accommodate a lot of people and they are cheap. If you are on a tight budget and don’t care much about the look of your event, you should go for these.

Sofas: If you want the guests to sit and socialize, you should go for couches. They are expensive to rent, but they will make your event unique and your friends will be talking about them for years.

To complete the look, rent the sofas together with the king and queen or throne chairs to emphasize the guests of honor in a fun way.

Other chair options you have include: vintage chairs, bar stools, wicker chairs and many others. It’s up to you to choose the ones that are ideal for your event. If not sure about the right one to go for, get the input of professionals working in the chair rental companies.

They will listen to the look you are looking to create and help you choose the ideal chair for the event.

Rent enough chairs

You can rent the most expensive chairs in the market, but if the chairs aren’t enough, your event will have a dull and disorganized look.

To ensure everyone is sitting and comfortable throughout the event, rent enough chairs for everyone. A good rule of thumb is to rent one chair for the invited guest and an additional 5-10% to allow the guests the flexibility to sit with their party.

You also should rent a few extra chairs as a backup in the event someone spills wine or the chair breaks (if rented plastic chairs).

Work with a company stocking high-quality chairs

To get the most from your chairs, you need to rent high-quality ones. This calls for you to research and find the party rentals Rockland NY stocking high-quality chairs at an affordable price. This way you are sure your event will be glam and at the same time, the chairs won’t break easily when the kids play on them.

6 Tips To Renting Chairs From Party Chairs Rentals

When you are looking to rent chairs from party chairs rentals there are a number of things you should know.

Rent the right type

Did you know there are many types of party chairs you can rent? The most common ones are:  ghost chairs, bamboo folding, French Bistro café chair, tolix chair, bentwood chair, equipale chair, gold fanfare chair, Havelock chair, Chiavari chair, Acapulco chair, rattan peacock chair, a real good chair, and many others.

Choose a chair that matches the theme of the event and is comfortable to sit on. If this is the first time you are renting it, ask a knowledgeable person to guide you through.

Rent more chairs than you need

Even if you have the exact number of people that you expect in your event, you should always rent more chairs than you need. Remember, some people bring more than a “plus one” which means that you can easily lack enough seats to sit on.

For the ceremony, rent one chair for every guest you have invited. You should then rent extra 5-6% that will take care of couples and families.

If you are going to have a cocktail hour, you don’t need a lot of chairs as most of the guests stand and mingle. While this is the case, you should still provide enough seating especially to the older guests, children, and women who might be needing a reprieve from the uncomfortable shoes.

During the reception, all the guests need a chair for dinner and dessert. To reduce your rental costs, use the same set of chairs for the ceremony and reception, if the two events are taking place at the same venue.

Rent metal over plastic

If you can, avoid renting plastic at all costs. This is because plastic chairs tend to break easily and you have to pay for. Metal chairs are much stronger hence you don’t need to worry that the big and tall guests will break them.

When choosing the chairs, ensure that they match the theme of the event. They also should be comfortable to all the guests.

Think about accessories

In most cases, the chairs that you rent for your event will be plain and simple. For you to improve the look, decorate the chairs so that they match your party theme. Some of the ways you can improve their look is by using sashes, covers, ribbons, and bows.

Regardless of the accessories that you choose, ensure that they match the party theme and are comfortable to sit on. They also should be of high quality as you don’t want to have to pay for them when they tear.

Start early

One of the main reasons why people rent the wrong party chairs is being in a hurry when doing it. Do you want to rent the right chairs easily? Start the process as early as possible. When you start the process early you have peace of mind that your chairs won’t be reserved. At the same time, you will have enough time to review different chairs and settle at the best.

When you are doing your research, you should not only concentrate on the type of chairs that the company has, you also should pay attention to the company’s policies.

Of major importance, confirm whether the company will deliver the chairs to your party venue, help you with the setup, and collect them once you are done with the event.

You also should pay attention to the damage consequences. What will happen in the event you damage the chairs? Will you have to pay for them? You should know about this.

Rent the storage cart too

Most of the party chairs are folding chairs that are stacked or racked in storage carts. When renting the chairs, you also should consider renting the carts. This is to make the clean up easy and quick. Once you are done with the party and have placed the chairs in the carts, you only need to load them onto the truck and you will be set to go.

The carts also come in handy at holding the chairs that you won’t have put out until the extra guests arrive. Some table and chair rentals Rockland NY will rent you the carts at an extra fee while others will include the cost when renting you the chairs.