Different Types of Seating Arrangement for Events

When you are having any event, the seating arrangement has a significant impact on the mood of the event and the number of chairs and tables you rent from event rentals.

What are the different types of seating arrangements for events? Well, there are many of them, with the common ones being:

Auditorium stage seating

Also known as theater seating, this seating arrangement is ideal for having a large event of over 100 guests. This is the simplest sitting arrangement where the chairs are usually aligned in consecutive straight rows.

Although this seating arrangement is common with events such as inspirational talks and business forums, there is no reason you shouldn’t have it at your wedding or any other event.

While the seating arrangement saves you the money you would have spent hiring a party table, the major flaw is that you have a problem serving the guests foods and drinks. To solve this, leave an area at the back to serve the snacks and refreshments. As a rule of thumb, ensure that the area is large enough for the guests to take their breaks and grab the snacks.

Chevron seating style

Chevron seating style provides two columns of short, angled rows with an aisle way in the middle. To make your event attractive, create a clear focal point in the front and center that will direct the attention towards the speaker.

This seating arrangement is best when you are having trainings, presentations, and conferences.

The advantage of this arrangement is that it maximizes space using angled rows. Everyone can also view the speaker and work in small groups as necessary.

While this arrangement is great, it’s not ideal for group discussions. The event attendees can also have sightline issues if you don’t stagger the seats.

Banquet style seating

Are you having a birthday or wedding party? This is the best seating arrangement to go for. The arrangement also works when you are having a corporate event such as a charity event, appreciation party, or team building event.

The seating arrangement uses round tables for 8-10 people, and you have the guests facing each other, which encourages interactions.

To avoid awkward situations, group people familiar with each other at one table. For example, place friends or family members at one table.

Create a seating chart assigning different guests to different tables to keep your birthday or wedding event organized.

While this arrangement encourages socializing and gives your event a relaxed feel, each table becomes an island, which makes it difficult for guests at different tables to interact with each other.

Classroom seating style

This style makes use of chairs and IBM tables arranged in rows and columns. From its name, this arrangement is similar to the one you find in schools, and the number of desks varies depending on the event, preference of the speaker, or the availability of the space and inventory tables.

In most cases, one IBM table accommodates at least two to three people.

Like the banquet seating arrangement, this setup significantly encourages the participants to interact with each other. If having a training, the arrangement allows for note-taking and can even allow the participants to dine in their seats.

Boardroom seating style

The conference or boardroom seating style provides a long, rectangular table that guests sit on facing each other. This arrangement is best when you are having a small meeting.

When you are organizing the arrangement, ensure that the person chairing the event sits at the head of the table.

The beauty of the arrangement is that it encourages discussion and directs the attention to one person sitting at the head. The main flaw is that it’s not ideal when you are having a large event as having many large tables means you have many islands making it hard for people at different tables to interact.

For the best outcome, limit this arrangement to small events.

It’s up to you

Different arrangements are ideal for different events, and they have their pros and cons. Take your time to research and consult the professionals working in the party rentals Rockland NY stores to guide you in the right arrangement that gives you the best results.

5 Insanely Smart Ways To Save Money On Wedding Party Rentals

Everyone wants to have the best wedding in their life, but did you know you don’t have to spend a fortune doing it? Here are smart ways to save money on your wedding party rentals:

Take time to compare rental companies

Depending on where you live, you will come across a dozen or two wedding rental companies.

Many people that have never organized a wedding before will think that all the companies are the same, so when they need the supplies, they only need to pop into any local company and get what they want.

There is nothing further from the truth than this.

Just as the fingers on your arm are different, so are the rental companies. So to find a company stocking the supplies that are ideal for your party, take your time to visit the different companies in your area. Compare the prices and the products they offer.

Although, everyone would want to walk into a rental store at the last minute and walk out with the intended supplies, it doesn’t work like this. Taking time to visit different stores is, time-consuming but it pays off handsomely in the long run.

When doing research, it’s common to come across a company stocking most of the items you want, but renting some of the items more expensively than others.

What should you do in such a scenario?

The best approach is to explain to the company that you need plenty of rental supplies then go ahead and ask the company for a discount on the contentious products.

Having a few guests? Avoid the package deal

Package deals are great when having a large wedding as you rent all of the items as a package, but when having a small wedding, the deals are a big no. This is because you will be paying for items you won’t be using.

If having a small wedding, leave more money in your pocket by renting the items in the quantities you need.

Stay away from expensive chairs

Although they are appealing and give the wedding an elegant look, wooden wedding chairs are costly. Unless you are having a wedding with an elegant theme, avoid renting wooden chairs. Instead, go for plastic chairs.

If you are heart set on wooden chairs, have a small event then rent the chairs for the guests then go for plastic chairs for the non-guests such as the band.

If having a reception party, don’t rent additional wedding chairs. Ask the guests to carry their chairs. For it to make sense, ensure that you have the reception close to the wedding venue.

You should note that plastic chairs break easily, especially when you have kids at the party, so when renting them, carefully inspect them to ensure they aren’t too weak.

Rent from an insured company. This way, you are sure you won’t be required to replace the seat when it breaks.

Rent the right size of wedding tent

If having an outdoor wedding, you need a wedding tent that often doesn’t come cheap. Many people make the mistake of renting a wedding tent of the wrong size, which results in them spending a lot of money on it.

When you rent a tent that is too small for the event, you are forced to rent many smaller tents which end up being too expensive.

On the other hand, when you rent a tent that is too big for the guests, you end up wasting your money as you rent a tent that is too large than you need.

What should you do?

Take time to research and find out the right tent size for your event. One of the best ways of going about it is by asking the event rental company to help you with a consultant who will provide you with tent guidance.

Reduce damages as much as possible

Most of the rental companies will ask you to repair or replace the items you lose or damage. This can dig a large hole into your pocket, especially when a lot of items are damaged.

To avoid it, take good care of the event party rentals Rockland NY. For example, when using linens, always place something under the candles to prevent them from dripping onto the linen.