Party Tent Rentals: 6 Common Tent Mistakes People Make

For you to have a perfect outdoor event, you need to rent the right party tent. Studies show that many people end up having bad experiences after making wrong tent decisions. Here are the most common mistakes that people make when renting from party tent rentals:

Rushing at the last minute

Many people, especially those organizing events for the first time underestimate the work that goes into organizing a successful event. Most of them have the impression that when the party day is close, they will get into a rental store and walk out with a tent.

While this is possible on rare occasions, in most cases, you end up paying double or even triple the amount if you don’t book early. When looking for a large tent with all the bells and whistles and planning to have your event on a prime summer weekend, you need to book early.

Book at least six months before the party date. Don’t settle on the first rental company you come across. Take time to research and find a company with high-quality tents and renting at affordable prices.

Failing to designate a specific person to handle the tent issue

Too many cooks spoil the broth” is a common and true saying. When you ask many people to help you find a tent, you are bound to fail to get the tent at the right time. Remember, people are busy with their lives. They don’t care whether you get a tent or not.

If you don’t have the time to find the tent, ask a specific person to help you out. You will even be better off paying the person to do the work.

Picking the wrong tent

While tents have been around for long, you will be shocked to learn that many people choose the wrong tents. They might rent the wrong size, the wrong type, or even the wrong material, leading to a bad experience.

Is this the first time you are renting a tent? You should know that tents are of three main types: pole, frame, and tension. Pole tents are the most common and least expensive. They are lightweight, easy to install, and highly portable.

Tension tents feature large poles in the center that make high peaks and a significant slope. Due to the high ceilings created by the tension tents, they feel spacious and open.

Frame tents rely on a metal frame instead of interior poles to hold them up. Since they don’t have extra clearance for ropes and stakes, they are ideal for small parties.

To avoid renting the wrong tent, take time to research, and find the most ideal for your event.

Failing to budget for extras

In addition to the tent, you need other things. You need flooring, liners, lighting, sidewall, tables, dumpsters, generators, dinnerware, and plenty of other things. While you can throw a great party without some extras, others such as tent floor area a must-have.

The natural ground can be soggy or muddy. By installing temporary flooring, you prevent shoes from sticking into the grass. The floor also gives your event an elegant look. When you are doing your budget, always set aside some money for the extras you will need.

Working with too many vendors

When renting the extras, some people make the mistake of getting them from different vendors. Don’t do this. In addition to being confused and ending up renting the units at extremely high prices, it also increases your chances of getting the wrong pieces.

To have an easy time, rent all the party supplies from one or two companies. This way, you will have an easy time managing the equipment. You are also more likely to get huge discounts when you rent many items from the same company.

Failing to have an alternative plan

You can plan for everything but the weather. On your big day, you might have a severe storm that you can’t even use the tent. To avoid postponing the event, always have an alternative in place.

For example, you can also have a church hall on standby that you can use in the event the weather gets out of control. If having your event during the cold season, consider adding event rentals Rockland NY such as heaters to keep the guests warm.

Tips To Consider When Working With Party Tent Rentals

If you are planning on having an event, you need to rent a canopy. The cool thing is that there are plenty of party tent rentals you can rent your units from. To get the most from the rental companies, you need to observe a set of tips. These tips include:

Rent from a company providing on-site inspections

While it might seem easy to rent from a company that doesn’t have a lot of requirements, you will be setting yourself up for disaster. Renting small tents isn’t an issue, but when it comes to the large tents, you will be in trouble if you rent from a company that doesn’t visit the installation site. Remember that there are plenty of considerations that need to put in place when you are installing the large tent. If the location is uneven, you might need special tools to hold the tent in place.

To be on the safe side, rent from a company that provides site inspections. By visiting the site, the company will recommend any precautionary measures that you need to take when installing the tent. The company will also recommend the best areas to locate the tent so that the guests can get the most from your event.

Avoid last minute bookings

Many people rush to renting the tents the last minute and yet they had several months to do it. This shouldn’t be you. While you might be lucky and get a good tent even when you book it the last minute, in most cases, you will end up paying a lot of money for it especially if you are looking to rent a big tent.

Most people have their parties during the weekends. If you have worked with rental companies before, you must have noticed that their prices shoot during the end of the week. This means that you will get your tent at a high price when you book the last minute.

To be on the safe side, start the process at least three months before the party date. During this time, visit the various party supplies companies and see what they have to offer. When you find a tent that you like and perfectly fits your party theme, place a down payment.

Conclusion

These are tips on how to work with the companies renting tents in your area. As rule of thumb, collaborate with a reputable company as you have high chances of renting high-quality party tents.

What You Need To Know About Party Tents

Are you planning on having an event soon? You should highly consider having a party tent in place. There are plenty of party tents in the market you can go for. It all depends on the size you are looking for and the image you want to create.

Why you should install a party tent

You protect the guests: The reason you are having the party is to celebrate an event, and it’s your responsibility to ensure that the guests have the best time of their lives. When you install a party tent, you protect the guests from harsh environmental factors such as excessive rain and the sun.

You keep people outside: By placing the tent outside you provide the guests with a great place to relax despite the harsh weather. This ensures that they are comfortable and don’t have a reason to go outside or leave the party.

You protect food: Food is a major part of any event, and you should protect it as much as you can. By having the tent in place, you can have all the guests in the tent including the food.

You save money: If you have held an indoor event before, you must have realized that it’s expensive to rent the venue. This isn’t the case with a party tent. Many types of these tents go at different prices. You need to rent the one that fits your budget and find a place to install it.

Tips to consider when renting the tent

For you to get the most from your party tent, you need to consider some tips when renting it. Some of the tips to consider include:

Size: How big is the tent? This depends on the number of guests that you are expecting. If expecting a lot of guests, go for a large tent, but if expecting only a few, go for a small unit.

Nature of the rental company: Just as there are many types of rental tents you can rent, there are equally many types of rental companies that you can rent the units from. To have an easy time, take your time to research the rental company and ensure that you are working with a reputable one that is not only experienced buy easy to work with.

Conclusion

This is what you need to know about tents. When renting them, rent from a reputable party supplies company.

Staging And Dance Floor Rentals: 6 Things To Think About Before Renting Dance Floors

After having a party or wedding, dancing is a great way to cap the event. Many party venues have indoor and sometimes outdoor dance floors. If your venue doesn’t have one, think about renting one from staging and dance floor rentals. When renting the unit you need to think about a number of things:

Where will the dance floor go?

Will you place the dance floor in the reception area? Will you place it on sand or grass? You need to think about this as where you are planning to place it affects the right unit you should go for.

To get the most from the dance floor, place it on a flat surface. If planning of placing it on grass or sand, there shouldn’t be any bumps or hills.

If the surface is rough, you may have to place a subfloor first. To be safe and ensure you are renting the right unit, consult a rental company.

How many guests will be attending?

The number of guests attending the event determines the size of the dance floor to get. In most cases, 1/3 of the guests get on the dance floor at any given time. Rent a dance floor that will perfectly fit these people.

Avoid going for a dance floor that is too large as it will look empty and uninviting. You also should avoid one that is too small as it will make the guests uncomfortable making them to opt sitting or to stand by the bar.

If this is the first time you are renting the unit, ask a professional to help you in choosing the right size for your event.

What style of a dance floor is ideal for the event?

There are many types of dance floors that come in different styles and materials. When choosing the right material, think about the features of the party. Is the theme traditional, timeless, or romantic? If this is the case, go for plant dance floors as they will make an elegant statement.

To draw attention to the middle of the room, go for a white dance floor. The white unit also creates a perfect backdrop for the image you want to project on the floor. When looking to make the dance floor stand out, choose from the many varieties that give your dance floor a unique, inviting look.

Do you want the dance floor to stand out or blend in?

Dance floors are designed to stand out or blend in. For you to be content with your choice, think about the role of the dance floor before you go to the stores to rent it. If you want to create an energetic place where people will dance nonstop, focus on making the dance floor a destination.

One of the tricks you can use is to lay the dance floor over a pool. You need special flooring to ensure the safety of the guests. When you pull it off successfully, the effect of “dancing on the water” will keep the guests talking for a long time.

Another trick you can use to liven up the dancing area is adding colored lights. You can also project a logo onto the floor. This gives your event a club-like feel that will keep the guests dancing for a long time.

Do you want a standard dance floor or something unique?

There are dance floors of all types, designs, and materials. There are squares made from wood, plank, or even parquet. There are white, black, and checkerboard tiles.

From the wide variety of dance floors in the market, you can create anything with them. You can have a vinyl, marble, flower, and stained glass dancing floor. You can even go further and personalize the dance floor with your names and party date.

For you to successfully pull off the unique design, work with a reputable company that will guide you on how to go about it.

What is your budget?

Dance floors in the various party rentals Rockland NY carry different price tags. Take time to visit the various stores and find out the ones stocking the pieces that are within your budget. When renting, take care that you don’t compromise too much of the quality due to price.

Party Tents And Other Things To Think About When Having A Party

When you are planning an event, you need to consider plenty of factors. Some of these factors include:

Party tents

You need a party tent for your next event, especially if having an outdoor event. There are many types of tents in the market that you can go for. The one that you choose depends on the time, size, and theme of the party. You also need to consider the location of the event. You don’t have to think much when having the event on a leveled ground, but if placing the tent on the uneven ground, you need to consider installing a party floor.

In addition to renting the tent, also think of how you will keep the guests comfortable. If having the event during the cold months, consider renting heaters. If having the event during the warm months, invest in an air conditioner.

Party chairs

Just like tents, there are many types of party chairs that you can go for. The ones you go for depends on your budget and theme of your event. If having an informal event, there is no harm going for benches and cocktail chairs. You can also go with barstools that give the guests enough space to mingle and socialize.

If having a formal event or a party that will last for a long time, go with formal chairs with cushions for added comfort. To rent the right chairs, take your time to research. As rule of thumb, avoid cheap, poor quality units as they will give your party an ugly look.

Party tables

There are many types of tables you can rent. The ones to go for depends on your preferences and type of party you are having. If serving food in the party, go for long rectangular tables for food display. If having a formal party, go for round tables for dining. If you will be serving cocktails in the event, remember to rent tall tables and bar stools with appropriate seating. If having a wedding or any event where you expect children, remember to include kit tables.

Decorations: The party isn’t complete without decorations. The cool thing is that there are plenty of them you can go for. You can rent from lights to linens. It’s up to you to choose the ones that are ideal for you.

Conclusion

These are some of the things you should think about when having a party. When renting the units, rent them from reputable party supplies company.

Tricks To Consider When Renting Party Tents

When you are having an outdoor event, you need to have canopies rental in place. If you have the tent in your home or you have a friend who can borrow from, you are on the lucky side, but if you don’t, you have no way out other than to rent it from the rental companies in your area. To get the most from the units, you need to do a number of tricks that include:

Rent the right tent

While there are many types of tents in the market, only a few are right for you. To rent the right unit, you need to consider the number of guests that will be attending the event. If you expect hundreds or thousands, you should rent a large tent but if you hope only a few will attend, go for large units.

Another thing to consider is the weather. How do you expect the weather to be during the day of the party? If you expect it to be windy, rent a tent with sidewalls, but if you expect it to be calm, you don’t have to incur additional costs renting them.

Finally, you need to consider the type of tent. As mentioned, there are many types of tents that you can go for. One of the most popular types is a pole tent. The cool thing about the tent is that it’s easy to put in place. It’s also cheap thus ideal when you are operating on a tight budget.

To buy the right unit, take your time to research and find the one that will be ideal for your use. If you aren’t sure of the right one to go for, get the input of a professional.

Decorate the party tent

Renting the right tent isn’t enough—you need to decorate it to look the part. There are many ways in which you can do it. One of the compelling ways is using flowers. Some of the best flowers to use are daisies, hardy mums, and others. In addition to the flowers giving your event a beautiful look, they also hide the ugly parts of the tents such as the poles.

Other than flowers, you can also rent fabrics from the party supplies companies and use them to improve the look of the event.

Conclusion

These are some of the tricks to consider when renting tents from the party companies. To rent good quality units, rent from a high-quality store.

Party Supplies: Tips On How To Put Together A Great Outdoor Event

 

The idea of having an outdoor event is enticing to many people as you provide your guests with a relaxed place to enjoy the event. You also don’t need to do a lot of decoration as most of the beauty is provided by nature. To pull off a great outdoor event, you need to consider a number of tips that include:

Create A Beautiful Lawn

There is no way you can have a beautiful outdoor event without a beautiful lawn. The cool thing is that most of the areas you rent will have beautiful lawns but if yours doesn’t have one, you have to create it. This calls for you to use a reel lawn mower or the traditional mowing machines to mow the lawn.

While mowing adds a lot of value to your home, it’s dangerous to your ears. Due to this, you should remember to use ear protection so that you don’t suffer from noise-induced hearing loss. You can use headphones for mowing, earplugs or any other form of hearing protection you might be having in your disposal.

For you to get the most from the ear protection devices, ensure that they are of high quality. This calls for you to be cautious when making the purchase. As a rule of thumb, you should buy pieces with a high NRR rating.

After buying the pieces, you should take good care of them for them to last for a long time and at the same time provide you with the ear protection you are looking for.

Are there acorns on the site? You need to remove them. You can collect the pieces using your hands. You can also use acorn collection machines such as leaf blowers. Do you have a rake? You can use it to rake the acorns.

Plan ahead

You shouldn’t wake up one day and decide that you will have an outdoor event—you need to plan ahead. One of the things you should do is to visit the local party supplies companies and see what they have to offer. If you need a tent, chairs, tables, and other units, you should see what the companies have.

You should visit different companies and compare the products that they have and the prices that they charge for the products.

When you start the process early, you not only have access to the best quality products that you need, you also avoid the last minute rush that gives your party a bad look. To be on the safe side, start the process at least two months before the big day.

Guest comfort should be your priority

When putting together the event, one of your sole intentions should be to keep the guests as comfortable as possible. This calls for you to have comfortable party chairs that the guests can sit on for long hours.

If it’s windy, you should install an outdoor tent that will protect the guests from the strong winds. The unit will also protect them from the harsh sun.

Food is an important part of any event. You should serve it depending on the nature of your event. If having a formal event, serve a seated meal. On the other hand, if the party isn’t too formal, go for a buffet service.

Prepare for the worst

When having an outdoor event, you should always prepare yourself for the worst. Even if the weather has been great the entire week, you should arm yourself with party tents that will keep the guests comfortable.

You also should have an alternative indoor venue in peace in the event the weather goes against you. For example, when there are floods that make the tent inhabitable.

To prepare for excessive heat, you should rent air conditioners. If having the event during the cold months of the year, rent furnaces and other heating systems to be ready in the event the cold become unbearable.

6 Factors To Consider When Hiring Event Party Rentals

When putting together an event, some of the rental companies you have to work with are event party rentals. For you to get the most from the rental companies you need to work with the right ones. You need to consider a number of factors for you to hire the right one. These factors include:

The reputation of the company

How has the company been working the previous years? You need to find out about this. Before you decide to work with the company, ask the representatives to provide you with the names of the people they have worked with before.

Having the list isn’t enough—you also should contact the people and hear their side of the story. As a rule of thumb only work with a company with spectacular history. You don’t want to work with a company that will give you a hard time.

Responsiveness

Events are often volatile and you need a company that has your back all the time. One of the things you should do before you decide to work with the company is to ensure that it responds to your calls promptly.

Call the company at odd hours of the day and see if they will respond to the call. Calls aren’t enough—you also should consider contacting the company on email. A good and professional company should respond in the shortest time possible and provide you with the best solution for your problem.

Quality of equipment

What is the nature of the rental equipment? You need to find out about this before you decide to work with a company. Visit the company and see the quality of the party tents. They should be sturdy and be able to withstand rain and wind.

If the company rents cutlery, the glasses and silverware should be in perfect shape. They also should be perfectly polished.

In addition to the quality, you also should take a look at the size of the inventory. Ensure that the company has plenty of options to choose from. The last thing you want is a company with just a few items.

Working with such a company will be too expensive in the long run as it will require you to hire some of the items from a different company.

When you work with a company with plenty of inventory you not only save time, you also save money.

Financial stability

Times are hard and companies are getting out of business every day. Many people plan events months ahead. When you are putting together an event, the last thing you want to worry about is finding out that your company has gone out of business.

To avoid this take your time when hiring the company. Ensure that the company is reputable and has been around for a long time. The company should also have a wide inventory of items to choose from. As mentioned above, they should be of high quality and properly maintained.

Quality and creativity of the entire team

Even if you will be renting the rental items, you will be dealing with the staff working in the companies. To have a great experience, work with a company with a great team.

The people you are working with should be reputable. They also should be professional in their working and interactions. Putting together a great event requires high levels of creativity.

You want to work with a company with a highly creative team that will make your work easy and at the same time help you create an event that you will remember for the rest of your life.

Cost

This is an integral thing you should consider. For a great experience, work with a company that charges you an affordable fee and at the same time provides you with splendid service.

When determining the cost charged by the event rentals Rockland NY, you need to be aware of the hidden costs such as delivery, breakdown, setup, and any other fees. To avoid the surprise of having to take care of bills you weren’t aware of, carefully go through the quote.

6 Things To Think About When Renting Tents From Party Tent Rentals

For you to get the most from the party tent rentals, you need to hire the best companies. You need to ensure that you get all the details from the companies. Some of the things you should know include:

Discount rates

Before you decide to work with a given company, you should know whether it will provide you with a discount especially if you rent plenty of party supplies from it. If you are renting the units during an offseason, you should push the company to cut you a deal on your order.

For you to save some money, ask the company to give you a price break when you are having your event during the late fall or winter.

Installation and removal time

The other thing you need to know about is the time that the company will take to install and remove the party tent. Since you will also be renting the party venue, you want to work with a company that makes it easy for you to coordinate with the venue.

Most of the venues have a policy for when you should set up the tent and remove it.

It’s your responsibility to find out about the exact policy of your venue and communicate it with the event rental company. You should work with a company working with experts that ensure that the tent is up in the shortest time possible and at the same time removes it within the time stipulated by the venue company.

Delivery charges

Some companies will charge you to deliver the party tent while others won’t. The companies that charge you for delivery usually set the price depending on the price of gas and distance.

When you are renting during the offseason it’s imperative that you ask the company to provide you with free delivery. If the company will charge you a delivery fee, you should include it within your budget.

In addition to the delivery fee, you also should consider the pickup fee. Just as some companies will charge you a delivery fee, some companies will charge you to pick up the tent while others won’t. Again, you should find out if the company will pick up the tents for free.

Deposit

Most of the companies will require you to pay a deposit as a commitment fee. Different companies require different percentages. If you are depending on the amount that you will raise during the event, you want to work with a company that charges you a small percentage.

For you to find a company that requires a small deposit, you should begin your research early enough. The best way of going about it is beginning your research at least three months before the date of the party.

Quality of the tents

The other thing you need to know is the quality of the party tents. This is easy to tell as all you need to do is to visit the local company and see the tents. If you are a distance away from the company, you should ask the representatives to send you the pictures of the tents.

As a rule of thumb, you should avoid renting tents that are damaged. While they might be cheaper to rent, they can bring about a lot of inconveniences during the party. For example, they can start leaking giving your event a bad look.

Size of the tents

Party tents come in different sizes that are ideal for different occasions. It’s your responsibility to find out the size of the tent that you should go with. For you to tell the ideal size, ask the guests to confirm their attendance before you head to the rental stores.

You should avoid renting a tent that is too small as you will leave out some of the guests. At the same time, you should avoid a tent that is too large as it will see you wasting a lot of money on a tent that you don’t even need.

If this is the first time you are renting the tent, ask the professionals working in the event rentals Rockland NY to guide you on the right size that you should go with.

Party Tent Rentals: Things To Consider When Renting Tents

Whether you are looking to have a wedding or any other outdoor activity, you shouldn’t simply rush into a party tent rentals store and get the tent. There are plenty of things you need to think about for you to rent the right unit. Some of these things include:

Style of the tent

If this is the first time you are renting the unit, you should know tents come in different shapes and sizes for you to choose from. Some tent styles don’t have interior poles; therefore, they don’t cause obstruction during setups and sight.

These types of tents provide maximum space for the guests. They are also flexible as you can use them in different areas.

Are you having just a small wedding or event? You should get a Capri style tent. If you are going to set up the tent on concrete, asphalt, wooden, or concrete surface, you should go for freestanding or frame tents.

In addition to the tents varying in style, they also vary in fabric. They vary from translucent peek-a-boo tents to total opaque pieces. It’s up to you to choose the one that is ideal for your occasion.

For you to have an easy time putting up the party tent, you should go for one that is easy to install. When you go for one that is complex to set up, you will have to pay the extra money and it won’t be worth it. Rent a unit that you can easily set up even by yourself.

Think about the number of people that will attend the event

How many people are going to attend the event? You need to think about this as it will guide you on choosing the right unit. Obviously, if you are looking to have a lot of people in the tent, you should go for a large tent and vice versa.

Is this the first time you are renting the unit? You should ask a professional to guide you on choosing the right size. You should note that you are better off renting a unit that is a little bit larger than one that is smaller than the number of your guests. When the tent is smaller, the guests won’t have a place to sit, will they?

The vendor contract

When you rent a tent, most of the rental companies will provide you with a contract that binds your agreement. The contract includes all the information you need to know about rental tents. It includes information on the price of the tent, type of tent, returns policy, and any other relevant details.

For you to avoid surprises, you should carefully read the contract before you sign it. Of major importance, you should fully understand the return policy. You should know the condition you should return the tent. Should you clean it or you should go ahead and return it while dirty?

You should know this as you don’t want to be fined. You also should get to know how much you will be charged in the event you return the tent later than you expected.

You should carefully go through these details. If you don’t understand them, ask a professional to help you in interpreting them.

Tent accessories

The other thing you need to think about are the tent accessories. These include: sidewalls, gazebos, lighting, candelabras, wishing wells, and any other thing you might need in your event.

The purpose of the accessories is to improve the look of the tents and enhance their usability. Just like the party tents, ensure that the accessories match the theme of the event, if you have one.

Most of the party rentals Rockland NY have packages which are often cheaper than renting the units one at a time. If you are going to need the accessories, you should ask the companies to provide you with the packages.

Heating and air conditioning

Depending on the situation and season you are having your event, you should think about the temperature. If having your event during winter, you should think about how you are going to heat the tent.

On the other hand, if you are having the event in summer, heat can be a problem. In such a case, you should consider renting an air conditioning unit.