How to Set Up Your Party Chairs and Tables

After renting party chairs and tables from event rentals, your next move should be to set them up. Is this the first time you are doing it? Here is a guide to help you out:

Calculate the number of tables and chairs you need

The critical factor that will determine the number of chairs and tables you need for your event is the number of guests attending the event. Before you even go there, you must know the maximum number of guests that can sit in the tent or room so that you aren’t exceeding the limit.

Once you know the number of people, determine the best tables that can effectively accommodate the guests. There are square, rectangular, oval, and even circular tables that you can go for.

There is no or right table to go with—it all depends on the nature of your event and how you want it to look. If having a simple event where the guests don’t need tables, you can even get away with just a few tables for the main podium.

If you want all the guests to have access to a table, pay attention to the shape and dimensions of the table. After deciding on the table to go with, calculate the number of tables you need by dividing the total number of guests by the seating capacity of each table.

For example, if you will be having 100 guests and you have decided each table will seat 5 people, divide 100 by 5 to get 20 tables.

Leave enough space between the chairs and tables.

How you set up the tables and chairs will go a long way towards determining how the event will look and the guests’ comfort.

The table type will heavily determine the spacing you go with in your event. If you have round or rectangular tables, allow a minimum spacing of 52 inches between each table and 60 inches for round tables.

When setting up the party chairs, leave 18 inches between a table and the back of each chair. If you have square or rectangular tables, leave a distance of 16 inches between the backs of the chairs and 24 inches if you have round tables.

For the perfect look, leave 30 inches from the back of a chair to the wall and 16 inches elbowroom—this is the distance between one chair to the next at the same table.

Stick to a standard layout

To ensure you have a uniform look and utilize all the space you have to the maximum, choose the best layout for your home. You should note that the layout you choose depends on the shape of the table. Some of the common layouts you can go with include:

Rectangular table: The rectangular table looks the best when you place it in rows. If your room is longer than its wide, set up the tables in horizontal rows to maximize the extra length. If the room is wider, placing the tables vertically is the best way to go about it.

Square table: For a simple design, place your tables in a simple row, but if you are into a more complex design, go for a diamond shape. If you are going for the diamond shape, adjust the spacing between the tables to 24 inches between the corners of each table.

Round tables: You can also set up round tables in rows, but you will need extra space. To make the most of the space you have, shift the start of each row to have diagonal rows.

Choose the right chairs for the event.

For the perfect look, rent the right chair for your event. If you are having a casual event or having your event outdoors, go for folding chairs and tables.

Are you having a formal event? Go for a high-end chair such as a banquet chair.

Regardless of the type of chair, you settle for your big day, rent from reputable party chairs rentals Rockland NY. This way, you are sure you are renting a quality chair, and you are confident that you are covered by insurance so that in the event the chair breaks in your event, you won’t be required to replace or repair it from your pocket.

How Do You Set Up A Party Table?

After renting a party table from table and chair rentals, you need to set up the table to look the part. How do you set up a party table? How you go about it depends on the event you are having.

How to set up a table in a formal event

When setting up a formal table, you need a table cloth, dinner plates, salad plates, soup bowls, charger, salad forks, napkins, knives, dinner forks, butter knives, wine glasses, water glasses, soup spoons, and other necessary items.

Begin with covering the table with tablecloth or placement, then set a charger at each seat. Follow it up with placing a salad plate and soup bowl in the center of each setting and place the bread plate to the left of the charger. Stick the butter knife on the plate with the handle facing the right for easy reach.

Place the cloth napkin to the right of the charger, and on the left of the charger, place the salad fork and dinner fork, from left to right.

Place the dinner knife, soup spoon, and salad knife from left to right on the right of the charger.

Follow it up by placing a water glass above the knives. Set the wine from the right to the left where white wine is for the first course outside while red wine is next to the entrée.

Stick the dessert utensils above the charger, then once you have served the main course, trade out the charger for the dinner plate.

How to set a casual table

Set up a casual table if you are having a simple casual event. To do this, you need a mat, soup bowls, napkins, soupspoons, wine glasses, water glasses, napkins, dinner forks, and any other necessary item.

To set a casual table, begin with putting the placement on the table, then place the dinner plate in the middle of the placement. Put the salad plate on the dinner plate and if you are having soup, place the soup bowl on top of the salad plate.

Place a napkin to the left setting, and on the left of the plate, place the dinner fork on the napkin. On the right of the plate, place the dinner knife and soup spoon from left to right.

Finally, place the water glass directly above the knife, and to the right of the water glass, place the wine glass.

Valuable tips to remember as you are setting up a party table

Be minimalistic

Regardless of whether you are setting up a formal or casual table, aim to be as minimalistic as possible. Besides this saving you time, it also will save you a lot of money as you won’t have to rent plenty of items.

As a rule of thumb, avoid having more than three colors in your color scheme. For the best look, have white as it’s known to bring a touch of elegance.

When it comes to the jars, trays, and stands, use glass ones. If you don’t have a glass or feel they will break, use white-colored ones.

For the tablecloth, rent neutral colored ones such as white, beige, or grey. For the exquisite look, pair the tablecloth with a runner that has a more striking color.

Be creative when having a kids’ party.

Are you throwing a kids’ party? Use kid-friendly colors and party items. For example, use containers of different shapes and sizes to have several levels on your party table.

You should then fill the containers with candy and pastries. The colors you choose depend on you. One color is often sufficient, but you can always liven up the party with multiple bright colors.

Use quality party supplies.

For that perfect look, use good quality supplies. From the tables, to the forks and knives, they also should be of good quality. Even if you are throwing a simple casual party, the supplies from the party rentals Rockland NY should be decent.

Besides this giving your party a clean and organized look, it also gives you peace of mind, as you know that the supplies can’t break as you are using them and the rental company asks you to replace them, which is loss on your side.

How Many Tables Do You Need For A Party?

If you are having a graduation, wedding, or any other form of party, you need party tables that you can easily rent from event rentals in your area. While the tables are easy to find, the big question is, how many tables do you need for a party?

There is no definitive answer to this as the number varies depending on the type of event you are having, the guests attending the event, and the comfort you want to give your guests.

To find the correct number of tables you should get for your big day, explain your wants to the staff working in the rental company.

There are many types of party tables that you can rent, with the common ones being:

Round tables

These are the most common in events, and you can use them in almost any type of event. Whether you are having a reception, fundraiser, wedding, anniversary, dinner, or any other kind of event, these tables fit perfectly.

The beauty of round tables is that they can hold a larger number of guests, and the guests sit in a way that encourages them to converse. This is mainly because the guests sit across from each other.

As you can tell, these tables are a perfect fit when you want the guests to get to know each other or catch up on the past.

Round tables come in various sizes, and they are sized in 12” diameter increments ranging from 24” to 72”. The most popular round table is the 60,” and it can comfortably seat eight guests.

When you visit many rental companies, they will tell you that the table can seat 8-10 guests. While this is true, ten guests will be too tight.

For your guests to be comfortable, have a maximum of 8 on your table.

The other tables, such as the 48” round table, can seat 4-6 guests, while the larger 72” can comfortably seat up to ten guests.

Bistro tables

These are smaller, round tables similar to the ones you see in coffee shops or local cafes. These tables come in standard sizes of 24”, 30” and 36” in diameter and stand 30” tall.

The most popular size is the 30” table that is ideal for seating two guests. This table is perfect for showers, small garden weddings, and cocktail parties.

Due to their seating positions, Bistro tables are best for couples. If you want to increase the number of guests that sit at the table, you have to increase the size of the table. For example, go for a 36” table when you want 3-4 people to sit there.

Banquet tables

While round tables are ideal for formal events, banquet tables are suitable for casual occasions. Rectangular in shape, you can set them up individually or connected side by side in long rows.

These tables are ideal for family reunions, school events, outdoor BBQs, graduation parties, and large banquets and picnics. Since they are long and slim, more guests can sit on them.

The most popular banquet tables are the 4 ft, 6 ft, and 8 ft, each measuring 30” wide. The 8 ft tables are the most popular, and each table can accommodate up to 8 guests.

Although, you can use the 4ft and 6 ft tables for seating, they are often used to hold gift tables, refreshments, and other items.

High top cocktail tables

They are similar to Bistro tables, with the only difference being their height. The Bistro table is assembled with a 30” column, while the high top table is constructed with a 42” column.

These tables are similar to the ones you see in lounges, bars, and pubs. You can use the tables with stools for your guests to be seated while enjoying appetizers and cocktails, or you can use them without chairs so that the guests can stand around them and freely move and socialize.

You can also rent the high-top tables from the party rentals Rockland NY, and place them around the dance floor of your wedding reception.

Regardless of the type of table you are renting, ensure that its high quality and perfect for your event. You don’t want a table that will be of no use or spoil the theme of your big day, do you?