After renting party chairs and tables from event rentals, your next move should be to set them up. Is this the first time you are doing it? Here is a guide to help you out:
Calculate the number of tables and chairs you need
The critical factor that will determine the number of chairs and tables you need for your event is the number of guests attending the event. Before you even go there, you must know the maximum number of guests that can sit in the tent or room so that you aren’t exceeding the limit.
Once you know the number of people, determine the best tables that can effectively accommodate the guests. There are square, rectangular, oval, and even circular tables that you can go for.
There is no or right table to go with—it all depends on the nature of your event and how you want it to look. If having a simple event where the guests don’t need tables, you can even get away with just a few tables for the main podium.
If you want all the guests to have access to a table, pay attention to the shape and dimensions of the table. After deciding on the table to go with, calculate the number of tables you need by dividing the total number of guests by the seating capacity of each table.
For example, if you will be having 100 guests and you have decided each table will seat 5 people, divide 100 by 5 to get 20 tables.
Leave enough space between the chairs and tables.
How you set up the tables and chairs will go a long way towards determining how the event will look and the guests’ comfort.
The table type will heavily determine the spacing you go with in your event. If you have round or rectangular tables, allow a minimum spacing of 52 inches between each table and 60 inches for round tables.
When setting up the party chairs, leave 18 inches between a table and the back of each chair. If you have square or rectangular tables, leave a distance of 16 inches between the backs of the chairs and 24 inches if you have round tables.
For the perfect look, leave 30 inches from the back of a chair to the wall and 16 inches elbowroom—this is the distance between one chair to the next at the same table.
Stick to a standard layout
To ensure you have a uniform look and utilize all the space you have to the maximum, choose the best layout for your home. You should note that the layout you choose depends on the shape of the table. Some of the common layouts you can go with include:
Rectangular table: The rectangular table looks the best when you place it in rows. If your room is longer than its wide, set up the tables in horizontal rows to maximize the extra length. If the room is wider, placing the tables vertically is the best way to go about it.
Square table: For a simple design, place your tables in a simple row, but if you are into a more complex design, go for a diamond shape. If you are going for the diamond shape, adjust the spacing between the tables to 24 inches between the corners of each table.
Round tables: You can also set up round tables in rows, but you will need extra space. To make the most of the space you have, shift the start of each row to have diagonal rows.
Choose the right chairs for the event.
For the perfect look, rent the right chair for your event. If you are having a casual event or having your event outdoors, go for folding chairs and tables.
Are you having a formal event? Go for a high-end chair such as a banquet chair.
Regardless of the type of chair, you settle for your big day, rent from reputable party chairs rentals Rockland NY. This way, you are sure you are renting a quality chair, and you are confident that you are covered by insurance so that in the event the chair breaks in your event, you won’t be required to replace or repair it from your pocket.