For you to get the most from the party tent rentals, you need to hire the best companies. You need to ensure that you get all the details from the companies. Some of the things you should know include:
Before you decide to work with a given company, you should know whether it will provide you with a discount especially if you rent plenty of party supplies from it. If you are renting the units during an offseason, you should push the company to cut you a deal on your order.
For you to save some money, ask the company to give you a price break when you are having your event during the late fall or winter.
Installation and removal time
The other thing you need to know about is the time that the company will take to install and remove the party tent. Since you will also be renting the party venue, you want to work with a company that makes it easy for you to coordinate with the venue.
Most of the venues have a policy for when you should set up the tent and remove it.
It’s your responsibility to find out about the exact policy of your venue and communicate it with the event rental company. You should work with a company working with experts that ensure that the tent is up in the shortest time possible and at the same time removes it within the time stipulated by the venue company.
Some companies will charge you to deliver the party tent while others won’t. The companies that charge you for delivery usually set the price depending on the price of gas and distance.
When you are renting during the offseason it’s imperative that you ask the company to provide you with free delivery. If the company will charge you a delivery fee, you should include it within your budget.
In addition to the delivery fee, you also should consider the pickup fee. Just as some companies will charge you a delivery fee, some companies will charge you to pick up the tent while others won’t. Again, you should find out if the company will pick up the tents for free.
Most of the companies will require you to pay a deposit as a commitment fee. Different companies require different percentages. If you are depending on the amount that you will raise during the event, you want to work with a company that charges you a small percentage.
For you to find a company that requires a small deposit, you should begin your research early enough. The best way of going about it is beginning your research at least three months before the date of the party.
Quality of the tents
The other thing you need to know is the quality of the party tents. This is easy to tell as all you need to do is to visit the local company and see the tents. If you are a distance away from the company, you should ask the representatives to send you the pictures of the tents.
As a rule of thumb, you should avoid renting tents that are damaged. While they might be cheaper to rent, they can bring about a lot of inconveniences during the party. For example, they can start leaking giving your event a bad look.
Size of the tents
Party tents come in different sizes that are ideal for different occasions. It’s your responsibility to find out the size of the tent that you should go with. For you to tell the ideal size, ask the guests to confirm their attendance before you head to the rental stores.
You should avoid renting a tent that is too small as you will leave out some of the guests. At the same time, you should avoid a tent that is too large as it will see you wasting a lot of money on a tent that you don’t even need.
If this is the first time you are renting the tent, ask the professionals working in the event rentals Rockland NY to guide you on the right size that you should go with.