Party tents Safety Tips

When you are using a party tent, guest’s comfort isn’t the only thing you should think about—you also should think about their safety.

How do you ensure that party tents are safe? There are plenty of ways. Here are some of these ways:

Ensure that the tent is stable

Regardless of the tent, you have hired from tent rentals, you need to ensure that it’s stable so that it doesn’t fall onto your guests, putting their lives in danger.

Thankfully, there are plenty of ways to keep your tent stable.

One of the ways to secure your tent is ensuring that you properly stake it to the ground. Sink the stakes at least 3 feet into the ground for peace of mind.

One advantage of staking is that it takes less time, and you can easily do it even if you have never done it before. Staking also requires less labor, which reduces your tent installation costs.

Once the event is over, you simply need to remove the stakes and then patch the stake holes with gravel or any other material.

If you can’t stake your tent because you are installing it on a hard surface or the area you are installing it doesn’t allow staking, you can always use weights and ballast. Some of the excellent dead weights that you can use for your surface include concrete.

Drop-in concrete anchors are the best, and you can drill them into the area that is at least 6’ deep. As a rule of thumb, ensure that the concrete is intact—it shouldn’t be old or have cracks.

You can secure the tent by yourself, but let it be done by a professional if you have never done it before.

Be cautious about fire

Most tents are made from canvas, which increases their chances of catching fire, should they come into close contact with it. Thankfully, there are several ways you can reduce the fire risk. These ways include:

Be careful with fireworks: When having a party you are in a celebratory mood and one of the major components of celebrations are fireworks. As much as they are exciting, fireworks are a great fire risk.

To avoid burning down your tent from the fireworks, don’t light them inside—always do it at a safe distance from the tent. It will even be better off avoiding them.

If you will be preparing your meals at the party site, be cautious of the grill. Ensure that the grill is a safe distance from the tent and have a fire extinguisher nearby to put off any fires that might start.

Always have a dedicated person watching the grill and never leave it unattended.

Be cautious of the lighting

If your party will proceed into the evening hours, you will need to light up the tent.

Plenty of fires have come about due to electrical malfunctioning so ensure that all the electrical connections are done by an expert that knows what they are doing.

As much as candles are great and give your event a beautiful ambiance, they are a great fire hazard, so use them with caution or stay away from them.

Be prepared for extreme weather

Even when having your event on a calm summer day, it’s always wise to prepare for extreme weather conditions. After all, the weather is unreliable.

When renting your party tent, always rent it with the sidewalls and have them ready for installation should the weather change abruptly.

It’s also good to have a backup plan, such as a ready hall where you can take your guests should the weather overwhelm the tent. For example, when it starts flooding.

Watch out for the underground utilities

It might sound like a long shot, but it isn’t. If you will be digging deeper into the ground during tent installation, chances are you will touch the underground utilities, which can be water, fire or electrical hazard.

To avoid this, always get in touch with your local municipality and ask for a map of the underground utility lines. This way, you can do the digging knowing where the different lines run.

Use a quality tent

This is often ignored, but it’s vital. You don’t want to use an old or worn-out tent that can easily fall on your guests? To ensure that this doesn’t happen, rent a quality tent from event tent rentals Rockland NY.

6 Things To Think About When Renting Tents From Party Tent Rentals

For you to get the most from the party tent rentals, you need to hire the best companies. You need to ensure that you get all the details from the companies. Some of the things you should know include:

Discount rates

Before you decide to work with a given company, you should know whether it will provide you with a discount especially if you rent plenty of party supplies from it. If you are renting the units during an offseason, you should push the company to cut you a deal on your order.

For you to save some money, ask the company to give you a price break when you are having your event during the late fall or winter.

Installation and removal time

The other thing you need to know about is the time that the company will take to install and remove the party tent. Since you will also be renting the party venue, you want to work with a company that makes it easy for you to coordinate with the venue.

Most of the venues have a policy for when you should set up the tent and remove it.

It’s your responsibility to find out about the exact policy of your venue and communicate it with the event rental company. You should work with a company working with experts that ensure that the tent is up in the shortest time possible and at the same time removes it within the time stipulated by the venue company.

Delivery charges

Some companies will charge you to deliver the party tent while others won’t. The companies that charge you for delivery usually set the price depending on the price of gas and distance.

When you are renting during the offseason it’s imperative that you ask the company to provide you with free delivery. If the company will charge you a delivery fee, you should include it within your budget.

In addition to the delivery fee, you also should consider the pickup fee. Just as some companies will charge you a delivery fee, some companies will charge you to pick up the tent while others won’t. Again, you should find out if the company will pick up the tents for free.

Deposit

Most of the companies will require you to pay a deposit as a commitment fee. Different companies require different percentages. If you are depending on the amount that you will raise during the event, you want to work with a company that charges you a small percentage.

For you to find a company that requires a small deposit, you should begin your research early enough. The best way of going about it is beginning your research at least three months before the date of the party.

Quality of the tents

The other thing you need to know is the quality of the party tents. This is easy to tell as all you need to do is to visit the local company and see the tents. If you are a distance away from the company, you should ask the representatives to send you the pictures of the tents.

As a rule of thumb, you should avoid renting tents that are damaged. While they might be cheaper to rent, they can bring about a lot of inconveniences during the party. For example, they can start leaking giving your event a bad look.

Size of the tents

Party tents come in different sizes that are ideal for different occasions. It’s your responsibility to find out the size of the tent that you should go with. For you to tell the ideal size, ask the guests to confirm their attendance before you head to the rental stores.

You should avoid renting a tent that is too small as you will leave out some of the guests. At the same time, you should avoid a tent that is too large as it will see you wasting a lot of money on a tent that you don’t even need.

If this is the first time you are renting the tent, ask the professionals working in the event rentals Rockland NY to guide you on the right size that you should go with.