Event Rentals: Event And Party Tent Size Matters

If you are planning an event and will be using a tent, you don’t just go to any party tent rentals and pick a tent and proceed with the preparation. Organizing a party can really be so overwhelming most people just don’t realize it. Because compared to preparing for a small group party, planning for a big event means you have to consider a lot of things which answers the questions: How BIG will this party be?

Trying to fit a big crowd under one roof will just aggravate the situation which also depends on where the event is being held, let alone if there are more unexpected guests that those who are actually on the list.

THE TENT MAGIC

If you think that you needed a much bigger space, outdoor tents are your best solution. You can choose and have full control over it depending on the size and number of guests you are expecting. However, the unlimited selections of event tent sizes and designs available for your disposal, but you still have to answer the following questions:

  • How should I choose the right tent for my event?
  • How do I choose the size of the party tent?
  • What exactly is the size of tent that my event needs?

Choosing a tent for an event is not that complicated actually. As long as your area is big enough to accommodate any size of tents, then you’re all good. But of course, there are guidelines and tips for you to be able to pick the right party tent you will never regret.

TENTS FOR ANY EVENTS

The truth is, when it comes to sizes, tents nowadays have everything you need and can accommodate any given number of guests and you can only enjoy that privilege if the price is right and if you have the budget for it. But the question this time is:

Should I be investing or buying my own tent? Or should I just rent one?

There is nothing wrong with owning a tent, especially if you have a big family who loves to gather every now and then or a large number of friends who always wanted to gate crash every weekend. Also, if you are running an event and party business the more you should have your own tent as your investment. Now, if you just needed a tent for a particular event, then renting one  is absolutely fine.

The only hassle in owning a tent or tents is how you are going to keep and store it properly where it will not be damaged or easily worn out.

THE TENT SIZE YOU NEED

  • The Intimate And Cozy – fits 20-40 Guests

This size is enough to accommodate your immediate family and your closest friends and neighbors. This tent size is just enough for a backyard party bash or at the park. This is a bit handy anytime you wish to throw an intimate party with your loved ones.

  • The More The Merrier – fits 100-300 Guests

If you need more room because you are throwing a big event, then this tent is what you need. It’s wider and higher, perfect for events with a mini stage, buffet table and enough space to walk around to attend to your guests. This tent size is just perfect for weddings, team-buildings, company outing and seminars.

  • The Super Size – fits everything else!

Sometimes you just need MORE space and this is similar to bazaars, science expos, country fairs, trade shows and a lot more events that will really need a bigger room. The super-sized tents is similar to what a circus-on-tour is using, where everything fits and a big group of people are needed to set up the tent to make sure it’s secure and durable enough.

ADDITIONAL FACTORS TO CONSIDER

  • The program: Do you need a DJ booth or a live band area?
  • The surface: Do you need a dance floor?
  • Access to the food area: Will your guest have a hard time going to and from the buffet area?
  • Access to power: Bigger tents require more lights and therefore needs more power supply.
  • The weather: Sudden or heavy rain will easily flood your tent if not properly installed.
  • Time of the event: If it’s daytime or noontime,more guests will be staying inside the tent to avoid the heat outside.

THE BOTTOM LINE

Hopefully now that you have an idea on how to choose the proper and right tent for your event, you can now be specific with your event tent rentals Rockland NY. Also, if you are pursuing a career in planning and organizing an event, investing a tent is going to be your edge and advantage.

Event Rentals: Choosing An Event Tent

Any party and tent rentals can really offer and provide you with the best tents perfect for your event. However, there are times when you wanted to explore your options and other alternatives when it comes to your party needs. Not because you do not trust whoever supplier you have spoken first, but because you can feel that there are other styles and designs that can fit your preference and event theme. It’s also one way for you to find out what the new trend is when it comes to different parties and events theme and tents are just one of them.

But before you look for  tent alternatives for your party, check out some tips first on how to pick the right tent.

Event Tent Scouting Tips

Whether it’s a formal or casual event, a tent can turn any occasion into a spectrum of various moods and glamour. The versatility of every tent is unquestionable because it can fit into any themed event from barbecue parties to formal dinner galas. But of course, you just don’t pick any tent and here are some tips to get the best one you need.

  • Size Of The Venue.

The first thing you have to look into is the size of your venue, then the number of guests, and the supplies and amenities that you need for the event. These will determine the size and how many tents you will be needing. You also have to consider the accessibility to the washroom, cooking area, parking area, etc.

  • Check Your Site Surface.

The best surface for staking any tent is on gravel or soil. Although stone, sand, asphalt and other surfaces are also a great option. Always check with an underground utility officer if it’s safe to stake tents on your venue for safety purposes.

  • The Accessibility Of Your Suppliers.

Assess how accessible your venue is. This is for the benefit of your suppliers, like tables and chairs, tent equipments, DJ equipments, and a lot more. There are some locations where extra delivery vehicles are needed because it is far from the main road, while others needs some barging services because the venue is on a lake. And expect that extra delivery services will require additional labor and service charges.

More Helpful Tips

  • Location Is Important.

Where will be the location of the event? Is it going to be on a beach front? Open field? Garden? Because the place of the party is to be considered also to determine the right tent. For areas that are a bit windy or the weather is unpredictable, you might need a tent with walls to protect your guests and everything else inside from wind and rain. Tents with sliding walls are a great choice and is easy to use. You can easily open it up to enjoy the warmth of the day or instantly close it when unexpected rain pours. Check power lines and trees that may obstruct the height of your tent. This is why site visits are very important prior to the event to well assess the place before coming up with a final decision.

  • Check The Number Of Guests and Seating Arrangement.

The number of guests and seat assignments matter in every event. This can also help you determine how big or how many tents you will be needing to set up for the party. The capacity of each table, including the number of tables, will affect the size of your tent. If you prefer to use a long table which can accommodate more guests or round tables for a more accommodating conversation, then you will need a more spacious tent where everything can fit.  Including your DJ or entertainment area, dance floor, dessert or snack bar and wine bar should be part of your space assessment.

  • Power Accessibility.

Some fail to look into this subject until they realized that it’s an issue. Your tent needs power too. Lights, DJ equipment and entertainment, fans, and more importantly the food cooking and heating equipments – all these will require electricity. So do make sure that your location has an access to electricity before you decide on the venue.

The Bottomline

If you think that choosing the right event tent is just a piece of cake, well think again. Because even the event party rentals Rockland NY will tell you that the deciding factors are not easy to assess and will require a lot of thinking and consideration. Every event and party has a lot of things going on behind the scene and every planner and organizer can attest the fact that it was never easy to nail it down. So plan and organize everything ahead of time so you can always have room for last minute changes.

Wedding Tent Rentals: Things To Think About When Having An Outdoor Wedding

As I have mentioned in other posts, an outdoor wedding is not only more relaxing; it’s also cheaper as you have little decoration you need to do. While this is the case, there are a number of things you need to think about for you to put together a great event. Some of these things include:

Party Tent

There is no way that you can think of having an outdoor event without thinking about having a party tent in place. The cool thing is that it’s easy to get the tent—all you need to do is to visit your local wedding tent rentals and place an order.

The quality of the tent that you rent has an impact on the memories that you create. If you go for a cheap tent, you will create cheap memories, which is something that you don’t want.

There are many types of wedding tents that you can choose from. There are pole tents, frame tents, sail cloth tents and many others that you can go for. You only need to select the ones that are ideal for your event.

Temperature

Since you will be enclosing the guests in the tent, you need to think about the temperature in the tent. As rule of thumb, you should always work at ensuring that the guests are as comfortable as possible all the time.

If you are expecting the temperatures to be high, you should provide the guests with bottled water. You should also consider providing them with sunscreen to protect their skins. If you have the budget, you should rent tent fans that will keep the air moving keeping the guests comfortable.

If you are having your event during winter and you expect the temperatures to drop to chilly levels, you should think of ways to keep the guests warm. One of the best ways is using a heater that you should place at strategic areas of the tent.

Bathrooms

While they are integral when you are having an outdoor event, many people don’t consider them. If there is a bathroom in your party venue, you have nothing to worry about, but if there is none, you should consider renting a few portable bathrooms from your party rentals.

Conclusion

These are some of the things that you should think about when you are having an outdoor wedding. When renting the party supplies that you might need during the event, ensure that you rent them from reputable event rentals Bronx NY.

Party Rentals: Understanding Party Fans

When you are having a summer party, you can go without a party tent from party rentals, but the weather is unpredictable. Due to this, it’s imperative that you have a tent in place. While the tent protects your guests from strong winds and sun, the major problem with it is heating up.

The cool thing is that you can keep the tent cool by installing a fan. All you need to do is ask the rental company to supply you with the fan in addition to the party tents. Of course, you should expect to pay for them.

Types of fans

There are many types of fans in the market that you can go for. Some of the best ones are:

White fans: These come in a wide range of sizes and operate at different speeds. The cool thing is that they are versatile and you can use them in different ways. For example, if you can attach them to the tent poles where they blend with the white color of the tent. You can also place the fan under the tent.

Drum fans: They are larger than their white counterparts, but they aren’t ideal for use in every event. You should go for them when you are putting together a large event and you have a large tent. Since the fans are large, they pose danger to your guests when you use them in a small tent.

Ceiling fans: They are usually smaller and from their name, you place them in the party tent. While these tents are ideal for use, their main flaw is that they are costly to install as you have to hire people to place them on the ceiling. You can hire your own people, or get them from the event rentals.

Places to install the tents

For you to keep your guests comfortable, you need to place the party fans at the right places. One of the places to place them is on the dance floor. This is to keep the dancing guests cool. You also should place them high on the tent. All you need to do is to attach them to the tent poles.

Research studies show that fans placed at the top of the tents tend to allow air to flow without obstructions.

Conclusion

These are some of the party fans that you can go with. When you are renting the units, rent those that are large enough. As rule of thumb, ensure that you get them from reputable event party rentals.

 

Party Tent Rentals: Expert Tips On How To Make Your Party Tents Warm

An outdoor event is attractive to many people as it’s easy to put together. All you need is a party tent that you can easily get from your local party tent rentals and you are set.

While the event is attractive and there is no reason you shouldn’t go for it, the major flaw with it is that the guests tend to get cold, especially when having the event during the cold months of the year.

For you to keep the guests warm, you need to heat up the tents. The cool thing is that there are many ways of doing it. Some of these ways include:

Add sidewalls to the tents

Most of the party tents come with the option of sidewalls. You should go with tents that don’t have sidewalls when you are having the party during the warm seasons of the year, but when having the event during the cold season, you should rent tents with sidewalls.

There are many types of sidewalls on the market that you can go for. There are clear, café, and even solid sidewall styles to choose from. You should rent those that complement your party theme and perfectly fit the party tent.

The sidewalls work by keeping the rain and wind out of the tent. They also aid in keeping the hot air inside the tent thus the guests remain warm.

Make use of tent heaters

There are both electric and gas tent heaters. Your choice should be influenced by the type of party you are having and your location. If you are having the event in an area that is away from the power grid, you should rent gas heaters, but when having the party in areas that have electricity, there is no harm in going with an electric heater.

A key feature to look out for in the heaters is the thermostat. This is a unit that controls how the heater works. As rule of thumb, go for a heater with a programmable thermostat.

Make use of patio heaters

The patio heaters are common in restaurants and bars where they provide hot spots. You should place them in strategic areas of the tent where the guests will be drawing the warmth from.

Conclusion

These are some of the ways in which you can heat up your party tent during the cold or rainy season. For you to get the most from the tent, always rent a high-quality tent from your local party rentals.

Party Tent Rentals: How To Decorate Your Party Tents Using Lights

When you rent party tents from party tent rentals, you need to make them beautiful for you to improve the look of your party. One of the most effective ways of improving the look of the party is by installing lights. The cool thing is that there are many types of lights on the market that you can go for. Some of the best ones include:

Watt lights

These are string lights that you use inside the perimeter of the tent thus brightening it up. The lights usually resemble light bulbs and are about the size of the older Christmas lights. For you to place them in the party tent, you need to string them together using a white cord.

The cool thing with these lights is that you can not only use them to decorate the tent, you can also use them to light up the tent.

Mini lights

They are also connected with a white cord and resemble the current day Christmas lights. For you to improve the look of your tent, you need to wrap them around the center poles and string them from the peaks to the sides of the tent, thus creating a glittery, glowing effect.

While you can use these lights to light up the tent, you should primarily use them to decorate the tent. This is because they don’t give out as much light as you would want them to.

Lanterns

Lanterns come in a wide range of colors and sizes that you can choose from. When you are renting them from the party supplies companies, you should choose those that accentuate the look of the party. While the units provide a beautiful radiance, they don’t provide any functional light; thus you can’t use them to light up your party.

When you are renting them, you should note that you are charged per unit; therefore, when you rent a lot of them, they can significantly fluff up your budget. For you to save some money when renting the pieces, you should rent just a few and place them in strategic areas of the tent. For example, you can place them in the dancing area, head table, or even at the dinner station.

Conclusion

These are some of the lights that you can use to decorate your party tent. For you to give your party an elegant look, ensure that the lights from the event rentals are of high quality. They also should match your party theme.

Party Supplies: Tips To Consider When Putting Together A Christmas Party

The Christmas season is said to be the party season, and almost everyone is having a party. If you are also having a party and expecting a lot of people you don’t have to struggle to buy new party supplies as you can always rent them from your local party rentals. To help you out, here are tips on how to have a great event:

Have a party tent

If expecting a lot of people, they most likely won’t fit your house. In such a scenario you need to have a party tent in place. The cool thing is that there are many places you can rent it from. You only need to visit your local rental stores and place your order.

When renting the unit, you should consider the number of people that will be attending so that you don’t rent a unit that is either too big or small.

You also should consider the quality of the tent. As rule of thumb, rent a unit that is of high quality so that it gives your party a great look. A good quality tent also can’t easily get damaged; therefore, you don’t have to worry about it getting damaged at the party venue thus be required to invest in a new one.

You need entertainment

You need to entertain your guests for them to feel at home. The entertainment options that you go with depends on the type of guests that you are having over. If having young guests, you should hire clowns, magicians, and other attractions that will attract the children.

If having plenty of young people, you should hire a DJ to play the latest music. You also should approach the local staging and dance floor rentals and rent the dance floors.

Prepare food

As we have mentioned here, no party is complete without food. If you don’t have enough supplies, you should rent food machines from the local rental companies. The machines that you hire depend on the food you are planning to prepare and the size of your party.

Just like when renting the party tents, ensure that you rent cooking machines of high quality that will give you a great experience.

Conclusion

These are tips on how to put together a good Christmas party. When putting together the event, pay close attention to the weather especially if having the event outdoors. For a great experience, work with reputable kitchen rentals and other experts.

Things To Do When Renting Party Tents

If having an outdoor event, you should have a party tent. All you need to do is visit the local party tent rentals and place your order. To get the right tent you need to do a number of things when renting:

Work with an experienced rental company

This is a no-brainer. You need to work with an experienced professional to have an easy time. Since the company has been around for a long time, it most likely has the best tents. The technicians might also guide you in choosing the right tent if you aren’t sure of the right one to go for.

When looking for tents, go for the rental companies that have been in business for at least 10 years. If they have been able to survive this long, they might be doing something right and they are the right people to work with.

Enquire about the age of the tent

When you are in the rental store, you shouldn’t simply rent the first tent that you see—you should enquire more about it. One of the things you should know is the age of the tent.  Just like anything else, an old tent looks old and ugly. It also tends to get torn easily and you might have to repair it.

To be on the safe side, hire a tent that is no more than 5 years old as it might not give you the service that you deserve.

In addition to the age of the tent, you also should know whether the party tent will be clean when renting it. While this might sound like a very basic thing, you will be surprised by the number of companies that rent dirty party tents. When you receive the tent and you don’t have time to clean it, you end up giving your party an ugly look.

To avoid surprises, you should enquire from the party rentals whether they will supply you with the tent while its clean. As rule of thumb, choose a company that provides you with clean tents.

Payment

Since you will be renting the tent, you need to pay for it. Most rental companies will require you to make a deposit then clear the balance at a later date. If you have worked with the party supplies company before you can pay the amount in whole, but if you aren’t familiar with the company, hold onto a portion of the amount and clear it after the event.

Party Supplies: Other Aspects To Think About When Having A Party

When many people are having a party, the first thing that comes to their mind is the party supplies that they need. Most of the people are caught in the dilemma of what they need that they lose focus on the other aspects that make a party great. Some of the most common areas that the people lose focus of include:

Party location

This is where they will have the party.  While the party location is of great importance, many people don’t think about it. They only think that they will simply go to the local areas that people have their parties. There is nothing that is wrong than this.

When choosing a party venue, you need to consider some things. One of the things to consider is the nature of the party. Are you having a wedding, birthday, corporate or any other type of party? You should note that different parties require different types of venues.

If having a wedding or birthday party, you need a venue with a large space to dance on. On the other hand, if you are having a corporate party, you need a luxurious space. This calls for you to go for high-end party venues in your area.

Another thing to consider is the number of guests that will be attending the event. If you will be expecting many guests, go to a large party venue and vice versa.

Finally, you should consider the date you will be having the event. This is crucial as most of the good venues are in demand and you can’t easily get them without placing an order beforehand.

Food

Another thing that most people forget about is food. As I have mentioned on this blog before, no party is complete without food. You can prepare the food at the party venue or order it from outdoor rental companies.

You are better off preparing the food at the party venue as you have control of what goes into the food. You also save money as all you need is to rent the supplies from the local kitchen rentals, and then hire people to help you with the food preparation.

Conclusion

These are some of the things that you need to think about when putting together a party. You should note that if having the party outdoors, you will need party tents to shelter the guests during the big day. When renting the units, rent them from a reputable company.

Tips On How To Have A Great Time When Renting Party Supplies

When you are throwing a party you can buy the equipment you need in the party, or you can rent them from your local party rentals. Renting is always good as it saves you a lot of money. You also have many options to choose from. When renting the units, you need to do a number of things for you to have a great experience. Some of these things include:

Shop around

The worst thing you can do is to rent the units from the first rental company that you come across. In addition to renting the units at a higher price, you also risk renting units of poor quality when you do it. To be on the safe side, you should shop around and see what different rental companies have to offer.

When shopping, compare the prices of the different companies. You also should compare the different products. As rule of thumb, you should go with a rental company renting high-quality products at an affordable price.

Get a written quote

When you are shopping around, you should get quotes from the different companies. After you have compared the companies and settled on one, you should get a written quote. By having a quote, you can see how the company charges for its services. Getting a quote also gives you peace of mind as you know that the company can’t hike its prices.

If you notice anything you don’t understand the quote, you should ask about it. You also should ask if the quote is the final one to avoid surprises.

When dreading the quote, pay attention to the prices quoted on the setup, break down, and pick up of the party supplies.

Understand the cancellation policy

Just as different companies have different products, they also have different policies. You might have put a lot of effort into planning a party but after a short time, find yourself canceling it. To avoid surprises, you should understand the cancellation policy.

Most companies will charge you a fine for canceling after some time while others won’t have a problem with you doing it. Before you commit, go through the policies and ensure that you fully understand them.

Conclusion

These are some of the things you should do when renting the party units from a rental company. Whether you are renting party tents or any other units, ensure that you work with a reputable company.