Event Tent Rentals: Benefits Of Renting A Tent And How To Go About It

If you are going to have an outdoor event, it’s vital you have an outdoor party tent. You can buy the tent, borrow from a friend, or rent from a party tent rentals company.

Renting the tent is better as it saves you money, and you get to work with experts that help you in identifying the right place to mount it. They also guide you in finding the right tent that matches your party theme.

In no way should you go ahead and organize an outdoor event without having a party tent in place. This is because the tent comes with plenty of benefits that include:

Peace of mind

When you have a tent in place, you don’t worry whether it starts raining or gets excessively windy as most party tents are designed to withstand snowfall, wind, and rain.

In addition to considering the theme of your event, also consider your area. For example, if you live in excessively windy areas, you need tough tents that can withstand strong winds. Luckily, many party rental company owners will guide you in the right tent you should go for.

When renting the tent, also remember to rent the sidewalls. These are vinyl covers that you place on the sides of the tents to protect the guests from strong winds.

Privacy

If having an event in a popular, large area, the chances are that there will be other people having their event in the same area—unless you have rented the entire venue. If having a small, intimate event, you don’t want other people prying in your affairs.

A party tent comes in handy at not only keeping off unwanted eyes, but also at covering the guests, so they are comfortable.

Organization

When you rent a tent, you look organized as the guests see that you were truly prepared for the big day. This isn’t the case as when you would have your event in the open with the tables and chairs everywhere.

What should you consider when renting a party tent?

For you to get the most from the party tent, you need to consider several factors. These factors include:

Venue rules: Some party venues have rules on the type and size of the tent you can put up. The rules also stipulate how big the tents can be, where you can put them, how soon you can erect them, and plenty of other details.

To avoid renting the wrong tent, check with your venue before going to the rental stores.

Local permits: When you are expecting many guests, you will have to put up a large tent that sometimes requires you to get a permit. In most cases, the venue or the tent company will handle this, but it’s always wise to first visit the local offices and find out. You don’t want to be on the wrong side of the law, do you?

The number of guests: How many guests are you expecting in your event? If expecting many guests, you should go for a large tent and vice versa.

Type of tent: There are many types of tents you can rent. Choose a tent that matches the party theme. It also should be within your budget. For example, if you are strapped for cash, you will be better off going for a frame tent as it’s cheaper.

The nature of your party venue will also influence the type of tent you can rent. If the surface is hard, you will be better off staying away from pole tents. Use tents that allow you to use ropes to anchor them in place.

Season: If having your event during the cold months of the year, you should have the tents heated, so you have to rent the tent together with a heater. On the other hand, if having the event in summer, you should also hire an air conditioner or fan to cool the air.

Conclusion

This is what you need to know when renting a party tent. You should rent the tent, party chairs, heating units, cooling units, and any other thing from the same event rentals Rockland NY company. This not only helps you to get a higher discount, but it also eliminates stress on your side as you have only one company to deal with.

5 Event Rentals To Make Your Party A Hit

Whether having a birthday party or wedding, you need to have the necessary accessories for the event to be a success. If you are like other people, you don’t already have the accessories. Luckily, you can rent the event rentals from rental companies at affordable prices. Some of the accessories you need to make your party a hit are:

Party tents

Most of the people prefer having their parties outdoors. In addition to giving a relaxed feeling, an outdoor event requires little decoration. Unfortunately, the weather is unpredictable. So you must have a party tent in place to keep the guests comfortable.

Before you rush to get a tent, first check with the party venue. Do they allow tents?  If they do, contact the rental company and ask them to visit the site and assess the space. After the assessment, they will advise you on the ideal tent size, tent design, and flooring options to go for.

There are all types of tents in the market you can go for. From simple and practical tents to fully outfitted with entrance canopies. To rent the right one, have a sitting with the rental company and let them know the look you are looking to create.

Party tables and chairs

Tables and chairs provide a place for the guests to sit and place their valuables. When it comes to tables, you have plenty of options. You can choose from sweetheart, buffet tables, to round tables. You can even opt to mix tables of different sizes and shapes to maximize on space.

The tables you choose depend on the theme of your event. If you don’t have an event coordinator to handle the task, carry the layouts of your ceremony to the rental company. This way, they will be better placed for the rental company to advise you on the best table options for your event. The company will also guide you on how to decorate the tables.

Party chairs come in different designs, sizes, and materials. You can choose acrylic, Chiavari, vintage, or simple chairs dressed in tie-on fabric covers.  Just like with the tables, you want to rent chairs that match the theme of your event. If you aren’t sure about the right ones to go for, ask the professionals working in the rental companies to help you out.

Stem, glassware, and flatware

Stem and glassware include: bar glasses, wine glasses, beer mugs, champagne flutes, water glasses, and soft-drink glasses. Before you go to the rental stores, you need to know what you will be serving, so you order the right pieces. If you will be serving a white wine, rent white wine glasses that match the theme of the event.

The flatware includes utensils you need for the cocktail party plus forks, knives, and spoons. If having a family-style service, you should throw in a few serving utensils. Also, remember to have a few serving bowls and platters.

Dance floor

A party is incomplete without dancing. If you have rented a ballroom, you might not need to think about renting a dance floor, but if having an outdoor event as it’s the modern norm, you need dance floor rentals.

You have plenty of dance floor options ranging from traditional wood to Plexiglas that you can place over the pool. You don’t necessarily need to rent a dance floor that goes with the theme of the event as people dance too late into the event, so they most likely will be already tired to care.

One of the essential things to pay attention to is the number of guests you are expecting. Don’t rent a dance floor that is too large. At the same time, don’t rent one that is too small that your best friends miss out on the fun.

Linens

Linens are a great way of adding color and texture to your event. You can use them on the tables, chairs, and on any other surface that you want to transform its look. The color of the linens should match the theme of your big day.

When renting the party rentals Rockland NY, remember to carry along napkin rings and hidden clips to keep the table linens from whipping around. Also, throw in a few table pads to protect the wood tables from getting damaged by water stains and spills.

4 Tips To Renting The Right Party Tents From Party Tent Rentals

When you are having an outdoor wedding, you need to rent a party tent. To many couples, renting a party tent is as simple as hopping into a local party tent rentals and placing an order. This isn’t the case. You need to consider plenty of tips for you to rent the right tent:

Do you need a tent?

While it’s essential to have a tent, you don’t always have to get it. The prime reason couples have an outdoor wedding is they want to enjoy their big day under the sun.

If you live in an area with predictable weather, you don’t have to get a tent. The same thing applies if the event is going to last just a few hours.

If you live in an area with unpredictable weather and you don’t want to use the tent until it’s necessary, crack a deal with the rental company. Some companies will give you a significant discount if you only use a tent when the weather requires it.

You should note that you will still have to pay for the tent (even if you don’t use it). But you will pay just a small fee

How many people will be attending?

The number of people attending the wedding determines the size of the tent to get. Tents come in different sizes. It all depends on the number of guests you are expecting.

Choose a tent large enough for all the guests. Many guests come with their friends or family members; therefore, ensure the tent will comfortably carry invited guests and a few extras.

Think about the design

The theme of the wedding heavily influences the design of the tent. Just as wedding tents come in different sizes, they also come in various designs. The most common ones being:

Pole tents: They feature center poles and often lack frames to cover up. In addition to being less expensive, they are also beautiful to look at and require just a short time to set up. When installing them, first clear all sides for stakes and anchor ropes.

Frame tents: They are elegant and highly versatile. They come in different shapes and you can erect them in different configurations. Unlike pole tents that you can only erect on grass, you can erect frame tents on any surface.

Compared to pole tents, frame tents are much pricier. They also require more time to set up.

There is no right or wrong tent design. It all depends on the look you want to create. If you aren’t sure of the tent design that will match your wedding theme, consult a tent expert.

Consider tent extras

Renting a tent isn’t enough. You also need to rent other accessories that will keep the guests comfortable. Some of the extras you need include:

Liner: It has a silky look, and while not necessary in all tents, you need it if you have a pole tent.

Tent walls: There are solid, clear, fabric, and cathedral tent walls. Their role is to keep everything dry. The need for walls depends on the average temperature in the area. If having a warm climate, skip the walls, but if the climate is cooler, they are a great idea.

Flooring: If having the wedding during the rainy season, it’s important you have a flooring to prevent shoes (ladies shoes with spikes) from sticking to the ground. Floors come in two main categories: plain old ground and full floor under the tent.

Choose the one that accentuates the look of the tent.

Air conditioner: Is it hot? You need to have an air conditioner that will blow cold air into the tent. If it’s cold, consider investing a heater.

For you to save money when getting the extra accessories, rent the tent and the accessories from the same rental company. This way, you will get a significant discount that will see you saving a lot of money.

Work with the right rental company

While there are many tent rental companies, not all are right for you. Many couples make the mistake of hiring the first company they come across. Don’t do this. Take your time to find event party rentals Rockland NY with high-quality tents.

Tips On How To Have A Great Experience With Party Tents

Party tents provide shelter to your guests. They also provide your venue with a personal touch as you can easily customize them. To have a great experience with the tents, you need to consider these tips:

Choose the right type of party tent

There are many types of tents in the market that you can go for. The most common ones are:

Pop-up canopies: They are lightweight and come with a collapsible frame fabric. They are loved by many people as they are easy to install.

Party canopies: They are also lightweight and provide maximum protection against sun and rain. Just like pop-canopies, they are easy to install. They are known to be the cheapest units to rent from party rentals.

Tension tents: These canopies are designed with high center poles and a steeply sloped ceiling that gives them an open feeling. Due to this, they are ideal when you have many guests.

Frame tents: The tents are unique as they don’t have center poles. Due to this, they are usually complex to install thus requiring you to seek the services of a professional.

Pole tents: From their name, they have many poles. They have poles around the perimeter and in the center of the tent. This makes them ideal for harsh weather conditions.

Install the tents on a solid ground

There is nothing as bad of the tent being blown off by the wind. To avoid it from happening you should install the tents on the solid ground. If you have the skills you should go ahead and install the tent by yourself but if you don’t have the skills, hire a professional to help you out. When installing the tents also consider the condition of the floor. The ground might be solid but the floor uncomfortable for guests.

If you have the means, you can install the tent on any solid ground and then rent a floor from staging and dance floor rentals in your area.

Ensure that the party tent is the right one for your event

There is nothing wrong with renting tents that are larger than the guests in attendance but you should never rent a tent that is smaller. If you aren’t sure of the right size of tent that you should get, get advice from experts. You can find great help from the local party tent rentals. In addition to renting you the tents, they will also help you to install them.

Wedding Tent Rentals: Why You Need A Party Tent In Your Outdoor Wedding

An outdoor wedding is attractive to many people as it’s easy to put together and provides your guests a relaxed atmosphere. While it would be great to have your wedding in the open, it’s always recommended that you have a wedding tent in place. You can rent the tent from your local wedding tent rentals or from friends.

Reasons why you need a wedding tent

Mother nature is unpredictable: Even if you have planned your wedding during summer when you don’t expect a lot of cold or rain, nature is highly unpredictable. You may have a beautiful sunny morning but when it gets to midday it starts raining or there are strong winds that make the guests uncomfortable. To be prepared for mother nature, it’s good that you have a gazebo in place.

You don’t have a venue backup plan: Most outdoor wedding venue providers provide their clients with beautiful indoor options in the event nature throws a curve ball. If you are having your wedding and the venue provider that doesn’t provide you with a “plan B” it’s wise that you rent a tent from your local rental company. Even if you won’t use the tent for the occasion, you should have it in place in the event things don’t go as planned.

You want to create a classy atmosphere: While an outdoor wedding provides you with comfort, it limits you in the ways of decorating it. Every couple has a dream wedding. If you have always wanted to decorate your wedding venue, you should install a wedding tent that will allow you to decorate it while at the same time getting the benefits that come with the outdoor weather.

You want to ensure that the guests are comfortable: As mentioned, the outdoor weather is relaxing but it can be uncomfortable when you are outdoors for a long time. While the weather might be sunny and beautiful, the sun can get too hot when you are out for long. To provide the guests with a comfortable place you should install tents.

Tips to consider when renting the party tents

One of the tips to consider is to always rent from party tent rentals stocking high-quality tents. High-quality units are easy to install and also give your wedding a beautiful look. You should consider installing tent accessories. These include fans that cool the air thus ensure that the guests are as comfortable as possible.

Party Tent Rentals: Tips On How To Get The Most From Party Tents

 

When you are having an outdoor event it’s always wise to install a party tent. If you don’t have money to buy a new tent and there are no friends that can give you one, you should rent from your local party rentals. Plenty of people have great experiences with their tents while others report a bad experience. For you to get the most from your party tent you need to do a number of things:

Consider the time of the year

When are you having your event? Different tents are ideal for different times of the year. If having the event during summer, you should go for a tent with open sides. This is to allow enough air into the gazebo. The open look also makes the tent look big. If having your event during winter, you should go for a tent that is totally covered up. It’s common for people to have their events at night. If the sky is beautiful and full of stars you should go for a tent with a transparent roof.

Rent from a reputable rental store

Just like when buying or renting other products, not all stores stock quality products. To create a great impression you should rent a beautiful and high-quality party tent. You can only achieve this by renting from a reputable party tent store. Before you part with your money, carefully inspect the tent and ensure that there are no large holes and other imperfections that give the tent a cheap look.

Rent the right tent

Tent rental companies have different types of tents but few are right for you. To determine the right unit for you, you need to consider your party theme. Also, consider the number of people that will be attending the event. If only a few of them will be attending, go for a small tent and vice versa. As mentioned, pay attention to the quality of the tent and your party theme.

Pay attention to the fine details

To avoid confusion after the party, you should pay attention to the fine details. Some companies will require you to clean the tent after use while others won’t mind you returning the tent dirty. Others will require you to repair the tent in the event of damage while others will go ahead and repair it without requiring you to pay an extra fee. You should carefully go through the details and only settle for party tent rentals with the best terms.

Party Tent Rentals: 6 Common Tent Mistakes People Make

For you to have a perfect outdoor event, you need to rent the right party tent. Studies show that many people end up having bad experiences after making wrong tent decisions. Here are the most common mistakes that people make when renting from party tent rentals:

Rushing at the last minute

Many people, especially those organizing events for the first time underestimate the work that goes into organizing a successful event. Most of them have the impression that when the party day is close, they will get into a rental store and walk out with a tent.

While this is possible on rare occasions, in most cases, you end up paying double or even triple the amount if you don’t book early. When looking for a large tent with all the bells and whistles and planning to have your event on a prime summer weekend, you need to book early.

Book at least six months before the party date. Don’t settle on the first rental company you come across. Take time to research and find a company with high-quality tents and renting at affordable prices.

Failing to designate a specific person to handle the tent issue

Too many cooks spoil the broth” is a common and true saying. When you ask many people to help you find a tent, you are bound to fail to get the tent at the right time. Remember, people are busy with their lives. They don’t care whether you get a tent or not.

If you don’t have the time to find the tent, ask a specific person to help you out. You will even be better off paying the person to do the work.

Picking the wrong tent

While tents have been around for long, you will be shocked to learn that many people choose the wrong tents. They might rent the wrong size, the wrong type, or even the wrong material, leading to a bad experience.

Is this the first time you are renting a tent? You should know that tents are of three main types: pole, frame, and tension. Pole tents are the most common and least expensive. They are lightweight, easy to install, and highly portable.

Tension tents feature large poles in the center that make high peaks and a significant slope. Due to the high ceilings created by the tension tents, they feel spacious and open.

Frame tents rely on a metal frame instead of interior poles to hold them up. Since they don’t have extra clearance for ropes and stakes, they are ideal for small parties.

To avoid renting the wrong tent, take time to research, and find the most ideal for your event.

Failing to budget for extras

In addition to the tent, you need other things. You need flooring, liners, lighting, sidewall, tables, dumpsters, generators, dinnerware, and plenty of other things. While you can throw a great party without some extras, others such as tent floor area a must-have.

The natural ground can be soggy or muddy. By installing temporary flooring, you prevent shoes from sticking into the grass. The floor also gives your event an elegant look. When you are doing your budget, always set aside some money for the extras you will need.

Working with too many vendors

When renting the extras, some people make the mistake of getting them from different vendors. Don’t do this. In addition to being confused and ending up renting the units at extremely high prices, it also increases your chances of getting the wrong pieces.

To have an easy time, rent all the party supplies from one or two companies. This way, you will have an easy time managing the equipment. You are also more likely to get huge discounts when you rent many items from the same company.

Failing to have an alternative plan

You can plan for everything but the weather. On your big day, you might have a severe storm that you can’t even use the tent. To avoid postponing the event, always have an alternative in place.

For example, you can also have a church hall on standby that you can use in the event the weather gets out of control. If having your event during the cold season, consider adding event rentals Rockland NY such as heaters to keep the guests warm.

Tips To Consider When Working With Party Tent Rentals

If you are planning on having an event, you need to rent a canopy. The cool thing is that there are plenty of party tent rentals you can rent your units from. To get the most from the rental companies, you need to observe a set of tips. These tips include:

Rent from a company providing on-site inspections

While it might seem easy to rent from a company that doesn’t have a lot of requirements, you will be setting yourself up for disaster. Renting small tents isn’t an issue, but when it comes to the large tents, you will be in trouble if you rent from a company that doesn’t visit the installation site. Remember that there are plenty of considerations that need to put in place when you are installing the large tent. If the location is uneven, you might need special tools to hold the tent in place.

To be on the safe side, rent from a company that provides site inspections. By visiting the site, the company will recommend any precautionary measures that you need to take when installing the tent. The company will also recommend the best areas to locate the tent so that the guests can get the most from your event.

Avoid last minute bookings

Many people rush to renting the tents the last minute and yet they had several months to do it. This shouldn’t be you. While you might be lucky and get a good tent even when you book it the last minute, in most cases, you will end up paying a lot of money for it especially if you are looking to rent a big tent.

Most people have their parties during the weekends. If you have worked with rental companies before, you must have noticed that their prices shoot during the end of the week. This means that you will get your tent at a high price when you book the last minute.

To be on the safe side, start the process at least three months before the party date. During this time, visit the various party supplies companies and see what they have to offer. When you find a tent that you like and perfectly fits your party theme, place a down payment.

Conclusion

These are tips on how to work with the companies renting tents in your area. As rule of thumb, collaborate with a reputable company as you have high chances of renting high-quality party tents.

Party Tents And Other Things To Think About When Having A Party

When you are planning an event, you need to consider plenty of factors. Some of these factors include:

Party tents

You need a party tent for your next event, especially if having an outdoor event. There are many types of tents in the market that you can go for. The one that you choose depends on the time, size, and theme of the party. You also need to consider the location of the event. You don’t have to think much when having the event on a leveled ground, but if placing the tent on the uneven ground, you need to consider installing a party floor.

In addition to renting the tent, also think of how you will keep the guests comfortable. If having the event during the cold months, consider renting heaters. If having the event during the warm months, invest in an air conditioner.

Party chairs

Just like tents, there are many types of party chairs that you can go for. The ones you go for depends on your budget and theme of your event. If having an informal event, there is no harm going for benches and cocktail chairs. You can also go with barstools that give the guests enough space to mingle and socialize.

If having a formal event or a party that will last for a long time, go with formal chairs with cushions for added comfort. To rent the right chairs, take your time to research. As rule of thumb, avoid cheap, poor quality units as they will give your party an ugly look.

Party tables

There are many types of tables you can rent. The ones to go for depends on your preferences and type of party you are having. If serving food in the party, go for long rectangular tables for food display. If having a formal party, go for round tables for dining. If you will be serving cocktails in the event, remember to rent tall tables and bar stools with appropriate seating. If having a wedding or any event where you expect children, remember to include kit tables.

Decorations: The party isn’t complete without decorations. The cool thing is that there are plenty of them you can go for. You can rent from lights to linens. It’s up to you to choose the ones that are ideal for you.

Conclusion

These are some of the things you should think about when having a party. When renting the units, rent them from reputable party supplies company.

Tricks To Consider When Renting Party Tents

When you are having an outdoor event, you need to have canopies rental in place. If you have the tent in your home or you have a friend who can borrow from, you are on the lucky side, but if you don’t, you have no way out other than to rent it from the rental companies in your area. To get the most from the units, you need to do a number of tricks that include:

Rent the right tent

While there are many types of tents in the market, only a few are right for you. To rent the right unit, you need to consider the number of guests that will be attending the event. If you expect hundreds or thousands, you should rent a large tent but if you hope only a few will attend, go for large units.

Another thing to consider is the weather. How do you expect the weather to be during the day of the party? If you expect it to be windy, rent a tent with sidewalls, but if you expect it to be calm, you don’t have to incur additional costs renting them.

Finally, you need to consider the type of tent. As mentioned, there are many types of tents that you can go for. One of the most popular types is a pole tent. The cool thing about the tent is that it’s easy to put in place. It’s also cheap thus ideal when you are operating on a tight budget.

To buy the right unit, take your time to research and find the one that will be ideal for your use. If you aren’t sure of the right one to go for, get the input of a professional.

Decorate the party tent

Renting the right tent isn’t enough—you need to decorate it to look the part. There are many ways in which you can do it. One of the compelling ways is using flowers. Some of the best flowers to use are daisies, hardy mums, and others. In addition to the flowers giving your event a beautiful look, they also hide the ugly parts of the tents such as the poles.

Other than flowers, you can also rent fabrics from the party supplies companies and use them to improve the look of the event.

Conclusion

These are some of the tricks to consider when renting tents from the party companies. To rent good quality units, rent from a high-quality store.