4 Things You Need To Know About Tented Weddings

Are you planning about having a tented wedding and wondering where to begin? Here are 4 things you need to know about tent weddings:

Start with a pre-wedding site visit

Before you head to the event rentals, first visit the wedding site. Doing this helps you make much better plans and also helps you know the right rental supplies to get.

Visit the site while planning where the tent will go and the reception, among many other things.

You can visit the site alone or with an experienced professional. The professional comes in handy when you have never had a similar event before and want someone to guide you on what to do and those to avoid.

As you visit, think about the right place to install the tent. Of course, the spot should be flat, at least 10 feet from any building.

While at the venue, take time to understand the venue rules. Can you stake directly into the ground? When can you start setting up? Are there noise restrictions? You should know as much as possible about the venue, so you don’t start on the wrong footing.

Think about backup

Although tents are tough and can withstand a lot of extreme weather, you shouldn’t put all of your hopes on them as things can quickly get out of control. For example, it can get too rainy or windy that the tent can’t withstand it.

What happens when the weather becomes too extreme for the tent? The right thing to do is to have a backup plan in place.

When renting a wedding venue, don’t go for a plain venue—go for a venue with an established building. For example, go for a venue with a church or conference hall that you can use if you can’t use the tent.

As you are putting together the tent, prepare the room in the event you need to use it. This calls for you to clean it, decorate it, and do anything else necessary to make the room ready for guests should you need to use it.

Make early reservations

From the event venue to the tent and tent accessories, you need to make the reservations as early as possible.

Many people try to make the reservations a week or less for the big event, but you shouldn’t do this as it’s a recipe for disaster. This is because when you make the reservations this late, you often make haste decisions that are often wrong.

For example, when you are in a hurry, you hire the wrong tent and accessories. You book an extremely large or small wedding site in some cases, which brings about plenty of inconveniences.

To avoid this, start the process as early as possible. Experts recommend you start scouting for a wedding venue and wedding supplies at least three months before the big day.

This way you have enough time to visit as many wedding venues as possible and compare them. You also have time to visit the rental companies and see what they offer.

Rent the right tent

When you visit the wedding tent rentals Rockland NY, don’t hire just any tent—hire the right tent. The ideal tent is one made from suitable materials. As a rule of thumb, rent a tent made from a waterproof material to prevent rain from coming in.

The tent should also be of the correct size. A too big tent will be a waste of money as you spend money on a unit you don’t need. On the other hand, a tiny tent will be an inconvenience as the guests won’t fit.

You should take time to know the number of guests to expect in the event, and this way, you will rent the right-sized unit.

If you aren’t sure of the right size of tent to get, get the input of a professional.

Are you not sure about the correct number of people attending the event and are worried that your tent might be too big for your party size? Rent a few warm lighting features to make the tent appear cozy and intimate.

5 Outdoor Party Tips

Is this the first time you are putting together an outdoor party? There are plenty of tips you need to put into place to pull off an excellent event. These tips include:

Always have a backup plan

Some people will only rent a few tables and chairs from the table and chair rentals and think they are set. Unfortunately, this isn’t the case.

Even if the weather is perfect, it’s always wise to have a backup plan. As a rule of thumb, always have a party tent where the guests will go should the weather go berserk.

For example, you should have a party tent to protect your guests when it starts raining or becomes too windy.

Besides the tent, it’s also wise to have a house nearby the party venue where the guests will go should the weather become extreme. For example, when it rains too much that the tent floods or the winds become too strong that it threatens to blow off the tent.

Of course, you should ensure the house close to the party venue is large enough to accommodate your guests.

Have enough food

Parties are associated with food, so you can imagine the confusion that would be there when you feed half or less of your guests, and the food runs out. You don’t want this, do you?

To avoid embarrassment, always ensure that you have enough food for all of your guests. A good way to ensure that you never run out of food is to have a headcount of all the guests attending the event, then add a little extra to take care of those that might go for two takes or any additional guests that show up uninvited.

You don’t want the guests to go thirsty either so, besides the food, also ensure that you have enough drinks. As a rule of thumb, you should have both alcoholic and non-alcoholic drinks.

Have enough seats

You need to ensure that your guests are comfortable, so the last thing you want is to have some of them standing. Besides giving your event a disorganized look when you have some of the guests sitting and others standing, you also make some of the guests tired and bored, especially when you have a long event and force them to stand for a long time.

To be on the safe side, ensure that you have enough seats for all of your guests. Of course, the type of seats you go with depends on the theme of the event. If having a formal event, you should go for comfy, cushioned chairs, but simple wooden or plastic chairs are enough if having a simple casual event.

If you aren’t sure about the right number of chairs to go with, get the input of a professional. The technicians working in the rental stores can also guide you.

Think about the weather fluctuations

If you are having your event over an extended time, you should think about the temperature fluctuations. For example, if having your event on a summer afternoon, the temperatures might be too high that the guests sweat while in the tent. As the event gets into the evening, the temperatures start dropping, that the guests begin shivering.

To avoid this, work at ensuring that the guests are comfortable at all times. For example, on a hot afternoon, have an air conditioner to cool the air and keep it fresh. As the temperatures drop in the evening, have a heater to supply the guests with the much-needed warmth.

Keep the guests entertained.

In most events, the main part of the event lasts for just a few minutes, then the other time is left for fun. How will you keep your guests engaged and entertained at this time? You should think about it.

Two popular ways to keep the guests entertained is hiring a DJ or a famous musician, but you shouldn’t stop there.

To make your event more fun and memorable, consider renting giant Jenga, cards, giant Checkers, or Chess from the event rentals Rockland NY, that the guests will play when the main procession is over.

What Are The Major Considerations For Events Held Outdoors?

If this is the first time you are having an outdoor event, you must be wondering, what are the major considerations for events held outdoors, right? Well, there are many of them to consider, including:

Shade

Even if you are having your event in summer in perfect weather, you still need to protect the guests from the sun. If having it in winter, you need to protect your guests from the rainfall and strong winds.

To do this, you need to rent a tent from your local party tent rentals where your guests will sit. The type and size of tent you rent depends on the theme of the event and the number of guests you expect in the event.

If having the event in winter, remember to rent sidewalls you can easily put together should the weather worsen.

Seating

Unless you are having an extremely informal event, you need your guests to sit. This means you need to provide them with seats.

There are plenty of chairs you can go with, ranging from Chiavari chairs to sofas to benches. The units that you go with depend on the theme of your event.

If having a beach wedding, simple plastic or wooden chairs are enough, but you may need to rent sofas if having a high-end formal event.

The same thing applies to the tables.

Entertainment

There is no complete event without entertainment, is there? So you should factor in how you are going to entertain your guests. Will you play music from the speakers? Will you hire a DJ? A band? It all depends on your budget and preferences.

While at it, consider the dance floor. The guests need to dance, and they can’t do it on the bare ground, so you need to get them a dance floor. The type that you go for depends on your budget and theme. If you aren’t sure about the right one to get, get the input of a professional.

Food

When you are having certain events, such as weddings, you need to provide the guests with food. You can do it in two ways: prepare the food at the event site or buy already made food from the restaurant nearby.

Each option comes with its pros and cons. When you decide to prepare the food at the event site, hire a catering company to bring its cooking appliances to the event site. You may also have to hire an extra tent to house the catering equipment.

As you can guess, this raises plenty of logistic issues. The good side is that the guests are served fresh and hot food. You can also change the menu or even request special foods more conveniently.

Buying food from the outside is an entire ball game. While you have little logistics to worry about, your guests are often served cold food. This is because the ready food has to be transported from a distance.

You also can’t conveniently request special meals as the food isn’t prepared at the site.

To increase the chances of keeping the food fresh and hot, order the food from the restaurants close to your event venue.

Drinks

After the guests have eaten, most will want a drink. You also need drinks if you are having an after-party.

The drinks you serve depend on your budget and the type of guests you will be having over. If you will have your close family members, you can stay away from alcohol and provide juice and water, but if you are having your friends, there is no harm in serving alcohol.

If having a formal event, you may have to set up a temporary bar complete with a waiting person.

There you have it

These are the things you should consider when having an outdoor event. To have an easy time, work with professionals experienced in handling outdoor events.

When renting the different party supplies from the different event rentals Rockland NY, don’t hire them from just any company—take your time and ensure that the company stocks high-quality items.

To save as much money as possible, rent most, if not all the supplies from one company. This way, you can negotiate the price, so you get the best deal.

How to Decorate a Tent with Fabric

Most of the tents you find in most party tent rentals stores are basic, and while they might be ideal when you are having a simple event, they look out of place when having a formal or themed event.

One of the ways to improve their look is to decorate them using fabric. Are you wondering how you can do it? Here is how to decorate a tent with fabric:

Decorate the poles

If you have a pole tent, the poles are exposed, and you don’t want them to get in the guests’ view and at the same time have an ugly appeal.

One of the ways to decorate the tent is to decorate the poles. The beauty is it’s easy and cheap to decorate the poles using fabric. One of the best fabrics to use for the work is tulle. For the best outcome, ensure that the tulle is at least 4 inches wide when folded.

Tulle is usually sold in wide, folded rolls, and you can find it from your local craft store. Ensure that the piece you buy is at least eight feet long.

When it comes to decorating the pole, start at least two-thirds of the way up the pole and wrap the tulle tightly around two times. You should tie the tulle in a small knot then secure it with a little clear tape.

You should then take the hanging ends of the fabric and tie them into a large bow at least two feet wide and let the remaining piece hang loosely below the bow.

To make your decoration more interesting, cut a stem off a rose or any other flower and use tape to secure the flower to the middle of the bow by looping the tape inside out and using it as a fastener. If you are having a hard time sticking the flower, use a little poster putty.

You should repeat this process with all your tent poles.

Decorating the tent walls

If it’s cold and you have to have the tent sidewalls in place, they can be an eyesore, especially if the tent is old. To improve the look of the tent, hang a light fabric such as sinamay mesh around the walls.

Like the poles and frames, you can hang a few flowers such as roses on the walls to improve their look.

Decorating the tent ceiling

Don’t like the look of your ceiling? No worries, as you can easily decorate it with fabric. Begin with getting enough lightweight fabric such as tulle, then suspend a large Hulla hoop or embroidery hoop from the center of the tent ceiling.

You should use a monofilament to tie the hoop to an existing chandelier, tent pole, or ductwork.

Proceed with screwing small eyelet screws along the sides of the room, then string the monofilament along the sides of these eyelet screws.

You should then insert one end of the fabric drapes through a large hoop in the center of the tent, then fold it 2-3 inches over the hoop and staple it to itself.

Draw the other end of the drape over the monofilament along the wall and bunch this end of it about half its total width. Adjust the fabric to your desired style and staple it or let it hang down along the wall.

Like with the other areas, put flowers or string lights to decorate the fabric and enhance the atmosphere of your tent.

Always go with a light fabric.

Regardless of the part of the tent, you are decorating, ensure that you use a light material that is easy to shape and hang up.

You can decorate the tent by yourself if you have the skills, but if you have never done it before, let a professional from the event rentals Rockland NY help you out.

Besides considering the weight of the material, also pay attention to the theme of the event as it will influence the colors of the materials to use and the designs to use in your decorations. You need to undertake extensive research to understand the right colors and designs to use for your event, depending on the event theme.

Do Party Tents Keep You Warm?

Party tents are made from canvas, so when you are having your event in winter, you must be wondering, do party tents keep you warm? Yes, party tents will keep you warm, but you have to rent them with other tent accessories from party tent rentals. These accessories include:

Solid sidewalls

These are inexpensive but highly effective ways to wrap your tent and add sides, so your guests are warm and comfortable. Solid sidewalls are often used to compliment sidewalls with windows, and they come in 20’ and 40’ sections and often clip to a rope located around the tent’s perimeter.

Window sidewalls

These are the most popular type of sidewalls. In fact, when people talk about sidewalls, these are the ones they refer to. The beauty with them is they not only block the outdoor weather from coming into the tent, but also allow light to come in, allowing as much light into the tent as possible.

Like the solid sidewalls, window sidewalls come in 20’ and 40’ sections and clip to a rope located around the tent’s perimeter.

Tent heater

From their name, these are heaters that are specially designed to heat a tent. The heaters use a 100# propane tank and a fan that forces hot air into the tent.

The heater requires a standard electrical outlet to power the fan so ensure that you have a power outlet when renting it.

Most tent heaters come with an 80K to 170K BTU and a 1-100lbs propane tank.

Tent heater duct

The heater duct is added to the tent heater, and its work is to allow for space between the tent heater unit and the tent.

Some municipality codes require them while others don’t make them a requirement, so if you are strapped for cash, first check whether they are a requirement in your area and rent if you have to.

Tent subfloor

If it’s too cold, you can rent a tent subfloor that provides a barrier between the cold ground and your guests. As you can guess, this prevents the cold air from getting into the guests, so the guest’s feet remain warm.

Tent heat diffuser

From its name, this is meant to disperse heat to the rest of the tent.  You can attach the diffuser directly to the heater or the ductwork. If this is the first time you are renting and using the diffuser, ensure that you have it connected by an experienced professional that knows what they are doing.

What you shouldn’t use to heat the tent

While there are plenty of ways you can heat a tent, you should avoid using stand-up, radiant propane heaters, or bar heaters as they aren’t designed to be used indoors. In fact, when you use them to heat your tent, you will be making the guests uncomfortable, as they will be smelling it in the tent.

Thinking about heating a tent? Pay attention to these tips

When you are heating a tent, besides thinking about the tent accessories, you need to pay attention to plenty of other tips. They include:

Ensure there is enough lighting: When you are adding solid sidewalls, ensure there is enough lighting so that the tent is bright enough.

Ensure there is access to electricity: The lights and heaters require electricity to function, so ensure that there are electricity and extension cords in the area you have your event. To avoid last-minute surprises, ensure that you survey the area beforehand and confirm that the area has electricity.

Be strategic in organizing the tent: As you are arranging the tent, think about the tent heaters and other units. As a rule of thumb, locate the heater at an area where the heat flows evenly, the appliance has access to the electrical outlets, among many other things.

If you aren’t sure about how you go about organizing the tent, ask the technicians working in the event tent rentals Rockland NY to help you out. Even if they charge you a fee, it will be worth it as they will eliminate plenty of stress from your side.

How Do You Ensure That The Rain Doesn’t Ruin Your Wedding Day?

If you have always wanted an outdoor wedding, you imagine having your big day on a relaxed sunny day with a blue sky. While this is possible, sometimes we don’t have what we want, and things can easily go against you.

To ensure that your event goes on as planned, it’s always wise to prepare for the worst. Wondering how do you ensure that the rain doesn’t ruin your wedding day? Well, there are plenty of things you can do, with the common ones being:

Rent a wedding tent

Even if you are having your big day on a summer day and the weather reports have indicated it will be sunny the entire day, don’t skip the wedding tent as things can fail to go as planned. After all, the weather is unpredictable, and the weatherman isn’t perfect.

Remember, you are better off getting a tent and not needing it than needing the tent, yet you don’t have it.

As you are making the wedding plans, always have a budget for a wedding tent.

Visit your local wedding tent rentals and see what is available. Even if the tent isn’t the main part of your event, ensure that it matches the wedding theme. This calls for you to take your time to research and find the rental companies stocking your ideal tent.

When renting the tent, pay attention to the number of guests you expect in your event. You don’t want to rent a tent that is too large that you end up wasting money. At the same time, you don’t want to rent a small tent that some of the guests sit outside.

To find the ideal tent for your event, you need at least three months to visit the various stores and compare what is available.

After renting the tent, you need to factor in the transportation. To save money and a lot of headache, work with a company providing delivery and pickup services. Even if you pay a little extra, it will be worth it as you won’t spend time finding a means to transport the tent to and from the party venue.

Have a plan B

Even if you have rented the best tent, it’s always wise to have a plan B. An excellent plan B can be another room close to your wedding venue that the guests can run into should things get out of hand.

Even if you have a top-notch tent and it rains heavily, the tent might be unable to hold the excessive rain. In other cases, the wind might be too strong for the tent to withstand it.

What will you do in the event such a thing happens?

That is why you always need a plan B. If having your wedding on church grounds, always ensure that the hall is in good condition and properly organized so that you can easily shift your wedding there should things fail to go as planned.

Be ready with rainy-day accessories.

If it has been rainy the last couple of days and you aren’t sure whether it might rain on your big day, be ready to avert any surprises. One way to go about it is to ask all the guests to pack their rainy day clothes. They don’t have to wear them, but they can carry them in their car if the weather goes haywire.

Some of the outfits you can ask them to carry include: rain bonnets, raincoats, colorful umbrellas, and rain boots. If you have a theme you want to maintain throughout the event, give them instructions about your preferred colors.

Think about the photos beforehand

No wedding is complete without photos. Unfortunately, the weather can ruin your photo session, and you live with regrets. You don’t want this, do you?

To ensure that you have the photos of your big day, always have a photo plan so that even if it rains, you still take the photos. If you rent a photo booth from event rentals Rockland NY, place the booth at a shaded area where the guests will take their photos even if it’s raining.

When it comes to the wedding photos, work with an experienced and creative photographer who will come up with excellent alternatives.

How Do You Decorate A Wedding Tent?

Renting the best tent from wedding tent rentals isn’t enough. For the tent to look the part you have to decorate it.

The beauty is that there are plenty of ways you can go about it. Some of these ways include:

Decorate the entrance

This is the first thing the guests will see when they visit your venue so you need to ensure that it’s breathtaking.

According to decoration experts, you don’t have to go out of your way to decorate this part as it’s easy to transform the look. One of the ways to decorate the tent’s entrance is by adding curtains and draping them to the entrance.

You can also create a frame of flowers and greenery or add simple lanterns that will significantly make the entrance more gorgeous.

Are you having a bohemian or desert-themed party? Set up a macramé arch flanked with cacti to serve as an entryway.

Dress up the ceiling

As the guests are following the procession, they will most likely look up the ceiling and you don’t want them to be met with an ugly tent, do you?

To ensure that this doesn’t happen,  work at beautifying it. One way to go about it is to hang lanterns at varying lengths that will not only improve the tent’s look but also add some lighting.

If you have the budget, go big and add drapery to the ceiling. By doing this you make the tent feel comfortable and extravagant for the guests without taking up any space.

You can also suspend flowers from the ceiling and give your tent a more natural look. To suspend the flowers, you need to find experienced florists that will put together the flowers and professionally suspend them there.

Don’t suspend them on your own as chances are you won’t do it right and there is the risk of them tumbling down and ruining your event.

Add some lighting

Weddings are meant to be happy and by adding some lighting, you give the tent and even the event a new life.

The beauty of it all is that you can use different types of lighting to bring out the event’s theme. For example, you can use blue light to create a dreamy mood, red and orange lighting to make the tent more romantic, and many other options of your liking.

Are you having a formal wedding theme? You can make use of chandeliers. Hang a few chandeliers at strategic areas of the tent to give it the high-end look you are craving. For a more natural look, wrap the chandeliers with trailing leaves.

The beauty of it all is that while the lights significantly change the look and mood of the event, they aren’t expensive so almost everyone can afford them.

Most tent rental companies also rent the lights so you save even more money as you don’t need to buy them. To get the most from the lights and expertly use them, ensure that they are hanged by an experienced professional.

Create a centerpiece

The centerpiece is the focal point of the tent and this is where you want the people’s eyes to go when they get into the tent. If you are having a pole tent, you can decorate the poles so that they become the first thing that the guest’s eyes see when they step into the tent.

You can also rent a table from the rental companies and arrange flowers, fruits, or any other items on it, making it the focal point of the event.

The purpose of the centerpieces is to draw the guest’s eyes away from the other parts of the tent so you don’t need to decorate all parts of the tent.

If you are having a tall tent, you can invest in towering centerpieces such as earthly pampas grass arrangements. For the perfect look, pair them with hanging Edison bulbs and pink drapes.

If the space allows it, bring in a tree and use it as a centerpiece. For that whimsical touch, cover the branches with delicate lights.

Parting shot

These are some of the ways you can decorate your wedding tent. To get the most from the tent, ensure that you rent it from a reputable event rentals Rockland NY store stocking high-quality units. When it comes to the decorations, avoid doing it if you are inexperienced. Instead, hire professionals to help.

What Do I Need To Know About Wedding Tents?

Is this the first time you are having a tented wedding and wondering what do I need to know about wedding tents? Well, there are plenty of things you should know. Some of these things include:

There are many types of wedding tents.

If you visit many weddings, you will find pole or frame tents, and due to this, you might have the impression that these are the only available tents in the market.

The truth is there are plenty of other types of tents you can rent from wedding tent rentals. The reason you find these tents at most weddings is because they are the most popular.

Besides frame and pole tents, other popular tents you can rent are clear and sailcloth tents.

Rent a wedding tent because you need it

When many people think about an outdoor wedding, the first thing that comes to their mind is the wedding tent.

While the tent comes in handy at protecting the guests from the tough weather elements, you don’t need it all the time, and sometimes you spend a lot of money on a tent that you don’t even need in the first place.

One thing that will inform your need for the tent is the venue you are having your event at. If the venue already has a shelter, you don’t need to rent a tent as you can use the already erected shelter.

If having your wedding at the church grounds and you have always wanted an outdoor wedding, you can have seats on the outside, and in the event, the weather turns for the worse, you simply move the guests inside the church or in the church hall.

To avoid wasting money, don’t rent a tent simply because you are having an outdoor wedding. Rent it because you need it.

Rent the right tent

After confirming you need a tent, your next move should be to find one. As mentioned above, there are many wedding tents in the market you can go for.

Of course, you should rent a tent that you love and matches your tastes. The tent you go for should be the right size, in line with the number of guests you expect on your big day.

If you aren’t sure about the right type of tent you should go for, get the input of a professional.

Start the process early enough.

Many people looking for wedding tents for the first time have the impression that they will simply step into a rental store and walk out with the tent of their dreams. How wrong are they?

While there are many tent rental stores, it doesn’t mean they will be stocking your preferred tent. In some cases, you won’t find any tent, especially if you are having your wedding on a summer weekend.

So how do you counter this?

The best way is to start the tent hunting process early enough. To be on the safe side, start it at least three months before your wedding.

During this time, you should visit as many rental companies as possible and compare their prices and the quality of their tents.

Of course, you should settle on a company renting high-quality tents at a low price.

The last thing you should do is to wait until the last day to start looking for the tent. This is because at this time you are in a hurry so you end up paying a premium on the tent, and you often don’t get the tent you have always wanted.

Think about tent accessories

As much as the wedding tent is the key unit you need for your wedding, it’s not the only thing you need—you need wedding tent accessories, and they are many of them.

Some of the accessories you need include: wedding tent decorations, poles, strands, and others.

You also need party chairs and tables for the guests to sit on.

If it’s too hot, you may need to rent an air conditioner to cool the air.

To get the best deal for the accessories and other party supplies, ensure that you rent them from the same event rentals Rockland NY company.

This way, you have good bargaining power. Since you are renting most of the supplies from the same company, you should ask for a larger discount, and in most cases, the rental company will give it to you.

Which Party Tent Add-Ons Do You Need?

Renting a party tent from reputable party rentals isn’t enough—you need to rent other party tent add ons to make your event comfortable and memorable. Wondering which party tent add ons do you need? Well, there are many of them, with the common ones being:

Tent liners

If you have been researching wedding tents, you must have seen tent liners in bridal magazines. They are floaty, parachute looking linings that are often white or ivory in color.

When you are reading the wedding magazines, most of them make the liners a necessity for every event, but they aren’t. In fact, if you have rented a good quality tent, you don’t need these liners at all.

The only time that you must think about getting these liners is if you are having an official wedding with an elegant theme. And even when getting the tent liners, don’t blow up a ton of money on a custom or premium liner—go for a simple liner, then play around with the lighting effects to give the liner an interesting look.

Tent walls

Your need for tent walls depends on the season you have your outdoor event. If having the event during a hot summer, you can skip the walls as they will make the tent hot, and you are forced to install an air conditioner or fan to keep the guests cool.

On the other hand, if having your event in winter, you need the walls that will keep the cold, wind and other weather elements out.

There are two main types of tent walls you can go for: walls made from the same material as the tent and those made from a piece of fabric. While the fabric walls are exciting to look at, they don’t keep out much of the weather elements, so if you are looking to install them, do it simply for the look—not for the functionality.

Flooring

Like the liners, your need for the flooring will depend on the type of party you are having. If having a formal event, chances are you will have a carpet, and you can’t put on a carpet on the grass as the grass will look rumpled and stupid. The carpet will also be a tripping hazard.

If having a simple, informal event, you can get away without installing a floor.

If your event requires you to have a floor, ensure the floor matches the theme of your event.

Lighting

Even if you have your event during the day, you will need the lighting effects to create an inviting look. Thankfully, there are many types of lights you can install in your tent.

One excellent option is the stage lighting that comes with color gels. To get the most from these lights, mount them to the framing structure of the tent.

You can also use Christmas lights, but you need plenty of them to create the look you want.

Don’t like either of these lights? Go for a shower curtain type of lighting system that you can attach to the back of the tent to give your tent an exciting look you are looking for.

You can buy the lights or rent them from the rental company.

If you love entertaining, you should buy the lights as you will use them a couple of times, but if this is the only event you have ever put together, save some money and rent the lights. The beauty with the rented lights is you won’t struggle to put them up as the rental company will help you out.

Air conditioning

If you have your event during a hot winter afternoon, it’s common for the air inside the tent to get stuffy and uncomfortable for the guests, and you don’t want this, do you?

To keep the guests happy and satisfied with your event, have an air conditioning system to cool the air. The cool thing is you don’t need to buy the air conditioners—you need to rent them from the event rentals Rockland NY.

If planning to have the air conditioning systems from the get-go, ensure you have the party venue in an area with easy access to power as this will save you a lot of money you would have spent hiring huge generators.

Tricks to Keep Your Guests Warm At Your Winter Wedding

Most people prefer having their winter weddings indoors but if you have always dreamt of having an outdoor wedding, let nothing prevent you from realizing your dreams.

The major issue with winter weddings is cold, but this shouldn’t hinder you as there are plenty of ways you can keep your guests warm and have the wedding of your dreams. To help you out, here are tricks to keep your guests warm at your winter wedding:

Rent a fully enclosed tent

The aim is to keep as much cold outside as possible. Unlike in summer, when you should rent an open-sided tent from party tent rentals that allow the guests to enjoy the outdoor environment, you should go for a fully enclosed tent when you have an outdoor wedding in winter.

For best results, ensure the tent has a good quality fabric from both sides that will keep the guests warm and comfortable.

Set up warming stations

If it’s too cold outside, set up warming stations at strategic areas of the tent. Place warm water at strategic areas for the guests to dip their icy fingers, and they will be happy and talk about your wedding for a long time.

Offer blankets to the guests

If you have a large budget, you can buy blankets in bulk and offer them to your guests as they arrive for your big day. Of course, to maintain the wedding theme, buy matching blankets.

If you don’t have the budget for the blankets, ask the guests to come with blankets of a certain color.

Offer warm drinks

Nothing will go a long way towards keeping the guest’s bellies and arms warm as hot drinks. As the guests arrive or as soon as the event is over, offer them a cup of hot coffee or a glass of hot chocolate, and they will be glad they showed up.

An easy way to offer the drinks is to set up a coffee or a hot cocoa station for the guests to help themselves as they want.

Turn on the heat lamps.

As you are renting the tents and other party supplies, rent the heat lamps that will keep the guests warm and cozy throughout the event. Heat lamps come in all shapes and sizes, and it’s up to you to choose the ideal ones depending on your wedding theme and the number of expected guests.

If you aren’t sure about the number of heat lamps you should rent, get professional advice.

Provide wraps for the ladies

It’s common for ladies to attend weddings in short dresses that leave them exposed to cold. To help the ladies cover-up and feel cozy, provide them with wraps that they can use to cover themselves. For even a better experience, get quality wraps that the guests can use later on.

Have candles as part of your centerpiece design

Besides the candle decorating your event, it also warms up the area with the flickering lights. As you are positioning the candles, ensure they are in a safe place where they can’t start a fire. It also doesn’t hurt having the candles scented, so they give your tent a sweet aroma, making your guests even more comfortable.

Have a S’mores station

A s’mores station keeps the guests warm and gives them an unforgettable memory. You should set up a propane-controlled or wood-burning fire and set it up at a strategic area where the guests can stand and get the vital reprieve from the cold.

Like with the candles, ensure the s’mores stations are in a safe area where they can’t start a fire. They should also be a distance from the tent, so they set the tent on fire.

Have a dance floor

Get your guests dancing and fight the cold. All you need is to rent a dance floor from your local event rentals Rockland NY and place it at a strategic area in the tent for the guests to dance the chills out. As you are renting the dance floor, pay attention to the number of guests and ensure that it’s large enough for at least half of the guests to be dancing at any given time.