Tricks To Consider When Renting Party Tents

When you are having an outdoor event, you need to have canopies rental in place. If you have the tent in your home or you have a friend who can borrow from, you are on the lucky side, but if you don’t, you have no way out other than to rent it from the rental companies in your area. To get the most from the units, you need to do a number of tricks that include:

Rent the right tent

While there are many types of tents in the market, only a few are right for you. To rent the right unit, you need to consider the number of guests that will be attending the event. If you expect hundreds or thousands, you should rent a large tent but if you hope only a few will attend, go for large units.

Another thing to consider is the weather. How do you expect the weather to be during the day of the party? If you expect it to be windy, rent a tent with sidewalls, but if you expect it to be calm, you don’t have to incur additional costs renting them.

Finally, you need to consider the type of tent. As mentioned, there are many types of tents that you can go for. One of the most popular types is a pole tent. The cool thing about the tent is that it’s easy to put in place. It’s also cheap thus ideal when you are operating on a tight budget.

To buy the right unit, take your time to research and find the one that will be ideal for your use. If you aren’t sure of the right one to go for, get the input of a professional.

Decorate the party tent

Renting the right tent isn’t enough—you need to decorate it to look the part. There are many ways in which you can do it. One of the compelling ways is using flowers. Some of the best flowers to use are daisies, hardy mums, and others. In addition to the flowers giving your event a beautiful look, they also hide the ugly parts of the tents such as the poles.

Other than flowers, you can also rent fabrics from the party supplies companies and use them to improve the look of the event.

Conclusion

These are some of the tricks to consider when renting tents from the party companies. To rent good quality units, rent from a high-quality store.

Party Supplies: Tips On How To Put Together A Great Outdoor Event

 

The idea of having an outdoor event is enticing to many people as you provide your guests with a relaxed place to enjoy the event. You also don’t need to do a lot of decoration as most of the beauty is provided by nature. To pull off a great outdoor event, you need to consider a number of tips that include:

Create A Beautiful Lawn

There is no way you can have a beautiful outdoor event without a beautiful lawn. The cool thing is that most of the areas you rent will have beautiful lawns but if yours doesn’t have one, you have to create it. This calls for you to use a reel lawn mower or the traditional mowing machines to mow the lawn.

While mowing adds a lot of value to your home, it’s dangerous to your ears. Due to this, you should remember to use ear protection so that you don’t suffer from noise-induced hearing loss. You can use headphones for mowing, earplugs or any other form of hearing protection you might be having in your disposal.

For you to get the most from the ear protection devices, ensure that they are of high quality. This calls for you to be cautious when making the purchase. As a rule of thumb, you should buy pieces with a high NRR rating.

After buying the pieces, you should take good care of them for them to last for a long time and at the same time provide you with the ear protection you are looking for.

Are there acorns on the site? You need to remove them. You can collect the pieces using your hands. You can also use acorn collection machines such as leaf blowers. Do you have a rake? You can use it to rake the acorns.

Plan ahead

You shouldn’t wake up one day and decide that you will have an outdoor event—you need to plan ahead. One of the things you should do is to visit the local party supplies companies and see what they have to offer. If you need a tent, chairs, tables, and other units, you should see what the companies have.

You should visit different companies and compare the products that they have and the prices that they charge for the products.

When you start the process early, you not only have access to the best quality products that you need, you also avoid the last minute rush that gives your party a bad look. To be on the safe side, start the process at least two months before the big day.

Guest comfort should be your priority

When putting together the event, one of your sole intentions should be to keep the guests as comfortable as possible. This calls for you to have comfortable party chairs that the guests can sit on for long hours.

If it’s windy, you should install an outdoor tent that will protect the guests from the strong winds. The unit will also protect them from the harsh sun.

Food is an important part of any event. You should serve it depending on the nature of your event. If having a formal event, serve a seated meal. On the other hand, if the party isn’t too formal, go for a buffet service.

Prepare for the worst

When having an outdoor event, you should always prepare yourself for the worst. Even if the weather has been great the entire week, you should arm yourself with party tents that will keep the guests comfortable.

You also should have an alternative indoor venue in peace in the event the weather goes against you. For example, when there are floods that make the tent inhabitable.

To prepare for excessive heat, you should rent air conditioners. If having the event during the cold months of the year, rent furnaces and other heating systems to be ready in the event the cold become unbearable.

Wedding Tent Rentals: Things You Should Know When Renting Tents

Are you having an outdoor wedding? You need a wedding tent. The cool thing is that there are plenty of wedding tents that you can rent from wedding tent rentals. In addition to renting the tent, you also need to do a number of other things that include:

Have a budget

You need to know the amount of money that you will have to spend renting a tent. For you to have an approximate amount, visit a number of stores and see what they have to provide. As a rule of thumb, work with a company selling high-quality tents at a low price.

Pick the right model

Did you know there are plenty of tent models in the market that you can go with? The most popular ones are pole tents that feature center poles and sailcloth. There are also frame and open steel tents that are large and can support large equipment such as big speakers.

If you are looking to create a modern look, there are clear tops that are sleek and modern. For you to choose the right model, work with contractors who will advise you on the right one that you should go for. Obviously, you should go with a model that gives your home the look you have always wanted.

Place the tent at the right place

Having the right tent isn’t enough—you also need to place it in the right place. When choosing an area, focus on the view and scale of the tent in relation to the surroundings. The area shouldn’t swallow the entire plot of land.

In addition to thinking about the plot to place the tent, you also need to find a flat surface that is at least 10 feet from the buildings. This is where you place the stakes.

When you are finding the right venue for your tent, take time to understand the venue rules. Find out whether you can stake directly into the ground. Also, find out if there are noise restrictions in the area.

When can you start setting up the tent? You need to find out about this. Just like when renting the tent, settle at a venue with regulations that you can live with.

If the venue is ideal for you, reserve it early. Most of the companies will require you to make a deposit beforehand. Go ahead and do this.

Have a rain plan

Even when you are having your event in summer, rain can come at any time. To protect yourself, have a rain plan. When renting the tent, remember to also rent sidewalls that will protect your guests from wind and rain.

You also need to think about air conditioning in the event it gets too hot. Most of the party rentals also rent fans. Remember to rent these too.

Consider flooring

The grass is always the cheapest and best option when you are having an outdoor wedding, but if you don’t want the ladies to ruin their heels, consider covering the ground with wood flooring, Astroturf, or sisal carpet.

Again, you can find the tent flooring options from the company you are renting the tent from. When choosing the flooring material, think about the size of the tent, the look you want to give, and any other features that will ensure that you give your wedding the best look ever.

Pay attention to the quotes

When you visit a given company, ask them to give you a quotation for the amount of money that you have to pay for the tent. Many people simply put the quotations in their pockets and continue working with the companies. Don’t do this.

To avoid surprises in the future, take time to read through the quotation and understand the amount of money that you will have to pay for the tent. You also should understand any other additional fees that might be involved.

Also, understand who is going to collect the wedding supplies once you are done with the event. Is it you or the event party rentals Rockland NY?

6 Factors To Consider When Hiring Event Party Rentals

When putting together an event, some of the rental companies you have to work with are event party rentals. For you to get the most from the rental companies you need to work with the right ones. You need to consider a number of factors for you to hire the right one. These factors include:

The reputation of the company

How has the company been working the previous years? You need to find out about this. Before you decide to work with the company, ask the representatives to provide you with the names of the people they have worked with before.

Having the list isn’t enough—you also should contact the people and hear their side of the story. As a rule of thumb only work with a company with spectacular history. You don’t want to work with a company that will give you a hard time.

Responsiveness

Events are often volatile and you need a company that has your back all the time. One of the things you should do before you decide to work with the company is to ensure that it responds to your calls promptly.

Call the company at odd hours of the day and see if they will respond to the call. Calls aren’t enough—you also should consider contacting the company on email. A good and professional company should respond in the shortest time possible and provide you with the best solution for your problem.

Quality of equipment

What is the nature of the rental equipment? You need to find out about this before you decide to work with a company. Visit the company and see the quality of the party tents. They should be sturdy and be able to withstand rain and wind.

If the company rents cutlery, the glasses and silverware should be in perfect shape. They also should be perfectly polished.

In addition to the quality, you also should take a look at the size of the inventory. Ensure that the company has plenty of options to choose from. The last thing you want is a company with just a few items.

Working with such a company will be too expensive in the long run as it will require you to hire some of the items from a different company.

When you work with a company with plenty of inventory you not only save time, you also save money.

Financial stability

Times are hard and companies are getting out of business every day. Many people plan events months ahead. When you are putting together an event, the last thing you want to worry about is finding out that your company has gone out of business.

To avoid this take your time when hiring the company. Ensure that the company is reputable and has been around for a long time. The company should also have a wide inventory of items to choose from. As mentioned above, they should be of high quality and properly maintained.

Quality and creativity of the entire team

Even if you will be renting the rental items, you will be dealing with the staff working in the companies. To have a great experience, work with a company with a great team.

The people you are working with should be reputable. They also should be professional in their working and interactions. Putting together a great event requires high levels of creativity.

You want to work with a company with a highly creative team that will make your work easy and at the same time help you create an event that you will remember for the rest of your life.

Cost

This is an integral thing you should consider. For a great experience, work with a company that charges you an affordable fee and at the same time provides you with splendid service.

When determining the cost charged by the event rentals Rockland NY, you need to be aware of the hidden costs such as delivery, breakdown, setup, and any other fees. To avoid the surprise of having to take care of bills you weren’t aware of, carefully go through the quote.

Party Tent Rentals: Things To Consider When Renting Tents

Whether you are looking to have a wedding or any other outdoor activity, you shouldn’t simply rush into a party tent rentals store and get the tent. There are plenty of things you need to think about for you to rent the right unit. Some of these things include:

Style of the tent

If this is the first time you are renting the unit, you should know tents come in different shapes and sizes for you to choose from. Some tent styles don’t have interior poles; therefore, they don’t cause obstruction during setups and sight.

These types of tents provide maximum space for the guests. They are also flexible as you can use them in different areas.

Are you having just a small wedding or event? You should get a Capri style tent. If you are going to set up the tent on concrete, asphalt, wooden, or concrete surface, you should go for freestanding or frame tents.

In addition to the tents varying in style, they also vary in fabric. They vary from translucent peek-a-boo tents to total opaque pieces. It’s up to you to choose the one that is ideal for your occasion.

For you to have an easy time putting up the party tent, you should go for one that is easy to install. When you go for one that is complex to set up, you will have to pay the extra money and it won’t be worth it. Rent a unit that you can easily set up even by yourself.

Think about the number of people that will attend the event

How many people are going to attend the event? You need to think about this as it will guide you on choosing the right unit. Obviously, if you are looking to have a lot of people in the tent, you should go for a large tent and vice versa.

Is this the first time you are renting the unit? You should ask a professional to guide you on choosing the right size. You should note that you are better off renting a unit that is a little bit larger than one that is smaller than the number of your guests. When the tent is smaller, the guests won’t have a place to sit, will they?

The vendor contract

When you rent a tent, most of the rental companies will provide you with a contract that binds your agreement. The contract includes all the information you need to know about rental tents. It includes information on the price of the tent, type of tent, returns policy, and any other relevant details.

For you to avoid surprises, you should carefully read the contract before you sign it. Of major importance, you should fully understand the return policy. You should know the condition you should return the tent. Should you clean it or you should go ahead and return it while dirty?

You should know this as you don’t want to be fined. You also should get to know how much you will be charged in the event you return the tent later than you expected.

You should carefully go through these details. If you don’t understand them, ask a professional to help you in interpreting them.

Tent accessories

The other thing you need to think about are the tent accessories. These include: sidewalls, gazebos, lighting, candelabras, wishing wells, and any other thing you might need in your event.

The purpose of the accessories is to improve the look of the tents and enhance their usability. Just like the party tents, ensure that the accessories match the theme of the event, if you have one.

Most of the party rentals Rockland NY have packages which are often cheaper than renting the units one at a time. If you are going to need the accessories, you should ask the companies to provide you with the packages.

Heating and air conditioning

Depending on the situation and season you are having your event, you should think about the temperature. If having your event during winter, you should think about how you are going to heat the tent.

On the other hand, if you are having the event in summer, heat can be a problem. In such a case, you should consider renting an air conditioning unit.

7 Things To Do When Renting Tents From Wedding Tent Rentals

When you decide to have an outdoor wedding, you need to rent a tent from wedding tent rentals. For you to rent the right tent and have a great experience with it, you need to do a number of things. Some of these things include:

Have a budget

There are plenty of wedding tents that you can rent and they go at different prices.  When you are looking to have a formal wedding, you should note that a large, formal tent is often expensive.

Don’t forget you also have to rent furniture and other accessories. Your budget should depend on the number of guests you are expecting and the type of tent you want to rent.

For you to avoid running into problems later one, rent a tent that is within your budget. You are better off renting a cheaper tent than renting an expensive one and you later end up in debt.

Choose the right model

As mentioned above, wedding tents come in different sizes and styles. Some of the tents don’t have interior poles hence providing you with ample space. These are ideal when you are having a large wedding.

Are you having a simple, intimate event? You should go with an upscale Capri style tent.

When you are having the event on asphalt, balcony, or concrete, you are better off with a freestanding or frame tent.

For you to have an easy time with the tent, you should go for one that is easy to install. In addition to the tent being less stressful to install, it also tends to cost less in installation, hence saving you some money.

Pick the right spot

Where are you going to install the party tent? It’s important as it makes all the difference. As a rule of thumb, you should choose a tent that allows you and the guests to focus on a view. When choosing the right spot you also need to think about the type of tent and how to install it.

If you aren’t sure of the right surface to install the unit, let a professional guide you through.

Think about tent accessories

In most cases, you will need to also rent tent accessories. Some of the t common accessories that you might need include: chuppahs, wishing wells, columns, candelabras, special effects lighting, latticework, aisle runners, and many others.

You should note that the accessories cost more money in addition to the wedding tent; therefore, you should have a large budget.

Since you have to pay extra for the accessories, you should ensure that you only get the accessories that you need. Don’t waste your money on things that you don’t need.

Reserve it early

Chances are that you will be having your wedding in the same season as most of the other people. For you to avoid last minute disappointment, you should reserve your tent early enough. The best way of going about it is to rent the tent at least three months before the wedding date.

Have a rain plan

Even when you are having your event in summer, anything can go wrong. The worst is rain coming down in the middle of the event. For you to have peace of mind, you should always have a backup plan in the event of such a thing. For example, you can have your event close to a permanent building. You can also rent tent walls to protect your guests when the rains come.

Read the contract

When you are renting the tent or any other accessories, most of the reputable companies will require you to sign a contract. Different companies include different things in their contracts. For you to avoid surprises, you should pay close attention to the contract.

It’s often said that the devil is in the details and this is often true. Before you sign the contract, take time to understand everything written there.  Some of the party tent rentals Rockland NY try to put in jargon in the contracts. If you have a lawyer friend, ask them to help you with the understanding.

When you are reading the contract, it should be clear to you when you should return the tent, who should clean it, and what are the repercussions of a late return.

Party Rentals: Dos And Don’ts For A Successful Party

When you are throwing a party you want to throw the best and most memorable party. For you to do it you need to do and avoid a number of things.

Dos for a successful party

Have a venue backup: An outdoor party during summer is fun and sets everyone in a party mood. Most of the guests will be comfortable standing if the party is going to be short. Others will be comfortable sitting in the sun even if the party will be long. While the summer weather is great and makes party planning easy and fun, it’s always wise to have a party venue backup.

Weather can inclement any minute. To ensure that the party goes on despite the bad weather you should have a party tent in place. The cool thing is that if you don’t already own a tent you can always rent one from your local party rentals. When renting, pay attention to the size of the tent and its quality. As rule of thumb, buy one that is large enough and gives your party a high-end look.

Start planning early: To ensure that everything goes perfectly, you should start the party preparations early enough. If having a wedding party, you should begin the preparations at least 3 months before the big day. If you are having a small office party, begin preparing for it a few weeks before. When you start early you have ample time to get the venue, invite the guests, and have all the necessary party supplies in place.

Don’ts for a successful party

For the party to be successful you need to avoid doing the following:

Ignoring the comfort of the guests: You need guests for your party without them you don’t have a party. When you are organizing your party, the comfort of the guests should always be your priority. If the party will last for a long time, you should provide them with party chairs that ensure their comfort. If the weather isn’t right, you should provide party tents and even air conditioners.

Fail to provide food: A party without food is stale and boring. For the party to be entertaining you should provide the guests with enough food. You can rent the kitchen rentals and prepare the food at the party venue or order it from the local restaurants. For ideal results, you should prepare the food at the venue as you liven up the party. You also get to serve the food while still hot.

Event Rentals: Event And Party Tent Size Matters

If you are planning an event and will be using a tent, you don’t just go to any party tent rentals and pick a tent and proceed with the preparation. Organizing a party can really be so overwhelming most people just don’t realize it. Because compared to preparing for a small group party, planning for a big event means you have to consider a lot of things which answers the questions: How BIG will this party be?

Trying to fit a big crowd under one roof will just aggravate the situation which also depends on where the event is being held, let alone if there are more unexpected guests that those who are actually on the list.

THE TENT MAGIC

If you think that you needed a much bigger space, outdoor tents are your best solution. You can choose and have full control over it depending on the size and number of guests you are expecting. However, the unlimited selections of event tent sizes and designs available for your disposal, but you still have to answer the following questions:

  • How should I choose the right tent for my event?
  • How do I choose the size of the party tent?
  • What exactly is the size of tent that my event needs?

Choosing a tent for an event is not that complicated actually. As long as your area is big enough to accommodate any size of tents, then you’re all good. But of course, there are guidelines and tips for you to be able to pick the right party tent you will never regret.

TENTS FOR ANY EVENTS

The truth is, when it comes to sizes, tents nowadays have everything you need and can accommodate any given number of guests and you can only enjoy that privilege if the price is right and if you have the budget for it. But the question this time is:

Should I be investing or buying my own tent? Or should I just rent one?

There is nothing wrong with owning a tent, especially if you have a big family who loves to gather every now and then or a large number of friends who always wanted to gate crash every weekend. Also, if you are running an event and party business the more you should have your own tent as your investment. Now, if you just needed a tent for a particular event, then renting one  is absolutely fine.

The only hassle in owning a tent or tents is how you are going to keep and store it properly where it will not be damaged or easily worn out.

THE TENT SIZE YOU NEED

  • The Intimate And Cozy – fits 20-40 Guests

This size is enough to accommodate your immediate family and your closest friends and neighbors. This tent size is just enough for a backyard party bash or at the park. This is a bit handy anytime you wish to throw an intimate party with your loved ones.

  • The More The Merrier – fits 100-300 Guests

If you need more room because you are throwing a big event, then this tent is what you need. It’s wider and higher, perfect for events with a mini stage, buffet table and enough space to walk around to attend to your guests. This tent size is just perfect for weddings, team-buildings, company outing and seminars.

  • The Super Size – fits everything else!

Sometimes you just need MORE space and this is similar to bazaars, science expos, country fairs, trade shows and a lot more events that will really need a bigger room. The super-sized tents is similar to what a circus-on-tour is using, where everything fits and a big group of people are needed to set up the tent to make sure it’s secure and durable enough.

ADDITIONAL FACTORS TO CONSIDER

  • The program: Do you need a DJ booth or a live band area?
  • The surface: Do you need a dance floor?
  • Access to the food area: Will your guest have a hard time going to and from the buffet area?
  • Access to power: Bigger tents require more lights and therefore needs more power supply.
  • The weather: Sudden or heavy rain will easily flood your tent if not properly installed.
  • Time of the event: If it’s daytime or noontime,more guests will be staying inside the tent to avoid the heat outside.

THE BOTTOM LINE

Hopefully now that you have an idea on how to choose the proper and right tent for your event, you can now be specific with your event tent rentals Rockland NY. Also, if you are pursuing a career in planning and organizing an event, investing a tent is going to be your edge and advantage.

Event Rentals: Choosing An Event Tent

Any party and tent rentals can really offer and provide you with the best tents perfect for your event. However, there are times when you wanted to explore your options and other alternatives when it comes to your party needs. Not because you do not trust whoever supplier you have spoken first, but because you can feel that there are other styles and designs that can fit your preference and event theme. It’s also one way for you to find out what the new trend is when it comes to different parties and events theme and tents are just one of them.

But before you look for  tent alternatives for your party, check out some tips first on how to pick the right tent.

Event Tent Scouting Tips

Whether it’s a formal or casual event, a tent can turn any occasion into a spectrum of various moods and glamour. The versatility of every tent is unquestionable because it can fit into any themed event from barbecue parties to formal dinner galas. But of course, you just don’t pick any tent and here are some tips to get the best one you need.

  • Size Of The Venue.

The first thing you have to look into is the size of your venue, then the number of guests, and the supplies and amenities that you need for the event. These will determine the size and how many tents you will be needing. You also have to consider the accessibility to the washroom, cooking area, parking area, etc.

  • Check Your Site Surface.

The best surface for staking any tent is on gravel or soil. Although stone, sand, asphalt and other surfaces are also a great option. Always check with an underground utility officer if it’s safe to stake tents on your venue for safety purposes.

  • The Accessibility Of Your Suppliers.

Assess how accessible your venue is. This is for the benefit of your suppliers, like tables and chairs, tent equipments, DJ equipments, and a lot more. There are some locations where extra delivery vehicles are needed because it is far from the main road, while others needs some barging services because the venue is on a lake. And expect that extra delivery services will require additional labor and service charges.

More Helpful Tips

  • Location Is Important.

Where will be the location of the event? Is it going to be on a beach front? Open field? Garden? Because the place of the party is to be considered also to determine the right tent. For areas that are a bit windy or the weather is unpredictable, you might need a tent with walls to protect your guests and everything else inside from wind and rain. Tents with sliding walls are a great choice and is easy to use. You can easily open it up to enjoy the warmth of the day or instantly close it when unexpected rain pours. Check power lines and trees that may obstruct the height of your tent. This is why site visits are very important prior to the event to well assess the place before coming up with a final decision.

  • Check The Number Of Guests and Seating Arrangement.

The number of guests and seat assignments matter in every event. This can also help you determine how big or how many tents you will be needing to set up for the party. The capacity of each table, including the number of tables, will affect the size of your tent. If you prefer to use a long table which can accommodate more guests or round tables for a more accommodating conversation, then you will need a more spacious tent where everything can fit.  Including your DJ or entertainment area, dance floor, dessert or snack bar and wine bar should be part of your space assessment.

  • Power Accessibility.

Some fail to look into this subject until they realized that it’s an issue. Your tent needs power too. Lights, DJ equipment and entertainment, fans, and more importantly the food cooking and heating equipments – all these will require electricity. So do make sure that your location has an access to electricity before you decide on the venue.

The Bottomline

If you think that choosing the right event tent is just a piece of cake, well think again. Because even the event party rentals Rockland NY will tell you that the deciding factors are not easy to assess and will require a lot of thinking and consideration. Every event and party has a lot of things going on behind the scene and every planner and organizer can attest the fact that it was never easy to nail it down. So plan and organize everything ahead of time so you can always have room for last minute changes.

Wedding Tent Rentals: Things To Think About When Having An Outdoor Wedding

As I have mentioned in other posts, an outdoor wedding is not only more relaxing; it’s also cheaper as you have little decoration you need to do. While this is the case, there are a number of things you need to think about for you to put together a great event. Some of these things include:

Party Tent

There is no way that you can think of having an outdoor event without thinking about having a party tent in place. The cool thing is that it’s easy to get the tent—all you need to do is to visit your local wedding tent rentals and place an order.

The quality of the tent that you rent has an impact on the memories that you create. If you go for a cheap tent, you will create cheap memories, which is something that you don’t want.

There are many types of wedding tents that you can choose from. There are pole tents, frame tents, sail cloth tents and many others that you can go for. You only need to select the ones that are ideal for your event.

Temperature

Since you will be enclosing the guests in the tent, you need to think about the temperature in the tent. As rule of thumb, you should always work at ensuring that the guests are as comfortable as possible all the time.

If you are expecting the temperatures to be high, you should provide the guests with bottled water. You should also consider providing them with sunscreen to protect their skins. If you have the budget, you should rent tent fans that will keep the air moving keeping the guests comfortable.

If you are having your event during winter and you expect the temperatures to drop to chilly levels, you should think of ways to keep the guests warm. One of the best ways is using a heater that you should place at strategic areas of the tent.

Bathrooms

While they are integral when you are having an outdoor event, many people don’t consider them. If there is a bathroom in your party venue, you have nothing to worry about, but if there is none, you should consider renting a few portable bathrooms from your party rentals.

Conclusion

These are some of the things that you should think about when you are having an outdoor wedding. When renting the party supplies that you might need during the event, ensure that you rent them from reputable event rentals Bronx NY.