party tents

Which Party Tent Add-Ons Do You Need?

in Tent Rentals  by June 11, 2021 0 comments

Renting a party tent from reputable party rentals isn’t enough—you need to rent other party tent add ons to make your event comfortable and memorable. Wondering which party tent add ons do you need? Well, there are many of them, with the common ones being:

Tent liners

If you have been researching wedding tents, you must have seen tent liners in bridal magazines. They are floaty, parachute looking linings that are often white or ivory in color.

When you are reading the wedding magazines, most of them make the liners a necessity for every event, but they aren’t. In fact, if you have rented a good quality tent, you don’t need these liners at all.

The only time that you must think about getting these liners is if you are having an official wedding with an elegant theme. And even when getting the tent liners, don’t blow up a ton of money on a custom or premium liner—go for a simple liner, then play around with the lighting effects to give the liner an interesting look.

Tent walls

Your need for tent walls depends on the season you have your outdoor event. If having the event during a hot summer, you can skip the walls as they will make the tent hot, and you are forced to install an air conditioner or fan to keep the guests cool.

On the other hand, if having your event in winter, you need the walls that will keep the cold, wind and other weather elements out.

There are two main types of tent walls you can go for: walls made from the same material as the tent and those made from a piece of fabric. While the fabric walls are exciting to look at, they don’t keep out much of the weather elements, so if you are looking to install them, do it simply for the look—not for the functionality.

Flooring

Like the liners, your need for the flooring will depend on the type of party you are having. If having a formal event, chances are you will have a carpet, and you can’t put on a carpet on the grass as the grass will look rumpled and stupid. The carpet will also be a tripping hazard.

If having a simple, informal event, you can get away without installing a floor.

If your event requires you to have a floor, ensure the floor matches the theme of your event.

Lighting

Even if you have your event during the day, you will need the lighting effects to create an inviting look. Thankfully, there are many types of lights you can install in your tent.

One excellent option is the stage lighting that comes with color gels. To get the most from these lights, mount them to the framing structure of the tent.

You can also use Christmas lights, but you need plenty of them to create the look you want.

Don’t like either of these lights? Go for a shower curtain type of lighting system that you can attach to the back of the tent to give your tent an exciting look you are looking for.

You can buy the lights or rent them from the rental company.

If you love entertaining, you should buy the lights as you will use them a couple of times, but if this is the only event you have ever put together, save some money and rent the lights. The beauty with the rented lights is you won’t struggle to put them up as the rental company will help you out.

Air conditioning

If you have your event during a hot winter afternoon, it’s common for the air inside the tent to get stuffy and uncomfortable for the guests, and you don’t want this, do you?

To keep the guests happy and satisfied with your event, have an air conditioning system to cool the air. The cool thing is you don’t need to buy the air conditioners—you need to rent them from the event rentals Rockland NY.

If planning to have the air conditioning systems from the get-go, ensure you have the party venue in an area with easy access to power as this will save you a lot of money you would have spent hiring huge generators.

Tricks to Keep Your Guests Warm At Your Winter Wedding

in Tent Rentals  by May 20, 2021 0 comments

Most people prefer having their winter weddings indoors but if you have always dreamt of having an outdoor wedding, let nothing prevent you from realizing your dreams.

The major issue with winter weddings is cold, but this shouldn’t hinder you as there are plenty of ways you can keep your guests warm and have the wedding of your dreams. To help you out, here are tricks to keep your guests warm at your winter wedding:

Rent a fully enclosed tent

The aim is to keep as much cold outside as possible. Unlike in summer, when you should rent an open-sided tent from party tent rentals that allow the guests to enjoy the outdoor environment, you should go for a fully enclosed tent when you have an outdoor wedding in winter.

For best results, ensure the tent has a good quality fabric from both sides that will keep the guests warm and comfortable.

Set up warming stations

If it’s too cold outside, set up warming stations at strategic areas of the tent. Place warm water at strategic areas for the guests to dip their icy fingers, and they will be happy and talk about your wedding for a long time.

Offer blankets to the guests

If you have a large budget, you can buy blankets in bulk and offer them to your guests as they arrive for your big day. Of course, to maintain the wedding theme, buy matching blankets.

If you don’t have the budget for the blankets, ask the guests to come with blankets of a certain color.

Offer warm drinks

Nothing will go a long way towards keeping the guest’s bellies and arms warm as hot drinks. As the guests arrive or as soon as the event is over, offer them a cup of hot coffee or a glass of hot chocolate, and they will be glad they showed up.

An easy way to offer the drinks is to set up a coffee or a hot cocoa station for the guests to help themselves as they want.

Turn on the heat lamps.

As you are renting the tents and other party supplies, rent the heat lamps that will keep the guests warm and cozy throughout the event. Heat lamps come in all shapes and sizes, and it’s up to you to choose the ideal ones depending on your wedding theme and the number of expected guests.

If you aren’t sure about the number of heat lamps you should rent, get professional advice.

Provide wraps for the ladies

It’s common for ladies to attend weddings in short dresses that leave them exposed to cold. To help the ladies cover-up and feel cozy, provide them with wraps that they can use to cover themselves. For even a better experience, get quality wraps that the guests can use later on.

Have candles as part of your centerpiece design

Besides the candle decorating your event, it also warms up the area with the flickering lights. As you are positioning the candles, ensure they are in a safe place where they can’t start a fire. It also doesn’t hurt having the candles scented, so they give your tent a sweet aroma, making your guests even more comfortable.

Have a S’mores station

A s’mores station keeps the guests warm and gives them an unforgettable memory. You should set up a propane-controlled or wood-burning fire and set it up at a strategic area where the guests can stand and get the vital reprieve from the cold.

Like with the candles, ensure the s’mores stations are in a safe area where they can’t start a fire. They should also be a distance from the tent, so they set the tent on fire.

Have a dance floor

Get your guests dancing and fight the cold. All you need is to rent a dance floor from your local event rentals Rockland NY and place it at a strategic area in the tent for the guests to dance the chills out. As you are renting the dance floor, pay attention to the number of guests and ensure that it’s large enough for at least half of the guests to be dancing at any given time.

What Are The Things You Need To Prepare To Do An Outdoor Event?

in Tent Rentals  by May 10, 2021 0 comments

There are plenty of benefits that come with an outdoor event. You can come with your pets, save on decorations and other benefits. For the event to be a success, you should have all the necessary event supplies. Luckily, you don’t have to spend astronomical amounts of money buying the supplies as you can easily rent them from your local event rentals.

Wondering what are the things you need to prepare to do an outdoor event? They are many, and they include:

Party tents

Even if you are having your event in summer, things can easily get out of control. For example, the wind or sun can be so strong that the guests need somewhere to shelter. What will happen if you don’t have the tent in place? They will start fanning out, finding any little source of shelter they can hide under, which gives your event a disorganized look.

In some cases, the rain can come down and ruin your event.

To ensure that this doesn’t happen, have a party tent in place. And it’s not enough to simply rent the tent and have it at the event site. Put up the tent so that when something comes up, you simply ask the guests to move to the tent.

Chairs and tables

It goes without saying that the guests will need to sit, so you need to rent chairs from the rental companies. The type of chairs you rent depends on the theme of your event. Some of the chairs you can rent include:

Banquet chairs: Also known as Chiavari chairs, they are one of the most popular chair types you can rent. The beauty of them is that they are simple, straight-backed, and easy to store once you are done with them. Many offer cushioning on the seat so the guests can sit on them for hours.

Bentwood Café chairs: They give your event a laid-back elegance that comes in handy at giving character and style to your event.

Chameleon chair: These are designed to be covered by fabric, and you can cover them using any material of your liking. Some of the covers you can use include: Chiavari, Lycra, Scuba, and many others.

Ghost chairs: Made from clear Lucite or acrylic, these chairs have a unique modern design. They are unique in that they give the guests the impression that they are sitting in the air.

When it comes to tables, you can rent round or rectangular tables depending on the look you want to create.

The number of chairs or tables you rent depends on the number of guests you expect in the event. Of course, if expecting many guests, rent many supplies, but if expecting just a few guests, a few chairs and tables will get the work done.

Dance floor

When having a wedding, one way to cap the event is to provide the guests with an area to dance on. The dance floor should be strong that the guests can comfortably dance on it without risking breaking it. Since you will be having the event outdoors, the dance floor should have an excellent footing on the grass.

There are plenty of dance floor materials you can rent. You can rent wooden, plastic and other materials. Regardless of the material you rent, ensure that it’s high quality and in perfect shape. The last thing you want is the dance floor breaking in the middle of the event.

Heating and cooling units

Although these aren’t a necessity, having them ensures the guests are comfortable. If having the event during the day when it’s hot, rent a few air conditioners that will cool the air and bring it to comfortable temperatures.

On the other hand, if having the event at night, have a few heating units such as furnaces and heaters at strategic areas of the tent, so the guests are warm and cozy despite it being cold outside.

Catering equipment

Any event is incomplete without food so ensure that you have enough food at the site. You can buy food from outside or rent caterers equipment rentals Rockland NY and have the caterers prepare the food at the event. Having the food prepared at the venue is always great as you get to enjoy it while it’s hot and fresh.

How Do You Secure A Party Tent?

in Tent Rentals  by April 19, 2021 0 comments

Renting the right size of party tent from party tent rentals isn’t enough—you have to secure it to the ground to prevent it from being blown by the wind. How do you secure a party tent? Here is how to do it:

How to secure a party tent on grass

If you will be having your event in the yard, you will be securing your tent on the grass. The best way to do it is to use stakes. Position the stakes 5-feet from each leg of the tent then drive them vertically into the ground until only 5” to 6” of the stake remains above the ground.

As you are inserting the stakes, take caution you don’t insert them at an angle as this will compromise the stability of the tent increasing the chances of it being blown when strong winds come.

Once the stakes are in place, attach guy ropes or ratchet straps between each leg and stake. To have an easy time, work from the corners of the tent and work your way inwards.

Are there any slacklines that remain after securing the tent? Secure them into place. For the ratchet straps, secure them on the ratchet buckle. For guy ropes, secure them at the stake.

How to secure a tent on concrete or stone surfaces

An ideal way to secure the tent is to drill holes in the concrete or stone surfaces but this will damage the surfaces. If you are renting the party venue, this isn’t an option as you will be penalized for it. Instead of drilling holes in the concrete, use tent weights to secure the tent instead.

The beauty is there are many types of tent weights in the market you can go for. The most common ones being:

Cider blocks

A standard Cider block weighs 28 pounds and you can use it to secure your party tent. Tie the cinder block to the leg of the tent using a bungee cord or rope.

While cinder blocks are an excellent and convenient way to hold down your tent, they can be a tripping hazard especially if there will be kids in the event. So use them with caution.

If there will only be adults in the party, you can go ahead and use the blocks but cover them with sheets or old towels so people don’t scrape themselves when they bump into them.

Exercise weights

Do you have access to exercise weights? You can use them to weigh down the party tent. All you need to do is to stack a few weights by the tent leg then thread a rope through the holes. Tie a knot around the weighs then another knot at the top of the tent frame.

Sand buckets

Although, they aren’t the most attractive units you can use to secure the tent, they get the work done when you need them. Begin with finding buckets that are large enough to carry enough weight to keep your tent secure. For convenience, use buckets with handles as you will easily tie a rope on them to secure the tent.

Once you have the buckets, fill them with sand or any other material and tie each bucket to each tent leg.

How to secure a tent on asphalt

You can secure a tent on asphalt in two ways: driving the stakes into the asphalt surface and securing the tent using concrete weights.

Driving stakes into the surface is easy, fast, economical, and strongly holds the tent in place. Drill holes into the surface then fill them with crushed stone. After this, patch the surface with actual asphalt. Even after removing the tent once the event is over, you can’t notice the holes on the asphalt.

If there are underground utilities such as water pipes and power lines, you shouldn’t risk drilling the holes. Instead, hold the tent in place using weights. For the tent to be secure, you have to use the right amount of weight or the tent will be blown in the event of strong winds.

If you aren’t sure of the right weights to use, get the input of a professional working in the event tent rentals Rockland NY.

How Do I Make My Wedding Tent Elegant?

in Tent Rentals  by April 7, 2021 0 comments

When having a formal themed wedding, renting a top-quality tent from party tent rentals isn’t enough—you need to decorate it. Wondering how do I make my wedding tent elegant? Well, there are plenty of ways to do it. To help you out, here are some of these ways:

Place statement florals at the entrance.

First impressions are everything, so you should try to make your entrance as attractive as possible. One great way to do it is to have a grand sailcloth tent entrance brimming with florals and lush greenery. Hire experienced florists who know what they are doing to decorate the tent for you.

As you are hiring, note that no two florists are the same so take your time to go through the florist’s work and only consider working with a contractor that has handled similar projects in the past.

Hang rattan chandeliers

If you attend many weddings, you will notice that many people use crystal chandeliers. While there is nothing wrong with them, they aren’t ideal for all occasions. Outdoor weddings have a relaxed vibe, so you should get low-key light sources such as boho rattan light fixtures that will add a casual, earthly feel to the interior of the wedding tent.

Fashion a vibrant sitting area

You might argue that you have already built a dance floor, so you don’t need to do any other thing, but this isn’t the case. Remember, not everyone is interested in dancing. As everyone is dancing, what do you want those that don’t love dancing to do?

A great way to keep them comfortable and included in the party is to designate a seating area for them to mingle with each other and have fun.

To draw people to the area, make it feel cozy and inviting with plush chairs, couches, candles, and throw blankets.

Elegantly cover the center pole.

Are you using a pole tent? The center pole can be obstructive and off-putting. Thankfully, you can make it one of the most attractive additions in the tent with some creativity. One great way to go about it is to wrap the pole with leafy greens.

If you have the skills, you can do the work by yourself but if you have never done it before, let an expert handle it.

Layer your rugs

There is nothing that screams elegance than rugs. Since you are looking to give your event an elegant look, you can’t go wrong with area rugs. The beauty is that the rugs not only make your event more attractive, they also keep your guests comfortable and warm, especially if it’s cold.

When renting the rugs, ensure they match your wedding theme. They also should be thick enough to give your guests the comfort they are looking for.

To complete the look, use macramé lighting, thick branch clusters, and dried floral bouquets.

Make use of string lights.

If your wedding will go into the night, one way to make it attractive and unforgettable is to creatively hang string lights in your tent and even on the outdoor spaces. The cool thing is the string lights are affordable, so you don’t have to worry about parting with large amounts of money to get them.

You can also easily learn how to place them on YouTube if you don’t have money to hire a professional. For that unique look, get string lights of different inviting colors.

Add texture using Garlands.

If having your big day in summer and it’s hot and warm, an open-air tent is a no-brainer. If you are worried that the heat will be trapped under the canopy, when you are in the wedding tent rentals Rockland NY, rent a tent with open slots in the top.

Although this tent won’t protect you against the weather elements, it will keep the tent cool, and you won’t have to spend money on air conditioning.

If you feel the tent is too bare, add texture to it by intertwining the canopy flaps with garlands. Again, you can hire a professional to help you with garlands or take time to learn how to intertwine them.

What Size Tent Do I Need For 50 Guests?

in Tent Rentals  by March 8, 2021 0 comments

Are you expecting 50 guests in your event and wondering what size tent do I need for 50 guests? You need a 20’ X 20’ or 20’ X 30’ frame tent.

Tent size varies with the seating arrangement.

When many inexperienced people are looking for party tent rentals, they believe that the only thing they need to pay attention to is the number of guests they expect at their event. While the number is important, so is the seating arrangement.

Let us look at the different seating arrangements and see how they affect the size of tent to rent:

Theatre-style seating

Theater-style seating is just as it sounds. You arrange the seats in rows, all of them facing the same direction, towards the stage, ceremony arch, or any other focal point.

If you have a wedding, you can break the rows into two parts to form an isle or keep them together when having an outdoor conference or any other event.

Since this seating arrangement makes it possible for the seats to stay close together and doesn’t require a larger space for tables, you can have many people sitting in the tent. In most cases, due to the seating arrangement, the theater seating style can accommodate double the number of guests as a sit-down arrangement.

When having a theater-style seating style, you need a 20’ X 20’ frame tent for your 50 guests.

Banquet seating

Are you putting together a medieval-themed party, lavish event, or intimate wedding? The banquet-style seating is perfect for you. The seating arrangement features long guest tables.

To complete the look, include a buffet eating arrangement.

Since the straight tables take up less space while giving the guests enough room, you only need 10 sq. ft per person. This means when you are expecting 50 guests, you need a 20’ X 30’ frame tent.

Cocktail setup

A cocktail setup includes tall tables for guests to rest and converse at, and the tables are often set to allow standing-room only, with a few chairs scattered around.

Many people include this setup as part of the main event, but some people host entirely cocktail-style events. Here, appetizers are served instead of a full meal or buffet.

When having this type of event, you should pay attention to the tables the guests will eat and drink at. Even with the tables in place, each guest will need about 8 sq. ft, so you can accommodate a large group of people without requiring a large tent.

For 50 guests, you need a 20’ X 20’ frame tent.

Sit down dinner

Sit-down dinners are a popular choice for company parties and picnics, weddings, and corporate events with catered food. In sit-down dinner events, you have round tables for the guests, and this allows the caterers to set up the tables with meals to pass around or bring pre-plated meals for the guests.

Due to the large space taken by the round tables, this seating arrangement takes up most of the space where every guest needs about 12 sq. ft to be comfortable. Due to this, when expecting 50 guests, you will need a 20’ X 30’ frame tent.

Other factors to consider when renting a tent

Other than the number of guests attending the event and the seating arrangement, there are plenty of other factors you need to consider when renting an event tent. These factors include:

Surface to place the tents: What kind of surface will you be placing the tents? Is the surface grass, concrete, wood, or asphalt? This will determine how you will install the tent and the tools you will need.

Time of the day: When are you having the event? At night or during the day? If having the event at night, you will need lighting and probably heaters to keep the guests warm and cozy.

Accessory tents: Will you need a beverage service station, caterer’s prep station, or a tent to feature focal points such as wedding cake or sculpture? If you need it, remember to also rent it from the event tent rentals Rockland NY.

To get a good deal, rent the tent from the same company you rented the main tent.

How Do You Plan A Cheap Wedding?

in Tent Rentals  by February 3, 2021 0 comments

Weddings are known to be pompous, and couples often have bottomless pockets. While it’s good to have a large wedding that people will talk about for a long time, what if you don’t have a lot of money to spend? How do you plan a cheap wedding? Is it even possible?

Fortunately, it’s possible. To help you out, here are tips on how to go about it:

Have the ceremony at home, or the park

When you don’t have a lot of money, renting a building or function hall can be out of your budget. Thankfully, you can have the event in your home. If you don’t mind having many prying eyes around, have the event in a public park with a beautiful view.

The only thing you should do is borrow a tent from your friends to protect your guests from the harsh weather elements. If none of your friends has a tent, rent an affordable one from your local party tent rentals.

Trim your guest list

As much as you would want everyone you went to kindergarten with to attend your big day, you should note that the more the people you have in your event, the more you will have to spend on it. You will need more tables, chairs, larger tents, and everything else.

You don’t want this, do you? A good rule of thumb is not to invite anyone you haven’t talked to in the last five years. If you have single friends, don’t ask them to come with a date.

Don’t invite all your work colleagues either. Instead, just invite those that you are close to. For the friends, ask them not to bring their children as there won’t be enough space. When it comes to family, don’t go beyond the first cousins.

Do the catering yourself or hire a family member to help.

Catering can take a huge chunk of your money from your pocket, especially if you have a large event. To minimize the costs, handle the catering yourself. Ask your friends to help with finding the right catering equipment and meal preparation.

During the event, some of these friends should serve the food.

If you are busy with planning the event, hire a family member to help you out. Almost every family has someone that owns a restaurant, and they will come in handy at this time. Let them know you are working on a limited budget and ask them to help out.

The cool thing is, if you have been close to them, they will go out of their way to make your event special and stay within your budget.

Pass on the DJ

After the wedding, people want to dance and have a good time. While a DJ might make the event better, you don’t have to hire their services if you don’t have the money. Simply place speakers around the dance floor area, then create a playlist on your phone, iPod, or computer and play the music.

Remember, while it’s your event, you need to incorporate everyone to give life to the party. This calls for you to avoid choosing only your favorite songs. To have everyone on board, have music from all genres in your playlist.

Take advantage of off-peak days.

If you have a favorite venue you have always wanted to have your wedding at, but it’s out of your budget, you can access it if you have your event during the off-peak days.

For example, you can have your wedding on a weeknight or a Sunday. While this might mean some people might not make it due to work, those that matter and care about you will make time and even miss work for one or two days to see you in one of the most important days of your life.

Save money on decorations.

If having your wedding outside, you shouldn’t spend much money on decorations as most of the work is already done by nature. If you had rented a tent from wedding tent rentals Rockland NY, you need to place a few balloons to lift the mood.

Don’t go all out on the decorations as you will only use them once and discard them.

If you want a colorful event, rent a colorful tent. This way, you won’t have to hire fabrics and other items to make the even lively.

Can You Heat A Party Tent In Winter?

in Tent Rentals  by January 31, 2021 0 comments

Although most people opt to stay indoors during winter, if you had scheduled an event in winter, you shouldn’t put it off until summer or spring—you should go ahead and have it. The only thing you need to pay attention to is keeping your guests warm and comfortable.

Can you heat a party tent in winter? Yes, you can definitely do it.  For a great experience, don’t wait until the last minute to rush to the rental stores and rent the heating appliances—you should be thinking about how to heat your tent from the time you are renting the tent from party tent rentals.

When heating your tent, you need to remember several things that include:

It’s all about the size of the tent.

The tent’s size should guide you on the size and number of heating appliances you should get.

When you are in the rental stores, ask the representatives about the heating appliance output. Most appliances have an output of between 20,000 BTU and 12000 BTU.

If this is your first time renting the tent and heating appliances, ask the representatives about the right size and number of heaters you need.

In most cases, if your tent is 30 x 40 feet, one heater is enough to give you the warmth you need. A 40 x 60 tent will require two heaters and so on.

As you are placing the heating appliances, ensure you leave one side of the tent open, so there is enough air getting in. You also should ensure there are enough vents in the tents to prevent the hot air from getting out.

You have plenty of heating appliance options.

When many people think about heating their homes, they only think about electric heaters. This is limiting as there are plenty of heating options you can go with. These options include:

Natural gas mushroom heaters

The heaters use infrared heating mechanisms that ensure your tent is safe, as you don’t have to worry about accidental fires. Since they are small, you can place them almost anywhere without messing with the tent’s appeal.

The heaters are also known to provide even heat distribution, so you don’t have to place many of them in the tent.

To get the most from them, strategically place them in your tent, so the heat reaches every guest.

Portable propane mushroom heaters

Since they are portable, you can conveniently use them in any location. When the area away from the heater gets cold, you need to move them to that area.

Like natural gas heaters, they are safe to use as they don’t have an open flame. While this is the case, you should place them in an area with good air circulation to prevent people from inhaling the harmful gas.

When placing them in the tent, be aware of their capabilities, so you place them in strategic areas, so you don’t have warm and cold areas.

Electric mounted heaters

Electric heaters are known for their aesthetic and small look. They are also usually cheaper to rent, so perfect for you if operating on a budget.

Since they are mounted, you don’t have to worry about tipping and breaking them. To ensure the heaters don’t fall, mount them firmly half a foot from the tent roof.

When installing them, you should note that the emitted heat spreads sideways, unlike the other heaters where the heat spreads upward.

Patio heater

A patio heater provides a 10’ to 12’ warmth circle, so as you are installing them, pay attention to this, so you place it in a way that ensures no guest is out of the circle.

The heater uses propane, so when you are placing it in the tent, you will need enough clearance to ensure adequate air circulation.

Set up the tent for success

Before you place the heaters, ensure the tent is properly sealed to keep the cold out and ensure the heaters don’t overwork. It’s wise to have sidewalls in place to keep the gusts out.

When it comes to the entrance, give the guests a stylish entrance. This calls for you to rent from event party rentals Rockland NY, with tents that allow you to create hallways. The hall connects the outdoor spaces with the indoor spaces, which gives the guests time to warm up before they reach the official space. The hallway also keeps the tent warm for the entire event duration.

Tips To Renting Wedding Tents From wedding Tent Rentals

in Tent Rentals  by January 4, 2021 0 comments

An outdoor wedding comes with plenty of benefits. You give your guests a chance to enjoy your big day in the open under the beautiful sky, you spend less decorating as nature has already done most of the work, among many other benefits.

While this is the case, for you and your guests to enjoy your big day you should protect yourselves from the adverse weather.

How do you do this?

You need to rent a tent from wedding tent rentals. If this is your first time, renting the tent can seem such a daunting task, but it isn’t the case. To help you out, here are tips on how to rent a wedding tent:

Understand the size of the wedding tent you need

If you visit rental companies, you find that they place their charges depending on the tent sizes. So to rent the right tent you need to know the number of guests that will be attending.

Besides the number of guests, also think about the type of event you will be having. Will it be a cocktail, buffet, sit down, punch and pie, or any other? This will guide you on the right size of tent you should go for.

Determine the type of tent you want

If this is your first time renting the tents, you might be aware that there are many types of tents you can rent. The most popular ones are pole and frame tents.

The type you choose depends on your budget, aesthetics, and logistics. If you aren’t sure about the type of tent you should get, explain the look you want to the professionals working in the rental companies and they will point you in the right direction.

A good rule of thumb is to choose the squarest tent your site can allow. The square tent will have a taller ceiling which not only looks better, it also keeps the tent cooler.

Think about tent extras

To have a successful wedding you only need to rent a tent and you are good to go, right? Wrong! Other than the wedding tent, there are plenty of other things you need to complete the look. These things include:

Wall

Even if you are having your wedding in the summer, things can quickly get out of control, making your wedding memorable for all the wrong reasons.

To avoid this, get the walls in the event it rains later in the day or there is excessive wind.

You might argue you will be wasting money hiring the walls that you won’t use if there isn’t inclement weather, but isn’t it better to be safe than sorry?

Liner

The liner is the silky-looking fabric you see in magazines or movies. You don’t always need it unless you are having a wedding with a highly posh theme. If you feel your wedding is incomplete without the liner, you should know it doesn’t come cheap.

You will even pay more if you want a colored liner.

If having a casual wedding and you are simply looking to decorate the insides of the tent, do it using lights. They are cheaper and they will give you almost similar results.

Flooring

Many people opt for plain ground, and while it’s cheaper and uncomplicated, it comes with a few drawbacks. If it rains heavily in the days leading up to the wedding, the ground gets soggy, making the tent uncomfortable to stay in.

The soggy ground can also make it hard for the guests to walk on in heels.

If there is no rain and you aren’t following a strict theme, you can do away with the flooring, but if it’s rainy or you are having the tent in a sloppy area, you need to think about flooring.

Speak to the representatives in your rental company and recommend the best floor for your tent. Word of caution though, flooring can be expensive, especially if installing it on a large area so tread carefully.

Catering tent

A wedding is incomplete without food, and if you have hired a caterer, they will need a catering tent. This is a small tent where you prepare food and place plates and other dirty dishes. We can say it’s a little kitchen.

When renting the small tent from the party tent rentals Rockland NY ensure it’s large enough for the food you will be preparing. The tent should also match the theme of the large tent for a uniform look.

Tent Rentals: Guide To Having A Marquee Wedding During COVID

in Tent Rentals  by November 12, 2020 0 comments

With covid 19 throwing everything out of proportion, you must be wondering whether you can have a marquee wedding during Covid. The good news is that you can do it. All you need to do is visit your local tent rentals and find a marquee that will be ideal for your occasion, depending on the number of expected guests.

To have a successful marquee wedding, you need to do several things that include:

Find the site

Everything begins here. Where are you going to have your big day? With Covid, you need a large venue that allows enough social distance. Some venues will allow you to use the tent and the main house, which comes in handy in the event of rain or excessive wind.

When you are looking for a party venue, think about the cost. As much as you want the perfect venue, think about the money you have to part with to access it. Remember, the wedding isn’t all. You still have to eat and push on with your lives after the event, so get a venue that is within your budget.

If you are strapped for cash and don’t want your guests to travel long distances, have your wedding in your garden or land. You save a lot of money this way as you don’t pay for a venue. All you need is a tent, and you are good to go.

Think about the location

Where will you place the marquee? Is there enough access to the proposed wedding site for suppliers and vehicles? How far is the marquee from the toilets, and are the toilets enough for the guests?

How far is the marquee from the power source, or you have to hire a generator? Is there running water closeby? You need to consider all of these things.

For a successful marquee wedding, you should think about all the traditional wedding venue elements and put them into your marquee event.

Think about the design of the marquee

It’s the design that sets the theme of the event. What are your likes? Do you love one big space, or you like having small open spaces? Are you into long tables, or you prefer round guest tables? Where do you lean? Carpet or coir? You need to think about this and the cost implications of each of your choices.

With so many tents and marquee designs available, you must think about an ideal design for your event.

Other things to consider include: lighting, flooring, hanging points, décor, and many other things.

Work with the right marquee company.

As there are many marquee designs, there are equally many marquee companies you can rent your tent from. To decide on the right company to work with, you should give the company the number of guests you are expecting, the dates you plan to have the event, and your desired tent design.

The companies will then give you their quote. When you receive the quote, go through it with a fine-tooth comb and ensure it includes everything you need for your big day. This includes uplighter and linings.

If you find anything that isn’t too clear, ask about it. Don’t try to push anything under the rug as it might end up being a problem later on.

Connect the marquee company with your caterer

If you are going to prepare your meals at the wedding venue, you should hire a caterer. To avoid being the middle person and having to report between the caterer and wedding party rentals, Rockland NY company, put the caterer in touch with the marquee company.

This way, when the caterer needs access to the marquee or needs to inspect the catering area before the event, they will directly get in touch with the company without bothering you.

The same thing applies to interior designers, florists, and other people you need for your big day.

Let your neighbors know about the event.

Chances are you are going to be loud, and you don’t want to irritate your neighbors. Whether having the event in your home or hired venue, you should reach out to the closeby neighbors and let them know about the event you will have.

Let them know when you are planning to begin and end the event. To make it even fun, ask them to attend. You never know they might turn up and grace your occasion.