Event Tent Rentals: A 6 Point Checklist For A Perfect Tent Event

Other than renting a tent from even tent rentals, there are plenty of other factors you need to consider to have a successful tent event. Some of these factors include:

The weather back up plan

Things can quickly get out of hand even if you have the best tent you could afford. To be safe, have a backup plan in place. To be ready for the rain, have a tent with sidewalls that will keep the rain out. Remember that the rain can cause flooding inside the tent, so also consider raising the floor.

Even when its summer, the wind can be strong hence make the guests uncomfortable. To ensure everyone is comfortable, rent sidewalls, and secure them with stakes. You can also put up a hard wall structure beforehand.

Are you having the event in winter? It can get too cold to the extent the event becomes unbearable. To be ready, have properly sized heaters and generators in place.

The nature of the site

Is the site large enough for your tent? This is the first thing you should consider. Obviously, the size of the tent will be determined by the number of guests attending the event.

Avoid sloppy sites as they tend to be too steep for trucks to drive up and people to walk up. Guests also tend to be uncomfortable sitting in sloppy areas.

While at it, also, think about the drainage. Is the drainage system in good shape? Are there chances of the water getting to the guests in the event it rains in the middle of the event?

If looking to cook at the venue, ensure the site is large enough such that you can pith a kitchen tent. The areas should also give you enough room to prepare the storage area. The area should be large enough to store dishes, food, beverages, and supplies.

Lighting

You need lights even if you are having the event during the day. When choosing your lighting options, think about safety. The lights need to have codes for placing exit signs and other safety lights for tents. To avoid being on the wrong side of the law, check with your local areas, and confirm the local regulations.

You also need to think about the beauty of the lights. Creativity comes in handy here. You can do the work or hire an expert to help you out. You should note that before you hang the lights, first place them on the floor with everything in place, including the power cords and strips.

If the event will go into the night, consider having lights in the surrounding areas. These include parking lot and walkways. In addition to the lights beautifying the area, they also make it easier for guests to navigate the curbs and grassy areas.

Water and restrooms

Even if you will be providing beverages, it’s wise to have drinking water at the venue. Some venues already have running tap water, while others will require you to come with your water. Confirm with your caterer about water access.

When it comes to restrooms, you can use a trailer or portable facility. Regardless of the one you choose, ensure the area is clean and has a place for the guests to wash their hands.

Temperature control

You need to be ready for a change in temperatures at the venue. You should have a fan, air conditioner, and furnace in place that you can use to cool or heat the room as per the room demands.

Other things to consider

The other things you should consider are:

Power: Does the venue have outside power outlets that you can tap into?

Rigging: Most party tents you get from event party rentals Rockland NY don’t support rigging. You should check with your vendor and see what he can do to hang equipment and other items.

Generators: For the air conditioners, fans, and heaters, you need high-quality units of the right size.

Conclusion

These are the things you should consider for you to have a successful tent event. To have an easy time, begin your research early enough. This calls for you to visit different party companies and event venues at least three months before the party date.

Event Tent Rentals: Benefits Of Renting A Tent And How To Go About It

If you are going to have an outdoor event, it’s vital you have an outdoor party tent. You can buy the tent, borrow from a friend, or rent from a party tent rentals company.

Renting the tent is better as it saves you money, and you get to work with experts that help you in identifying the right place to mount it. They also guide you in finding the right tent that matches your party theme.

In no way should you go ahead and organize an outdoor event without having a party tent in place. This is because the tent comes with plenty of benefits that include:

Peace of mind

When you have a tent in place, you don’t worry whether it starts raining or gets excessively windy as most party tents are designed to withstand snowfall, wind, and rain.

In addition to considering the theme of your event, also consider your area. For example, if you live in excessively windy areas, you need tough tents that can withstand strong winds. Luckily, many party rental company owners will guide you in the right tent you should go for.

When renting the tent, also remember to rent the sidewalls. These are vinyl covers that you place on the sides of the tents to protect the guests from strong winds.

Privacy

If having an event in a popular, large area, the chances are that there will be other people having their event in the same area—unless you have rented the entire venue. If having a small, intimate event, you don’t want other people prying in your affairs.

A party tent comes in handy at not only keeping off unwanted eyes, but also at covering the guests, so they are comfortable.

Organization

When you rent a tent, you look organized as the guests see that you were truly prepared for the big day. This isn’t the case as when you would have your event in the open with the tables and chairs everywhere.

What should you consider when renting a party tent?

For you to get the most from the party tent, you need to consider several factors. These factors include:

Venue rules: Some party venues have rules on the type and size of the tent you can put up. The rules also stipulate how big the tents can be, where you can put them, how soon you can erect them, and plenty of other details.

To avoid renting the wrong tent, check with your venue before going to the rental stores.

Local permits: When you are expecting many guests, you will have to put up a large tent that sometimes requires you to get a permit. In most cases, the venue or the tent company will handle this, but it’s always wise to first visit the local offices and find out. You don’t want to be on the wrong side of the law, do you?

The number of guests: How many guests are you expecting in your event? If expecting many guests, you should go for a large tent and vice versa.

Type of tent: There are many types of tents you can rent. Choose a tent that matches the party theme. It also should be within your budget. For example, if you are strapped for cash, you will be better off going for a frame tent as it’s cheaper.

The nature of your party venue will also influence the type of tent you can rent. If the surface is hard, you will be better off staying away from pole tents. Use tents that allow you to use ropes to anchor them in place.

Season: If having your event during the cold months of the year, you should have the tents heated, so you have to rent the tent together with a heater. On the other hand, if having the event in summer, you should also hire an air conditioner or fan to cool the air.

Conclusion

This is what you need to know when renting a party tent. You should rent the tent, party chairs, heating units, cooling units, and any other thing from the same event rentals Rockland NY company. This not only helps you to get a higher discount, but it also eliminates stress on your side as you have only one company to deal with.

Wedding Tent Rentals: Why You Need A Party Tent In Your Outdoor Wedding

An outdoor wedding is attractive to many people as it’s easy to put together and provides your guests a relaxed atmosphere. While it would be great to have your wedding in the open, it’s always recommended that you have a wedding tent in place. You can rent the tent from your local wedding tent rentals or from friends.

Reasons why you need a wedding tent

Mother nature is unpredictable: Even if you have planned your wedding during summer when you don’t expect a lot of cold or rain, nature is highly unpredictable. You may have a beautiful sunny morning but when it gets to midday it starts raining or there are strong winds that make the guests uncomfortable. To be prepared for mother nature, it’s good that you have a gazebo in place.

You don’t have a venue backup plan: Most outdoor wedding venue providers provide their clients with beautiful indoor options in the event nature throws a curve ball. If you are having your wedding and the venue provider that doesn’t provide you with a “plan B” it’s wise that you rent a tent from your local rental company. Even if you won’t use the tent for the occasion, you should have it in place in the event things don’t go as planned.

You want to create a classy atmosphere: While an outdoor wedding provides you with comfort, it limits you in the ways of decorating it. Every couple has a dream wedding. If you have always wanted to decorate your wedding venue, you should install a wedding tent that will allow you to decorate it while at the same time getting the benefits that come with the outdoor weather.

You want to ensure that the guests are comfortable: As mentioned, the outdoor weather is relaxing but it can be uncomfortable when you are outdoors for a long time. While the weather might be sunny and beautiful, the sun can get too hot when you are out for long. To provide the guests with a comfortable place you should install tents.

Tips to consider when renting the party tents

One of the tips to consider is to always rent from party tent rentals stocking high-quality tents. High-quality units are easy to install and also give your wedding a beautiful look. You should consider installing tent accessories. These include fans that cool the air thus ensure that the guests are as comfortable as possible.

6 Things To Think About When Renting Tents From Party Tent Rentals

For you to get the most from the party tent rentals, you need to hire the best companies. You need to ensure that you get all the details from the companies. Some of the things you should know include:

Discount rates

Before you decide to work with a given company, you should know whether it will provide you with a discount especially if you rent plenty of party supplies from it. If you are renting the units during an offseason, you should push the company to cut you a deal on your order.

For you to save some money, ask the company to give you a price break when you are having your event during the late fall or winter.

Installation and removal time

The other thing you need to know about is the time that the company will take to install and remove the party tent. Since you will also be renting the party venue, you want to work with a company that makes it easy for you to coordinate with the venue.

Most of the venues have a policy for when you should set up the tent and remove it.

It’s your responsibility to find out about the exact policy of your venue and communicate it with the event rental company. You should work with a company working with experts that ensure that the tent is up in the shortest time possible and at the same time removes it within the time stipulated by the venue company.

Delivery charges

Some companies will charge you to deliver the party tent while others won’t. The companies that charge you for delivery usually set the price depending on the price of gas and distance.

When you are renting during the offseason it’s imperative that you ask the company to provide you with free delivery. If the company will charge you a delivery fee, you should include it within your budget.

In addition to the delivery fee, you also should consider the pickup fee. Just as some companies will charge you a delivery fee, some companies will charge you to pick up the tent while others won’t. Again, you should find out if the company will pick up the tents for free.

Deposit

Most of the companies will require you to pay a deposit as a commitment fee. Different companies require different percentages. If you are depending on the amount that you will raise during the event, you want to work with a company that charges you a small percentage.

For you to find a company that requires a small deposit, you should begin your research early enough. The best way of going about it is beginning your research at least three months before the date of the party.

Quality of the tents

The other thing you need to know is the quality of the party tents. This is easy to tell as all you need to do is to visit the local company and see the tents. If you are a distance away from the company, you should ask the representatives to send you the pictures of the tents.

As a rule of thumb, you should avoid renting tents that are damaged. While they might be cheaper to rent, they can bring about a lot of inconveniences during the party. For example, they can start leaking giving your event a bad look.

Size of the tents

Party tents come in different sizes that are ideal for different occasions. It’s your responsibility to find out the size of the tent that you should go with. For you to tell the ideal size, ask the guests to confirm their attendance before you head to the rental stores.

You should avoid renting a tent that is too small as you will leave out some of the guests. At the same time, you should avoid a tent that is too large as it will see you wasting a lot of money on a tent that you don’t even need.

If this is the first time you are renting the tent, ask the professionals working in the event rentals Rockland NY to guide you on the right size that you should go with.