Guide to Hiring Tables and Chairs

Guide to Hiring Tables and Chairs

If you’re hosting an event and aren’t sure if you’ll be able to accommodate everyone with your current furnishings, consider table and chair rentals. You can hire pieces of furniture to make your event feel exclusive and luxurious for a fraction of the expense of buying them.

And you won’t have to worry about storage after the event. Whether you’re organizing a wedding, a baby shower, or a birthday celebration, renting tables and chairs is a great way to get that stress off your list.

Factors to consider when renting chairs and tables

Type of event: Are you planning a wedding or family event where many senior family members require a comfortable place to sit? Will your attendees at a work event require a surface for their computers and other materials?

Consider your event’s purpose and your visitors’ needs. For example, a cocktail party may simply require end tables or bar tables, whereas an anniversary meal will require adequate space for everyone to eat.

If this is the first time you are putting together and you don’t know what you need, get the input of a professional.

The amount of space you have

Where will your event take place? Is it going to be indoors or outside? You need to consider this and how to employ chairs and tables to control traffic flow.

Style of chair and table you want

Are you arranging a presentation that will keep people focused and involved, or is this a casual affair where attendees can sit back and relax? Make sure your tables and chairs fit your event’s needs and ambiance.

Age and abilities of the guests

If you’re organizing a six-year-old’s birthday party, you’ll need seats and tables for the smaller visitors. If your wedding guests include elderly family members, leave extra room between the tables for walkers, wheelchairs, and other mobility aids.

Your guests will be grateful that you considered their needs.

Return policy

Before signing the rental agreement, read the return policy thoroughly. While some chair rental providers will even pick up the chairs once your event is over, others may require you to return them to their warehouse.

You’ll have to spend more to get the chairs back because you must organize transportation. While you’re about it, figure out who is accountable for repairing broken things.

Furniture can break during an event; accidents occur. To avoid unexpected charges, you should hire an insured provider.

This guarantees that the insurance company will compensate the rental company if any damage occurs.

Cost involved

Although renting high-quality tables and chairs is significantly less expensive than buying and storing new furniture, there is still a cost associated with it. To avoid spending a lot on these items, shop around to discover the best value and options for your budget.

One of the main reasons people end up paying too much for tables and chairs is that they are in a hurry to close the deal. Don’t do this. Instead, take your time to see what is available in the market.

A good rule to follow is to start looking for the pieces of furniture at least 3 months before the event date.

Best practices when renting chairs and tables

Whatever the occasion, you should have more seats than you require rather than risk someone going without a seat. Plan to book tables and chairs to host the maximum quantity allowed at the venue, or perhaps everyone who RSVPs, plus 5 to 10 additional seats.

Remember that it’s always better to have more seats than you need and fewer than you should have.

The number of seats, benches, or couches you require depends on whether you hire them individually. Check with your table and chair rental provider to see how many their benches or loveseats can seat, and remember that some people may prefer to sit together, so rent a few extras.

Remember that if your event is in a smaller space, such as a temporary tent at a wedding venue, you may not want to rent as many extra tables or chairs. Fewer extras may be preferable to avoid people knocking into each other’s chairs as they move by.

Remember that the seating’s appearance will influence the aesthetics. If you want your wedding ceremony photos to look nice, wooden or resin chairs may look better than metal seats.

You should always choose the appropriate tables and chairs for your event’s theme. A large banquet table will feel out of place at a small celebration, while cocktail tables without chairs make a laid-back and relaxing wedding uncomfortable.

If you aren’t sure about the ideal theme to go for, constantly research about it.

As mentioned above, you should not wait until the last minute. Choose your rental company well before the event to ensure your reservation is secure and the provider has enough time to gather everything you need.

As you calculate the costs involved, do not forget about labor costs. If you do not put up the tables and chairs, someone from the rental company will have to do so for a fee. If you’re planning a wedding, consider asking the bridal party to help with setup and tear-down to save money on rentals. This way, you can avoid spending too much money.

When selecting event rentals Rockland and furnishings, consider pricing and quality. The cheapest company’s seats may not be the most comfy.

Similarly, the most stylish furniture may be too expensive for a business conference. Comparing the prices in your area will help you find the most value for your money.

Need a Quote?

Call Now at (845) 358-5744 to Get a Free Quote!

Scroll to Top