Party Tent Rentals: 6 Common Tent Mistakes People Make

For you to have a perfect outdoor event, you need to rent the right party tent. Studies show that many people end up having bad experiences after making wrong tent decisions. Here are the most common mistakes that people make when renting from party tent rentals:

Rushing at the last minute

Many people, especially those organizing events for the first time underestimate the work that goes into organizing a successful event. Most of them have the impression that when the party day is close, they will get into a rental store and walk out with a tent.

While this is possible on rare occasions, in most cases, you end up paying double or even triple the amount if you don’t book early. When looking for a large tent with all the bells and whistles and planning to have your event on a prime summer weekend, you need to book early.

Book at least six months before the party date. Don’t settle on the first rental company you come across. Take time to research and find a company with high-quality tents and renting at affordable prices.

Failing to designate a specific person to handle the tent issue

Too many cooks spoil the broth” is a common and true saying. When you ask many people to help you find a tent, you are bound to fail to get the tent at the right time. Remember, people are busy with their lives. They don’t care whether you get a tent or not.

If you don’t have the time to find the tent, ask a specific person to help you out. You will even be better off paying the person to do the work.

Picking the wrong tent

While tents have been around for long, you will be shocked to learn that many people choose the wrong tents. They might rent the wrong size, the wrong type, or even the wrong material, leading to a bad experience.

Is this the first time you are renting a tent? You should know that tents are of three main types: pole, frame, and tension. Pole tents are the most common and least expensive. They are lightweight, easy to install, and highly portable.

Tension tents feature large poles in the center that make high peaks and a significant slope. Due to the high ceilings created by the tension tents, they feel spacious and open.

Frame tents rely on a metal frame instead of interior poles to hold them up. Since they don’t have extra clearance for ropes and stakes, they are ideal for small parties.

To avoid renting the wrong tent, take time to research, and find the most ideal for your event.

Failing to budget for extras

In addition to the tent, you need other things. You need flooring, liners, lighting, sidewall, tables, dumpsters, generators, dinnerware, and plenty of other things. While you can throw a great party without some extras, others such as tent floor area a must-have.

The natural ground can be soggy or muddy. By installing temporary flooring, you prevent shoes from sticking into the grass. The floor also gives your event an elegant look. When you are doing your budget, always set aside some money for the extras you will need.

Working with too many vendors

When renting the extras, some people make the mistake of getting them from different vendors. Don’t do this. In addition to being confused and ending up renting the units at extremely high prices, it also increases your chances of getting the wrong pieces.

To have an easy time, rent all the party supplies from one or two companies. This way, you will have an easy time managing the equipment. You are also more likely to get huge discounts when you rent many items from the same company.

Failing to have an alternative plan

You can plan for everything but the weather. On your big day, you might have a severe storm that you can’t even use the tent. To avoid postponing the event, always have an alternative in place.

For example, you can also have a church hall on standby that you can use in the event the weather gets out of control. If having your event during the cold season, consider adding event rentals Rockland NY such as heaters to keep the guests warm.

What You Need To Know About Party Tents

Are you planning on having an event soon? You should highly consider having a party tent in place. There are plenty of party tents in the market you can go for. It all depends on the size you are looking for and the image you want to create.

Why you should install a party tent

You protect the guests: The reason you are having the party is to celebrate an event, and it’s your responsibility to ensure that the guests have the best time of their lives. When you install a party tent, you protect the guests from harsh environmental factors such as excessive rain and the sun.

You keep people outside: By placing the tent outside you provide the guests with a great place to relax despite the harsh weather. This ensures that they are comfortable and don’t have a reason to go outside or leave the party.

You protect food: Food is a major part of any event, and you should protect it as much as you can. By having the tent in place, you can have all the guests in the tent including the food.

You save money: If you have held an indoor event before, you must have realized that it’s expensive to rent the venue. This isn’t the case with a party tent. Many types of these tents go at different prices. You need to rent the one that fits your budget and find a place to install it.

Tips to consider when renting the tent

For you to get the most from your party tent, you need to consider some tips when renting it. Some of the tips to consider include:

Size: How big is the tent? This depends on the number of guests that you are expecting. If expecting a lot of guests, go for a large tent, but if expecting only a few, go for a small unit.

Nature of the rental company: Just as there are many types of rental tents you can rent, there are equally many types of rental companies that you can rent the units from. To have an easy time, take your time to research the rental company and ensure that you are working with a reputable one that is not only experienced buy easy to work with.

Conclusion

This is what you need to know about tents. When renting them, rent from a reputable party supplies company.

Party Supplies: Tips On How To Put Together A Great Outdoor Event

 

The idea of having an outdoor event is enticing to many people as you provide your guests with a relaxed place to enjoy the event. You also don’t need to do a lot of decoration as most of the beauty is provided by nature. To pull off a great outdoor event, you need to consider a number of tips that include:

Create A Beautiful Lawn

There is no way you can have a beautiful outdoor event without a beautiful lawn. The cool thing is that most of the areas you rent will have beautiful lawns but if yours doesn’t have one, you have to create it. This calls for you to use a reel lawn mower or the traditional mowing machines to mow the lawn.

While mowing adds a lot of value to your home, it’s dangerous to your ears. Due to this, you should remember to use ear protection so that you don’t suffer from noise-induced hearing loss. You can use headphones for mowing, earplugs or any other form of hearing protection you might be having in your disposal.

For you to get the most from the ear protection devices, ensure that they are of high quality. This calls for you to be cautious when making the purchase. As a rule of thumb, you should buy pieces with a high NRR rating.

After buying the pieces, you should take good care of them for them to last for a long time and at the same time provide you with the ear protection you are looking for.

Are there acorns on the site? You need to remove them. You can collect the pieces using your hands. You can also use acorn collection machines such as leaf blowers. Do you have a rake? You can use it to rake the acorns.

Plan ahead

You shouldn’t wake up one day and decide that you will have an outdoor event—you need to plan ahead. One of the things you should do is to visit the local party supplies companies and see what they have to offer. If you need a tent, chairs, tables, and other units, you should see what the companies have.

You should visit different companies and compare the products that they have and the prices that they charge for the products.

When you start the process early, you not only have access to the best quality products that you need, you also avoid the last minute rush that gives your party a bad look. To be on the safe side, start the process at least two months before the big day.

Guest comfort should be your priority

When putting together the event, one of your sole intentions should be to keep the guests as comfortable as possible. This calls for you to have comfortable party chairs that the guests can sit on for long hours.

If it’s windy, you should install an outdoor tent that will protect the guests from the strong winds. The unit will also protect them from the harsh sun.

Food is an important part of any event. You should serve it depending on the nature of your event. If having a formal event, serve a seated meal. On the other hand, if the party isn’t too formal, go for a buffet service.

Prepare for the worst

When having an outdoor event, you should always prepare yourself for the worst. Even if the weather has been great the entire week, you should arm yourself with party tents that will keep the guests comfortable.

You also should have an alternative indoor venue in peace in the event the weather goes against you. For example, when there are floods that make the tent inhabitable.

To prepare for excessive heat, you should rent air conditioners. If having the event during the cold months of the year, rent furnaces and other heating systems to be ready in the event the cold become unbearable.

6 Factors To Consider When Hiring Event Party Rentals

When putting together an event, some of the rental companies you have to work with are event party rentals. For you to get the most from the rental companies you need to work with the right ones. You need to consider a number of factors for you to hire the right one. These factors include:

The reputation of the company

How has the company been working the previous years? You need to find out about this. Before you decide to work with the company, ask the representatives to provide you with the names of the people they have worked with before.

Having the list isn’t enough—you also should contact the people and hear their side of the story. As a rule of thumb only work with a company with spectacular history. You don’t want to work with a company that will give you a hard time.

Responsiveness

Events are often volatile and you need a company that has your back all the time. One of the things you should do before you decide to work with the company is to ensure that it responds to your calls promptly.

Call the company at odd hours of the day and see if they will respond to the call. Calls aren’t enough—you also should consider contacting the company on email. A good and professional company should respond in the shortest time possible and provide you with the best solution for your problem.

Quality of equipment

What is the nature of the rental equipment? You need to find out about this before you decide to work with a company. Visit the company and see the quality of the party tents. They should be sturdy and be able to withstand rain and wind.

If the company rents cutlery, the glasses and silverware should be in perfect shape. They also should be perfectly polished.

In addition to the quality, you also should take a look at the size of the inventory. Ensure that the company has plenty of options to choose from. The last thing you want is a company with just a few items.

Working with such a company will be too expensive in the long run as it will require you to hire some of the items from a different company.

When you work with a company with plenty of inventory you not only save time, you also save money.

Financial stability

Times are hard and companies are getting out of business every day. Many people plan events months ahead. When you are putting together an event, the last thing you want to worry about is finding out that your company has gone out of business.

To avoid this take your time when hiring the company. Ensure that the company is reputable and has been around for a long time. The company should also have a wide inventory of items to choose from. As mentioned above, they should be of high quality and properly maintained.

Quality and creativity of the entire team

Even if you will be renting the rental items, you will be dealing with the staff working in the companies. To have a great experience, work with a company with a great team.

The people you are working with should be reputable. They also should be professional in their working and interactions. Putting together a great event requires high levels of creativity.

You want to work with a company with a highly creative team that will make your work easy and at the same time help you create an event that you will remember for the rest of your life.

Cost

This is an integral thing you should consider. For a great experience, work with a company that charges you an affordable fee and at the same time provides you with splendid service.

When determining the cost charged by the event rentals Rockland NY, you need to be aware of the hidden costs such as delivery, breakdown, setup, and any other fees. To avoid the surprise of having to take care of bills you weren’t aware of, carefully go through the quote.

7 Things To Do When Renting Tents From Wedding Tent Rentals

When you decide to have an outdoor wedding, you need to rent a tent from wedding tent rentals. For you to rent the right tent and have a great experience with it, you need to do a number of things. Some of these things include:

Have a budget

There are plenty of wedding tents that you can rent and they go at different prices.  When you are looking to have a formal wedding, you should note that a large, formal tent is often expensive.

Don’t forget you also have to rent furniture and other accessories. Your budget should depend on the number of guests you are expecting and the type of tent you want to rent.

For you to avoid running into problems later one, rent a tent that is within your budget. You are better off renting a cheaper tent than renting an expensive one and you later end up in debt.

Choose the right model

As mentioned above, wedding tents come in different sizes and styles. Some of the tents don’t have interior poles hence providing you with ample space. These are ideal when you are having a large wedding.

Are you having a simple, intimate event? You should go with an upscale Capri style tent.

When you are having the event on asphalt, balcony, or concrete, you are better off with a freestanding or frame tent.

For you to have an easy time with the tent, you should go for one that is easy to install. In addition to the tent being less stressful to install, it also tends to cost less in installation, hence saving you some money.

Pick the right spot

Where are you going to install the party tent? It’s important as it makes all the difference. As a rule of thumb, you should choose a tent that allows you and the guests to focus on a view. When choosing the right spot you also need to think about the type of tent and how to install it.

If you aren’t sure of the right surface to install the unit, let a professional guide you through.

Think about tent accessories

In most cases, you will need to also rent tent accessories. Some of the t common accessories that you might need include: chuppahs, wishing wells, columns, candelabras, special effects lighting, latticework, aisle runners, and many others.

You should note that the accessories cost more money in addition to the wedding tent; therefore, you should have a large budget.

Since you have to pay extra for the accessories, you should ensure that you only get the accessories that you need. Don’t waste your money on things that you don’t need.

Reserve it early

Chances are that you will be having your wedding in the same season as most of the other people. For you to avoid last minute disappointment, you should reserve your tent early enough. The best way of going about it is to rent the tent at least three months before the wedding date.

Have a rain plan

Even when you are having your event in summer, anything can go wrong. The worst is rain coming down in the middle of the event. For you to have peace of mind, you should always have a backup plan in the event of such a thing. For example, you can have your event close to a permanent building. You can also rent tent walls to protect your guests when the rains come.

Read the contract

When you are renting the tent or any other accessories, most of the reputable companies will require you to sign a contract. Different companies include different things in their contracts. For you to avoid surprises, you should pay close attention to the contract.

It’s often said that the devil is in the details and this is often true. Before you sign the contract, take time to understand everything written there.  Some of the party tent rentals Rockland NY try to put in jargon in the contracts. If you have a lawyer friend, ask them to help you with the understanding.

When you are reading the contract, it should be clear to you when you should return the tent, who should clean it, and what are the repercussions of a late return.

Party Supplies: Details You Should Pay Attention To When Having A Party

party supplies

When you are putting together a party, you need to ensure that everything is in perfect place. This calls for you to pay close attention to all the details in the party. To help you out, here are some of the most important details that you consider:

Color

The color you choose can make or break your event. If you choose one that doesn’t match your party, you will give your event an ugly look. To be on the safe side, choose a color that matches your party theme or season that you are having the event. This calls for you to rent party supplies of the right color.

If you don’t like a lot of details, go with simple colors, but if you don’t like a lot of attention, go with two or more colors. If you aren’t sure of the color combinations that you should go for, get the input of a professional.

Drinks and food

As I have mentioned here numerously, the party isn’t complete if it doesn’t have food and drinks. There are two ways in which you can go about the food issue: you can prepare it at the food venue or outsource it from outside catering service providers. You are better off making the food at the venue as you get to serve it while hot. You also have control of what goes into the food.

To prepare the food you only need to rent the kitchen rentals, and you will be good to go.

When it comes to drinks, you should serve those that are appropriate to the type of party that you are putting together. If putting together a very formal party, go with high-quality wine. To maintain the formality, serve it in the appropriate glasses.

Flowers

Flowers set the mood for the event. They also come in handy in improving the look of the supplies especially if they are simple. Just like when choosing the right color for the supplies, choose flowers that have colors that complement your party theme.

If you have the budget, go with real flowers, but if you are operating on a tight budget, rent plastic flowers from your local rental company.

Conclusion

These are some of the details that you should pay close attention to when you are having a party. The key to having a successful event is starting the preparations early enough. This means that you should have the party tents and other supplies in place at least one day before the big event.

Buffet And Bar Service Tips

buffet and bar service

When having a party, food is an important part. In fact, how and type of food you serve can destroy or make your party. While there are many ways, you can serve your food, one of the best in serving it as a buffet. In addition to the buffet and bar service giving the guests an opportunity to serve their food, it also saves you time as you don’t have to hire many people to serve the food.

Buffet service tips

Before you do anything, you need to know the number of guests that will be attending the party. This calls for you to contact the guests that you had invited and confirm their attendance. This not only helps you to know the right party supplies that you should rent, but it also guides you on the right amount of food that you should prepare.

Many people have a problem with the right place to put the buffet table. The location should be informed by the size and shape of the available space. Some people put the table against the wall. While doing this saves space, it often results to jam as the guests try to serve themselves. The best way of going about it is setting it up in such a way that the guests can access it from both sides. By doing this, you enhance the movement of the guests. You also make it easy for the guests to intermingle when serving themselves.

If the look of the party is important to you, you should go ahead and decorate the party tables, but you don’t always have to do it. To decorate the table, you should simply drape the table so that it’s fully covered to the ground. You can also add flowers to the table but take caution that they aren’t too close to the food.

When placing the food, pay close attention to how you put the food. Before you put the food, think about how the guests will move. As rule of thumb, ensure that the food is organized in a logic manner. Place the plates on one side of the table, followed by the main course, salads and then vegetables. You should then wrap the cutlery in napkins and place them at the end of the table.

Conclusion

These are buffet serving tips that you should be aware of. To have an easy time and give your party a great look, hire the equipment from reputable kitchen rentals. Ensure that the equipment you hire matches your party theme.

Guide To Renting From Party Rentals For The First Time

party rentals

Is this the first time you are renting party supplies from the rental companies? There are a number of things you need to know:

You need to make reservations

Most people think that since there are many rental companies, they will just visit a rental company and get out with the supplies they are interested in. While it’s possible to do it, you most likely won’t get high-quality supplies. Although there are many companies, few have good quality supplies. Due to this most of the good companies are usually booked the entire year round. The situation is worse during the peak season. This is usually between March and June (wedding season) and October to December (holiday season).

To get high-quality supplies, you need to visit the reputable companies and place your order. For ideal results, place your order and make the down payment at least two months before the date of the party.

Pay attention to the quality of the supplies

Finding a party rental with good reviews isn’t enough—you need to inspect the supplies in stock. To save money, some companies use their supplies for many years with little or no maintenance. When you rent such units, you will give your party an ugly look. For ideal results take your time to research and find a reputable company that stocks units that are in good condition.

Since many people use the party tables, chairs, tents and other supplies, you shouldn’t expect them to be in mint condition, but they should be clean and presentable.

Inspect the bill

After you have inspected the supplies and agreed on the rental amount, you shouldn’t simply pick the bill and wait for the company to supply you with the units. Once you get the bill, carefully go through it to understand what is included in it. Sometimes the companies will include more items than you need. The companies will also sometimes charge you a repair fee in the event you damage the supplies.

Go through the bill and if you notice something that isn’t clear, don’t shy away from getting clarification. Pay attention to the transport fees. If you live in the same local area as the rental company, and you have rented many supplies, ask the company to deliver and pick the supplies for free.

Conclusion

These are some of the things you should know when you are renting from kitchen rentals or any other rental companies for the first time. For ideal results work with a reputable company stocking high-quality units.

 

Guide To Renting From Party Rentals

Party rentals

Party rentals not only provide you with rental items, they also help you with the planning of the event. To help you out, here are tips on how to have an easy time when working with a rental company.

Pick party rentals supplying high-quality items

To create a great impression, you should never compromise on the quality. You should search for rental companies offering high quality and beautiful party supplies. Whether you are looking for party chairs, tables, tents or any other supplies, ensure that they are of high quality.

Rent unique party supplies

When anyone is throwing a party, he/she wants to create a unique experience. As you know, you can’t create a unique experience using regular supplies. You should rent supplies that you don’t see in other parties. Some of the things that you can go for are:  popcorn machines, cotton sweet machine, dance floors, silverware, china rentals and any other units that you deem necessary for your party. While it’s recommended that you rent unique products, you should take caution that you don’t rent unnecessary things.

Look for best deals with party rentals

If you are putting together a large party you need a lot of money. To cut on your spending hunt down for good deals. You should go for rental companies offering rebates on mass products. You should consider renting all of your party items from the same company. When you do it you attract large discounts thus you save a lot of money.

Start the rental process early enough

It’s rare that you will decide to plan a party in a few days. For example, when planning a wedding you know months or a year before that you will have a party. To rent the right wedding party supplies and also get a chance of seeing the different supplies, you should start the process early enough. Experts recommend that you start the process at least three months before the wedding day.

Conclusion

Rental companies are integral in making your party a success. If you have never planned a party before, you should work closely with the company representatives who will recommend the best party tents, chairs and other units that you should go for. When working with companies, explain to them the number of people that you are expecting in the party, the look that you want to create, and any other details that will help the rental company provide you with the best service.

5 Kitchen Rentals That You Need To Make Your Party A Success

kitchen rental

Food is an important part of any event. To properly proper and serve the food you need to have the right kitchen rentals. Studies show that most people organizing events don’t know the right units that they should go for. To help you out here are some of the kitchen equipment that you need:

Rental kitchen

If you are planning of preparing your food at the party venue, you should get a rental kitchen. The cool thing is that most of the rental kitchens come fully equipped with all the things that you need to prepare the food. Sometimes the rental companies will provide you with the cooks, but in most cases they don’t. It’s up to you to hire your own.

Rental coffee maker

Wine is usually the main drink in most parties, but not everyone takes alcohol. To make them part of the party it’s good that you have a coffee maker in your party. When renting the unit, rent it depending on the number of guests that you are expecting. If expecting plenty of guests, hire a large coffee maker and vice versa. In addition to this also ensure that the coffee maker is of high quality and its design and color matches the party theme.

Rental serving flatware

Buffet is usually the preferred method of serving food in most parties. To give your party an elegant look, go for serving flatware that is of high quality and exciting designs. For a funky look mix and match the serving pieces and flatware. To keep the buffet table organized, have enough serving flatware.

Rental chafers

Chafers hold food and maintain it in the right serving temperature. This saves you the trouble to keep on warming the food. There are many party rentals where you can rent the chafers. You should find the company stocking units that are of the right size for your needs. The chafers should also fit the theme of the party.

Champagne bucket

Champagne is a common drink in most parties. As you know, champagne is expensive thus you shouldn’t serve it in a cheap way. One of the most effective ways of serving it is placing it in a champagne bucket. Champagne buckets come in different sizes, colors, and designs. All you have to do is find a bucket that looks great for your event.

Conclusion

In addition to the above equipment, other units that you need to properly serve food include: Service and chafing dishes, water jugs, plates, salt and pepper shakers, reception napkins, plates and buffet table. To save money and time, rent the units from the same company.