Event Rentals: Choosing A Sound System For An Event

Staging and dance floor rentals are one of the most important supplier in any event. A good sound sets any event in its proper mood and is basically the life of the party to ditch dead air, dullness, and boredom. The importance of sound and music is very obvious to everyone and it has been part of their daily life. However, when it comes to events, creating the proper and balanced sound is something where most even organizers fall short on and is also an aspect most technical people does not pay attention to most often.

Bring The Best Sound At Your Event

Creating and audible presence in any event with amazing results is not widely absorbed by “not-so” technical persons and those who are not involved in setting one up. Sound which is both fleeting and imperceptible, does not only come from an ethereal source alone. Music and sound equipment can be overwhelming to set up and the event’s technical team will do their best to keep all the tools and wirings invisible and unobtrusive as possible and because of this safety measure there are some who finds that sound equipments is the least important element of an event. The technical setup of a promising sound system is not all visual with a huge projection screen or an upstaging lighting. Behind the best sounds are a composition of complicated program and system.

Be Heard

The Ins

If your event has a speaker or simply a host, in order for their voices to be heard clearly a couple of factors have to be polished:

  • The correct microphone should be used and placed in the right position.
  • The host or speaker should properly use the microphone to assure its performance.
  • Adjustments are necessary in order to compensate for technical issues that may affect the speaker’s voice or the microphone’s signal.
  • You must learn to adjust to any technical dilemma in the event’s sound quality.

The Outs

Sound signals are being pushed out of the loudspeakers in the venue at the right volume past your guests’ ears. This includes the proper amplification of the signal to the right size, number, and type of loudspeaker.

Obtrusive Visually

Balancing acoustic performance, vocal clarity, and a visually appreciated presentation is a complicated setup. The design of loudspeakers, then and now, has developed over the years and has greatly improved its aesthetics and power, however, they sometimes are still visually bothering. Constructing an a visually acceptable structure of both the technical and performance aspect can only be done by a highly experienced stage and sound designer.

The Right Music For Your Event

Everyone has their own favorite tunes and a personal theme song that describes the story of their lives. Like a love song that talks about relationships, a soundtrack that takes you back to your happiest memories, or simply a song that helps you recover from stress or hard times. The right music will always set the right mood in any event. It boosts excitement that can start a connection between an occasion, a product, or service.  Every music style may require a different type of soud system amplification and loudspeaker. For example, a hyped business conference will be using up-beat music that can set the mood of the event and this type of music will be needing an intense volume to encourage the energy of the crowd. It will also require a lot of power and broad coverage to match the movements and heightened energy.

The Type Of Sound Equipment An Event Should Have

  • Subwoofers

Specially designed loudspeakers, sub-speakers or subwoofers, are equipped to accommodate frequencies from 120Hz to 20Hz, which is the bottom core a human hearing range. The low-end frequencies are crucial for people to hear and understand music. Ask your sound technician to turn off the subwoofers during an event’s rehearsal and you will instantly feel and hear the difference.

  • Microphones

Event and performance microphones are not all the same. Each design and type has their own distinctive function and when not used appropriately based on the specific function, the performance will only be poor. You will be surprised by the number of microphone a live band needs during a performance, this is because each instrument, such as the drums requires different volume and frequency to bring out the quality of the sound.

FINAL POINT

When hosting an event, no matter how big or small it is, the performer on the stage is not the only thing that imposes the value of an event, it’s the experience the guests will get from the entire occasion. The party rentals Rockland NY will totally agree that acquiring the best sound system in your event is the key for everyone to appreciate and understand what the occasion is all about.

Event Rentals: Event Stage Setup

For party and event organizers like you, event rentals and other party suppliers are your best partners in order to have a successful event. But if your event includes performers, speakers, and a presentation, then you have an impressive stage set up that will be and should be the prime focus of the venue.

Determine The Best Event Staging Setup

Take this: in matters like this, always involve your AV team or person in planning right from the start till the execution date. This will help you to avoid overlooking important details about the event and be able to pull off the show your client will be truly proud of.

Tips To Set Up An Event Stage

  • Coordinate with the event performers or speaker if they will be needing anything else other than what you initially have for the stage setup. That way, you can determine whether the stage size and other stage technical details need to be adjusted or a piece of equipment needs to be added purposely for the presentation alone.
  • Ideally, the audience should all be seated in front of the stage- only. Not on the rear or neither the sides. A slanting angle makes it hard for performers to connect with their audience, the same way that the audience will have difficulty in having a better view of the entertainers.
  • Fill in the first-row seating within five feet of the stage first. Closeness gives an interactive relation between a performer and the audience. This allows the show to become more intimate with the crowd, no matter how large or small the group is.
  • As much as possible, choose a venue that does not have any pillar or sight line barriers. This set up actually distracts the audience’s view of the stage. If your venue has columns, construct a seating arrangement where guests can still have a great view of the stage.
  • The stage should always be the center of attention. Place the other set up like the buffet area, bar, photo booth, etc., either behind the guest area or on the side of the stage. You have to do this in order to avoid any form of distraction once the event program begins. In order to make the stage appear bigger or larger, accessorize the sides of the stage with props and, if necessary,  create something that will draw your guests’ attention towards the center of the stage.
  • Rigging will be one of your important concerns. In production, the special effects equipment, lighting, and sound are the critical elements of an event. Space is also a factor that requires a lot of considerations. The height of the ceiling in the venue and the strength of it is also a concern in conference and convention center, as well as in hotels. Another thing to consider is the LED lighting system in the venue because they are versatile and require less power.
  • Build a wall or corner behind the stage. Creating a backstage area allows your crew and staff to have more space to move around, especially during live production. A high-rise stage is not only visually better but gives also more room to hide equipment and event materials.
  • Use stage elements that are simple and large, even if you have a small stage but have a sizeable crowd. It will not only allow you to execute the setup you’ve planned but can also reach the back row audiences.  
  • If the event requires an onstage last-minute setup, place the reception area in a separate room or tent. It will not only provide privacy to the performing and production team but will avoid distractions as well.

FINAL POINT

Once your client requests for a stage it means they wanted some ‘action’ to take place in the event. It can be either a mini-concert, a tribute night, an awarding ceremony, or a benefit concert. The staging and dance floor rentals Rockland NY can be the best partner when it comes to this kind of event setup. Constructing a stage requires more time before the actual date of the event, and a run-through on the actual event. You will need to take into consideration hours or even days to make sure that your party will be executed flawlessly according to your timeline and program.

Event Rentals: Types Of Events Entertainment

An entertainment is what keeps an event going. It is your guests’ source for fun and amusement. Especially in big events and parties, the entertainment part of the program is what all attendees are waiting for. Of course, no host would want to hear bored guests or that the event, in general, is unappealing. Your event rentals supplier can back you up in everything that you need, but if really wanted your event to stand out, prepare a quality entertainment that will forever be etched in your guests’ memory and experience. However, you don’t just pick and choose an entertainment. There are different types of amusement that you can choose from which you will find appropriate for your party theme.

Types Of Do That Can Hype Up Your Event

  1. The Magician
  • Truth be told, not all people in this world get to experience watching magic tricks being done right before their eyes. Having this act for your event will surely showcase an outstanding amusement. Perfect for all kinds of event themes and parties.
  1. The Illusionist
  • How will your guests react if someone just popped up beside them from nowhere and starts doing their tricks? This kind of act makes the crowd go wild and really alive. Illusionists are performers that will make their audience think about how they did their act. This will also set an impression that your event is really spectacular. But remember, not all magicians can be an illusionist, hence an illusionist will always be a magician.
  1. The Shadow Performer
  • This is considered to be the new thing in the art of entertainment but is definitely something that does make a statement. This kind of entertainment is an ideal fit for big events because shadow actors use enough space for their flawless execution of dancing, acting, and acrobatics. These performers make use of their dancing skills and flexibility to diversify their bodies into different images based on the story that they are creating.

Be More Creative With These Performers

  1. Hypnotist
  • A lot of people doubt hypnosis. But if you and your guests get to see it live, what do you think will happen? Could be a jaw-dropping performance? Totally. It is the first-hand experience with a hypnotist plus, the unforgettable event that your audience has attended is what they will die to tell their friends.
  1. Improv Comedian
  • Expert comedians in this craft base their act on the event and the environment that they are in. What’s amazing about is that all their jokes are not scripted, all natural, and is something your audience will notice. Their ideas and materials are always fresh and can fit all kinds of events.
  1. Mentalist
  • This kind of entertainer makes a direct contact with the audience. It’s a one-on-one act which will give your guests more room for entertainment since they will be part of the performance. The feeling of being a star is surreal in this case.

The Classics Will Always Be A Classic

  1. The Master of Ceremonies
  • Having one at your event is a common and expected thing, especially if your event is huge and grand, by all means, you should be having an experienced or a veteran ‘emcee’ to properly execute the events’ program. It could also be one reason why your guests would like to stay longer. Particularly if the master knows exactly how to drop a joke, your audience will love him and your event.
  1. VJ or DJ
  • What’s an event without a good music and visuals? Usually hired in big venue events because you don’t want your guests to have a boring entertainment. VJs and DJs have the expertise to perform a visual and audio aspect that will produce a quality entertainment.
  1. Music Comedian
  • One of the most in-demand entertainment. Together with a music, your guests will only be experiencing a fun-filled amusement with lots of laugh and humor.
  1. Live Band
  • Music is the life of every party and event and when you do it live it will just hype up the momentum of the crowd. As live bands perform the latest hits that will energize your guests, do you think they will ever forget your event?

Conclusion

As you prepare to give your guests the quality entertainment that they deserve, your staging and dance floor rentals Rockland NY suppliers can provide everything you need for the show. Because what is most rewarding is the experience that your visitors will be bringing home with them along with the memory that they had during your event.

Party Rentals: Why Staging, And Dance Floor Are Important

 

So your most awaited day is just around the corner. Going through your list it seems like you have covered everything. But are you really sure that you have settled everything? Okay, let’s go through them again: Place and venue? Checked! Party Theme? Checked! Menu? Checked! Invites? Checked! Stage and floor system? Guess it got you thinking? Yes, these two are very crucial for any events. Even your party rentals supplier will advise you about staging and dance floor set up.

KEEP THE PARTY GOING AND YOUR GUESTS SAFE

The installation of the stage and the dance/party floor area is the bedrock of any event no matter how big or small it may be. Only that it is commonly the least to be secured. Overlooking the staging and flooring on your party may cause some unexpected setback to the entire event and will compromise your guests. No hosts would want to put their visitors’ safety and the party atmosphere in peril.

INDOOR AND OUTDOOR VENUE MATTERS

Indoor space is the most common set up for any events. It is easier to do the staging and flooring installation when indoors because surfaces are just flat and have seldom obstructions. But the outdoor setting is the most challenging because it has more restrictions and adjustments that need to be considered. During the planning process, customized staging and flooring are being used to cover up any slopes, stairways, trees, or grass. It is also important to consider giving more room for your suppliers such as catering service staff, music technicians, and over-all event staff.

Having a floor plan will greatly help the entire flow of your party. Knowing where the music booth will be set up, the dance floor perimeter, the entrance, and exit points, number of emcees and if there will be performers that would need more space on the stage. Also, if a backstage is necessary or a special backdrop is needed. These are just some of the pointers that you need to take note of during the planning of your event.

TYPES OF EVENT FLOORING

Staging and flooring vary depending on the event theme and on the tone of your venue. It is important that your stage and program floor area compliment the mood of your space and meet the tone of your party theme.

  • The Biljax Decks – They are sturdy and bulky. This type of floor and stage material is great for a huge and heavy themed event. It can create railings or ramps to your stage for more character and design.
  • The Ring Floor Type – Another heavy-duty type of flooring. This type works well with almost any theme and venue setting. The first layer of the floor is compost of a metal material while the top level is built with wood. Any additional platform or steps can easily be built with this kind of stage and floor arrangement.
  • The Sur-Loc Floor Type – This kind of surface is the easiest to assemble and very cost-effective. It looks great with carpet or any type of coverings. It is also one of the most favored types of flooring for events that needs a thicker and a more stable floor. Especially when the base of the floor is soft and moist. However, it is not that flexible to venues with elevated areas or uneven grounds.
  • The Dance Floor Type – It is the most generally known type of flooring on parties, wedding, or even corporate events. More so if your event theme will really roll down to a party atmosphere where a lot of dancing is to be expected. It comes with a wide array of shapes, sizes, and designs to choose from.

FINAL NOTE

You may have attended or observed a lot of events where the stage and floor present to be safe regardless of the program requirement or execution. However, there are also some setups where minor accidents happen due to poor installation and planning. You definitely don’t want any problems with your event or party and any nuances should be easily resolved or avoided. This includes fire, the falling of light and heavy items, as well as slips or tripped-offs. All these should be on top of your primary concerns. The staging and dance floor rentals Rockland NY can be your perfect partner to ensure the safety of every single attendee to your party which includes all the staff – no exemptions. The entire success of your hosted event will start from the planning portion, so make sure that you will not miss any of the big and small details.

Party Rentals: Guide On How To Have A Successful Outdoor Party

As we are approaching the warm weather, this is the best time to invite your friends and enjoy some time outdoors. To have a great outdoor party you need to consider a number of tips that include:

Create A Beautiful Lawn

Everything begins here. There is no way you can have a beautiful outdoor party when there is no good lawn.  When you are renting the party areas, most of them will come with a beautiful lawn, but if yours doesn’t have one, you have to create it. you can hire a professional to help you out, or learn how to use a reel lawn mower or the traditional mowing machines and mow the lawn.

When mowing, you should note that the lawn mower noise is dangerous to your ears. Due to this, you should protect your ears by wearing ear protection. You can use headphones for mowing, earplugs or any other units that are within your disposal.

For you to get the most from the ear protection devices, ensure that they are of high quality. This calls for you to buy the units from a reputable, high-quality store. As a rule of thumb, ensure that the pieces have a high NRR rating.

After buying the pieces, you need to take good care of them so that they can last for a long time and at the same time provide you with the ear protection you are looking for.

Are there pine trees at the party site? I bet they have dropped acorns. For you to keep the site looking great, you need to collect the pieces using your hands. You can also use leaf blowers and other acorn collecting machines. Do you have an acorn rake? You should use it to rake the acorns.

Have the right party supplies

Having an outdoor party doesn’t mean you don’t need party supplies. There are plenty of supplies such as party chairs, tents, tables, and others you need. If having plenty of guests you should rent some of the supplies from your local party rental companies. To give your party character it’s recommended that you have a party theme. For a great look ensure that the supplies you rent match the party theme.

It’s common for parties to extend up to the night hours. If you are expecting yours to go for a long time you should remember to rent party lights. Just like the other units in your party, the lights should complement your party theme. To create an interesting atmosphere, go for lights of different colors and sizes.

No party is complete without music; therefore, you should include it in your party planning. If having young friends, you should hire a DJ to mix the latest music. You should also rent a dance from your local staging and dance floor rentals. When renting, ensure the dance floor is of high quality and of the right size.

Regardless of how great the weather is, you should have a party tent in place to serve as a refuge in the event the weather gets out of hand. The tent should be of high quality and provide your guests with enough space.

Keep the children engaged

Unless you are a teenager, chances are that some of your friends have kids and they will come with them to the party. For the parents to enjoy the party you need to come up with ways to keep the kids occupied. There are plenty of ways in which you can do it. Some of these ways include: using bouncing castles, kiddie pools, croquet sets, water slides, and others. When considering how to keep the children occupied, also consider who will inspect the children. The last thing you want is the kids getting injured at the party.

Conclusion

These are tips on how to have a successful outdoor party. To have an easy time, work with reputable party rentals that will not only help you in the planning of the party but also supply you with the necessary supplies.

3 Must-Have Party Supplies

Party supplies

To ensure that everything is in order before the big day you should start the planning early enough. Experts recommend that you start the planning at least three months before the day of the party. For your party to be organized and successful you should ensure that you have the necessary party supplies. These include:

Party chairs and tables

Guests need them for sitting. They come in different designs and sizes ideal for different types of parties. You only need to choose the right one for your party. If having a formal party, go for opera style tables and chairs but if having a simple party, go for simple wooden supplies. When renting, also pay attention to the number of guests that will be attending as they play a vital role in guiding you on the right number of chairs and tables you should go for. As rule of thumb, ensure you rent units enough for everyone. The units should also be of high quality and complement the look of your party.

Party tents

Most of the people nowadays want to have outdoor parties as they are relaxed and allow the guests to mingle easily. Regardless of how great the weather is, it’s always wise to have a party tent in place in the event of inclement weather. Just like chairs and tables, party rental companies stock different types of party tents including: gutters, marquis, pole and clear sides. You should choose a party tent that complements your party décor. The tent should also be large enough to accommodate all of your guests.

Party dance floor

Dancing is always part of a party. To provide your guests with a designated place for dancing you should install a dance floor. There are many staging and dance floor rentals you can rent from. You should approach those stocking the dance floor you are interested in and rent it. Just like the tents, the dance floor should be large enough for the guests to dance comfortably. You should have it installed by an experienced contractor to reduce the chances of it collapsing during the party. Just like the other supplies, ensure that the dance floor is of high quality and compliments the look of the party.

Conclusion

These are some of the supplies you need to make your party a success. To have an easy time, work closely with a party company that will not only rent you the supplies but also guide you in party planning.

Guide To Staging And Dance Floor Rentals

Staging and dance floor rentals

Dance floors provide you with an opportunity to give your guests a memorable event. The cool thing is that dance floors come in different sizes, types, and designs. All you need to do is visit your local staging and dance floor rentals and rent the dance floor that meets your preferences. When renting the units remember that there are those designed for indoor and outdoor use.

Tips on how to have a great experience with your rental staging and dance floor

The first thing that you should do is rent the right dance floor for your needs. One of the major factors to consider is the height and size of the dance floor. Experts recommend that you rent a dance floor that will perfectly fit all the guests that would like to dance. To make it easy for the guests to get on the floor and reduce accidents, ensure that the dance floor isn’t too tall.

Another safety tip is to ensure that the dance floor has non-slip features such as rubbers that hold onto the shoes.  This is to ensure that the guests are able to dance without falling. The unit should also be fitted with authentic stairways that make it easy for the guests to get up there. In addition to the stairs being functional, they also should be beautiful.

The material used in making the dance floor is of great importance. As rule of thumb, ensure that the unit is made from high-quality materials such as wood that can’t easily collapse even when many people get on it.

Experts from party rentals come in handy in helping you choose the right unit for your party and also in the installation. To have a great time work with a reputable party rental company that will provide you with expert advice on the best units to go for. The company will also help you with the installation and removal of the dance floor once the party is over.

Conclusion

In addition to the dance floor being safe and large enough, it also should be beautiful. One of the easiest and most effective ways of decorating it is using lights. The cool thing is that there are plenty of them that you can get at low prices from the local production and staging companies. All you need to do is ensure that the lights complement your party theme.

Staging And Dance Floor Rentals: Guide On How To Have A Great Time On The Dance Floor

staging and dance floor

Dancing caps a wedding party. If you are having the party at a venue where there isn’t an already constructed dance floor, you should construct one or rent it from staging and dance floor rentals in your area. For you and your guests to have a great time you should do a number of things on the dance floor:

Ensure that the dance floor has good lighting

The way that the dance floor is lit greatly affects the mood. Remember that even if you have all of your close friends with you, most of them won’t feel comfortable dancing when they are being seen. To encourage people to dance you should use dim lights. For ideal results use lights of different colors and shapes.

Play danceable music

Just like lights, the music that you play determines how people respond. Since you want people to dance, you should ask the DJ to play danceable music. When making the music selection, consider the ages of the people that you have invited to the party. Chances are that most of the people attending the event are within your age bracket. If you grew up in the 80s you should choose music that was popular during that time.

Have a small dance floor

While everyone should be comfortable and have enough dancing space, you shouldn’t go for a large dance floor. Remember that people are there to have fun and socialize. To promote this you should get them as close together as possible by having a small dance floor. For you to come up with the right size of unit to go for you put into consideration the number and body size of the people that you have invited to the party.

Place the party bar close to the dance floor

One of the things that kills the party mood is people taking long hours away from the dance floor. Studies show that most people don’t return to the dance floor once they leave. To avoid this, you should have the party bar in the same room as the dance floor. You should also ensure that other party supplies such as photobooth are located in the same room as the dance floor.

Conclusion

These are tips to ensure that you have a great time on the dance floor. When renting the unit ensure that you rent it from party rentals stocking high quality units. Also ensure that the rental companies offer installation fees. This is to get rid of the stress that comes with installing the unit.