Whether having an indoor or outdoor event, you need to prepare. To ensure that you don’t leave anything outside, it’s paramount that you have a checklist with you. What must you have on the checklist?

Venue

Where are you going to have your big day? It’s tempting to get ahead of yourself and start thinking about the event rentals you need for your event, but remember there is nothing that can go on without the venue.

The venue has a significant influence on the theme of the event, as it’s easy to decorate around it.

Finding a unique and ideal place for your event is challenging, and you should start the process early on. Start finding the venue at least three months before the party date. This way, you have enough time to visit different venues and see how they look.

Once you find one that you like to go ahead and make a deposit so that they don’t rent it out on the day of your event.

Once you have locked in the venue, you will now have an easy time finding party supplies. You will also have a better idea of what you will be looking for.

Party chairs

Guests will need to sit unless you are having your event for a few minutes. For you to have an easy time, rent the supplies from a company specializing in chairs and tables.

This way, you will not only be working with gurus in the industry, but you will also have a wide range of chairs to choose from.

Since many people are always looking to save a few dollars, they have the impression that since they are using the chairs for only a day, they can get away with renting cheap chairs.

The famous mantra, “cheap is expensive” holds even when renting supplies that you will use for a few hours.

Companies renting their equipment for meager prices are often uninsured.

This means that in the event the chairs break, a contractor is injured, or any other accident happens at the party site, you carry the liability.

Also, most of the cheap chairs are in horrible condition, so they keep on breaking. Since the company isn’t insured, you have to replace them from your pocket.

Do you want to do business this way?

To avoid all this, take time to find a reputable insured company stocking high-quality party equipment. While the company will charge you a higher rental cost, the extra amount will be worth it as the liability won’t be pushed to you in the event of an accident.

Even when you are having an invite-only event, it’s wise to rent a few extra chairs. This is because it’s common for uninvited guests to pop in. To maintain an organized look, have the extra chairs for the unwanted guests.

You don’t always need tables for your event, but if having a formal event, you should have a few in place. For easy time, rent the tables from the same company you rent the chairs.

Party tent

Are you having an outdoor event? A party tent is a must-have as you don’t want your guests to be uncomfortable. Just like with the chairs, rent a tent from a reputable company that is experienced enough.

Remember that the tent is a vital accessory, and the last thing you want is renting a cheap one that will blow up in the middle of the event. You can guess what will happen when it blows up when it’s raining.

Even if you are strapped for cash and want to save as much as possible, avoid cheap tents as they will give your party a cheap look. Rent high-quality tents that not only match the theme of the event, but also can withstand strong winds and other weather elements.

Linen rentals

The final thing you should have in your checklist is linen. Although often overlooked, the right linens can significantly transform the feel and aesthetic of your event.

One of the most important factors to consider when renting the linens is quality and color. Rent the party rentals Rockland NY from reputable companies. The linens should also match the theme of the event.