Are you planning about having a tented wedding and wondering where to begin? Here are 4 things you need to know about tent weddings:
Start with a pre-wedding site visit
Before you head to the event rentals, first visit the wedding site. Doing this helps you make much better plans and also helps you know the right rental supplies to get.
Visit the site while planning where the tent will go and the reception, among many other things.
You can visit the site alone or with an experienced professional. The professional comes in handy when you have never had a similar event before and want someone to guide you on what to do and those to avoid.
As you visit, think about the right place to install the tent. Of course, the spot should be flat, at least 10 feet from any building.
While at the venue, take time to understand the venue rules. Can you stake directly into the ground? When can you start setting up? Are there noise restrictions? You should know as much as possible about the venue, so you don’t start on the wrong footing.
Think about backup
Although tents are tough and can withstand a lot of extreme weather, you shouldn’t put all of your hopes on them as things can quickly get out of control. For example, it can get too rainy or windy that the tent can’t withstand it.
What happens when the weather becomes too extreme for the tent? The right thing to do is to have a backup plan in place.
When renting a wedding venue, don’t go for a plain venue—go for a venue with an established building. For example, go for a venue with a church or conference hall that you can use if you can’t use the tent.
As you are putting together the tent, prepare the room in the event you need to use it. This calls for you to clean it, decorate it, and do anything else necessary to make the room ready for guests should you need to use it.
Make early reservations
From the event venue to the tent and tent accessories, you need to make the reservations as early as possible.
Many people try to make the reservations a week or less for the big event, but you shouldn’t do this as it’s a recipe for disaster. This is because when you make the reservations this late, you often make haste decisions that are often wrong.
For example, when you are in a hurry, you hire the wrong tent and accessories. You book an extremely large or small wedding site in some cases, which brings about plenty of inconveniences.
To avoid this, start the process as early as possible. Experts recommend you start scouting for a wedding venue and wedding supplies at least three months before the big day.
This way you have enough time to visit as many wedding venues as possible and compare them. You also have time to visit the rental companies and see what they offer.
Rent the right tent
When you visit the wedding tent rentals Rockland NY, don’t hire just any tent—hire the right tent. The ideal tent is one made from suitable materials. As a rule of thumb, rent a tent made from a waterproof material to prevent rain from coming in.
The tent should also be of the correct size. A too big tent will be a waste of money as you spend money on a unit you don’t need. On the other hand, a tiny tent will be an inconvenience as the guests won’t fit.
You should take time to know the number of guests to expect in the event, and this way, you will rent the right-sized unit.
If you aren’t sure of the right size of tent to get, get the input of a professional.
Are you not sure about the correct number of people attending the event and are worried that your tent might be too big for your party size? Rent a few warm lighting features to make the tent appear cozy and intimate.