Have you been tasked with finding a tent for your company party? You need to find a high-quality tent that will protect the staff from severe weather, has enough space, among many other things.
Corporate tent rentals run the entire gamut that you might be confused about the right one to go for. Are you in the dark and don’t know what to hire? Here are tips to help you rent the right tent:
Number of staff
How many people will be attending the event? If there will be a lot of people in attendance, you will need a large tent and vice versa. If you aren’t sure about the right size to rent to get, consider asking a professional from a rental company to guide you through.
The last thing you want is hiring a tent that is too large that you feel you have wasted your money. At the same time, you don’t want to rent a small tent that some of the staff will be left out.
Budget
Before you hit the road and start scouting for a tent, you must have a budget for the amount of money you are looking to spend. Tent rental companies rent their tents at different prices depending on the quality of the tent, its size, location of the company, and plenty of other factors.
Since you will be having the event for only one day, it’s tempting to go for the cheapest tent possible. Don’t do this. In addition to it being ugly, a cheap tent also tends to have too many faults. For example, it can start leaking when it rains. Can you imagine the inconvenience this would cause?
Cheap tents also don’t come with support. For example, the rental company won’t deliver or pick the tent once the event is over. Unlike when you rent a premium tent, you won’t get a replacement in the event the tent develops a problem.
Also, cheap tents don’t come with insurance, so when they tear, or other issues come up, it will be upon you to replace them.
You don’t have to rent a premium tent at exorbitant prices, but the tent should be high quality and properly maintained. You don’t want to incur additional transportation costs, do you? So, ensure the company delivers and picks the tent at no extra cost.
As you are renting, discuss with the company about any eventualities that might come up. For example, will the company replace the tent when the wind tears it or blows it up? Also, think about insurance. You don’t want the replacement cost to fall on you should something happen so rent from an insured company.
Type of tent
If this is the first time renting a tent, you should know there are plenty of tents in the market you can go for. The most common ones being:
Pole Marquee tents: They are flexible and much cheaper than frame tents other tents in the market. Pole Marquee tents are durable, and when properly installed, they are incredibly pleasing to look at.
Aluminum frame tents: Distinguished for their “A” design and clear frame, these tents are sophisticated, contemporary, and easy to put up. Although they are a little bit more expensive than other tents, frame tents come with plenty of options when it comes to shape and configuration.
Free-form/Bedouin tents: Invented in South Africa, when installed properly, these tents can transform the dullest location into magical spaces. They are ideal when placed in venues with soft ground and are great options for those demanding a backdrop.
Conclusion
These are some of the factors to consider when looking for event tent rentals Rockland NY. For a great experience, take your time. It’s wise you start looking for the tent three months before the event date.
Visit several rental stores and see what they have in stock. As a rule of thumb, rent from a reputable company with years of experience in the industry. This way you are sure they know what they are doing so you can take their advice with conviction you will get ideal results.
Oh…and the tents should be of high quality. You don’t want units that will come apart in the middle of the event, do you?