We all know the toll Covid-19 has had on the event industry. With restrictions on the number of people that can attend an event and how close they can stand or sit together, holding events has become a challenge.
Despite this, if you are planning a party of any sort, there is no reason you shouldn’t progress with it. You only need to ensure you adhere to the CDC guidelines. Here are 5 tips you should consider to have safe meetings as given by event rentals companies:
Observe social distancing
Social distancing means the guests have to sit at least six feet from each other at all times. Due to the distance restrictions, you should have a few guests over. You also should prepare for alternative floor plans to keep the tables six feet apart.
When having a birthday party, wedding, or any other occasion, arrange the party chairs in groups of five to adhere to the social distancing requirement. It’s also wise to reduce the number of people sitting on each table to keep the guests safe.
To remind the guests they need to maintain physical distance, provide sign markers on the floor that will prevent them from getting too close together.
Provide high levels of sanitation
The government has been shouting that people need to maintain high sanitation levels, and you should do the same in your event. Have many handwashing booths and make it clear the guests need to wash their hands as frequently as possible.
As the event is going on, provide the guests with a small folding table with sanitizer that the guests can easily reach and disinfect their hands.
To have an easy time, designate an employee as a sanitation leader dedicated to maintaining high levels of cleanliness. If a guest is coming into the event, they should remind them they need to wash their hands. They also should sanitize guests as the event is going on.
Whether they are setting up event equipment or preparing food, all employees should wear masks and gloves at all times, as directed by the local ordinances.
Reduce the number of guests
You need to reduce the number of guests attending your event. To come up with the ideal number of invitees, think about the capacity guidelines that ensure the guests safely maintain social distance.
While you might strive to maintain social distance, you might expose the guests as you are registering them for the event. To have an easy time, stagger the guest’s arrival times, and pay close attention to the needs of the older guests.
For example, if having a wedding, organize that the immediate family members and older guests attend and leave the event after all the others. If possible, have a designated sitting area for the at-risk elderly guests where they don’t interact too much with the others.
Stream videos for those that can’t attend
Sometimes some guests would love to attend the event but can’t due to the restrictions. To ensure they feel as part of the event, provide them with virtual gathering options.
For example, you can stream the event on Facebook, YouTube, Zoom, or any other way. Also, consider having screens so the guests can follow the event from a distance. For the sound, have a sound system that will amplify the sound, so even guests spaced further from the actual venue can follow.
Keep reminding the guests.
The Covid-19 guidelines are new, so most people are bound to forget them. To ensure they are safe, keep reminding them.
Post signs in highly visible areas such as at entrances and restrooms that promote everyday protective measures and describe how to stop the spread.
As the event is going on, broadcast a message to the guests, reminding them they need to observe distancing and maintain high hygiene levels.
For the guests following the event on video, include messages about behaviors that prevent the spread of the virus and ask them to adhere to them.
It’s no doubt Coronavirus has had the world by its tail, but life has to go on. If looking to rent party rentals Rockland NY for your event, ensure you rent high-quality supplies that not only look good, but are also easy to disinfect.