Tent Alternatives

tent rentals
While planning any outdoor wedding, there are several things that play an important role starting from the weather conditions to the decor. Party tents are the most preferred choice of protection during any event. No matter whatever you choose, it is best to have a sheltered location especially if it seems that weather would be unfavorable to make the event successful. There are several methods to use for the decoration of the tents. You can sew or buy a fabric tent liner to create a decorative piece of shell inside the tent. Fabric can be cut into panels and spaced evenly across the tent as decoration.


A canopy provides an option to make the venue more open in outdoor arrangements. The availability of different size of canopies can be arranged. The canopies are available in light fabric such as tulle or organza. Try to choose between the wedding colors or white. This feature allows to choose between a rectangular shape or circular sitting arrangement under round tables. The use of canopy also provides of decoration to the venue.


Pergolas are basically wooden structures made to protect an outdoor area. Such structures allow to hang lights and decorations. You can create your own pergola or choose a location on rent. In some circumstances, there are several choices to cover the structure from unfavorable weather conditions. This facility also provides a backup when things are not as planned. Use beautiful linen and décor for weddings to give an attractive look.

Gazebos or Covering Vines

Some of the wedding venues have built gazebos so that guests can plan an outdoor event without any worries related to environmental conditions. This gives the event managers complete peace of mind. Some of the wineries have built gazebos from growing vines up. This can be decorated with the help of colorful balloons and different types of lights, production and staging rentals.


The use of umbrellas seems to be the best choice for sunny wedding venues. The parasols help to offer shade and protection to your guests. During the event, divide the tables and cover with parasols for decoration and protection from weather conditions. In such type of wedding arrangements, staging and dance floor is usually in the open and you can use a canopy over the floor to add flair to it.

Make your party more sophisticated with attractive party supplies

party suppliesTransforming your imagination into reality can be possible with party rentals. Rental services facilitate occasional or short-term possession of certain things at a lower price. The various types of party supplies help to adorn the theme of any party. It rules out the need to buy expensive stuff which is required for minimum use. The different supplies includes round tables to curtains, pillows to chairs and linen. Make sure to explore the event décor ideas to find out the best and most useful supplies for your celebration.

The rental services allow organizing lavish events at much lower price and offering maximum fun to every guest. All you need to ensure is to plan your party theme and list out the essentials required in your party. Some of the companies offer easy delivery service of every product to any location. The responsibility of the customer is only to get the required permission and make arrangements for adequate space for all the ordered items. Most of the rental companies do not offer refunds on any equipment shipped out for any location. Party rentals are available for:

Birthday Party:

You can make a birthday party more memorable day with the help of renting cartoon and superhero stuff. Such type of vanity arrangement makes your child become the superhero. The host must also choose a location to set up a inflatable equipment for kids parties and take benefit from installation services by the service provider.’

Wedding parties:

Wedding ceremonies require plenty of decorations and wedding party supplies. The availability and choice of modern party rentals gives a warm and welcoming feeling to your guests and add spark to your wedding.

Family get-togethers:

The different types of occasions like anniversary, retirement etc. are no longer considered as mediocre. People want to enjoy the family time in the best way with cool stuff. In case, celebration involves lots of children then try to win the heart of kids with chocolate bars, chocolate fountains, frozen popcorn makers, cotton candy, inflatables etc..Most of these stuffs are available as party supplies with reputed rental companies.

Promotional or corporate events:

Promotional events are meant to promote certain type of products or services. In this competitive world, it’s not so easy to get the attention of the people and make sure to opt for the best tent rentals , grillers, coolers etc. to make your event attractive to every guest. Most of the party supplies are available on rent to make parties interesting and enjoyable for everyone.

Planning for retirement party

tent rentalsA party favor is a kind of appreciation shared with guests in honor for the participation and attendance. Earlier, favors were presented at grand occasions like weddings and birthdays, but now times have changed and favors encompass several occasions from casual get-together to formal awards dinner. While planning a retirement party, make sure to get party rentals in the budget and offer favors.


Planning a party can be stressful and always determine as how many party supplies you need according to the number of guests. A little calculation helps to narrow down as what you’re going to serve for food. Always be ready to meet any unexpected guests.
Calculate the number of unexpected guests after you get an idea of confirmed guests. Consider the guests significant others and children. Get 10 to 15 extra of every supplies to meet the requirement of unexpected guests. For example, if you are planning to buy a pack of 30 paper plates then play safe and buy 50 packs.


Try to incorporate party tents into the decorations. You can also use small plants or fresh flowers for decoration. If time allows, create a number of personalized picture frames featuring the guest of honor with guests in candid shots. At the time of departure, invite everyone to collect their frame as a token of remembrance. It can be anything like inexpensive souvenirs or goodie bags. Make sure that they represent the spirit of celebration.


Most of us make best arrangements for buffet and bar service but forget about the requirement that might arise in the morning if party last all night. So, make morning snack bags well in advance. Get paper bags and fill each one with a jumbo muffin, a bottle of cappuccino, a fruit slice and a towel. For parties that are expected to end in the evening, consider handing each guest a box of chocolates or a small bag of gourmet coffee, tea bags, cocoa mix and a spoon at the time of departure.


It becomes easy to incorporate any game plan in case of a themed retirement party. Production and staging rentals plays an important role in retirement celebrations. Other options can be casino night or beach bash momentos. Casino nights could include decks of playing cards, dice, poker chips or lucky charms. Beach bash momentos consists of any number like sun block miniature tubes, pina colado drink mix, insulated drink holders etc.. Retirement parties with no defined theme can also make use of medical store products like denture cream, essential vitamins for elders and hair regrowth medicines.
So, what are you waiting for? Explore the ideas and plan a wonderful retirement bash.

Essential ingredients to bring event themes to life

event decor ideasEvent planners are aware of all the best color palette and subtle design elements that can be incorporated as event décor ideas. But sometimes, event planners have to design the events in a short notice. Although, lead times are longer, it is always helpful to make a final check and ensure not to miss any element or a key ingredient that will give an event theme a life. Here is a checklist with some of the essential ingredients to design an event in a perfect way:

Theme names:

The right name always communicates a theme and makes the guests ready for the event. Use some ideas and brainstorming to find out theme name. Theme names can be inspired from storybooks, TV, sports, games or even from movies. Ensure to verify and check the copyright holder for any names not available for use publicly.


Color ideas can be obtained from nature or other related things like flags or foreign event themes, athletic team colors for sports event and kids favorite colors for birthday parties. Most of the event planners use their own color palette to design the event.

Floral arrangement:

A good floral and plant arrangement always reflect the theme. Try to incorporate theme colors in your flower selection as well. Table a chair rentals for wedding and make a beautiful flower arrangement on the head table or stage to set a perfect theme.


The right venue plays an important role to convey the theme and reduce the decoration and other related costs. The experienced event planners are aware of the best locations to plan theme events and guide to make event a success.


Menu selections acts as a powerful vehicle to reflect the chosen theme. Make a suitable buffet and bar service according to the theme and focus on the menu and how it is served to create a perfect match with the theme.

Chair covers:

Linen and décor for weddings plays an important role and chair covers are often used in weddings and other formal events but they also work well for other types of events with a special theme.

Music and Entertainment:

Music seems to be a perfect to create the right ambience for the event. Ensure to get license for public performance. Make special arrangement for staging and dance floor to make everyone involve and enjoy the event. A higher budget gives an option for live performances as well.

Table arrangements for serving a buffet

buffet tableA buffet table describes a piece of furniture used to serve food to the guests so that they can choose food and beverages freely. Buffet and bar service are perfect for all types of parties and business gatherings. There are huge variety of designs and styles of buffet table. Such a table is greatly functional and gives freedom to serve your food in a spectacular way. They are the most convenient way to feed larger gatherings when you haven’t got a palace-sized dining table. Make sure to get all serving pieces rentals and place them properly to give easy access to guests and they feel comfortable.


Before figuring out as what utensils need to be set out, decide the menu. A taco buffet needs serving pieces for condiments as well ingredients while other range of food items need spoons, forks and knives. It’s better to make a list of every item you need to serve and decide the requirement for caterers equipment rentals.


To set a perfect table, make sure to set the service and chafing dishes at the end of the buffet at a distance from the plates so that guests can take them easily. Get cutlery rentals and keep like items together like all forks together, spoons with spoons and knives with knives. However, ensure to show your artfulness and deliberation rather then just making a pile randomly.

Serving Pieces

Getting serving pieces rentals is not just enough and all the utensils should be placed near to the appropriate dish so that diners do not use their own utensils. Ladles are best to serve soups, gravies and stews. Put out slotted spoons for sauce-heavy dishes and ensure that your guests are trying all sauces. Tongs work best to serve long pasta.

Table Linens

Choose colors that complement the décor of the venue. Use colorful centerpieces and linen and décor for weddings. Try to add shades of pink, red or forest green in addition to black and white to make a perfect fit in any party theme. Dress each table with table skirts to hide the legs of the table. The most recommended fabric choices constitute linen and cotton but lighter polyester blends also works best.

Napkin Rolls

Follow your favorite restaurant technique by and lay napkin on a clean and flat surface and fold it in quarter to form a square and keep all the serving and china rentals diagonally across the folded napkin in the same way with their top edges just at the top point of the square.

Corporate Themed Party Ideas

corporate tentsA corporate party must be planned in such a way to make it memorable for everyone. There are various types of themes ranging from a cowboy party, ladies tournaments, beer festival etc.. Theme parties offer a chance to get creative in every aspect and give a festive ambience to the venue with party tent rentals.

Invitation Cards

While designing invitation cards, always keep in mind the theme of the party and decide the dress codes, if any. The card can be a cutout of a palm tree to represent the theme “sun and sand” and you can go in this way for many more themes. The card must be able to create excitement among the guests for the event.

Food and Drink

The huge availability of finger foods helps people to move freely. Plan for a bar only if you are permitted to do so. In some cases, theme plays an important role to decide the menu , buffet and bar service. In outdoor parties, it is always better to have a barbeque. In beer festivals, don’t forget to serve the best variety of meats and cheeses that go with Oktoberfest. Opt for service and chafing dishes rentals to offer the food and drinks.


The activities and entertainment options are essential and give a finishing touch to host a spectacular party for any corporate event. The different possibilities include gaming, contests and entertainers. All the guests always remember a corporate party with lots of entertainment options. Playing different types of games and arrangement of staging and dance floor also promotes team building. Even without planning any competitive events, some of the simple games oriented towards theme can be played to give the entire guest a good and memorable time in the party. Always choose from theme that brings an element of fun and leads to better communication among peer groups after the party as well. Make best arrangements for the games and quizzes within your budget depending upon the theme. Corporate people always enjoy music and dance and make sure to allocate a special area for the dance. Give all your staff members a cool party experience by choosing a location that create a vibe for the party that suit the theme. The choice of location helps to decide the music,decorations and other party supplies that all helps to contribute to the ambience. You can use corporate tents to make all types of arrangements in any location.

Know the type of tables for a party

party-rentals-ny-0005Whether inviting 20 or 200 people to any event, extra chairs and tables are must in any party. Party rentals provides an assortment of seats and tables to choose from. Firstly,make sure to determine the expected number of guests and then the type of tables best suited for the occasion and space availability. The best type of table for any party depends on the type of party you are planning. Many tables offer more than just function and acts as an element of design and decoration as well. What’s more some of the tables suit all occasions and the look of the table can be changed by using linen and décor for weddings or other occasions.

Cocktail Tables

Cocktail tables are high tables and usually don’t have chairs. Guests stand near the tables and the tables acts as resting places for drinks and snack plates so that everybody can mingle with each other. The facility of glass and stemware rentals offers range of glassware to add to the beauty of the table and make guests enjoy their drinks in unique collection.

Banquet Tables

To make a temporary seating arrangement, banquet tables are frequently used. These tables are available in different shapes and sizes. They can be arranged in various styles like lecture style shape, conference style, classroom style, hollow square and banquet style. The number of people who can sit around each table depends on the shape of table.Normally; the size of rectangular tables can be from 24 by 60 inches to 30 by 96 inches and round tables sizes ranges from 42 to 72 inches.

Buffet Table

Every party needs a buffet table to offer buffet and bar service. A buffet table is long in size as all food and drink are kept on this table. Every guest visit this table to take a plate and choose from the menu presented on the table. They are narrow in size and longer than conventional tables. The width of the table gives adequate space to serve two rows from the menu and offer the option to serve two food items along the length of the table.

Dinner Table

Plan your dinner party with dinner tables. This table can be used in various settings and guests can sit around the table to enjoy the dinner. The number of guests who can sit depends on the table size. A 48-inch table can accommodate seven to eight people while a 60-inch gives comfortable sitting to eight people. At large gatherings opt for an 8 by 30-inch table to give place to ten people.

So, choose the type of table you need for your celebration and determine the expected number of guests before calling local party rentals to book your requirement for table a chair rentals for wedding or any other occasion.

Ideas for decorating a kid’s first birthday party

party rentalsThe first birthday of your baby is one of the first major milestones. This gives a perfect time for friends and family members to join together and celebrate the life of the baby. Choose a theme for the party and the location. The venue can be decorated with party supplies to create a perfect place for celebration. Balloons, grins and smashed cake are must in the first birthday party. Although, it’s true that the birthday baby won’t remember the celebrations but a festive spirit makes the birthday party memorable for everyone. Decorations help to set a perfect tone for the party and add color and perfect decor to the venue. Make sure to choose the elements that meet your budget and create a perfect fit with the party theme.

Balloon Party

Helium-filled balloons draw the attention of the kids with its magical floating ability. It’s an inexpensive option to decorate and you can create bunches of such balloons by joining together the strings to a small toy or a weight. Also,spread a couple of the balloons and allow them to float towards the ceiling. Consider creating a balloon arch and make the kids to walk through it when they enter the venue even if you are planning to use party tent rentals.

Themed Decorations

These days theme gives extra options to decorate. Some of the typical examples of themes include prince and princess, rubber ducks, cars, favorite kids’ cartoon character or animals. Add a festive touch by using homemade or commercial decorations. Themed-party can be planned with party rentals and it will aid to choose the favors for the guests and they can also be used as party décor.

Photo Collage

Consider to add a personal touch by creating a photo collage with pictures from birth to first birthday. Use special captions with the pictures to give more details. Another option could be to place some pictures of the birthday baby in a digital frame and start a slide show. Allow the slide show to play till the party is over and motivate your guests to have a look as they mingle with each other. You can also use staging and dance floor for the entertainment of the guests.

Age Number Cutouts

Using number cutouts adds to the wall decoration and suits any birthday party theme. Create a big number 1 on a piece of poster board or cardboard. Paint it to match the color of other used decorations. Use glitter and other decoratives on the number cutouts and display the number on the walls or attach the cutouts to the round tables used for guests. You can also create a banner by pasting smaller cutouts for birthday decoration.

Backyard and wedding reception tips

party-rentals-ny-0011If you’re planning to host your wedding or reception in your backyard then we have some great tips for you.

Elegant Backyard Wedding Ideas

Plan it:

Backyard weddings are great ways to save money on the venue space, although you must remember to consider several things before you commit to any idea. Do you have adequate space in your backyard for your wedding arrangements? Also, decide on the number of guests and what type of reception you would like to plan. Are you planning for a buffet and bar service? Each type of wedding reception can be planned in different capacities and talk to a rental company or catering company to get answers to your questions.

Theme it:

Whether you’re planning for a simple backyard wedding or an elaborate and elegant wedding design, the theme helps to decide on aesthetic decisions for the venue. Every theme can be planned by using different flowers, centerpieces, linens, chairs, catering choices, photo frames and more.

Tent it:

Tenting is one of the biggest recommendations. The various choices of wedding tent rentals provides the much needed shelter and give protection from sun or light breeze. Party tents also give privacy and provide decorating opportunities. The uses of tent rentals are great for backyard weddings.

Dance floor it:

Can you imagine a backyard wedding reception without a dance floor? Staging and dance floor gives a perfect platform to enjoy. Think of all those women wearing high heels and those poor blades of grass growing to create a danger zone and plan to rent a dance floor for guests to use as an alternate to grassy backyard or even a patio or deck.

Light it up:

Another interesting idea is that light up the backyard with a few beautiful strands of lights. The best party rentals companies recommend using stringing lights throughout the tent ceiling and wrapping them around trees. Consider using Chinese lanterns and candles on chairs, trees, tables and other natural shrubs to add to the entire décor. Wedding lightning is worth the upgrade every time.

Rent it:

Rent table and chair rentals for wedding from a rental company to meet the need of seating arrangements. Explore some more event decor ideas and know with whom to talk to for the best styles available in your budget. When you use caterer’s equipment rentals, you won’t have to worry about anything related to the take-down or setup. Another important thing to consider is the temperature of the serving equipments. So, consider renting equipment with temperature control.

Types of glassware available to plan best parties

glass and stemware rentalsIf you are planning to celebrate any occasion and want to serve your guests a fine meal then consider using party rentals and pay close attention to choose the best from different types of equipments and things required to make your party successful and memorable for everyone.
It has always been confusing for many of us to choose the right type of cutlery rentals. Whether it’s a special occasion like a wedding or just a casual get together with your friends, finding the right rental service to meet all your party supplies add a shine to your event.
Cutlery includes all type of hand equipments used to prepare, eat or cut food. Although,there are several types of caterers equipment rentals available but ensure to make a right choice that meets all your requirements. In any occasion, choose the right type of glass and stemware rentals to make every guest enjoy perfect flavor and temperature of any type of beverage. Glassware denotes certain type of glass containers,available in different sizes and shapes, and are used to serve different types of beverages.The range of glassware helps to serve cocktails, beer, liquor, tea, coffee, fruit punches and water. Read on to know the different types of glassware:


Barware includes the range of glasses that are useful to serve alcoholic drinks in buffet and bar service. Some of the common type of barware includes beer mugs or goblets, rock glasses, snifters, pint or martini glasses, champagne flutes and pilsner glasses. The entire range of martini glasses, pilsner glasses and champagne flutes are used to serve martini, beer and champagne respectively.

Crystal glassware

A highball is a tall, slender crystal glass mostly used to serve iced or mixed drinks. There are range of high quality luxurious crystal glassware like the Earwine highball, Hathora highball, Lorella highball, Luperca highball and the Marsala Collins glass excelsior available in range of pleasing colors.

Stemware Glassware

Stemware includes any type of glassware with a bowl and a stem. They are designed to allow you hold your glass without affecting the temperature of the drink from the heat of the hand. The different types of stemware are intended to serve different types of drinks. Stemware is a type of glassware with a base to support and are perfect to use in formal occasions. The service of glass and stemware rentals helps to serve each different beverage in style. Some of the most popular stemware choices include Bordeaux, cocktail glasses, cordials, goblets, sherbet glasses chalices or clarets. Water goblets are perfect glasses for water.