When having a tented wedding, hiring wedding tent rentals isn’t enough. There are plenty of other things you need to do to ensure the event is a success. Some of these things include:
Decide on the tent style
Since you are having your event for just one day, you want a tent that is quick, safe, and easy to install.
Wedding tents come in different sizes and styles, so you have plenty of options to choose from. When having a large event, you want a large tent without interior poles to eliminate obstructions.
This type of tent not only lacks obstructions, but it also provides plenty of space and flexibility.
Are you having a small, intimate wedding? Go for an upscale Capri-style party tent.
Wedding tents are also made in different fabrics ranging from peek-a-boo translucent to total opacity.
Do your research and find out the best tent for your event.
Think about the number of people attending the event
How many guests have you invited? The number of guests will guide you on the number of square feet you need for your tent. A good way of doing it is multiplying the number of guests by a specific number based on the setup of your tent.
If having a sit-down or buffet-style event with round tables, multiply the number of guests by 12. For a sit-down or buffet-style event with banquet tables, multiply the number of guests by 8. For a ceremony with a cathedral seating or rows, multiply the number of guests by 8.
As you are thinking about the square feet for your tent, you also should think about the dance floor specifications. Divide the number of guests by 4 to find the number of people that can use the dance floor at any given time. You should then multiply the number by 10 to get the total number of square feet you need for your dance floor.
Visit the site with the tent vendor
One of the mistakes many people make is renting the rental items without first visiting the site with experts. Don’t do this. Before you rent the tent, visit the site with the rental company representatives.
This will help them understand the venue better so that they can recommend the best products for the site.
Together with the venue representatives, inspect the tent location, and ask about the stability of the ground. You also should inquire about the underground hazards and any other information that will help you know more about the site
If the venue has a large grassy area, confirm with the location management that they won’t turn on the sprinkler system in the middle of the event. You don’t want your guests getting wet, do you?
Pay attention to the vendor contract
Once you have found the tent you need for your event and you love the company renting the tent, your next move should be to sign the rental agreement. The agreement contains plenty of information, so you should take your time to read it and fully understand every detail in it.
You should know the cancellation terms, the nature of the deposit (is it refundable if you cancel within a few weeks?), what will happen if the tent gets damaged? You should know about this information before you sign the contract. If there is any information you would like included in the agreement, ask the rental company to include it.
You should note that some shady companies try to hide fine details that might see you spending too much money on your tent rentals. For example, the company might charge an installation and removal fee. Be on the lookout on this and agree on it before signing.
Think about tent accessories
Renting a tent isn’t enough. Sometimes you also have to rent tent accessories. These include: sidewalls, tent floors, wishing wells, aisle runners, candelabras, special effect lighting, and any other thing you might need to make your big day excellent.
When renting the accessories, ensure they are of high quality. You also should rent them from the same event rentals Rockland NY company you rent the tent. This will reduce your stress as you will be dealing with only one company. You also will attract a massive discount as you will be renting many accessories from one company.