How Not To Damage Rental Tents

After you have rented the best tent from event tent rentals, the last thing you want is to damage the tent and be forced to pay exorbitant damage fees.

How do you keep your rented tent safe and free of damage? There are plenty of ways to go about it. Here are some of them:

Install the tent in a wide-open space

To avoid issues such as tree branches or even people falling on the tent, be cautious of the location you set up the tent.

It’s recommended you rent a venue that fits your expected guests, but this isn’t enough—you need to ensure that the venue is large enough to install the tent and still be left with enough space to walk around and install other units easily.

Remember that you are better off paying a slightly higher amount for a larger venue than paying for a damaged tent.

Be careful with fires.

If you will be preparing your meals at the venue or setting off fireworks, you should be ultra-cautious with them. As a rule of thumb, ensure that the catering tent is a distance away from the main tent. Ensure that the grill and other cooking appliances are 100 feet from the tent for safety.

Other tips to remember include:

Never use a grill underneath the tent or any other overhang

If you are using a generator to run the cooking device, place the generator at least 100 feet from the tent. Of course, never place the generator inside the tent.

Smoke can damage the tent, so be cognizant about the direction of the wind and the distance from the main tent. Obviously, set the tent in such a way that the smoke can’t reach it.

You should never leave any fire source unattended.

Be cautious of the lighting devices.

Besides fire, you should be cautious about the lighting appliances. If your event will go into the night, you need to light up the tent. While this might be a good move, you should be cautious as it can easily lead to tent damage.

You can light up your tent in various ways depending on the location of your event. You can use solar lights, candles, or electrical lights.

If you decide to go with electrical lighting, don’t simply connect the lights—hire an experienced electrician to do it. While the professional might cost you a little extra, you have your event in peace as you sure that the wires are properly connected, and nothing can go wrong.

Remember that even the slightest mishap can lead to fire, so be cautious and don’t let just anyone connect the power lines.

Chances are you will need extension cords, and there is nothing wrong with using them. The only thing you need to do is to ensure that you never overload them. As a rule of thumb, don’t plug too many items than necessary, as you increase the chances of an electrical fire.

If there isn’t an electrical power line at the venue or you want to create a romantic mood using candles, go with the flameless candles. Candles are easy to knock over, leading to serious fire damage or even serious body damage, so be ultra-cautious with them.

Rent high-quality tents

You might be wondering how renting good-quality tents prevents damage, but it comes in handy. When the tent is top quality, there is little chance of it getting damaged during installation and use.

As you can guess, when you rent an old, low-quality tent, there are higher chances of it tearing and getting damaged during installation. There are also high chances of it getting damaged when someone accidentally falls on it.

Take your time and hire a good quality tent from tent rentals Rockland NY, to avoid this. This way, you get to enjoy the event, as you are sure the tent won’t come apart during the event. A quality tent will set you back a little more money than other tents, but it will be worth it.

To increase the chances of renting a top-quality tent, rent from a top-quality rental company. This is a company that has been around for a long time and has a proven record of stocking high-quality tents.

4 Things You Should Rent For Your Wedding

For your next outdoor wedding to be a success, there are a number of items you should rent from your wedding party rentals. Which are these items? Here they are:

Wedding tents

It goes without saying that you will need a wedding tent for your outdoor wedding. Some people argue that they don’t need party tents when having their events in summer, but this isn’t the case.

Even if the event is on a perfect summer day, things can’t quickly get out of hand. After all, you have no control over the weather.

Besides the wind being too strong, there is the risk of the sun being too harsh on your guests. And you don’t want this, do you?

Get a quality tent from your local rental company and install it to keep your guests comfortable.

Of course, ensure that the tent is the right size for your guests. It shouldn’t be too large as you will be wasting money. It also shouldn’t be too small as some of the guests will be forced to follow the proceedings from the outside, giving your wedding a confused look.

Tables and chairs

You need a place for your guests to sit during the ceremony, reception, and even cocktail hour. When you visit the rental companies, you will find many chairs that you can rent for your guests. For the perfect look, rent those that match the theme of your event.

For example, if having a beach wedding, simple wooden or plastic chairs will be enough, but if having a formal party, you will need elegant and comfortable chairs that the guests can sit on for hours. If you aren’t sure about the right ones to go for, get the input of a professional.

Like the tent, you need to ensure that the chairs are enough for your guests. The worst mistake you can make is to rent fewer chairs than you need, forcing some of your guests to stand.

When it comes to the tables, rent the necessary ones. You will need tables for the musicians to place their instruments, a table for the wedding gifts and cards, another for the seating assignments, one for the favors, and another for the cake and desserts.

There are plenty of other tables you can rent, depending on the nature of your event. Consult a professional if you aren’t sure about the right ones to go for.

Wedding venue

Most people often ignore this, but it’s a vital factor. Where will you have your event?  While there are plenty of outdoor venues you can have the event, not all are right for you.

An ideal wedding venue should be spacious enough to accommodate your guests. It should also have the vital amenities you need, such as a toilet and power supply.

Some people have the impression that once they have rented a tent, their work is done, but this is far from the truth. Sometimes the weather gets too bad that you have to seek shelter elsewhere.

To avoid being caught like a sitting duck, rent a venue with a permanent structure close by, such as a hall where you can move the guests should the weather get too bad for the tent. For example, if it rains too much that the tent floods.

To avoid being on the wrong side of the venue’s management, read the venue rules before you sign the agreement. Be on the lookout for any details that might work against your intended party.

Does the venue allow loud music? What about cooking at the venue? Keep a close eye on these and ask questions about the areas you don’t understand.

Restrooms

Sometimes you are lucky, and the venue provides you with restrooms, but if this isn’t the case with your venue, you will need to rent them from your event rentals Rockland NY. Rent well maintained and enough restrooms for your guests.

When there are many people in the event, it’s common for the restrooms to give off an off-putting smell. To prevent the smell from getting to the party site, place the restrooms a considerable distance away, where the smell won’t reach the tent, but close enough for the guests to easily access them.

Party tents Safety Tips

When you are using a party tent, guest’s comfort isn’t the only thing you should think about—you also should think about their safety.

How do you ensure that party tents are safe? There are plenty of ways. Here are some of these ways:

Ensure that the tent is stable

Regardless of the tent, you have hired from tent rentals, you need to ensure that it’s stable so that it doesn’t fall onto your guests, putting their lives in danger.

Thankfully, there are plenty of ways to keep your tent stable.

One of the ways to secure your tent is ensuring that you properly stake it to the ground. Sink the stakes at least 3 feet into the ground for peace of mind.

One advantage of staking is that it takes less time, and you can easily do it even if you have never done it before. Staking also requires less labor, which reduces your tent installation costs.

Once the event is over, you simply need to remove the stakes and then patch the stake holes with gravel or any other material.

If you can’t stake your tent because you are installing it on a hard surface or the area you are installing it doesn’t allow staking, you can always use weights and ballast. Some of the excellent dead weights that you can use for your surface include concrete.

Drop-in concrete anchors are the best, and you can drill them into the area that is at least 6’ deep. As a rule of thumb, ensure that the concrete is intact—it shouldn’t be old or have cracks.

You can secure the tent by yourself, but let it be done by a professional if you have never done it before.

Be cautious about fire

Most tents are made from canvas, which increases their chances of catching fire, should they come into close contact with it. Thankfully, there are several ways you can reduce the fire risk. These ways include:

Be careful with fireworks: When having a party you are in a celebratory mood and one of the major components of celebrations are fireworks. As much as they are exciting, fireworks are a great fire risk.

To avoid burning down your tent from the fireworks, don’t light them inside—always do it at a safe distance from the tent. It will even be better off avoiding them.

If you will be preparing your meals at the party site, be cautious of the grill. Ensure that the grill is a safe distance from the tent and have a fire extinguisher nearby to put off any fires that might start.

Always have a dedicated person watching the grill and never leave it unattended.

Be cautious of the lighting

If your party will proceed into the evening hours, you will need to light up the tent.

Plenty of fires have come about due to electrical malfunctioning so ensure that all the electrical connections are done by an expert that knows what they are doing.

As much as candles are great and give your event a beautiful ambiance, they are a great fire hazard, so use them with caution or stay away from them.

Be prepared for extreme weather

Even when having your event on a calm summer day, it’s always wise to prepare for extreme weather conditions. After all, the weather is unreliable.

When renting your party tent, always rent it with the sidewalls and have them ready for installation should the weather change abruptly.

It’s also good to have a backup plan, such as a ready hall where you can take your guests should the weather overwhelm the tent. For example, when it starts flooding.

Watch out for the underground utilities

It might sound like a long shot, but it isn’t. If you will be digging deeper into the ground during tent installation, chances are you will touch the underground utilities, which can be water, fire or electrical hazard.

To avoid this, always get in touch with your local municipality and ask for a map of the underground utility lines. This way, you can do the digging knowing where the different lines run.

Use a quality tent

This is often ignored, but it’s vital. You don’t want to use an old or worn-out tent that can easily fall on your guests? To ensure that this doesn’t happen, rent a quality tent from event tent rentals Rockland NY.

How Do You Secure A Party Tent?

Renting the right size of party tent from party tent rentals isn’t enough—you have to secure it to the ground to prevent it from being blown by the wind. How do you secure a party tent? Here is how to do it:

How to secure a party tent on grass

If you will be having your event in the yard, you will be securing your tent on the grass. The best way to do it is to use stakes. Position the stakes 5-feet from each leg of the tent then drive them vertically into the ground until only 5” to 6” of the stake remains above the ground.

As you are inserting the stakes, take caution you don’t insert them at an angle as this will compromise the stability of the tent increasing the chances of it being blown when strong winds come.

Once the stakes are in place, attach guy ropes or ratchet straps between each leg and stake. To have an easy time, work from the corners of the tent and work your way inwards.

Are there any slacklines that remain after securing the tent? Secure them into place. For the ratchet straps, secure them on the ratchet buckle. For guy ropes, secure them at the stake.

How to secure a tent on concrete or stone surfaces

An ideal way to secure the tent is to drill holes in the concrete or stone surfaces but this will damage the surfaces. If you are renting the party venue, this isn’t an option as you will be penalized for it. Instead of drilling holes in the concrete, use tent weights to secure the tent instead.

The beauty is there are many types of tent weights in the market you can go for. The most common ones being:

Cider blocks

A standard Cider block weighs 28 pounds and you can use it to secure your party tent. Tie the cinder block to the leg of the tent using a bungee cord or rope.

While cinder blocks are an excellent and convenient way to hold down your tent, they can be a tripping hazard especially if there will be kids in the event. So use them with caution.

If there will only be adults in the party, you can go ahead and use the blocks but cover them with sheets or old towels so people don’t scrape themselves when they bump into them.

Exercise weights

Do you have access to exercise weights? You can use them to weigh down the party tent. All you need to do is to stack a few weights by the tent leg then thread a rope through the holes. Tie a knot around the weighs then another knot at the top of the tent frame.

Sand buckets

Although, they aren’t the most attractive units you can use to secure the tent, they get the work done when you need them. Begin with finding buckets that are large enough to carry enough weight to keep your tent secure. For convenience, use buckets with handles as you will easily tie a rope on them to secure the tent.

Once you have the buckets, fill them with sand or any other material and tie each bucket to each tent leg.

How to secure a tent on asphalt

You can secure a tent on asphalt in two ways: driving the stakes into the asphalt surface and securing the tent using concrete weights.

Driving stakes into the surface is easy, fast, economical, and strongly holds the tent in place. Drill holes into the surface then fill them with crushed stone. After this, patch the surface with actual asphalt. Even after removing the tent once the event is over, you can’t notice the holes on the asphalt.

If there are underground utilities such as water pipes and power lines, you shouldn’t risk drilling the holes. Instead, hold the tent in place using weights. For the tent to be secure, you have to use the right amount of weight or the tent will be blown in the event of strong winds.

If you aren’t sure of the right weights to use, get the input of a professional working in the event tent rentals Rockland NY.

What Size Tent Do I Need For 50 Guests?

Are you expecting 50 guests in your event and wondering what size tent do I need for 50 guests? You need a 20’ X 20’ or 20’ X 30’ frame tent.

Tent size varies with the seating arrangement.

When many inexperienced people are looking for party tent rentals, they believe that the only thing they need to pay attention to is the number of guests they expect at their event. While the number is important, so is the seating arrangement.

Let us look at the different seating arrangements and see how they affect the size of tent to rent:

Theatre-style seating

Theater-style seating is just as it sounds. You arrange the seats in rows, all of them facing the same direction, towards the stage, ceremony arch, or any other focal point.

If you have a wedding, you can break the rows into two parts to form an isle or keep them together when having an outdoor conference or any other event.

Since this seating arrangement makes it possible for the seats to stay close together and doesn’t require a larger space for tables, you can have many people sitting in the tent. In most cases, due to the seating arrangement, the theater seating style can accommodate double the number of guests as a sit-down arrangement.

When having a theater-style seating style, you need a 20’ X 20’ frame tent for your 50 guests.

Banquet seating

Are you putting together a medieval-themed party, lavish event, or intimate wedding? The banquet-style seating is perfect for you. The seating arrangement features long guest tables.

To complete the look, include a buffet eating arrangement.

Since the straight tables take up less space while giving the guests enough room, you only need 10 sq. ft per person. This means when you are expecting 50 guests, you need a 20’ X 30’ frame tent.

Cocktail setup

A cocktail setup includes tall tables for guests to rest and converse at, and the tables are often set to allow standing-room only, with a few chairs scattered around.

Many people include this setup as part of the main event, but some people host entirely cocktail-style events. Here, appetizers are served instead of a full meal or buffet.

When having this type of event, you should pay attention to the tables the guests will eat and drink at. Even with the tables in place, each guest will need about 8 sq. ft, so you can accommodate a large group of people without requiring a large tent.

For 50 guests, you need a 20’ X 20’ frame tent.

Sit down dinner

Sit-down dinners are a popular choice for company parties and picnics, weddings, and corporate events with catered food. In sit-down dinner events, you have round tables for the guests, and this allows the caterers to set up the tables with meals to pass around or bring pre-plated meals for the guests.

Due to the large space taken by the round tables, this seating arrangement takes up most of the space where every guest needs about 12 sq. ft to be comfortable. Due to this, when expecting 50 guests, you will need a 20’ X 30’ frame tent.

Other factors to consider when renting a tent

Other than the number of guests attending the event and the seating arrangement, there are plenty of other factors you need to consider when renting an event tent. These factors include:

Surface to place the tents: What kind of surface will you be placing the tents? Is the surface grass, concrete, wood, or asphalt? This will determine how you will install the tent and the tools you will need.

Time of the day: When are you having the event? At night or during the day? If having the event at night, you will need lighting and probably heaters to keep the guests warm and cozy.

Accessory tents: Will you need a beverage service station, caterer’s prep station, or a tent to feature focal points such as wedding cake or sculpture? If you need it, remember to also rent it from the event tent rentals Rockland NY.

To get a good deal, rent the tent from the same company you rented the main tent.