Is this the first time you are renting a party tent? There are plenty of best practices you should consider for an excellent experience. To help you out, here are these practices:
Rent from a reputable rental company
Like anything else, there is no way you will have a great experience with your party tents if you get them from the wrong party tent rentals. Besides getting cheap and poorly maintained tents, there is also the risk of the company overcharging you or bringing up additional charges you shouldn’t pay.
For a great experience, you must ensure that the company you hire your tents from is reputable. You should consider the quality of tents that the company stocks. This calls for you to visit the rental company offices and analyze the quality of the tents. Of course, you should avoid a company with poorly maintained tents, as they will give your event a cheap look that you aren’t after.
Besides the quality, you also need to ensure that the company has a wide variety of properly maintained tents to rent. This way, you have peace of mind that you will get the type of tent you need for your event regardless of the theme of your event.
While you are in the company offices, ask about the contingency plans. You should know the company’s plans in inclement weather or equipment failure. If the company doesn’t have such plans, it’s best to avoid it as you never know what the future holds.
During your visit, you should also discuss the installation and removal of the party tents. Most companies will deliver and install the tents, but they will expect you to handle the removal. You will pay less for such an arrangement, but it might inconvenience you, especially if you don’t have people to help with the removal.
Instead of doing this, agree with the tent company on the total cost involving the delivery, installation, and removal of the tent.
The cool thing is that most companies will do all these for free, especially when you rent many items.
Get the necessary permits.
Some jurisdictions require you to have a permit when you are erecting a tent or gathering in large numbers. The last thing you want is for the authorities to raid your event and stop it from going on, as you don’t have permission to proceed. So to ensure that this doesn’t happen, collect the necessary permits from the right offices.
Rent the right tent
You have to rent the right one to get the most from your tent. To do this, you should pay attention to the number of guests attending the event. Of course, you want to rent a tent that is large enough for the number of guests that will be attending.
As you are renting, remember that it’s normal for uninvited people to attend the event, so always make an allowance for them.
Another thing to consider is the layout of the event venue. If the venue has a triangular look, you want a tent of the same orientation. The last thing you want is to rent a tent with a different layout that will leave some of your guests uncovered.
The best time to rent a tent is at least 3 months before the event date. After you have confirmed that the company is right for you and stocks the right tents for your event, go ahead and place a deposit and agree on the time you will need to use the tent.
Many people rush to the rental stores a week or a few days to the big day. This is wrong as you usually don’t find the tent you are after as it might have already been booked. To stay on the safe side, stick to the above-mentioned timeframe.
These are some of the best practices to pay attention to when renting party tents from your local event tent rentals Rockland NY. Rent the tents from a reputable company, pay attention to the venue you have for your event, and always find out whether you need permits.