Event Rentals: Event Stage Setup

For party and event organizers like you, event rentals and other party suppliers are your best partners in order to have a successful event. But if your event includes performers, speakers, and a presentation, then you have an impressive stage set up that will be and should be the prime focus of the venue.

Determine The Best Event Staging Setup

Take this: in matters like this, always involve your AV team or person in planning right from the start till the execution date. This will help you to avoid overlooking important details about the event and be able to pull off the show your client will be truly proud of.

Tips To Set Up An Event Stage

  • Coordinate with the event performers or speaker if they will be needing anything else other than what you initially have for the stage setup. That way, you can determine whether the stage size and other stage technical details need to be adjusted or a piece of equipment needs to be added purposely for the presentation alone.
  • Ideally, the audience should all be seated in front of the stage- only. Not on the rear or neither the sides. A slanting angle makes it hard for performers to connect with their audience, the same way that the audience will have difficulty in having a better view of the entertainers.
  • Fill in the first-row seating within five feet of the stage first. Closeness gives an interactive relation between a performer and the audience. This allows the show to become more intimate with the crowd, no matter how large or small the group is.
  • As much as possible, choose a venue that does not have any pillar or sight line barriers. This set up actually distracts the audience’s view of the stage. If your venue has columns, construct a seating arrangement where guests can still have a great view of the stage.
  • The stage should always be the center of attention. Place the other set up like the buffet area, bar, photo booth, etc., either behind the guest area or on the side of the stage. You have to do this in order to avoid any form of distraction once the event program begins. In order to make the stage appear bigger or larger, accessorize the sides of the stage with props and, if necessary,  create something that will draw your guests’ attention towards the center of the stage.
  • Rigging will be one of your important concerns. In production, the special effects equipment, lighting, and sound are the critical elements of an event. Space is also a factor that requires a lot of considerations. The height of the ceiling in the venue and the strength of it is also a concern in conference and convention center, as well as in hotels. Another thing to consider is the LED lighting system in the venue because they are versatile and require less power.
  • Build a wall or corner behind the stage. Creating a backstage area allows your crew and staff to have more space to move around, especially during live production. A high-rise stage is not only visually better but gives also more room to hide equipment and event materials.
  • Use stage elements that are simple and large, even if you have a small stage but have a sizeable crowd. It will not only allow you to execute the setup you’ve planned but can also reach the back row audiences.  
  • If the event requires an onstage last-minute setup, place the reception area in a separate room or tent. It will not only provide privacy to the performing and production team but will avoid distractions as well.

FINAL POINT

Once your client requests for a stage it means they wanted some ‘action’ to take place in the event. It can be either a mini-concert, a tribute night, an awarding ceremony, or a benefit concert. The staging and dance floor rentals Rockland NY can be the best partner when it comes to this kind of event setup. Constructing a stage requires more time before the actual date of the event, and a run-through on the actual event. You will need to take into consideration hours or even days to make sure that your party will be executed flawlessly according to your timeline and program.

Must Have Party Supplies When Organizing A Corporate Event

party supplies

If you are planning a corporate event there are a number of supplies that you must have to make the event a success. These supplies include:

Corporate tents

The corporate world is known to be serious and often boring. To bring some change you should consider having your event outdoors. For the guests to be comfortable you should protect them from the sun, wind and other weather elements. You can easily do this using corporate tents. In addition to these tents protecting your guests, they are also easy to brand thus getting the name of your company out. When renting the tents, pay attention to the number of guests that will be attending. Also, consider the high quality of the tents.

Tables and chairs

Your need for tables and chairs depends on the type of event that you are having. If having a simple meeting that will only last a few hours, you can rent only party chairs but if you will be serving a meal or the event will last for a few days you should include party tables on your rental list. If the event will last for a week or more, it’s always wise to have a theme in order to make it memorable.

Audio/visual equipment

The last thing you want is the speakers shouting at the top of their lungs for the guests to hear. This not only tires the guests, it also gives the party an unprofessional look. Unless you are having an extra small corporate event, it’s always good to have speakers and microphone in place. You should place the equipment at strategic areas for everyone to hear. They also should be of high quality in order to give top notch sound.

It’s common for people to make presentations in corporate events. To make it possible you should have a presentation board in place. Also, provide enough lighting. You don’t have to worry if you don’t have all the equipment in your company as you can always rent them from your local party rentals. The most important thing to consider when renting is the quality of the units and their ability to do the work you are interested in.

Conclusion

These are some of the party supplies that you need when you are having a corporate event. To avoid rushing the last minute, visit a few rental companies weeks before the event day and make reservations. To have an easy time, work with reputable rental companies.