6 Things To Hire For Weddings

Unlike before, when you had to buy everything you needed for a wedding, making the affair too expensive, you can now rent most of the things you need for your big day from event rentals.

To help you out, here are 6 things to hire for weddings:

Wedding tents

Most weddings happen in summer and instead of cooping in your guests in a church hall, let them enjoy the beautiful outdoor weather by having an outdoor wedding.

As much as you want the guests to enjoy being outside, you don’t want them to be uncomfortable, so you should shield them from the scorching sun and strong winds using a wedding tent.

The wedding tent you rent depends on the number of guests for your big day. If you expect many guests, go for a large tent and vice versa.

In some cases, you might need several tents. For example, besides the main tent, you might also need a marquee entrance tent, catering tent, DJ booth tent, and others.

Regardless of the size and number of tents you get, ensure that they match the theme of your wedding. The last thing you want is one of the tents looking off, giving your event a confused look.

Tables and chairs

You need tables and chairs to sit during the ceremony, reception, and cocktail hour. You also need tables and chairs for the musicians to sit and rest their instruments.

You also need a table to place your gifts, cards, cake, desserts, and favors.

There are many types of tables and chairs you can choose for your big day, but for the best look, combine tables and chairs that look great together. For example, pair cross-back chairs with long farm tables for the farm look.

You can also pair modern square tables with ghost chairs or round tables with Chiavari chairs, for the exquisite modern look.

If you are operating on a tight budget, go for banquet chairs, folding chairs, or chair covers.

If you aren’t sure about the right tables and chair combination to go with, consult your venue coordinator or the technicians from the party rental company you rented your supplies from.

Floral Accoutrements

You definitely need flowers when you are having a formal wedding. While you can get away with plastic flowers, real fresh flowers stand out. To hold them properly and ensure they look the part, you have to put them properly.

Some of the best items to put the flowers in include: vessels, vases, aisle marker stands, rent arches, votive candles, and others.

Like with the chairs and tables, if you aren’t sure about the right items to get, get the input of a professional.

Dance floor

No wedding is complete without dancing, is there? And it’s not wise to have the guests dancing on grass so you should get them a dance floor. The size of the dance floor you get depends on the number of guests you will be having.

Industry standards dictate that each guest should have at least four and a half square feet of dancing space, so you should calculate the amount of space you need, depending on the number of guests you are expecting.

While wood is the most popular dance floor type, there are plenty of other options you can go with—it all depends on the theme of your event.

Glassware, flatware, and dinnerware

Your guests need to eat and drink, so you need to provide the necessary place settings. Since it’s unnecessary to buy the items, rent them.

Some of the rentals you need include: forks, serving plates, spoons, red and white wine glasses, highball glasses, coffee mugs, knives, water glasses, and champagne glasses.

If you are offering special foods and drinks, remember to provide plates and glasses for that too.

Restrooms

If you have your event in an area with no restrooms, you need to rent restrooms from party rentals Rockland NY. As you are renting, ensure that the restrooms are clean and spacious.

Parting shot

These are some of the things you should rent when having a wedding. While at it, don’t forget to rent air conditioners, heaters, pitchers to serve drinks, and other smaller items.

What Should You Hire For Weddings?

Are you putting together a wedding for the first time and don’t know what you should hire from wedding rentals? Here are 8 of them:

Tables

Unless you are having an ultra-casual wedding, you need tables for your event. Thankfully, there are plenty of tables you can rent depending on your preferences and wedding theme.

You can rent round, rectangular, square,  and even oval tables.

You should get guest tables so they can be comfortable. It also doesn’t hurt to have sweetheart and buffet tables and separate tables for a guest book, gifts, and family photos.

To maximize space, mix the tables in different sizes and shapes.

It’s good to rent the tables together with the wedding coordinator but if you don’t have one, bring the layouts of your ceremony and reception sites to the rental agent. The agent will advise you on the best table choices and arrangements.

Wedding chairs

You definitely need a place for your guests to sit.

You need chairs for your cocktail party, ceremony, and reception.

Like wedding tables, there are many wedding chairs you can rent. There are Chiavari chairs, vintage armchairs, and simple chairs dressed in tie-on ruffled fabric covers.

If you will have little guests at your wedding, have a few high chairs and booster seats for them. It also doesn’t hurt to have decorative chairs at the sweetheart table for you and your new partner.

Tents

If you have an outdoor wedding, you need wedding tents where the guests will sit under.

Whether you rent a simple or utilitarian tent fully fitted with an entrance canopy, ensure that you professionally install it.

For the best look, go for high-quality tents that will last for a long time. It also doesn’t hurt going for tents with luxe tent liners, chandelier lighting, quality flooring, or any other feature, as it will make the tent look great and your event memorable.

Before you even head to the rental stores, check with the site where you are having your event and ensure they allow tents. The last thing you want is to spend a good chunk of your wedding budget and realize that you can’t put up the tent on the site.

If the venue allows tents, rent a tent of the right size and shape.

Linens

Some of the linens you need for your wedding include: guest tablecloths, napkins for the cocktail party and reception, table runners, and luxe or vintage linens for your gift, cake, photo, and sweetheart tables.

While at it, go for chair linens that are an excellent way to add color and texture to your space. Also, don’t forget napkin rings and hidden clips to keep the table linens from whipping around in breezes at the outdoor wedding and pads to protect the wood tables from damaging the water stains and spills.

Stem and glassware

You need bar glasses, champagne flutes, red and wine glasses, soft drink glasses, water glasses, and beer mugs. Also, go for martini glasses for dessert servings and the proper glassware for signature cocktails.

Flatware

These include knives, forks, and spoons for the reception dinner. If having a family-style service, ensure that you have serving utensils. Also, don’t forget serving bowls and platters.

Photobooth

You want to make the event as memorable as possible, and one of the ways to make this possible is to have a photo booth with fun props and at least one attendant to man the photo booth technology and handle the props.

There are all types and sizes of photo booths, so you should rent the right size that you will comfortably place on your wedding site and look the part.

Lighting

You need lighting for the cocktail party space, ceremony site, reception area, and exterior. Some of the lighting options for the site include: pendant lamps, vintage chandeliers, Moroccan style pendant lamps, and even metal lanterns.

Before you head to the party rentals Rockland NY, confirm the electrical capabilities of your site.

Even if there is a power supply on the site, it’s wise to have a generator on-site as a backup in the event the power goes out.

Can Wedding Tents Withstand Rain?

If you are planning an outdoor wedding and it has been rainy, you must be wondering, can wedding tents withstand rain, right? If done right, they can withstand the rain. In fact, you won’t even know that there is a storm outside in some cases.

Besides hiring a high-quality wedding tent from wedding tent rentals, there are plenty of other tips you should consider to ensure that you have a great experience with your tent when it rains. These tips include:

Install sidewalls

Even if you rent the highest quality wedding tents, it will be pointless if you don’t hire sidewalls. This is because the wind that comes with the heavy rain will get into the tent and blow the rainfall straight in on your guests.

To ensure that this doesn’t happen, reserve the tent sidewalls when hiring the tent. The side walls will add to the cost of the tent, but it will be worth it.

The beauty is that you don’t have to have the side walls in place when it’s not raining—you simply need to pull them back and allow fresh air from the outside to flow in. When it becomes windy or rainy, you install the sidewalls.

Have flooring in place

The same way the rain can blow through the sides, it can slide right in by running puddles, especially if you are on a slope.

The bad news is that even the best sidewalls can’t stop water from seeping into the tent, and when it does, it makes the ground under the tent a total mess.

The last thing you want is to ask your guests to walk on wet grass. This is not only an inconvenience, but also hazardous as the guests can slip and fall and get injured. In some cases, the water gets into the electronics and furniture and damages them.

Most rental companies require you to replace the damaged items so you can guess the costs you will incur when expensive pieces of furniture and electronic equipment get damaged.

To avoid this from happening, you should have tent flooring. When putting up the tent, ensure that the technicians put it in the most level area possible. The flooring should be slightly raised, allowing the water that might seep through to go under the floor and not crash your party.

Rent a waterproof tent

You might work at blocking the water from coming in from the sides, and from underneath that, you forget that it can also come in from above.

To ensure that this doesn’t happen, rent a tent made from waterproof material. You should be ultra-cautious when renting a tent for formal events as the manufacturers of these tents often don’t pay attention to the water issue—most are concerned about the beauty.

When renting, always ask the party rental representatives whether the tent has the right waterproofing features. If not, stay away from it.

There are plenty of tent styles you can rent. The most common ones being:

Frame tents consist of a tensioned top over a light aluminum frame. These tents are best when having a small wedding ceremony. If having a large event, you can creatively join several tents creating an interesting configuration.

Pole tents: They feature high peaks and tensioned curves. They are the most popular wedding tents, and they are loved by many as they are spacious and the high peaks give the tent a high-end look.

Marquee tents: These too feature peaked ceilings, but they do this without using center poles. While they are elegant, their flaw is that they are smaller, so best used when having a small event. Like pole tents, you can combine them when having a large event.

Have a backup plan

Even if you have rented the sidewalls, installed the floor, and have the best tent, it’s always wise to have a backup in place. For example, when finding a wedding venue, rent one with a permanent building nearby where the guests can hide should the winds and rain get too strong that the wedding tent from the wedding party rentals Rockland NY gives in.

For peace of mind, the backup building should accommodate the guests you are looking to have over.

How Can I Surprise My Wedding Guests?

When you are having a wedding, as much as you are doing it for yourself and your loved one, you want your guests to have the best time of their life.

Are you wondering how can I surprise my wedding guests? There are plenty of ways on how to go about it. Here are some of these ways:

Keep your guests comfortable

Whether you are having an indoor or outdoor event, ensure your guests are comfortable. If having your event outdoors, rent a wedding tent and other event party rentals from reputable party rental companies. To surprise the guests, go with a party tent with unique colors and designs. For example, instead of the usual white tent, go with a blue tent.

When it comes to the chairs, ensure they are comfy that the guests want to spend as much there as possible. If it’s too hot, rent an air conditioner to cool the air. On the other hand, if it’s too cold, rent heaters and other heating devices to keep the guests warm.

Arrive in style

Many guests have their eyes out for how the bride will arrive. In most situations, the bride comes in a limousine. It’s completely okay to come in a limousine but if you want to wow the guests, this is too cliché.

One way to go about it is to arrive in a chopper, horse-drawn carriage, or vintage car.

When it comes to your entrance song, stay away from the usual Michael Bolton songs. Instead, enter the wedding venue with an upbeat song that gets your guests up and dancing. This will get the guests by surprise that they will remember your event for a long time.

Play dress up

During the reception, go to the changing room and dress in different clothes than you had in the wedding. For example, you can dress in your favorite superheroes or in medieval dresses. To keep the memory of the moment, ensure that you have the photographer on hand to capture your look and the look on people’s faces.

Have a photo booth

How many times have you visited a wedding and found a photo booth? It’s often rare, right? Weddings are happy occasions and people want to keep memories of them for as long as possible so you should provide them with a free photo booth for them to take as many photos as they want.

To wow them, provide them with a fancy dress to take their photos in. The dress can be a wedding dress or a high-end outfit that most people would wish to have.

Have a choreographed first dance

Although, more and more people are doing this, it’s still a surprise to many guests as they don’t see it coming. Having a choreographed dance shows how ready and prepared you were for the day so the guests will respect you even more.

To drop the guests’ jaws, you should start the dance as the usual slow dance then the music suddenly change into an upbeat danceable jive. When it comes to dancing, kill the show with your moves.

Switch the bouquet toss

The bouquet toss is a traditional wedding practice that you can do but don’t do it the way it has been done since the inception of weddings—you should be creative about it.

For example, if you are an athlete, attach a garter to a baseball or football then throw it to the crowd and ask the best athlete to win.

You can also order a breakaway bouquet from your florist or party rentals Rockland NY made up of several bouquets that are loosely held together and let multiple people have a time of their time catching the bouquet.

Organize table games

When many people attend weddings and wedding receptions, they expect to dance and listen to speeches but this isn’t enough to get the guests talking. One way to make your event memorable is to include table games. Some of the excellent ideas you can go with include asking the members of a table to:

  • Tell a funny story about the bride and groom
  • Tell the nickname they have for the bride or groom and why?
  • Tell the best or worst relationship advice they have ever received.
  • Tell how they first met the bride or groom

Planning On Renting Wedding Tent Rentals? 5 Things To Think About

When having a tented wedding, hiring wedding tent rentals isn’t enough. There are plenty of other things you need to do to ensure the event is a success. Some of these things include:

Decide on the tent style

Since you are having your event for just one day, you want a tent that is quick, safe, and easy to install.

Wedding tents come in different sizes and styles, so you have plenty of options to choose from. When having a large event, you want a large tent without interior poles to eliminate obstructions.

This type of tent not only lacks obstructions, but it also provides plenty of space and flexibility.

Are you having a small, intimate wedding? Go for an upscale Capri-style party tent.

Wedding tents are also made in different fabrics ranging from peek-a-boo translucent to total opacity.

Do your research and find out the best tent for your event.

Think about the number of people attending the event

How many guests have you invited? The number of guests will guide you on the number of square feet you need for your tent. A good way of doing it is multiplying the number of guests by a specific number based on the setup of your tent.

If having a sit-down or buffet-style event with round tables, multiply the number of guests by 12. For a sit-down or buffet-style event with banquet tables, multiply the number of guests by 8. For a ceremony with a cathedral seating or rows, multiply the number of guests by 8.

As you are thinking about the square feet for your tent, you also should think about the dance floor specifications. Divide the number of guests by 4 to find the number of people that can use the dance floor at any given time. You should then multiply the number by 10 to get the total number of square feet you need for your dance floor.

Visit the site with the tent vendor

One of the mistakes many people make is renting the rental items without first visiting the site with experts. Don’t do this. Before you rent the tent, visit the site with the rental company representatives.

This will help them understand the venue better so that they can recommend the best products for the site.

Together with the venue representatives, inspect the tent location, and ask about the stability of the ground. You also should inquire about the underground hazards and any other information that will help you know more about the site

If the venue has a large grassy area, confirm with the location management that they won’t turn on the sprinkler system in the middle of the event. You don’t want your guests getting wet, do you?

Pay attention to the vendor contract

Once you have found the tent you need for your event and you love the company renting the tent, your next move should be to sign the rental agreement. The agreement contains plenty of information, so you should take your time to read it and fully understand every detail in it.

You should know the cancellation terms, the nature of the deposit (is it refundable if you cancel within a few weeks?), what will happen if the tent gets damaged? You should know about this information before you sign the contract. If there is any information you would like included in the agreement, ask the rental company to include it.

You should note that some shady companies try to hide fine details that might see you spending too much money on your tent rentals. For example, the company might charge an installation and removal fee. Be on the lookout on this and agree on it before signing.

Think about tent accessories

Renting a tent isn’t enough. Sometimes you also have to rent tent accessories. These include: sidewalls, tent floors, wishing wells, aisle runners, candelabras, special effect lighting, and any other thing you might need to make your big day excellent.

When renting the accessories, ensure they are of high quality. You also should rent them from the same event rentals Rockland NY company you rent the tent. This will reduce your stress as you will be dealing with only one company. You also will attract a massive discount as you will be renting many accessories from one company.

8 Secrets To Save Money When Renting Wedding Party Rentals

Everyone wants a perfect wedding; unfortunately, the finances can prevent it from happening. Other than the venue and transport, the other thing that takes most of the money is the wedding rentals.

Contrary to popular belief, you don’t have to spend a colossal amount of money when renting from wedding party rentals. This is because there are plenty of tips you can use to hedge off the amount. These tips include:

Keep it simple

You don’t have to rent a $2 rose gold salad fork for your event to be gland. You can keep it simple and still pull off a great event. To save money, rent traditional color palettes such as white tablecloths and simple glassware/dinnerware.

Put your money in things that the guests will remember. These include food, dress, entertainment, and other valuable things.

Choose chairs with dual purposes

You don’t have to rent ceremony and reception chairs. Choose the one you can use in both venues. During the preparations, design the venue such that it’s able to accommodate a well-hidden changeover during the cocktails.

You also should work with a team that will help you to change the chairs easily.

Rent from the same vendor

What happens when you buy from the same store? They give you a large discount, right? The same thing happens when you rent your supplies from the same vendor, so you end up spending less when preparing for your wedding.

In addition to saving money, working with one vendor also means less stress on your part. Since you deal with one contractor, you have an easy time planning for the supplies. You also have an easy time solving issues when they come up.

Split expenses with family members

Just because you are the one having the wedding doesn’t mean you have to meet all the costs. Family members are there for both hard and happy times.

If you are having financial problems, organize fundraising with them, and collect money to use at your wedding.

Negotiate

When you visit the rental stores, you should note that the price that the company owners mention isn’t set in stone. You can negotiate it. You have a budget for the rental supplies, right?

To save some money, haggle the price and try to bring it as down as possible. You should note that sometimes you can haggle the price too much such that the rental company offers a cheaper product.

Take care when ordering tents

One of the mistakes people make is ordering a tent of the wrong size. If you have recently rented a tent, you know that they don’t come cheap. Renting a tent that is too small for the venue means you have to return it to the vendor which brings about a lot of inconveniences.

You may also have to rent other additional smaller tents which will see you spending extra money on them. At the same time when you rent a tent that is too big, you end up wasting money as you will be spending money on something you don’t need.

To avoid renting the wrong unit, take your time, and take accurate measurements of the wedding venue.

Reduce replacement costs

Most rental companies will require you to replace the party rentals when you break or lose them. This translates to higher prices at the end of the day.

For you to keep your costs down, ensure that you rent high-quality products. This way, you are sure they won’t break during the event. The products will be a little bit expensive, but the extra cost will be worth it compared to the cost of replacing them.

To reduce the chances of losing them, have a designated person responsible for them.

When you rent tablecloths, have ashtrays for people that smoke. You also should have candle holders to protect the tablecloths from damage. If having flowers that can stain the tablecloth, have a tablecloth cover in place.

Avoid rental packages if having few guests

While packages given by event rentals Rockland NY are meant to save you money, they don’t make sense when expecting few guests, so avoid them.

Party Tents: 5 Wedding Tent Lighting Ideas

If you are having your wedding in a wedding gazebo you need lighting to provide light and at the same time function as decoration appliances. There are many lighting techniques that you can use with the main ones being:

LED string lighting

This lighting technique is preferred as its environmentally friendly, long lasting, versatile, durable and very safe. You should install the lighting along the perimeter of the tent and at the center.

If you are conservative you can go for lights with only one color; however, if you are outgoing you can mix lights of different colors. There are different ways of installing the lights to get awesome results. If you don’t have ideas on how to install them you should hire the staff working at the party rental company to help you out.

Bottled lighting

Having bottled lights is like having lightening bugs in a bottle. All you need to do is place lights in your old wine bottles and cans and you will create a great impression. If you don’t have enough bottles you can always rent them from a party rental.

To protect the bottles from exploding you should use LED lights as they don’t get too hot.

Globe strings

Globe strings are not only ideal to be installing around houses and trees—you can also install them in your party tent. You can buy or make them if you have enough time. To save money and time you should consider renting them from a rental company in your area. For an interesting look you should rent lights that match the theme of the wedding.

Lanterns

Lantern lights are known to be gas powered, but they aren’t ideal for a tented party as they can be a fire hazard. To have peace of mind you should use LED lanterns.

Sparkle balls

They are made from disposable cups that have been glued together and inserted with LED lights. The lights aren’t commercially available; therefore, you have to make them by yourself. For a great look you should use different colored LEDs.

Conclusion

These are wedding tent lighting ideas that you should put into consideration to have great lighting and decoration. As rule of thumb you should work with professionals who understand their way around lights. To save money you should rent the lights from a reputable wedding rental company.

 

Linen For Wedding: 4 Factors To Consider When Hiring

Wedding Party Rentals NY

Wedding linen rentals save you a lot of money that you’d have spent buying new linens. While the rentals save you a lot of money, you need to know a number of things for you to have a great experience. Some of the things that you need to know include:

Linen choice

It’s highly recommended that you choose wedding linen that compliments your theme. If you are unsure of the ideal color to go for, you should seek assistance from the sales consultants that are usually available in the wedding rental company offices. You should explain your theme to them and they will recommend the right size, color and texture of linen to go for.

Fee

Many party rental companies will rent you the linens that you need. Included linens include: aisle sashes, tablecloths, runners, chair covers, and overlays. You should note that in addition to the rental fee, you also need to pay an extra amount for delivery, set up and pick up.

When you are renting the linens you need to have an approximate number of guests that will be attending your event. You should then make a 50% deposit and sign an agreement.

Return policy

You should note that some wedding party rental companies have strict return policies while others are flexible. For example, there are some companies that will ask you to clean the linens while others won’t require you to do it. Most rental companies accept linens with normal stains. These are stains from drink spills and food. There are other companies that will accept wax from melting candles.

You should note that many companies don’t accept linens with mildew or mold. In this case you will have to take care of the replacement costs. The companies also won’t accept linens that have permanent stains. To avoid buying new linens you should take good care of them.

Party Rental Company

While there are many wedding rental companies that will rent you the wedding linens, you shouldn’t work with the first company that you come across—you should do your research and settle on the best company in your area.

When interviewing potential companies you should look at the experience that the company has. You should also go through reviews of people who have worked with the company before. In addition to the company being experienced enough, it should also be trustworthy. It should also have high quality linens.