Whether you have an outdoor party or wedding, you need party tents that you can easily get from party rentals. For you to have a great time renting the tents, you should avoid making these mistakes:
Making last-minute bookings
There are many companies renting tents, so all you need to do is to visit the rental companies a day before the party date and place your order, right? Wrong!
While there are many companies, only a few of them might be stocking the tents you want, which might be in high demand. When you are in a hurry to secure the tents, you have to pay astronomical amounts of money, usually twice or thrice the usual price.
If you are planning on having your event during the peak party days, book the tent at least a year before the big event. If, on the other hand, you are looking to have your event outside the peak season, booking the tent 90 days ahead is enough.
Getting quotes without first inspecting the site
When you know the number of people that will be attending your event, it’s tempting to simply step into a tent rental store and place an order. While you can get away with this, in most cases, it ends up being a disaster.
This is because the right tent not only depends on the number of guests, it also depends on the environment.
For you to avoid renting the wrong tent, ask experts from the rental company you are renting from to visit your site. They will inspect the venue and recommend a tent that is not only ideal for the soil in the area, they will also consider the wind conditions and the overall theme of the big day.
Leaving everyone in charge
Have you been in a situation where you are all asked to find something? All of you sit back and hope someone else finds it, right? This same thing happens when you don’t have a specific person that is designated to handle the tent issue.
If having a wedding, you will ask the people you had asked to find the tent a few days to the big day, and you will find out no one bothered to find the tent. This not only leads to you paying a lot of money to rent the wedding tent, but it also increases your chances of renting the wrong unit.
To prevent this from happening, have a specific person responsible for finding and renting the tent. You should keep in communication with the person to know the progress.
Forgetting the extra supplies
If having a one or two-hour event at the right weather conditions, you can get away with a simple tent, but if you are looking to entertain your guests for hours, you need a special events tent that requires a few extras to keep the guest happy and comfortable.
Some of the extras you need include: sidewall, flooring, lighting, draping, tables, chairs, dumpsters, generators, and dinnerware.
If having the event in wet conditions when the floor is soggy and muddy, get a temporary floor that will ensure that high heels don’t stick into the grass. If the guests will be dancing, include a dance floor in your order.
The extra supplies can easily get out of control, where they might even become more expensive than the tent. To reduce the cost of hiring them, rent them from the same party rental company you are hiring the tent from. This way, you stand to attract a significant discount.
Buying from the first company you come across
When you are in a hurry to rent the tent, it’s easy to visit one company and order from there simply. Don’t do this.
Start your research early enough and visit several companies and see what they have in stock. This way, you will compare the different prices charged by different companies and the quality of tents they stock.
As a rule of thumb, only consider working with a party tent rentals company stocking high quality tents and renting at a low price. When you get the quote, carefully go through it and ensure there are no additional hidden charges.