When you decide to host an event and have rented party chairs, tables, and other supplies from event rentals, you want to give your guests the best experience. To help you out, here are tips to ensure you give your guests an excellent experience with entertainment.
Have a plan
When entertaining guests, having a well-thought-out strategy can help ensure a seamless and enjoyable experience for you and your guests. Here are some things to think about when making an entertaining plan:
Type of event: Determine the type of event you’ll be hosting. Is it a casual dinner party, a holiday gathering, a birthday celebration, or a formal dinner party? The occasion will influence many components of the party. For example, it will influence the types of activities to engage in, the music to play, and the drinks to offer, among many other things.
Decorate the Space: Arrange your decorations per your chosen theme or style. This could include table settings, centerpieces, lighting, and other decorations appropriate for the event.
You can decorate the space by yourself, but if you have many guests attending or want expert results, hire a professional to help you.
Make a seating plan: If your event includes a sit-down lunch, determine where each visitor will sit. Make sure the seating encourages conversation and creates a comfortable atmosphere. As a rule of thumb, you should have enough seats. Don’t worry if you don’t have many chairs; you can rent them from your local company.
Create a timetable for the day of the event, outlining when you’ll begin cooking, when guests will arrive, when food will be served, and when any activities or games will take place.
Think about the weather.
If you are having your event outdoors, consider the weather. Remember that your guests will only enjoy the event if the weather is good.
When it comes to choosing a location, choose one that has weather-related amenities. If there is a likelihood of rain, for example, ensure you have a covered area or a backup indoor venue.
As the event day approaches, keep an eye on weather forecasts. The weather is sporadic, so being informed is critical.
If there is a chance that the weather will disrupt your event, notify your guests in advance. Inform them of the weather conditions and any changes to the event schedule that they should expect.
For example, you can inform them that you won’t be having the event in the tent and instead in a nearby hall.
Using games to entertain your guests is a great way to break the ice, encourage interaction, and create a dynamic and engaging atmosphere. The cool thing is that there are many party games that you can include in your event. They include:
Board Games and Card Games: You should provide a designated place for guests to enjoy various board and card games. Some classics you can go with include Monopoly, Scrabble, Uno, and Cards Against Humanity.
Trivia: Host a quiz on a specific party topic or general knowledge. You can form teams and award the winners.
Charades: A game of charades is always a crowd-pleaser. Make a list of words, phrases, or movie names for attendees to act out while others guess.
Karaoke: Whether you utilize a karaoke machine or an app, encourage your guests to hit the stage and sing their favorite songs. It’s a terrific way to get everyone laughing and participating.
For the best experience with the games, consider the preferences and interests of your guests, the available space, and the general ambiance of the event.
Provide enough drinks
Drinks are a great way to stay hydrated and entertain guests at a party. To ensure everyone is catered for, provide drink options to accommodate various tastes and preferences.
To help you out, here are some drink-related ideas you can use to your advantage to keep your visitors entertained and ensure they have as much fun as possible.
Have enough drinks: As mentioned, you should provide a variety of beverages to meet varied tastes. This calls for you to serve wine, beer, and other alcoholic drinks. You also should serve non-alcoholic drinks such as juice, soda, and water.
Have the correct glasses: Besides having drink options, you should serve the drinks in the appropriate glasses. For example, you should have wine glasses for the wine, cocktail glasses for cocktails, and proper beer glasses for beer.
Have drinking stations: You should set up self-service drink stations with various drinks and menus. This allows guests to tailor their drinks to their preferences, which makes the party more fun.
Offer live music
There is nothing that brings people as close as music. You should consider the music type and genre that best suits your party’s theme and your attendees’ preferences.
Find and book a musician or band early in advance to ensure their availability on your event date.
Determine the length of time you wish the live music to play. It could be for the entire party duration, during select segments (such as cocktail hour, dinner, or dance), or as a highlighted act during the event.
For the music to be fun, ensure you have enough sound equipment, such as microphones, amplifiers, and speakers, to accommodate the size of your venue and the musician’s needs. You can ask the musician to bring their equipment or rent them from local party rentals Rockland.
You should discuss the playlist in advance with the musician or band. Indicate any songs that must be played and genres or specific songs to avoid.
Check to see whether they are willing to take song requests from your audience throughout the performance.
If you can’t afford a musician or you can’t get them on your party day, you should consider getting a DJ. As a rule, ensure the DJ is good and matches the attendees’ energy.