Dance Floor Rentals: What Should You Consider When Renting A Dance Floor?

If there will be dancing at your event, you need to rent a dance floor from staging and dance floor rentals. For a great experience, don’t rent just any dance floor—you need to take your time and rent the right unit. To do this, you need to consider a number of factors that include:

Where you will place the dance floor

This will influence the type of dance floor that you will go for. Different dance floors are designed for different environments. For example, there are those designed for indoor and others for outdoor use—of course, you should rent a dance floor that is ideal for your event.

If you will be having your big day outdoors, get an outdoor dance floor and vice versa.

When placing the dance floor, put it in an area where it’s easily accessible to most of your guests. This will encourage many guests to join in the dance and make it easy for those who don’t like dancing to watch and enjoy.

The number of guests attending

How many guests will be attending the event? You need to ask this before you head to the rental stores. Of course, you need to rent a dance floor that can accommodate your guests. You last want to have too many guests fighting for dancing space.

At the same time, you don’t want too few people dancing on the dance floor, yet you spent an arm and a leg renting a large unit.

In most cases, you will have 1/3 of the guests dancing at any given time, so you should vary the size of your dance floor based on this number.

Ease of setup

Most dance floor rental companies will install the dance floor for you, but the ease of setting it up is still an important factor to consider, as most of these companies will include the cost of installation in the final cost of the dance floor.

This means that the harder the dance floor is to install, the costlier it will be to rent and vice versa.

Obviously, you should go for a dance floor that is easy to install. This not only means that you get it at a much lower price, but it also means that you can easily install it by yourself in the event there is no one in the rental company to help out.

How you want the dance floor

Your dance floor can stand out or blend in, depending on your preferences. Obviously, since you are renting it, you want the dance floor to catch the guest’s attention and want to dance.

To get your guests to spend as much time on the dance floor as possible, you need to pull a number of tricks from your pocket.

One of the things you can do is to place the dance floor over a pool. You will need special flooring to keep the guests safe, but when you successfully do it and create the effect of dancing on the water, you will have your guests dancing for a long time.

Another thing you should do is to use colored lights. If your budget allows it, project a logo onto the dance floor to give a club-like feel that will have the guests dancing for a long time.

Sometimes you can get people’s attention by the color of the dance floor. For example, you can go for a white dance floor. Besides this dance floor being attractive to look at, it also creates a backdrop for images you might want to project.

Nature of the dance floor

There are all types of dance floors. There are those made from plank, wood, or even parquet. There are also white, checkerboard tiles, black, and so on.

The last thing you want is to rent a dance floor, which fails to match the event’s theme and looks out of place. To prevent this from happening, take your time to find a dance floor with a design that matches your current theme. If you aren’t sure about the right one to go for, get the input of the professionals working in the event rentals Rockland NY.

What Makes A Good Dance Floor?

When having a wedding or any other event where people will dance, it’s vital that you rent a dance floor from staging and dance floor rentals. If this is the first time doing it, you must wonder what makes a good dance floor, right? Well, there are plenty of things you can look out for, such as:

The right give

An ideal dance floor shouldn’t be too hard or too soft. As a rule of thumb, avoid a dance floor that is too hard, as it will cause repetitive strain injuries. At the same time, avoid a material that is too soft as it can lead to muscle fatigue, as you need more effort moving on the dance floor.

When you are in the rental stores, ask to walk on the dance floor. The dance floor shouldn’t be as springy as a trampoline as the guests will fall. A good dance floor should be bouncy enough to absorb the energy of falls that can happen when dancing.

Traction

The other thing to pay attention to is the level of traction on the dance floor. You want the guests to glide easily on the dance floor, without slipping and sliding uncontrollably. While you don’t want the guests to slip, ensure that the dance floor doesn’t provide too much slip resistance that can block movement, leading to injury.

Flooring material

Dance floors are made from various dance floor materials such as wood, plastic, and others. There is no right or wrong material—it all depends on your preference and budget.

A hardwood dance floor will do if you want the usual, standard look, but you should be cautious as it tends to buckle, break, and even splinter when it’s too humid or hot. The dance floor also risks developing mold, expanding, or even rot, requiring expensive repairs.

If having an exquisite, formal event, there are premium dance floors made from premium materials such as granite and glass you can go for. Each of these materials has its pros and cons, and it’s up to you to research and find the one that is right for your event.

Elasticity

You will most likely be having multiple people on the dance floor, so you need an elastic dance floor. For a great experience, experts recommend renting an area elastic dance floor and not a point elastic unit.

An area elastic dance floor disperses energy over a wide surface area, while a point elastic unit reacts in a more localized area. Due to this, area elastic floors are highly effective at absorbing the dancing impact, while point elastic floors don’t have as much shock absorption.

Even on short-term dancing on point elastic floors, there is the risk of mild pain and even sometimes significant injury.

To protect your guests from injuries on your big day, let the technicians working in the rental stores know that you are looking for an area elastic dance floor.

The theme of the event

You might be wondering how the theme of your event will affect your choice of the dance floor, but it comes in handy. To avoid giving your wedding or any other event a confused look, rent a dance floor that matches the theme.

For example, if you have a formal theme, renting a simple, cheap-looking dance floor would be absurd—you need a quality, elegant-looking dance floor.

Nature of your floor

Where will you install the dance floor? This will heavily impact the dance floor you go with. If having the event outdoors, in the open, you need a dance floor that will resist the outdoor elements.

If having the event indoors, you need a dance floor that isn’t too high to restrict the guests from jumping and executing other dance moves.

Take your time to research and find the ideal dance floor for your event.

Parting shot

Renting the right dance floor is vital for the success of your event, so you need to be cautious about how you go about it. As a first-timer, it’s always wise to seek guidance from event rentals Rockland NY technicians. These professionals will help you pick the right dance floor and professionally install it.

Is A Dance Floor Necessary In A Wedding?

The wedding party is all about the bride and groom, so when you are renting from wedding party rentals, you must be wondering, is a dance floor necessary? Remember, the reason you are having your big day is that you want to have fun with your close friends and family and the dance floor is a great way to do it.

So, answering your question, yes, a dance floor is necessary for your wedding. To help you out, here are some reasons the dance floor is necessary:

It encourages dancing

If you are looking to hire a DJ or live wedding band, you want the guests to dance along to the music, and a dance floor makes this possible. Many people report that when they see the dance floor, they feel as if it’s calling on them, and this is what you want.

For your event to be memorable you want as many guests as possible to get on the dance floor and have the time of their life.

You encourage people to dance together.

Have you attended a party without a dedicated dance floor? Everyone dances at their preferred place. Others dance in small groups dotted around the wedding venue giving the party a confused look and you don’t want this, do you?

To bring the people together and ensure they dance together, have a dance floor.

Dance floors improve the wedding appeal.

When you make the right choice and choose a dance floor that matches the wedding theme, you significantly enhance your wedding look. There are all types of dance floors you can go for. There is the wood, white chequer, classic black, buzzing disco, and starlit to choose from.

It’s up to you to choose the most appropriate for your event. If not sure about the right one to go for, get the input of a professional.

The dance floor gives your wedding a sense of occasion.

Did you know most of the finest and most famous venues in the world have permanent dance floors? The reason for this is that dance floors add to the overall style and ambiance.

You can do the same for your event by installing a dance floor.

Tips to consider when renting a dance floor

It’s obvious that a dance floor is a necessity for your wedding, but to get the most from it, you need to hire the right one. To do this, ask yourself several questions:

How many people will attend?

The number of people attending the event will determine the size of the dance floor you should get. A good rule of thumb to determine the size of the dance floor to go for is to assume that 40-50% of the guests will be on the dance floor at any time.

This means you have to know the number of guests.

What is the wedding theme?

We all have different tastes, so it’s common to have different themes. You might wonder how the wedding theme will affect the dance floor you should get. Well, the theme determines the style of the dance floor to go for.

If you have a natural theme, go for a traditional dance floor that resembles wood planking or bright white. Having a luxurious high-end wedding? Go for a faux marble dance floor.

When choosing the dance floor, first, consider the feeling the dance floor material creates. Is it fun, casual, rustic, or formal?

Once you have that locked in, now decide on the type of backdrop you want. Do you want a backdrop that will highlight the dancers or the dance floor? You have to decide on this.

What is your budget?

Although the dance floor is beautiful, the unfortunate thing is it doesn’t come cheap. So, if you are looking to have a dance floor at your party, you need to know whether you can afford it.

If you don’t have a large budget, you can scale back on the size and type of material. Remember, this will force you to scale back on the number of invited guests.

To get the best deal, visit several staging and dance floor rentals Rockland NY, and compare their prices. Of course, you want a company that gives you the best services and products at the least price.

Staging and Dance Floor Rentals: What Is The Best Flooring For A Dance Floor?

When having a wedding or any other event requiring your guests to dance, you need to rent a dance floor from staging and dance floor rentals. If this is the first time renting the dance floor you must be wondering, what is the best flooring for a dance floor, right?

You should know there are plenty of options to choose from. They include:

Portable dance floor tiles

Portable tiles are the most popular and often the go-to dance floor materials for most event organizers. This is because they are easy to install and remove once you are done with the party. The tiles use interlocking systems and when you properly interlock them, you create dance floors that impress anyone.

As you are renting these tiles, ensure the interlocking systems are working perfectly. The last thing you want are the tiles coming apart in the middle of the dance. You also should ensure the tiles are in your party theme’s color.

The tiles should be in good condition. You don’t want to give your event a cheap look with worn out pieces, do you?

Although the dance floor is easy to put together, the tiles can be time-consuming and tedious to put together when you have a large dance floor as you have to click each tile together.

Dance floor kits

Portable dance floor kits are an excellent choice when you are strapped for cash but you want your guests to have a great time. The kits come in different sizes and colors and it’s up to you to choose the most ideal for your event.

In addition to the kits being affordable, they are also easy to install, easy to maintain, and highly versatile as you can use them for any of your desired styles.

While they come in different sizes, they are best used in small, compact spaces. If you have a large dance floor, you may have to think of another material such as rolls.

Vinyl rolls

Vinyl rolls are popular with traveling bands but there is no harm in renting the rolls for your event. Since they are a roll, they are easy to install as all you need to do is roll them, tape them, and voila! You have a dance floor your guests can have a time of their life.

Other benefits of getting the rolls are: excellent slip resistance, extremely affordable, and easy to maintain as all you need to do to keep them in top shape is to sweep and mop them with gentle cleaning solutions.

Since they are large, they make an excellent solution for large dance floors. To get the most from them, ensure your dance floor area is even. This will allow proper installation and at the same time ensure your guests don’t trip over objects.

Dancing planks

Although, they aren’t popular, planks make excellent dance floor options for any event. When properly done, they add class to your event as they resemble the traditional wooden floor.

What should you consider when a renting dance floor?

When renting the dance floor you need to ask yourself a set of questions to rent the right unit. Some of the questions to ask include:

How big will the dance floor be?

Dance floors are often rented in 3’ X 3’ square sections. The size of the dance floor will determine the size and type of dance floor material to go for. To save on cost, go for an easy to install material such as rolls.

Avoid small tiles or kits when having a large dance floor as they will be too expensive to have. They also will take a lot of time and effort to install.

Where will you be installing the dance floor?

Where you will be installing the dance floor material will determine the material to go for and the amount of work to put in to have the dance floor in place.

Installing the dance floor on uneven ground such as grass, sand or dirt will require a lot of work as you have to shim and level each dance floor square.

To save on money, ensure the area you are looking to place the dance floor is leveled before you visit the party rentals Rockland NY to place your order.

Staging and Dance Floor Rentals: Where Should The Dance Floor Be At A Wedding?

A wedding is incomplete without a dance floor. Thankfully, getting it is easy as all you need is to visit your local staging and dance floor rentals and place your order. If this is the first event you are organizing, you must be wondering, where should the dance floor be at a wedding?

The dance floor is the center of the party so you should place it in the center of the room. Don’t hide it at the corner, place it in a separate room or at the very end of a long hall as guests will have a hard time finding and packing it.

Hiding it might also make the guests feel left out of activities that often happen on the dance floor such as bouquet toss and cake cutting.

Other than placing the dance floor at the center of the room, other dance floor tips to consider include:

Adjust the dance floor size by guest number

The size of the dance floor affects not only the number of guests that will be dancing, but also the room’s design. You might have the impression that the larger the dance floor, the better, but this isn’t the case.

When you have a dance floor that is too big for the event, it will look sparse regardless of the number of people dancing. This will discourage other people from joining, making your party lame.

On the other hand, if you have a small dance floor, you will have people scrambling for the little space, which gives your event a confused and unplanned look.

If you aren’t sure about the dance floor’s right size, you should go for, consult from dance floor rental companies. Let them know the number of guests you expect at the event and they will not only guide you on the right size to rent, but also help you in coming up with dance floor placement ideas.

Have the DJ next to the dance floor

This might sound obvious, but you will be shocked to learn that some people put the DJ in a corner. They have the impression that the DJ is meant to play the music, but not be seen. This is wrong.

The DJ’s job isn’t to simply play music but also to motivate guests to get (and stay) on the dance floor. If the DJ is experienced, he/she will easily read the guests’ mood and play the right music. Unfortunately, they can’t do this when you have set them at a corner, can they?

Like you can’t put the band in a corner, don’t do the same to the DJ. Make it easy for the DJ to interact with the guests.

Be strategic in your table arrangement.

Before you stress yourself over who sits with whom, think about the table arrangement. As a first rule, none of the tables should be far away from the dance floor as the guests should have a clear view and easy access to the dance floor.

If your location allows it, arrange the tables in a “U” around the dance floor, with the head table opposite the dance floor from the DJ. If you still have space, place a few cocktail tables by the bar to encourage the guests to mingle.

Don’t position tables right by the speakers.

As you arrange the tables, avoid placing them right next to the speakers as the music might be too loud for those sitting (often the elder ones). People sitting next to the speakers might also block the music, so it gets too soft for the people on the dance floor.

To ensure everyone gets the best, have some space between the speakers and the tables.

Have clear paths from the entrance to the dance floor

Having a large enough dance floor isn’t enough—you also need to think about how the guests will get to the dance floor. Your guests shouldn’t squeeze or pardon their way onto the dance floor so have a clear path from the entrance to the dance floor.

If not sure how to come up with this, ask the experts from wedding party rentals Rockland NY. Most are often willing to help at no extra cost.

Staging And Dance Floor Rentals: How Can I Have A Wedding Without Dancing?

Dancing is the most popular form of entertainment at most weddings. While it’s good to allow your guests to tear up the dance floor, it’s often an extra expense as you have to visit staging and dance floor rentals and rent the dance floor.

What if you don’t have money to hire the dance floor? What if you don’t enjoy dancing? Does it mean your wedding will be dull and boring? Absolutely not. If you are asking, how can I have a wedding without dancing, here are 7 ways to do it:

Play backyard games

After the wedding, instead of asking the guests to head to the dance floor, ask them to engage in your chosen backyard game. In addition to being fun, backyard games are also cheap. For a great experience, have different games designed for different people. You don’t have to hire or buy the equipment. If you have friends or relatives that love playing games in their backyards, ask them to come with them to your wedding party.

Some of the excellent games to consider include: can jam, ladder ball, horseshoes, giant Jenga, ring toss, bubbles, beanbags, and others. It’s up to you to choose the one that fits your wedding theme.

Have live entertainment

Live entertainment is popular at amusement parks, festivals, or circus, but not at weddings. To give your event a unique appeal, hire an acrobat, magician, fire spinner, contortionist, or any other professional to graze your event.

You can set up the presentations at a large venue or as a small show. It’s solely up to you. As you choose the entertainer, ensure the entertainment is family-friendly as you have guests of different age groups at the event. You don’t want to offend anyone on your big day.

Have a Karaoke

You are looking to discourage people from dancing, and what better way to do it than with Karaoke. The beauty is the set up is easy as all you need is a microphone, speakers, and computer. You can have the Karaoke western style where the singers are in the open and exposed or Asian, with booths and small rooms for people to break off to if shy but still want to sing out their favorite jam.

Like any other Karaoke, everyone will be all ears to the singer so no one will even think about dancing. To make the event fun, have prizes for winners, including the worst singers.

Set up a cocktail reception

Instead of having the usual full dinner, make your reception a cocktail party with plenty of appetizers. This way, people will mingle and enjoy themselves the same as any other party without having the pressure to go straight from dinner to dancing.

To avoid disappointments, let your guests know there will be no dancing.

Light up some fire

If having a beach wedding or an event at a summer camp-style venue, you can cut the cost of hiring a dance floor by having a bonfire. The bonfire also keeps your guests warm and gives them something to talk about for a long time.

While great and inviting, the major downside of bonfires is smoke. No one likes to have smoke on their face, so work on addressing that. An excellent way is to have lounge areas with heaters for friends and family to mingle when the fire begins to misbehave.

For an extra treat, add campfire games.

Put up photo booths

Photo booths are popular even at events with dancing and work magically at capturing the guest’s attention. For a memorable event, find more interactive photo booths. For example, the booths can be showing videos or giving tips on how to take excellent photos.

To reduce the time guests spend waiting in line, get a few extra booths.

Entertain some casino

Casino games are rare in a wedding, so when you have them, your friends and family will remember your wedding for a long time. Great casino games to consider are poker, roulette, craps, blackjack, and other popular options in your area.

You can rent the games from event rentals Rockland NY or borrow them from a friend running a casino business. Remember, you are all about having fun, so don’t play with real money. Like when having Karaoke, give prizes to the winners.

Understanding Party Supplies

party supplies

When you are planning on having an outdoor event you need to have the right party supplies in place for the event to be a success.

Party supplies you need

Some of the supplies you need include:

Tent: This is a must-have unit as it protects the guests from the lousy weather. Even if you are having the event during summer and you expect the weather to be great, you shouldn’t simply leave the fate to the gods. Regardless of how great the weather has been the entire week, invest in good quality party tents.

When renting the tents, also remember also to rent the sidewalls. If the weather is great, you can remove them but if there is a lot of wind, install them.

Dance floor: No party is complete without a dance. The guests can dance on the glass but for ideal results and make the event memorable for a long time, invest in a party dance floor. The cool thing is that all you need to do is visit your local dance floor rentals and place your order.

Chairs and tables: This is where the guests will be sitting. Just like when renting the dance floor and the other supplies, all you need to do is visit the rental companies and place your order.

Tips to consider when ordering the units

When you are renting the above units, you need to consider a number of factors. Some of these factors include:

Size: This will depend on the number of people that you are expecting in the party. If you are expecting a lot of guests, rent a large party tent and vice versa. You also should rent many party chairs and tables if expecting many guests.

When renting the units, you are always recommended to rent more units than you need—this is to accommodate any gate crashers that might attend the event.

Design: You also need to consider the design of the party units. The design that you go with depends on the theme of the event and the look you want to create. If you aren’t sure of the right design to go with, get the input of experts.

Quality: This is integral as it determines the impression that you will give. As rule of thumb, rent high-quality units.

Conclusion

These are tips to consider when renting party units. Before you rent the units, pay close attention to the rental rules from the party rentals. As rule of thumb ensure that they aren’t too strict.

Party Rentals: 3 Mistakes To Avoid When Throwing A Party

party-rentals-ny-0002

As the year gets to a close, many people are organizing parties for their friends or family. While some people are able to put together a great party, others make plenty of costly mistakes. The most common mistakes include:

Going for cheap party rentals

When you are hosting many people it’s rare that you will have a successful party without involving party rentals. With many guests, chances are that you don’t have enough chairs, tables, glassware and other supplies. Instead of buying, you should rent them from your local rental companies. Rental companies charge different prices for their products. In the bid of saving money, some people go for the cheap companies. While you will get the supplies at a small cost, you will most likely have a bad experience.

The supplies might be of low quality thus giving your party a cheap look. The rental company may also not give you professional services. For example, it might fail to deliver or even pick up the supplies at the agreed time.

Not having a plan

If you have organized a party before you know that you need high levels of planning for the party to be a success. Out of ignorance or lack of knowledge, some people don’t have the necessary plans in place. Due to this, they fail to have the necessary party supplies at the right time. This causes panic and gives the party a bad look.

To be on the safe side you should have all the things you need for the party at least one day before the event. If you will be having the party outdoors you should get a party tent from your local rental companies. The same thing applies if you are planning on preparing your own food—you should get the necessary cooking materials from your local kitchen rentals early enough.

Not considering the age of the guests

The age of the guests determines the type of entertainment that you will use. If hosting many young people, you should hire a DJ and a dance floor from the dance floor rentals near you. If hosting plenty of older folks, you don’t have to worry about hiring a DJ as soft, background music is enough to set the mood for a party.

Conclusion

These are the mistakes you should avoid making when you are putting together a party during this festive season. To have an easy time, work with reputable rental companies.