6 Things To Think About When Renting Tents From Party Tent Rentals

For you to get the most from the party tent rentals, you need to hire the best companies. You need to ensure that you get all the details from the companies. Some of the things you should know include:

Discount rates

Before you decide to work with a given company, you should know whether it will provide you with a discount especially if you rent plenty of party supplies from it. If you are renting the units during an offseason, you should push the company to cut you a deal on your order.

For you to save some money, ask the company to give you a price break when you are having your event during the late fall or winter.

Installation and removal time

The other thing you need to know about is the time that the company will take to install and remove the party tent. Since you will also be renting the party venue, you want to work with a company that makes it easy for you to coordinate with the venue.

Most of the venues have a policy for when you should set up the tent and remove it.

It’s your responsibility to find out about the exact policy of your venue and communicate it with the event rental company. You should work with a company working with experts that ensure that the tent is up in the shortest time possible and at the same time removes it within the time stipulated by the venue company.

Delivery charges

Some companies will charge you to deliver the party tent while others won’t. The companies that charge you for delivery usually set the price depending on the price of gas and distance.

When you are renting during the offseason it’s imperative that you ask the company to provide you with free delivery. If the company will charge you a delivery fee, you should include it within your budget.

In addition to the delivery fee, you also should consider the pickup fee. Just as some companies will charge you a delivery fee, some companies will charge you to pick up the tent while others won’t. Again, you should find out if the company will pick up the tents for free.

Deposit

Most of the companies will require you to pay a deposit as a commitment fee. Different companies require different percentages. If you are depending on the amount that you will raise during the event, you want to work with a company that charges you a small percentage.

For you to find a company that requires a small deposit, you should begin your research early enough. The best way of going about it is beginning your research at least three months before the date of the party.

Quality of the tents

The other thing you need to know is the quality of the party tents. This is easy to tell as all you need to do is to visit the local company and see the tents. If you are a distance away from the company, you should ask the representatives to send you the pictures of the tents.

As a rule of thumb, you should avoid renting tents that are damaged. While they might be cheaper to rent, they can bring about a lot of inconveniences during the party. For example, they can start leaking giving your event a bad look.

Size of the tents

Party tents come in different sizes that are ideal for different occasions. It’s your responsibility to find out the size of the tent that you should go with. For you to tell the ideal size, ask the guests to confirm their attendance before you head to the rental stores.

You should avoid renting a tent that is too small as you will leave out some of the guests. At the same time, you should avoid a tent that is too large as it will see you wasting a lot of money on a tent that you don’t even need.

If this is the first time you are renting the tent, ask the professionals working in the event rentals Rockland NY to guide you on the right size that you should go with.

Event Rentals: Tips To Consider When Renting Tents In Bad Weather

While many people dream of having their events in perfect weather, in most cases, it doesn’t happen. When you rent a tent from event rentals, the weather can worsen, making it hard for you to have the event of your desires.

Weather elements that can harm your tent

There are plenty of weather elements that you can’t control and they can wreak havoc to your tent. They include:

Rain: When you have your event during the rainy season, rainwater can collect on the tent fabric causing water pocketing or ponding. This is often the case if the tent isn’t properly tensioned.

The additional weight of the water causes the tent to sag, which can lead to the destruction of the tent. In most cases, the excess weight causes the poles, pole plates, and base plates to sink into the soil.

Wind: The wind tends to change the tension of the tent by loosening the stakes and loosening the ratchet. If you live in windy areas, you should rent a tent for windy areas as it will be able to easily handle the windy conditions.

After installing the tent, you should undertake regular inspections of it to ensure that you maintain proper tension at all times.

Snow: Shelters, tents, canopies, and structures aren’t designed to carry any type of snow. Due to this, any type of snow that falls on the tent has the potential to cause damage. For you to protect your tent, you should get rid of any snow that falls on it.

Lightning: Lightning is dangerous; therefore, when you see or hear it, you should evacuate the tent until the lightning strike goes away. The reason for this is because the frames and poles of the tents are excellent conductors and provide the grounding that is necessary for lightning.

If you can postpone having your event during the lightning season, you should go ahead and do it.

Preparing the tent for the bad weather

Preparation is key when you are looking to protect yourself during the bad weather. The cool thing is that there are plenty of ways in which you can protect yourself. Some of these ways include:

Add tension to the tent: You should ensure that the stakes are secure and the ratchet assemblies are as tight as possible. You should tension each staking point and add additional stakes if necessary.

When you are staking, you should note that if it’s raining, significant rainfall can saturate the soil causing the stakes to loosen and even fail when it gets windy.

Remove the sidewalls: Most of the tent rentals will rent you tents with sidewalls. While the walls protect your guests during windy situations, they tend to increase the surface area and wind load pressures.

For you to protect the tent from damage, you should consider removing the sidewalls. A tent without sidewalls tends to allow the wind to pass underneath the tent, decreasing the chances of the side poles from being knocked out.

Add anti-sink pole plates: Are you using a pole tent? You should set all poles on anti-sink plates. If you have larger tents, you should get several pole plates that are stacked on one another.

The purpose of the anti-sink plates is to increase the ground surface stability, which keeps the poles from sinking into the ground, making impressions on sliding, asphalt, and concrete.

Precautions to take with party rentals

To protect yourself and guests, it’s wise that you take safety precautions when dealing with tents. Some of the things you can do include:

Ask how you should secure the tent: Different tents have different methods of being secured. You need to secure the tent to protect it from being blown by the wind. You can stake the tents to the ground, but if having the event on concrete patios, you should tether the tent with concrete blocks.

Understand your area: Most people have their events in summer. While it’s often hot, it also tends to be the season for hurricanes and thunderstorms. You should understand the area and lurking dangers.

If the area experiences strong winds, you should enquire from the party tent rentals Rockland NY about the strength of the wind that the tent can stand.