Corporate Tent Rentals: Factors To Consider When Renting A Tent For Your Company

Have you been tasked with finding a tent for your company party? You need to find a high-quality tent that will protect the staff from severe weather, has enough space, among many other things.

Corporate tent rentals run the entire gamut that you might be confused about the right one to go for. Are you in the dark and don’t know what to hire? Here are tips to help you rent the right tent:

Number of staff

How many people will be attending the event? If there will be a lot of people in attendance, you will need a large tent and vice versa. If you aren’t sure about the right size to rent to get, consider asking a professional from a rental company to guide you through.

The last thing you want is hiring a tent that is too large that you feel you have wasted your money. At the same time, you don’t want to rent a small tent that some of the staff will be left out.

Budget

Before you hit the road and start scouting for a tent, you must have a budget for the amount of money you are looking to spend. Tent rental companies rent their tents at different prices depending on the quality of the tent, its size, location of the company, and plenty of other factors.

Since you will be having the event for only one day, it’s tempting to go for the cheapest tent possible. Don’t do this. In addition to it being ugly, a cheap tent also tends to have too many faults. For example, it can start leaking when it rains. Can you imagine the inconvenience this would cause?

Cheap tents also don’t come with support. For example, the rental company won’t deliver or pick the tent once the event is over. Unlike when you rent a premium tent, you won’t get a replacement in the event the tent develops a problem.

Also, cheap tents don’t come with insurance, so when they tear, or other issues come up, it will be upon you to replace them.

You don’t have to rent a premium tent at exorbitant prices, but the tent should be high quality and properly maintained. You don’t want to incur additional transportation costs, do you? So, ensure the company delivers and picks the tent at no extra cost.

As you are renting, discuss with the company about any eventualities that might come up. For example, will the company replace the tent when the wind tears it or blows it up? Also, think about insurance. You don’t want the replacement cost to fall on you should something happen so rent from an insured company.

Type of tent

If this is the first time renting a tent, you should know there are plenty of tents in the market you can go for. The most common ones being:

Pole Marquee tents: They are flexible and much cheaper than frame tents other tents in the market. Pole Marquee tents are durable, and when properly installed, they are incredibly pleasing to look at.

Aluminum frame tents: Distinguished for their “A” design and clear frame, these tents are sophisticated, contemporary, and easy to put up. Although they are a little bit more expensive than other tents, frame tents come with plenty of options when it comes to shape and configuration.

Free-form/Bedouin tents: Invented in South Africa, when installed properly, these tents can transform the dullest location into magical spaces. They are ideal when placed in venues with soft ground and are great options for those demanding a backdrop.

Conclusion

These are some of the factors to consider when looking for event tent rentals Rockland NY. For a great experience, take your time. It’s wise you start looking for the tent three months before the event date.

Visit several rental stores and see what they have in stock. As a rule of thumb, rent from a reputable company with years of experience in the industry. This way you are sure they know what they are doing so you can take their advice with conviction you will get ideal results.

Oh…and the tents should be of high quality. You don’t want units that will come apart in the middle of the event, do you?

Event Tent Rentals: A 6 Point Checklist For A Perfect Tent Event

Other than renting a tent from even tent rentals, there are plenty of other factors you need to consider to have a successful tent event. Some of these factors include:

The weather back up plan

Things can quickly get out of hand even if you have the best tent you could afford. To be safe, have a backup plan in place. To be ready for the rain, have a tent with sidewalls that will keep the rain out. Remember that the rain can cause flooding inside the tent, so also consider raising the floor.

Even when its summer, the wind can be strong hence make the guests uncomfortable. To ensure everyone is comfortable, rent sidewalls, and secure them with stakes. You can also put up a hard wall structure beforehand.

Are you having the event in winter? It can get too cold to the extent the event becomes unbearable. To be ready, have properly sized heaters and generators in place.

The nature of the site

Is the site large enough for your tent? This is the first thing you should consider. Obviously, the size of the tent will be determined by the number of guests attending the event.

Avoid sloppy sites as they tend to be too steep for trucks to drive up and people to walk up. Guests also tend to be uncomfortable sitting in sloppy areas.

While at it, also, think about the drainage. Is the drainage system in good shape? Are there chances of the water getting to the guests in the event it rains in the middle of the event?

If looking to cook at the venue, ensure the site is large enough such that you can pith a kitchen tent. The areas should also give you enough room to prepare the storage area. The area should be large enough to store dishes, food, beverages, and supplies.

Lighting

You need lights even if you are having the event during the day. When choosing your lighting options, think about safety. The lights need to have codes for placing exit signs and other safety lights for tents. To avoid being on the wrong side of the law, check with your local areas, and confirm the local regulations.

You also need to think about the beauty of the lights. Creativity comes in handy here. You can do the work or hire an expert to help you out. You should note that before you hang the lights, first place them on the floor with everything in place, including the power cords and strips.

If the event will go into the night, consider having lights in the surrounding areas. These include parking lot and walkways. In addition to the lights beautifying the area, they also make it easier for guests to navigate the curbs and grassy areas.

Water and restrooms

Even if you will be providing beverages, it’s wise to have drinking water at the venue. Some venues already have running tap water, while others will require you to come with your water. Confirm with your caterer about water access.

When it comes to restrooms, you can use a trailer or portable facility. Regardless of the one you choose, ensure the area is clean and has a place for the guests to wash their hands.

Temperature control

You need to be ready for a change in temperatures at the venue. You should have a fan, air conditioner, and furnace in place that you can use to cool or heat the room as per the room demands.

Other things to consider

The other things you should consider are:

Power: Does the venue have outside power outlets that you can tap into?

Rigging: Most party tents you get from event party rentals Rockland NY don’t support rigging. You should check with your vendor and see what he can do to hang equipment and other items.

Generators: For the air conditioners, fans, and heaters, you need high-quality units of the right size.

Conclusion

These are the things you should consider for you to have a successful tent event. To have an easy time, begin your research early enough. This calls for you to visit different party companies and event venues at least three months before the party date.

Event Rentals: Event And Party Tent Size Matters

If you are planning an event and will be using a tent, you don’t just go to any party tent rentals and pick a tent and proceed with the preparation. Organizing a party can really be so overwhelming most people just don’t realize it. Because compared to preparing for a small group party, planning for a big event means you have to consider a lot of things which answers the questions: How BIG will this party be?

Trying to fit a big crowd under one roof will just aggravate the situation which also depends on where the event is being held, let alone if there are more unexpected guests that those who are actually on the list.

THE TENT MAGIC

If you think that you needed a much bigger space, outdoor tents are your best solution. You can choose and have full control over it depending on the size and number of guests you are expecting. However, the unlimited selections of event tent sizes and designs available for your disposal, but you still have to answer the following questions:

  • How should I choose the right tent for my event?
  • How do I choose the size of the party tent?
  • What exactly is the size of tent that my event needs?

Choosing a tent for an event is not that complicated actually. As long as your area is big enough to accommodate any size of tents, then you’re all good. But of course, there are guidelines and tips for you to be able to pick the right party tent you will never regret.

TENTS FOR ANY EVENTS

The truth is, when it comes to sizes, tents nowadays have everything you need and can accommodate any given number of guests and you can only enjoy that privilege if the price is right and if you have the budget for it. But the question this time is:

Should I be investing or buying my own tent? Or should I just rent one?

There is nothing wrong with owning a tent, especially if you have a big family who loves to gather every now and then or a large number of friends who always wanted to gate crash every weekend. Also, if you are running an event and party business the more you should have your own tent as your investment. Now, if you just needed a tent for a particular event, then renting one  is absolutely fine.

The only hassle in owning a tent or tents is how you are going to keep and store it properly where it will not be damaged or easily worn out.

THE TENT SIZE YOU NEED

  • The Intimate And Cozy – fits 20-40 Guests

This size is enough to accommodate your immediate family and your closest friends and neighbors. This tent size is just enough for a backyard party bash or at the park. This is a bit handy anytime you wish to throw an intimate party with your loved ones.

  • The More The Merrier – fits 100-300 Guests

If you need more room because you are throwing a big event, then this tent is what you need. It’s wider and higher, perfect for events with a mini stage, buffet table and enough space to walk around to attend to your guests. This tent size is just perfect for weddings, team-buildings, company outing and seminars.

  • The Super Size – fits everything else!

Sometimes you just need MORE space and this is similar to bazaars, science expos, country fairs, trade shows and a lot more events that will really need a bigger room. The super-sized tents is similar to what a circus-on-tour is using, where everything fits and a big group of people are needed to set up the tent to make sure it’s secure and durable enough.

ADDITIONAL FACTORS TO CONSIDER

  • The program: Do you need a DJ booth or a live band area?
  • The surface: Do you need a dance floor?
  • Access to the food area: Will your guest have a hard time going to and from the buffet area?
  • Access to power: Bigger tents require more lights and therefore needs more power supply.
  • The weather: Sudden or heavy rain will easily flood your tent if not properly installed.
  • Time of the event: If it’s daytime or noontime,more guests will be staying inside the tent to avoid the heat outside.

THE BOTTOM LINE

Hopefully now that you have an idea on how to choose the proper and right tent for your event, you can now be specific with your event tent rentals Rockland NY. Also, if you are pursuing a career in planning and organizing an event, investing a tent is going to be your edge and advantage.