Other than renting a tent from even tent rentals, there are plenty of other factors you need to consider to have a successful tent event. Some of these factors include:
The weather back up plan
Things can quickly get out of hand even if you have the best tent you could afford. To be safe, have a backup plan in place. To be ready for the rain, have a tent with sidewalls that will keep the rain out. Remember that the rain can cause flooding inside the tent, so also consider raising the floor.
Even when its summer, the wind can be strong hence make the guests uncomfortable. To ensure everyone is comfortable, rent sidewalls, and secure them with stakes. You can also put up a hard wall structure beforehand.
Are you having the event in winter? It can get too cold to the extent the event becomes unbearable. To be ready, have properly sized heaters and generators in place.
The nature of the site
Is the site large enough for your tent? This is the first thing you should consider. Obviously, the size of the tent will be determined by the number of guests attending the event.
Avoid sloppy sites as they tend to be too steep for trucks to drive up and people to walk up. Guests also tend to be uncomfortable sitting in sloppy areas.
While at it, also, think about the drainage. Is the drainage system in good shape? Are there chances of the water getting to the guests in the event it rains in the middle of the event?
If looking to cook at the venue, ensure the site is large enough such that you can pith a kitchen tent. The areas should also give you enough room to prepare the storage area. The area should be large enough to store dishes, food, beverages, and supplies.
You need lights even if you are having the event during the day. When choosing your lighting options, think about safety. The lights need to have codes for placing exit signs and other safety lights for tents. To avoid being on the wrong side of the law, check with your local areas, and confirm the local regulations.
You also need to think about the beauty of the lights. Creativity comes in handy here. You can do the work or hire an expert to help you out. You should note that before you hang the lights, first place them on the floor with everything in place, including the power cords and strips.
If the event will go into the night, consider having lights in the surrounding areas. These include parking lot and walkways. In addition to the lights beautifying the area, they also make it easier for guests to navigate the curbs and grassy areas.
Water and restrooms
Even if you will be providing beverages, it’s wise to have drinking water at the venue. Some venues already have running tap water, while others will require you to come with your water. Confirm with your caterer about water access.
When it comes to restrooms, you can use a trailer or portable facility. Regardless of the one you choose, ensure the area is clean and has a place for the guests to wash their hands.
You need to be ready for a change in temperatures at the venue. You should have a fan, air conditioner, and furnace in place that you can use to cool or heat the room as per the room demands.
Other things to consider
The other things you should consider are:
Power: Does the venue have outside power outlets that you can tap into?
Rigging: Most party tents you get from event party rentals Rockland NY don’t support rigging. You should check with your vendor and see what he can do to hang equipment and other items.
Generators: For the air conditioners, fans, and heaters, you need high-quality units of the right size.
These are the things you should consider for you to have a successful tent event. To have an easy time, begin your research early enough. This calls for you to visit different party companies and event venues at least three months before the party date.