Hosting Mistakes to Avoid In Your Next Party

Are you planning to have a party? To give your guests excellent service, you need to avoid making certain mistakes that would put them off. Which are these mistakes that you need to avoid? Here they are:

Making your guests stand

It’s common for guests attending small parties to stand the entire time. Most of the hosts will even remove most of their valuable furniture from the house, so they aren’t stained or ruined in any way.

You can get away with your guests standing the entire time, when you have a small group, but if you are hosting a larger group, having many people standing will give the event a confused look.

To avoid this, rent a couple of chairs from your local party chairs rentals. The chairs you rent depend on the nature of your event. If having a simple casual event, simple wooden or plastic chairs are enough, but if having a formal event, you should get elegant-looking and cushioned chairs.

Making the bar inaccessible

You must have attended a party where you have to search for the bar. It is frustrating, isn’t it?

Parties are incomplete without drinks, and nobody wants to walk around, not knowing where to find a drink.

When you are having a party in your house, you most likely have the drinks in the fridge in your kitchen. While this is highly convenient, when you have many guests looking for a drink, at the same time, you create a jam in the kitchen, which makes your event appear disorganized.

To prevent this from happening, have a mobile cart outside the main food preparation area. This way, the guests won’t need to go to the kitchen and can always reach for the drink when they want to.

To maintain sanity, keep a close eye on the cart and ensure it’s always stocked. It will even be better if you can have a dedicated person close to it.

Lack of table space

The same way you will attend some parties and find no chairs is the same way you will attend others and find that there are no tables. You can get away with not having chairs as the guests can sit on the floor, but when it comes to tables, it’s hard to get by without them as the guests won’t have a place to put their drinks.

To avoid this, even if having just a few friends over, set out a few extra side tables for them to place their drinks. You can also encourage your guests to use buffets or credenzas by scattering napkins and coasters around the house.

If you have the budget, rent a few tables or bar carts for snacks from your local rental company. If renting is out of the question, get creative, have a few boards, and cover them with a tablecloth.

Failing to ask for help

Most hosts want to impress their guests, so they try to do everything by themselves. You can do everything by yourself if you have five or fewer guests, but if having plenty of guests, you will be overwhelmed.

You can’t cook, fetch drinks, show the guests where to sit, or answer their questions yourself—you need help. You can ask a few of your closest friends to help but if the budget allows, hire professionals. For example, you can hire a catering company to help with the cooking and drink serving.

Failing to set the mood

Having a party isn’t just about inviting a few friends over—you need to set the party mood. Thankfully, there are plenty of ways to do it. You can use music, lighting, décor, and many other ways.

You should keep tunes playing in the background. The music shouldn’t be too loud or overpowering. You also should turn on the light or lamps to give the party homey, soft lighting.

Parting shot

There are some of the mistakes you should avoid making when organizing the next event. If you will be renting anything, ensure that you work with reputable event rentals Rockland NY. This way, you are sure you will be renting top-quality equipment.

How Not To Damage Rental Tents

After you have rented the best tent from event tent rentals, the last thing you want is to damage the tent and be forced to pay exorbitant damage fees.

How do you keep your rented tent safe and free of damage? There are plenty of ways to go about it. Here are some of them:

Install the tent in a wide-open space

To avoid issues such as tree branches or even people falling on the tent, be cautious of the location you set up the tent.

It’s recommended you rent a venue that fits your expected guests, but this isn’t enough—you need to ensure that the venue is large enough to install the tent and still be left with enough space to walk around and install other units easily.

Remember that you are better off paying a slightly higher amount for a larger venue than paying for a damaged tent.

Be careful with fires.

If you will be preparing your meals at the venue or setting off fireworks, you should be ultra-cautious with them. As a rule of thumb, ensure that the catering tent is a distance away from the main tent. Ensure that the grill and other cooking appliances are 100 feet from the tent for safety.

Other tips to remember include:

Never use a grill underneath the tent or any other overhang

If you are using a generator to run the cooking device, place the generator at least 100 feet from the tent. Of course, never place the generator inside the tent.

Smoke can damage the tent, so be cognizant about the direction of the wind and the distance from the main tent. Obviously, set the tent in such a way that the smoke can’t reach it.

You should never leave any fire source unattended.

Be cautious of the lighting devices.

Besides fire, you should be cautious about the lighting appliances. If your event will go into the night, you need to light up the tent. While this might be a good move, you should be cautious as it can easily lead to tent damage.

You can light up your tent in various ways depending on the location of your event. You can use solar lights, candles, or electrical lights.

If you decide to go with electrical lighting, don’t simply connect the lights—hire an experienced electrician to do it. While the professional might cost you a little extra, you have your event in peace as you sure that the wires are properly connected, and nothing can go wrong.

Remember that even the slightest mishap can lead to fire, so be cautious and don’t let just anyone connect the power lines.

Chances are you will need extension cords, and there is nothing wrong with using them. The only thing you need to do is to ensure that you never overload them. As a rule of thumb, don’t plug too many items than necessary, as you increase the chances of an electrical fire.

If there isn’t an electrical power line at the venue or you want to create a romantic mood using candles, go with the flameless candles. Candles are easy to knock over, leading to serious fire damage or even serious body damage, so be ultra-cautious with them.

Rent high-quality tents

You might be wondering how renting good-quality tents prevents damage, but it comes in handy. When the tent is top quality, there is little chance of it getting damaged during installation and use.

As you can guess, when you rent an old, low-quality tent, there are higher chances of it tearing and getting damaged during installation. There are also high chances of it getting damaged when someone accidentally falls on it.

Take your time and hire a good quality tent from tent rentals Rockland NY, to avoid this. This way, you get to enjoy the event, as you are sure the tent won’t come apart during the event. A quality tent will set you back a little more money than other tents, but it will be worth it.

To increase the chances of renting a top-quality tent, rent from a top-quality rental company. This is a company that has been around for a long time and has a proven record of stocking high-quality tents.

5 Ways On How to Save Money on Wedding Rentals

As much as you want to have the wedding of your dreams, you don’t want to spend all of the money on wedding party rentals, do you?

Thankfully, there are plenty of ways you can save on rentals. These ways include:

Choose chairs with dual purposes

Most weddings have ceremony and reception areas and most people have two sets of chairs for each venue. If you have a budget there is nothing wrong with having the two sets but if you don’t have the budget you should go for dual purpose chairs. These are chairs that you can use both at the ceremony and reception areas.

One of the ways you can ensure that the chairs fit both settings is to choose almost similar themes for two venues.

If you have a high-end theme you don’t want to give the guests the impression that they are sitting on the same chairs so give the chairs a new look before you place them in the new venue. A great way to transform their look is to put on new chair covers.

To undertake the change in as little time as possible, have a team of experienced professionals by your side to help out.

Keep the rental supplies simple

There are all types of rental supplies in the rental stores, from simple cheap supplies to high-end supplies. As much as you would want to wow your guests with the high-end supplies, stay away from them, as they tend to be extremely expensive.

Instead of the premium supplies, go for the cheaper, but beautiful-looking supplies.

For example, instead of splurging on elegant napkins, go with simple tablecloths with beautiful and unique designs.

For the glassware, don’t spend all of your money on high-end champagne glasses. Instead, go for simple water or wine glasses. As long as they are unique, they will still look elegant giving your event the look you are after.

When it comes to the lights, avoid the large, high-end lights as they tend to be too expensive. Instead, go for bistro string lights.

Besides these tiny twinkling lights giving your event an intimate, romantic feel, they are also beautiful and extremely affordable so you give your event an elegant look at an extremely low price.

Stick with 60 inch and 72 inch round tables

You must be wondering why you should limit yourself to a specific size of tables, but these two table sizes have been found to carry the highest number of people, so you save a lot of space in your event.

As you can tell, this calls for you to avoid square and rectangle-shaped tables as they take up a lot of space.

To give your event a whimsical look, alternate between the two sizes.

Work with a flexible venue

The venue you work with not only significantly affects the comfort of your guests, but also significantly affects the amount of money you spend.

Some venues are strict on what you can do and bring on site. For example, some will have their tents and they don’t allow tents from the outside. This means you have to rent their tent even if it’s going at a much higher price.

Others won’t allow you to prepare the meals at the venue and you have to order already prepared foods, which is expensive.

To save money, work with a flexible venue. For example, work with a venue that allows you to put up the tent that you can rent at a much lower price elsewhere. Also, work with a venue that allows you to prepare the meals at the wedding area so that you get cheaper and fresh meals.

Stick with one vendor

This means that you should rent all the wedding supplies from one event party rentals Rockland NY.  The purpose of doing this is to ensure you get the highest discount so you save as much as possible.

To find a company stocking all the supplies you need for your big day means that you have to start your research early. Experts recommend you start your research at least three months before your wedding day. This way you will have enough time to visit as many companies as possible and compare their fees and charges.

Party Tent Decoration Tips to Make Your Next Party a Hit

Renting the best tent from tent rentals isn’t enough—you have to decorate the tent to look the part. How do you do it? Here is how to go about it:

Use ribbons, fabrics, and rustics

Ribbons and fabrics are cheap and easy to find. You can also easily decorate your tent using them, even with minimal skills. Use colorful fabrics and drape them from the tent’s frame to the poles for the best outcome. Always consider blending a few shades of the same color to provide depth without adding too much clutter.

You can wrap the ribbons around poles or hang them to provide more visual dimensions. A few branches, flowers, and the like won’t hurt as they will tie everything together with an overall outdoor theme.

To avoid giving your event a confused look, always go with fabrics that match the event’s theme. If you aren’t sure about the right ones to go for, get the input of a professional.

Light up the tent

Lighting up the tent not only makes it attractive, especially in the evenings, it also gives an ethereal glow to the entire event. The most popular lights to use are string and fairy lights, but there is no harm in hanging globes, lanterns, or clusters of Edison bulbs.

If having a high-end event, you can hang net lights or even crystal chandeliers for that awe-inspiring accent.

Go with multicolored tents.

If you attend most events, you will find them with only white tents, which can be boring. To create an exciting look, go with multicolored tents to add a decorative touch to your party setting.

When choosing the tents, ensure that you go for those with contrasting or coordinating colors. Of course, they should be of the same quality, to prevent your event from looking out of place.

Make use of balloons.

You must have attended most events and found balloons hanging from the tents. Balloons are a quick, fun way to give your party tent a new life. With an expert, you can design them in various ways, giving your event a colorful flair.

You can also use them in various ways, such as wrapping them around pillars, tying them to the corners, or bending them into arches to spread the extra color around the tent.

As you use the balloons, you should note that they can sometimes be tacky if you don’t know what you are doing. For that perfect look, have them put in place by an expert. As a rule of thumb, ensure that the balloons are the same color and theme as the event. You don’t want to disrupt the flow.

Make a grand entrance.

Most party tents have simple, basic entrances that might not wow your guests. In most cases, the sidewalls are usually rolled up to the top, or two separate segments parted and tied off to the sides.

If having a simple event, this might work, but if having a grand event, you need to go the extra mile, one way being to make a grand entrance.

The cool thing is that spicing up the entryway is quite simple. Line the entrance with the same materials and decorations inside the tent. Since you have already established a theme with the tent, you don’t need to do much.

Pay attention to the floor.

Most people will decorate the entire tent and forget the floor, which is wrong. You should note that if you don’t plan for the floor of your tent, you end up missing plenty of exciting opportunities not only to decorate, but also to transform your event.

Some excellent ways to decorate the floor include outdoor rugs, portable dance floors, simple floor decorations, potted plants, and other accents.

Don’t forget the exterior.

Most people will decorate the interior of their tents and forget the exterior. This is wrong. For the perfect look, also pay attention to the tent’s exterior. Do you have any leftover fabric? Use it to line the area where the tent top and sidewalls come together.

You can also drape it down in evenly spaced sections along the outside of the sidewalls, giving your event a perfect look. Your imagination is your limit when it comes to decorating the outdoors.

If you aren’t sure how to do the decorations, get the input of experts working in the event rentals Rockland NY.

How To Decorate Your Wedding Chairs

After renting party chairs from table and chair rentals, you have two ways of presenting them. You can present them as they are or decorate them, so they are more impressive to your guests.

If having a simple ceremony, you don’t have to bother with decorating the chairs, but if having a formal event, it’s wise you think about decorating the chairs.

Are you having an oncoming event and wondering how to decorate your rental chairs? There are plenty of ways to go about it, with the common ones being:

Play around with fabrics

The beauty of fabrics is they are affordable, and there are many of them you can use to decorate your chair. Some of the popular fabrics you can use include: lace, satin, burlap, chiffon, and many others.

While you can decorate any party chair with fabrics, Chiavari chairs usually look the best, so if you are thinking about renting the chairs, the best way to decorate them is using fabrics.

There are plenty of ways you can use fabric on the chairs. One of the ways is draping the fabric over the top of the chair and collecting it behind it using a decorative tie.

You can also interlace the fabric through the back of the chair in an intricate pattern or wrap the fabric around the back of the chair and tie it in a big bow.

Regardless of how you feel it is right to decorate the chair, ensure that you do it right and drape the fabric tightly, so they don’t keep moving around or falling.

Wrap the chair in ribbons

Ribbons are highly underrated, but when properly used, they are one of the most beautiful pieces you can use on your chairs.

Ribbons come in a myriad of colors and textures, so you are guaranteed to find one, ideal for your chair type.

For an interesting look, tie several ribbons to the top bar of your chair and allow the ribbons to hang down the back, creating a sort of a curtain.

You can also tie a single ribbon into a bow on one of the top corners of the chair, creating a simple, but elegant look.

Regardless of how you decide to tie the ribbons, ensure that you use colors that complement the event’s theme.

Like the fabrics, the ribbons should be high quality, and they shouldn’t tear in the middle of the event.

Use flowers

Flowers are highly versatile and allow you to incorporate natural elements in your décor. You can decorate your party chairs with flowers by hanging small bouquets or floral wreaths off the back of the chairs.

If there are chairs that won’t move during the event, hang small vases fitting with flowers from one or both corners of the chairs.

Personalize the chairs

One of the biggest trends going on is the use of personalized elements. The idea is that the more personal the event is, the more appealing and memorable it is.

And luckily, there are plenty of ways you can personalize your event.

One of the ways is writing the names of the guests attending the event at the back of the chairs. This not only makes it easy for the guests to find their place, but it also allows you to decide who sits next to whom.

This comes in handy when you know certain people on your guest list don’t get along.

To avoid weird looks or the guests feeling uncomfortable, place those that don’t get along on different tables.

Another way to personalize the chair is by hanging a photo of the guests at the back of the chairs. As you can tell, this is demanding, as you have to find the latest photos then print them, but the gesture will go a long way towards making the event memorable.

Parting shot

Just because your party chairs look dull, it doesn’t mean they have to stay this way—you can improve their look. And the beauty is there are plenty of ways to do it.

You can decorate the chairs by yourself. For example, you can print and attach the photos but if some tasks are beyond your skill level, such as tying ribbons, ask the technicians working in the party rentals Rockland NY to help out.

What Are The Major Considerations For Events Held Outdoors?

If this is the first time you are having an outdoor event, you must be wondering, what are the major considerations for events held outdoors, right? Well, there are many of them to consider, including:

Shade

Even if you are having your event in summer in perfect weather, you still need to protect the guests from the sun. If having it in winter, you need to protect your guests from the rainfall and strong winds.

To do this, you need to rent a tent from your local party tent rentals where your guests will sit. The type and size of tent you rent depends on the theme of the event and the number of guests you expect in the event.

If having the event in winter, remember to rent sidewalls you can easily put together should the weather worsen.

Seating

Unless you are having an extremely informal event, you need your guests to sit. This means you need to provide them with seats.

There are plenty of chairs you can go with, ranging from Chiavari chairs to sofas to benches. The units that you go with depend on the theme of your event.

If having a beach wedding, simple plastic or wooden chairs are enough, but you may need to rent sofas if having a high-end formal event.

The same thing applies to the tables.

Entertainment

There is no complete event without entertainment, is there? So you should factor in how you are going to entertain your guests. Will you play music from the speakers? Will you hire a DJ? A band? It all depends on your budget and preferences.

While at it, consider the dance floor. The guests need to dance, and they can’t do it on the bare ground, so you need to get them a dance floor. The type that you go for depends on your budget and theme. If you aren’t sure about the right one to get, get the input of a professional.

Food

When you are having certain events, such as weddings, you need to provide the guests with food. You can do it in two ways: prepare the food at the event site or buy already made food from the restaurant nearby.

Each option comes with its pros and cons. When you decide to prepare the food at the event site, hire a catering company to bring its cooking appliances to the event site. You may also have to hire an extra tent to house the catering equipment.

As you can guess, this raises plenty of logistic issues. The good side is that the guests are served fresh and hot food. You can also change the menu or even request special foods more conveniently.

Buying food from the outside is an entire ball game. While you have little logistics to worry about, your guests are often served cold food. This is because the ready food has to be transported from a distance.

You also can’t conveniently request special meals as the food isn’t prepared at the site.

To increase the chances of keeping the food fresh and hot, order the food from the restaurants close to your event venue.

Drinks

After the guests have eaten, most will want a drink. You also need drinks if you are having an after-party.

The drinks you serve depend on your budget and the type of guests you will be having over. If you will have your close family members, you can stay away from alcohol and provide juice and water, but if you are having your friends, there is no harm in serving alcohol.

If having a formal event, you may have to set up a temporary bar complete with a waiting person.

There you have it

These are the things you should consider when having an outdoor event. To have an easy time, work with professionals experienced in handling outdoor events.

When renting the different party supplies from the different event rentals Rockland NY, don’t hire them from just any company—take your time and ensure that the company stocks high-quality items.

To save as much money as possible, rent most, if not all the supplies from one company. This way, you can negotiate the price, so you get the best deal.

Different Types of Seating Arrangement for Events

When you are having any event, the seating arrangement has a significant impact on the mood of the event and the number of chairs and tables you rent from event rentals.

What are the different types of seating arrangements for events? Well, there are many of them, with the common ones being:

Auditorium stage seating

Also known as theater seating, this seating arrangement is ideal for having a large event of over 100 guests. This is the simplest sitting arrangement where the chairs are usually aligned in consecutive straight rows.

Although this seating arrangement is common with events such as inspirational talks and business forums, there is no reason you shouldn’t have it at your wedding or any other event.

While the seating arrangement saves you the money you would have spent hiring a party table, the major flaw is that you have a problem serving the guests foods and drinks. To solve this, leave an area at the back to serve the snacks and refreshments. As a rule of thumb, ensure that the area is large enough for the guests to take their breaks and grab the snacks.

Chevron seating style

Chevron seating style provides two columns of short, angled rows with an aisle way in the middle. To make your event attractive, create a clear focal point in the front and center that will direct the attention towards the speaker.

This seating arrangement is best when you are having trainings, presentations, and conferences.

The advantage of this arrangement is that it maximizes space using angled rows. Everyone can also view the speaker and work in small groups as necessary.

While this arrangement is great, it’s not ideal for group discussions. The event attendees can also have sightline issues if you don’t stagger the seats.

Banquet style seating

Are you having a birthday or wedding party? This is the best seating arrangement to go for. The arrangement also works when you are having a corporate event such as a charity event, appreciation party, or team building event.

The seating arrangement uses round tables for 8-10 people, and you have the guests facing each other, which encourages interactions.

To avoid awkward situations, group people familiar with each other at one table. For example, place friends or family members at one table.

Create a seating chart assigning different guests to different tables to keep your birthday or wedding event organized.

While this arrangement encourages socializing and gives your event a relaxed feel, each table becomes an island, which makes it difficult for guests at different tables to interact with each other.

Classroom seating style

This style makes use of chairs and IBM tables arranged in rows and columns. From its name, this arrangement is similar to the one you find in schools, and the number of desks varies depending on the event, preference of the speaker, or the availability of the space and inventory tables.

In most cases, one IBM table accommodates at least two to three people.

Like the banquet seating arrangement, this setup significantly encourages the participants to interact with each other. If having a training, the arrangement allows for note-taking and can even allow the participants to dine in their seats.

Boardroom seating style

The conference or boardroom seating style provides a long, rectangular table that guests sit on facing each other. This arrangement is best when you are having a small meeting.

When you are organizing the arrangement, ensure that the person chairing the event sits at the head of the table.

The beauty of the arrangement is that it encourages discussion and directs the attention to one person sitting at the head. The main flaw is that it’s not ideal when you are having a large event as having many large tables means you have many islands making it hard for people at different tables to interact.

For the best outcome, limit this arrangement to small events.

It’s up to you

Different arrangements are ideal for different events, and they have their pros and cons. Take your time to research and consult the professionals working in the party rentals Rockland NY stores to guide you in the right arrangement that gives you the best results.

How Do You Ensure That The Rain Doesn’t Ruin Your Wedding Day?

If you have always wanted an outdoor wedding, you imagine having your big day on a relaxed sunny day with a blue sky. While this is possible, sometimes we don’t have what we want, and things can easily go against you.

To ensure that your event goes on as planned, it’s always wise to prepare for the worst. Wondering how do you ensure that the rain doesn’t ruin your wedding day? Well, there are plenty of things you can do, with the common ones being:

Rent a wedding tent

Even if you are having your big day on a summer day and the weather reports have indicated it will be sunny the entire day, don’t skip the wedding tent as things can fail to go as planned. After all, the weather is unpredictable, and the weatherman isn’t perfect.

Remember, you are better off getting a tent and not needing it than needing the tent, yet you don’t have it.

As you are making the wedding plans, always have a budget for a wedding tent.

Visit your local wedding tent rentals and see what is available. Even if the tent isn’t the main part of your event, ensure that it matches the wedding theme. This calls for you to take your time to research and find the rental companies stocking your ideal tent.

When renting the tent, pay attention to the number of guests you expect in your event. You don’t want to rent a tent that is too large that you end up wasting money. At the same time, you don’t want to rent a small tent that some of the guests sit outside.

To find the ideal tent for your event, you need at least three months to visit the various stores and compare what is available.

After renting the tent, you need to factor in the transportation. To save money and a lot of headache, work with a company providing delivery and pickup services. Even if you pay a little extra, it will be worth it as you won’t spend time finding a means to transport the tent to and from the party venue.

Have a plan B

Even if you have rented the best tent, it’s always wise to have a plan B. An excellent plan B can be another room close to your wedding venue that the guests can run into should things get out of hand.

Even if you have a top-notch tent and it rains heavily, the tent might be unable to hold the excessive rain. In other cases, the wind might be too strong for the tent to withstand it.

What will you do in the event such a thing happens?

That is why you always need a plan B. If having your wedding on church grounds, always ensure that the hall is in good condition and properly organized so that you can easily shift your wedding there should things fail to go as planned.

Be ready with rainy-day accessories.

If it has been rainy the last couple of days and you aren’t sure whether it might rain on your big day, be ready to avert any surprises. One way to go about it is to ask all the guests to pack their rainy day clothes. They don’t have to wear them, but they can carry them in their car if the weather goes haywire.

Some of the outfits you can ask them to carry include: rain bonnets, raincoats, colorful umbrellas, and rain boots. If you have a theme you want to maintain throughout the event, give them instructions about your preferred colors.

Think about the photos beforehand

No wedding is complete without photos. Unfortunately, the weather can ruin your photo session, and you live with regrets. You don’t want this, do you?

To ensure that you have the photos of your big day, always have a photo plan so that even if it rains, you still take the photos. If you rent a photo booth from event rentals Rockland NY, place the booth at a shaded area where the guests will take their photos even if it’s raining.

When it comes to the wedding photos, work with an experienced and creative photographer who will come up with excellent alternatives.

What Do I Need To Know About Wedding Tents?

Is this the first time you are having a tented wedding and wondering what do I need to know about wedding tents? Well, there are plenty of things you should know. Some of these things include:

There are many types of wedding tents.

If you visit many weddings, you will find pole or frame tents, and due to this, you might have the impression that these are the only available tents in the market.

The truth is there are plenty of other types of tents you can rent from wedding tent rentals. The reason you find these tents at most weddings is because they are the most popular.

Besides frame and pole tents, other popular tents you can rent are clear and sailcloth tents.

Rent a wedding tent because you need it

When many people think about an outdoor wedding, the first thing that comes to their mind is the wedding tent.

While the tent comes in handy at protecting the guests from the tough weather elements, you don’t need it all the time, and sometimes you spend a lot of money on a tent that you don’t even need in the first place.

One thing that will inform your need for the tent is the venue you are having your event at. If the venue already has a shelter, you don’t need to rent a tent as you can use the already erected shelter.

If having your wedding at the church grounds and you have always wanted an outdoor wedding, you can have seats on the outside, and in the event, the weather turns for the worse, you simply move the guests inside the church or in the church hall.

To avoid wasting money, don’t rent a tent simply because you are having an outdoor wedding. Rent it because you need it.

Rent the right tent

After confirming you need a tent, your next move should be to find one. As mentioned above, there are many wedding tents in the market you can go for.

Of course, you should rent a tent that you love and matches your tastes. The tent you go for should be the right size, in line with the number of guests you expect on your big day.

If you aren’t sure about the right type of tent you should go for, get the input of a professional.

Start the process early enough.

Many people looking for wedding tents for the first time have the impression that they will simply step into a rental store and walk out with the tent of their dreams. How wrong are they?

While there are many tent rental stores, it doesn’t mean they will be stocking your preferred tent. In some cases, you won’t find any tent, especially if you are having your wedding on a summer weekend.

So how do you counter this?

The best way is to start the tent hunting process early enough. To be on the safe side, start it at least three months before your wedding.

During this time, you should visit as many rental companies as possible and compare their prices and the quality of their tents.

Of course, you should settle on a company renting high-quality tents at a low price.

The last thing you should do is to wait until the last day to start looking for the tent. This is because at this time you are in a hurry so you end up paying a premium on the tent, and you often don’t get the tent you have always wanted.

Think about tent accessories

As much as the wedding tent is the key unit you need for your wedding, it’s not the only thing you need—you need wedding tent accessories, and they are many of them.

Some of the accessories you need include: wedding tent decorations, poles, strands, and others.

You also need party chairs and tables for the guests to sit on.

If it’s too hot, you may need to rent an air conditioner to cool the air.

To get the best deal for the accessories and other party supplies, ensure that you rent them from the same event rentals Rockland NY company.

This way, you have good bargaining power. Since you are renting most of the supplies from the same company, you should ask for a larger discount, and in most cases, the rental company will give it to you.

How Can I Surprise My Wedding Guests?

When you are having a wedding, as much as you are doing it for yourself and your loved one, you want your guests to have the best time of their life.

Are you wondering how can I surprise my wedding guests? There are plenty of ways on how to go about it. Here are some of these ways:

Keep your guests comfortable

Whether you are having an indoor or outdoor event, ensure your guests are comfortable. If having your event outdoors, rent a wedding tent and other event party rentals from reputable party rental companies. To surprise the guests, go with a party tent with unique colors and designs. For example, instead of the usual white tent, go with a blue tent.

When it comes to the chairs, ensure they are comfy that the guests want to spend as much there as possible. If it’s too hot, rent an air conditioner to cool the air. On the other hand, if it’s too cold, rent heaters and other heating devices to keep the guests warm.

Arrive in style

Many guests have their eyes out for how the bride will arrive. In most situations, the bride comes in a limousine. It’s completely okay to come in a limousine but if you want to wow the guests, this is too cliché.

One way to go about it is to arrive in a chopper, horse-drawn carriage, or vintage car.

When it comes to your entrance song, stay away from the usual Michael Bolton songs. Instead, enter the wedding venue with an upbeat song that gets your guests up and dancing. This will get the guests by surprise that they will remember your event for a long time.

Play dress up

During the reception, go to the changing room and dress in different clothes than you had in the wedding. For example, you can dress in your favorite superheroes or in medieval dresses. To keep the memory of the moment, ensure that you have the photographer on hand to capture your look and the look on people’s faces.

Have a photo booth

How many times have you visited a wedding and found a photo booth? It’s often rare, right? Weddings are happy occasions and people want to keep memories of them for as long as possible so you should provide them with a free photo booth for them to take as many photos as they want.

To wow them, provide them with a fancy dress to take their photos in. The dress can be a wedding dress or a high-end outfit that most people would wish to have.

Have a choreographed first dance

Although, more and more people are doing this, it’s still a surprise to many guests as they don’t see it coming. Having a choreographed dance shows how ready and prepared you were for the day so the guests will respect you even more.

To drop the guests’ jaws, you should start the dance as the usual slow dance then the music suddenly change into an upbeat danceable jive. When it comes to dancing, kill the show with your moves.

Switch the bouquet toss

The bouquet toss is a traditional wedding practice that you can do but don’t do it the way it has been done since the inception of weddings—you should be creative about it.

For example, if you are an athlete, attach a garter to a baseball or football then throw it to the crowd and ask the best athlete to win.

You can also order a breakaway bouquet from your florist or party rentals Rockland NY made up of several bouquets that are loosely held together and let multiple people have a time of their time catching the bouquet.

Organize table games

When many people attend weddings and wedding receptions, they expect to dance and listen to speeches but this isn’t enough to get the guests talking. One way to make your event memorable is to include table games. Some of the excellent ideas you can go with include asking the members of a table to:

  • Tell a funny story about the bride and groom
  • Tell the nickname they have for the bride or groom and why?
  • Tell the best or worst relationship advice they have ever received.
  • Tell how they first met the bride or groom