What Do I Need To Know About Wedding Tents?

Is this the first time you are having a tented wedding and wondering what do I need to know about wedding tents? Well, there are plenty of things you should know. Some of these things include:

There are many types of wedding tents.

If you visit many weddings, you will find pole or frame tents, and due to this, you might have the impression that these are the only available tents in the market.

The truth is there are plenty of other types of tents you can rent from wedding tent rentals. The reason you find these tents at most weddings is because they are the most popular.

Besides frame and pole tents, other popular tents you can rent are clear and sailcloth tents.

Rent a wedding tent because you need it

When many people think about an outdoor wedding, the first thing that comes to their mind is the wedding tent.

While the tent comes in handy at protecting the guests from the tough weather elements, you don’t need it all the time, and sometimes you spend a lot of money on a tent that you don’t even need in the first place.

One thing that will inform your need for the tent is the venue you are having your event at. If the venue already has a shelter, you don’t need to rent a tent as you can use the already erected shelter.

If having your wedding at the church grounds and you have always wanted an outdoor wedding, you can have seats on the outside, and in the event, the weather turns for the worse, you simply move the guests inside the church or in the church hall.

To avoid wasting money, don’t rent a tent simply because you are having an outdoor wedding. Rent it because you need it.

Rent the right tent

After confirming you need a tent, your next move should be to find one. As mentioned above, there are many wedding tents in the market you can go for.

Of course, you should rent a tent that you love and matches your tastes. The tent you go for should be the right size, in line with the number of guests you expect on your big day.

If you aren’t sure about the right type of tent you should go for, get the input of a professional.

Start the process early enough.

Many people looking for wedding tents for the first time have the impression that they will simply step into a rental store and walk out with the tent of their dreams. How wrong are they?

While there are many tent rental stores, it doesn’t mean they will be stocking your preferred tent. In some cases, you won’t find any tent, especially if you are having your wedding on a summer weekend.

So how do you counter this?

The best way is to start the tent hunting process early enough. To be on the safe side, start it at least three months before your wedding.

During this time, you should visit as many rental companies as possible and compare their prices and the quality of their tents.

Of course, you should settle on a company renting high-quality tents at a low price.

The last thing you should do is to wait until the last day to start looking for the tent. This is because at this time you are in a hurry so you end up paying a premium on the tent, and you often don’t get the tent you have always wanted.

Think about tent accessories

As much as the wedding tent is the key unit you need for your wedding, it’s not the only thing you need—you need wedding tent accessories, and they are many of them.

Some of the accessories you need include: wedding tent decorations, poles, strands, and others.

You also need party chairs and tables for the guests to sit on.

If it’s too hot, you may need to rent an air conditioner to cool the air.

To get the best deal for the accessories and other party supplies, ensure that you rent them from the same event rentals Rockland NY company.

This way, you have good bargaining power. Since you are renting most of the supplies from the same company, you should ask for a larger discount, and in most cases, the rental company will give it to you.

Which Party Tent Add-Ons Do You Need?

Renting a party tent from reputable party rentals isn’t enough—you need to rent other party tent add ons to make your event comfortable and memorable. Wondering which party tent add ons do you need? Well, there are many of them, with the common ones being:

Tent liners

If you have been researching wedding tents, you must have seen tent liners in bridal magazines. They are floaty, parachute looking linings that are often white or ivory in color.

When you are reading the wedding magazines, most of them make the liners a necessity for every event, but they aren’t. In fact, if you have rented a good quality tent, you don’t need these liners at all.

The only time that you must think about getting these liners is if you are having an official wedding with an elegant theme. And even when getting the tent liners, don’t blow up a ton of money on a custom or premium liner—go for a simple liner, then play around with the lighting effects to give the liner an interesting look.

Tent walls

Your need for tent walls depends on the season you have your outdoor event. If having the event during a hot summer, you can skip the walls as they will make the tent hot, and you are forced to install an air conditioner or fan to keep the guests cool.

On the other hand, if having your event in winter, you need the walls that will keep the cold, wind and other weather elements out.

There are two main types of tent walls you can go for: walls made from the same material as the tent and those made from a piece of fabric. While the fabric walls are exciting to look at, they don’t keep out much of the weather elements, so if you are looking to install them, do it simply for the look—not for the functionality.

Flooring

Like the liners, your need for the flooring will depend on the type of party you are having. If having a formal event, chances are you will have a carpet, and you can’t put on a carpet on the grass as the grass will look rumpled and stupid. The carpet will also be a tripping hazard.

If having a simple, informal event, you can get away without installing a floor.

If your event requires you to have a floor, ensure the floor matches the theme of your event.

Lighting

Even if you have your event during the day, you will need the lighting effects to create an inviting look. Thankfully, there are many types of lights you can install in your tent.

One excellent option is the stage lighting that comes with color gels. To get the most from these lights, mount them to the framing structure of the tent.

You can also use Christmas lights, but you need plenty of them to create the look you want.

Don’t like either of these lights? Go for a shower curtain type of lighting system that you can attach to the back of the tent to give your tent an exciting look you are looking for.

You can buy the lights or rent them from the rental company.

If you love entertaining, you should buy the lights as you will use them a couple of times, but if this is the only event you have ever put together, save some money and rent the lights. The beauty with the rented lights is you won’t struggle to put them up as the rental company will help you out.

Air conditioning

If you have your event during a hot winter afternoon, it’s common for the air inside the tent to get stuffy and uncomfortable for the guests, and you don’t want this, do you?

To keep the guests happy and satisfied with your event, have an air conditioning system to cool the air. The cool thing is you don’t need to buy the air conditioners—you need to rent them from the event rentals Rockland NY.

If planning to have the air conditioning systems from the get-go, ensure you have the party venue in an area with easy access to power as this will save you a lot of money you would have spent hiring huge generators.

Event Rentals: 5 Event Safety Tips During The Coronavirus Pandemic

We all know the toll Covid-19 has had on the event industry. With restrictions on the number of people that can attend an event and how close they can stand or sit together, holding events has become a challenge.

Despite this, if you are planning a party of any sort, there is no reason you shouldn’t progress with it. You only need to ensure you adhere to the CDC guidelines. Here are 5 tips you should consider to have safe meetings as given by event rentals companies:

Observe social distancing

Social distancing means the guests have to sit at least six feet from each other at all times. Due to the distance restrictions, you should have a few guests over. You also should prepare for alternative floor plans to keep the tables six feet apart.

When having a birthday party, wedding, or any other occasion, arrange the party chairs in groups of five to adhere to the social distancing requirement. It’s also wise to reduce the number of people sitting on each table to keep the guests safe.

To remind the guests they need to maintain physical distance, provide sign markers on the floor that will prevent them from getting too close together.

Provide high levels of sanitation

The government has been shouting that people need to maintain high sanitation levels, and you should do the same in your event. Have many handwashing booths and make it clear the guests need to wash their hands as frequently as possible.

As the event is going on, provide the guests with a small folding table with sanitizer that the guests can easily reach and disinfect their hands.

To have an easy time, designate an employee as a sanitation leader dedicated to maintaining high levels of cleanliness. If a guest is coming into the event, they should remind them they need to wash their hands. They also should sanitize guests as the event is going on.

Whether they are setting up event equipment or preparing food, all employees should wear masks and gloves at all times, as directed by the local ordinances.

Reduce the number of guests

You need to reduce the number of guests attending your event. To come up with the ideal number of invitees, think about the capacity guidelines that ensure the guests safely maintain social distance.

While you might strive to maintain social distance, you might expose the guests as you are registering them for the event. To have an easy time, stagger the guest’s arrival times, and pay close attention to the needs of the older guests.

For example, if having a wedding, organize that the immediate family members and older guests attend and leave the event after all the others. If possible, have a designated sitting area for the at-risk elderly guests where they don’t interact too much with the others.

Stream videos for those that can’t attend

Sometimes some guests would love to attend the event but can’t due to the restrictions. To ensure they feel as part of the event, provide them with virtual gathering options.

For example, you can stream the event on Facebook, YouTube, Zoom, or any other way. Also, consider having screens so the guests can follow the event from a distance. For the sound, have a sound system that will amplify the sound, so even guests spaced further from the actual venue can follow.

Keep reminding the guests.

The Covid-19 guidelines are new, so most people are bound to forget them. To ensure they are safe, keep reminding them.

Post signs in highly visible areas such as at entrances and restrooms that promote everyday protective measures and describe how to stop the spread.

As the event is going on, broadcast a message to the guests, reminding them they need to observe distancing and maintain high hygiene levels.

For the guests following the event on video, include messages about behaviors that prevent the spread of the virus and ask them to adhere to them.

Conclusion

It’s no doubt Coronavirus has had the world by its tail, but life has to go on. If looking to rent party rentals Rockland NY for your event, ensure you rent high-quality supplies that not only look good, but are also easy to disinfect.

Event Tent Rentals: A 6 Point Checklist For A Perfect Tent Event

Other than renting a tent from even tent rentals, there are plenty of other factors you need to consider to have a successful tent event. Some of these factors include:

The weather back up plan

Things can quickly get out of hand even if you have the best tent you could afford. To be safe, have a backup plan in place. To be ready for the rain, have a tent with sidewalls that will keep the rain out. Remember that the rain can cause flooding inside the tent, so also consider raising the floor.

Even when its summer, the wind can be strong hence make the guests uncomfortable. To ensure everyone is comfortable, rent sidewalls, and secure them with stakes. You can also put up a hard wall structure beforehand.

Are you having the event in winter? It can get too cold to the extent the event becomes unbearable. To be ready, have properly sized heaters and generators in place.

The nature of the site

Is the site large enough for your tent? This is the first thing you should consider. Obviously, the size of the tent will be determined by the number of guests attending the event.

Avoid sloppy sites as they tend to be too steep for trucks to drive up and people to walk up. Guests also tend to be uncomfortable sitting in sloppy areas.

While at it, also, think about the drainage. Is the drainage system in good shape? Are there chances of the water getting to the guests in the event it rains in the middle of the event?

If looking to cook at the venue, ensure the site is large enough such that you can pith a kitchen tent. The areas should also give you enough room to prepare the storage area. The area should be large enough to store dishes, food, beverages, and supplies.

Lighting

You need lights even if you are having the event during the day. When choosing your lighting options, think about safety. The lights need to have codes for placing exit signs and other safety lights for tents. To avoid being on the wrong side of the law, check with your local areas, and confirm the local regulations.

You also need to think about the beauty of the lights. Creativity comes in handy here. You can do the work or hire an expert to help you out. You should note that before you hang the lights, first place them on the floor with everything in place, including the power cords and strips.

If the event will go into the night, consider having lights in the surrounding areas. These include parking lot and walkways. In addition to the lights beautifying the area, they also make it easier for guests to navigate the curbs and grassy areas.

Water and restrooms

Even if you will be providing beverages, it’s wise to have drinking water at the venue. Some venues already have running tap water, while others will require you to come with your water. Confirm with your caterer about water access.

When it comes to restrooms, you can use a trailer or portable facility. Regardless of the one you choose, ensure the area is clean and has a place for the guests to wash their hands.

Temperature control

You need to be ready for a change in temperatures at the venue. You should have a fan, air conditioner, and furnace in place that you can use to cool or heat the room as per the room demands.

Other things to consider

The other things you should consider are:

Power: Does the venue have outside power outlets that you can tap into?

Rigging: Most party tents you get from event party rentals Rockland NY don’t support rigging. You should check with your vendor and see what he can do to hang equipment and other items.

Generators: For the air conditioners, fans, and heaters, you need high-quality units of the right size.

Conclusion

These are the things you should consider for you to have a successful tent event. To have an easy time, begin your research early enough. This calls for you to visit different party companies and event venues at least three months before the party date.

Table And Chair Rentals: 4 Tips To Consider When Renting Party Chairs

When you are having a party or a wedding, you need party chairs. You don’t have to buy the chairs as there are plenty of table and chair rentals you can rent from. When renting, many people make plenty of mistakes that end up wasting their time and money. Are you looking to rent party chairs? Here are tips to consider:

Get quotes from different companies

Many people organizing an event for the first time think they only need to identify a rental company and place an order. Far from this.

If this is the first time you are renting, you should know there are plenty of party rental companies that stock different types of chairs.

For you to get the perfect chair for your event, visit three or more rental companies and see what they have in store. This way, you will easily compare the quality of the chairs and the prices charged.

When you visit each rental company, ask them to give you a quote. For the company to do it, they need to know the number of chairs you need for the event.

If you are at the store too early to the party date, you don’t know the exact number of guests that will be attending the event. Work with the maximum number of guests that can fit the party venue.

Even if not all guests make to the party, you will have an easy time returning the chairs than adding more.

Adding chairs is stressful as you often don’t get those that match the initial batch. Most of the chair suppliers also charge more for the additional chairs as they rent them out on per piece basis. This sees you spending a lot of money.

Think about the type of chairs you need for your event

Not every chair will fit your event, so take time to find the one that will be ideal for your event. When choosing the perfect chair, consider the theme of the event. You should then go ahead and research the chair styles that match the event theme.

Also, factor in the seating plan and table arrangements of the event. Another critical factor to consider is the type of event you are having. If having a full sit down formal dinner, you need formal, comfortable chairs.

On the other side, if you won’t be offering food, you don’t even need chairs. You only need a table for the guests to place their drinks on as they chat.

If you aren’t sure about the type of chairs you should rent, ask the venue representatives to guide you. Chances are the venue has had furniture suppliers in the past. This means they know how the venue looks with different pieces of furniture.

Ask them to show you pictures of previous events. From the pictures, choose the ideal look you want. Remember, don’t copy the look. Be creative and throw in your ideas to personalize the event.

Agree on the return policy

Before you sign the rental agreement, read the return policy. Many rental companies won’t have a problem with delivering the chairs and picking them up once the event is over, but other companies will require you to return the chairs.

Returning the chairs will be an extra cost on your part as you have to find a means of transportation. While you are at it, you also should understand who handles the breakages.

It’s common for chairs to break during the event. For you to avoid extra expenses, work with an insured company. This way, you are sure that in the event the chairs break, it’s the insurance company that will compensate the rental company.

Work with the right company

Event party rentals Rockland NY will have the best quality chairs and tables but be unprofessional. For example, they won’t return your calls, they will be rude to you, among other things. You don’t want to work with such a company. When you visit the rental company stores, be on the lookout of how they present themselves.

Are they friendly? Are they helpful when you ask a question? You should look out for this before making the decision.

4 Tips To Renting The Right Party Tents From Party Tent Rentals

When you are having an outdoor wedding, you need to rent a party tent. To many couples, renting a party tent is as simple as hopping into a local party tent rentals and placing an order. This isn’t the case. You need to consider plenty of tips for you to rent the right tent:

Do you need a tent?

While it’s essential to have a tent, you don’t always have to get it. The prime reason couples have an outdoor wedding is they want to enjoy their big day under the sun.

If you live in an area with predictable weather, you don’t have to get a tent. The same thing applies if the event is going to last just a few hours.

If you live in an area with unpredictable weather and you don’t want to use the tent until it’s necessary, crack a deal with the rental company. Some companies will give you a significant discount if you only use a tent when the weather requires it.

You should note that you will still have to pay for the tent (even if you don’t use it). But you will pay just a small fee

How many people will be attending?

The number of people attending the wedding determines the size of the tent to get. Tents come in different sizes. It all depends on the number of guests you are expecting.

Choose a tent large enough for all the guests. Many guests come with their friends or family members; therefore, ensure the tent will comfortably carry invited guests and a few extras.

Think about the design

The theme of the wedding heavily influences the design of the tent. Just as wedding tents come in different sizes, they also come in various designs. The most common ones being:

Pole tents: They feature center poles and often lack frames to cover up. In addition to being less expensive, they are also beautiful to look at and require just a short time to set up. When installing them, first clear all sides for stakes and anchor ropes.

Frame tents: They are elegant and highly versatile. They come in different shapes and you can erect them in different configurations. Unlike pole tents that you can only erect on grass, you can erect frame tents on any surface.

Compared to pole tents, frame tents are much pricier. They also require more time to set up.

There is no right or wrong tent design. It all depends on the look you want to create. If you aren’t sure of the tent design that will match your wedding theme, consult a tent expert.

Consider tent extras

Renting a tent isn’t enough. You also need to rent other accessories that will keep the guests comfortable. Some of the extras you need include:

Liner: It has a silky look, and while not necessary in all tents, you need it if you have a pole tent.

Tent walls: There are solid, clear, fabric, and cathedral tent walls. Their role is to keep everything dry. The need for walls depends on the average temperature in the area. If having a warm climate, skip the walls, but if the climate is cooler, they are a great idea.

Flooring: If having the wedding during the rainy season, it’s important you have a flooring to prevent shoes (ladies shoes with spikes) from sticking to the ground. Floors come in two main categories: plain old ground and full floor under the tent.

Choose the one that accentuates the look of the tent.

Air conditioner: Is it hot? You need to have an air conditioner that will blow cold air into the tent. If it’s cold, consider investing a heater.

For you to save money when getting the extra accessories, rent the tent and the accessories from the same rental company. This way, you will get a significant discount that will see you saving a lot of money.

Work with the right rental company

While there are many tent rental companies, not all are right for you. Many couples make the mistake of hiring the first company they come across. Don’t do this. Take your time to find event party rentals Rockland NY with high-quality tents.

Party Tent Rentals: How To Decorate Your Party Tents Using Lights

When you rent party tents from party tent rentals, you need to make them beautiful for you to improve the look of your party. One of the most effective ways of improving the look of the party is by installing lights. The cool thing is that there are many types of lights on the market that you can go for. Some of the best ones include:

Watt lights

These are string lights that you use inside the perimeter of the tent thus brightening it up. The lights usually resemble light bulbs and are about the size of the older Christmas lights. For you to place them in the party tent, you need to string them together using a white cord.

The cool thing with these lights is that you can not only use them to decorate the tent, you can also use them to light up the tent.

Mini lights

They are also connected with a white cord and resemble the current day Christmas lights. For you to improve the look of your tent, you need to wrap them around the center poles and string them from the peaks to the sides of the tent, thus creating a glittery, glowing effect.

While you can use these lights to light up the tent, you should primarily use them to decorate the tent. This is because they don’t give out as much light as you would want them to.

Lanterns

Lanterns come in a wide range of colors and sizes that you can choose from. When you are renting them from the party supplies companies, you should choose those that accentuate the look of the party. While the units provide a beautiful radiance, they don’t provide any functional light; thus you can’t use them to light up your party.

When you are renting them, you should note that you are charged per unit; therefore, when you rent a lot of them, they can significantly fluff up your budget. For you to save some money when renting the pieces, you should rent just a few and place them in strategic areas of the tent. For example, you can place them in the dancing area, head table, or even at the dinner station.

Conclusion

These are some of the lights that you can use to decorate your party tent. For you to give your party an elegant look, ensure that the lights from the event rentals are of high quality. They also should match your party theme.

Things To Do When Renting Party Tents

If having an outdoor event, you should have a party tent. All you need to do is visit the local party tent rentals and place your order. To get the right tent you need to do a number of things when renting:

Work with an experienced rental company

This is a no-brainer. You need to work with an experienced professional to have an easy time. Since the company has been around for a long time, it most likely has the best tents. The technicians might also guide you in choosing the right tent if you aren’t sure of the right one to go for.

When looking for tents, go for the rental companies that have been in business for at least 10 years. If they have been able to survive this long, they might be doing something right and they are the right people to work with.

Enquire about the age of the tent

When you are in the rental store, you shouldn’t simply rent the first tent that you see—you should enquire more about it. One of the things you should know is the age of the tent.  Just like anything else, an old tent looks old and ugly. It also tends to get torn easily and you might have to repair it.

To be on the safe side, hire a tent that is no more than 5 years old as it might not give you the service that you deserve.

In addition to the age of the tent, you also should know whether the party tent will be clean when renting it. While this might sound like a very basic thing, you will be surprised by the number of companies that rent dirty party tents. When you receive the tent and you don’t have time to clean it, you end up giving your party an ugly look.

To avoid surprises, you should enquire from the party rentals whether they will supply you with the tent while its clean. As rule of thumb, choose a company that provides you with clean tents.

Payment

Since you will be renting the tent, you need to pay for it. Most rental companies will require you to make a deposit then clear the balance at a later date. If you have worked with the party supplies company before you can pay the amount in whole, but if you aren’t familiar with the company, hold onto a portion of the amount and clear it after the event.

Mistakes To Avoid When Renting Party Tents

party rental

When you are having an outdoor event, it’s imperative that you have a party tent in place. All you need to do is visit your local party supplies company and place your order. While the unit is such an integral determinant of the success of your event, studies show that many people make plenty of mistakes when ordering the unit.  Some of these errors include:

Making assumptions on the weather

The main reason why people want to have their event outdoors is that they want to enjoy the environment. Many people will also have the event outdoors as it gives them a relaxed feeling and the venue doesn’t require a lot of decoration.

Due to this, the weather is usually the last thing that people think about. In fact, most of them think that just because it was sunny yesterday, it will remain the same. Due to this, some people fail to rent the tents. Others rent the wrong tents. For example, some of the people will rent units that don’t have sidewalls with the expectation that there won’t be high winds.

To avoid surprises and to bring your party to an abrupt stop, you should avoid making assumptions. Regardless of whether it’s summer or winter, rent a high-quality party tent. The tent you hire should be able to sustain rain or high winds. The unit should also be made from high-quality materials.

Failing to confirm the number of attendees

Just as the people make assumptions about the weather, they also make assumptions on the number of people that will attend the party. The people will visit the party rental companies without an exact number of people that they look forward to hosting. In most cases, this results in them renting tents that are either too big or too small.

To avoid this, you need to know the number of people that will attend the party. Before you go to the rental company to place your order, you should have confirmed the number of people that you expect. If only a few people confirm attendance, order a small tent and vice versa. It’s always recommended that you order a canvas that is a little bit larger than the approved people to allow room for gatecrashers.

Conclusion

These are some of the mistakes you should avoid making when renting party tents from your local party rentals. Before you decide on the rental company that you are working with, first research the quality of the tents that the firm has. The company should also have easy to work with staff.

 

Party Rentals: Simple Details That Will Make Your Party Memorable

party rentals

When you are putting together a party, it’s always recommended that you work super hard and throw a party that the guests will remember for a long time. Many people think that they need to hire high-end party supplies to make their party memorable, but this isn’t always necessary. There are many minor details that you can put in place and create an unforgettable look. Some of these details include:

Signs

If you frequent parties, you must have been lost once or twice. This is because you are usually new to the area. To give your guests an easy time, you should have signs that point them to the different areas of the party such as the bathroom or sitting areas. Experts report that when you use signs, you show the guests that you care about them and they are welcome in your party. In addition to leaving the guests with a memorable impression, the signs will also play a vital role in keeping the entire event organized. When placing the signs ensure that they match your party theme. If having a formal party, go with high-end units.

Serve drinks at the start of the party

How many times have you been welcomed with a cold drink as soon as you arrive at a party? My bet is that you rarely do. This is because many people don’t do it as they feel it as unnecessary. Many people wait until the end of the party to give the drinks. To ensure that your guests remember the party for a long time, you should provide them with a drink as soon as they arrive. This not only makes them feel welcomed, but it also refreshes the guests that might be too tired thus setting them in the party mood.

In addition to serving drinks, it’s also wise to consider placing plated salads and appetizers on the table. These can be soup, salads, or appetizers. When you do this, you create a great experience as you don’t keep the guests waiting to be served food. The food also encourages the guests to sit down thus allowing you to start the party activities early enough.

Conclusion

These are some of the things you can do to make your party memorable. To have a great time, you should work with popular party rentals that will not only supply you with high-quality party equipment, but also help you with the planning of the party.