5 Ways On How to Save Money on Wedding Rentals

As much as you want to have the wedding of your dreams, you don’t want to spend all of the money on wedding party rentals, do you?

Thankfully, there are plenty of ways you can save on rentals. These ways include:

Choose chairs with dual purposes

Most weddings have ceremony and reception areas and most people have two sets of chairs for each venue. If you have a budget there is nothing wrong with having the two sets but if you don’t have the budget you should go for dual purpose chairs. These are chairs that you can use both at the ceremony and reception areas.

One of the ways you can ensure that the chairs fit both settings is to choose almost similar themes for two venues.

If you have a high-end theme you don’t want to give the guests the impression that they are sitting on the same chairs so give the chairs a new look before you place them in the new venue. A great way to transform their look is to put on new chair covers.

To undertake the change in as little time as possible, have a team of experienced professionals by your side to help out.

Keep the rental supplies simple

There are all types of rental supplies in the rental stores, from simple cheap supplies to high-end supplies. As much as you would want to wow your guests with the high-end supplies, stay away from them, as they tend to be extremely expensive.

Instead of the premium supplies, go for the cheaper, but beautiful-looking supplies.

For example, instead of splurging on elegant napkins, go with simple tablecloths with beautiful and unique designs.

For the glassware, don’t spend all of your money on high-end champagne glasses. Instead, go for simple water or wine glasses. As long as they are unique, they will still look elegant giving your event the look you are after.

When it comes to the lights, avoid the large, high-end lights as they tend to be too expensive. Instead, go for bistro string lights.

Besides these tiny twinkling lights giving your event an intimate, romantic feel, they are also beautiful and extremely affordable so you give your event an elegant look at an extremely low price.

Stick with 60 inch and 72 inch round tables

You must be wondering why you should limit yourself to a specific size of tables, but these two table sizes have been found to carry the highest number of people, so you save a lot of space in your event.

As you can tell, this calls for you to avoid square and rectangle-shaped tables as they take up a lot of space.

To give your event a whimsical look, alternate between the two sizes.

Work with a flexible venue

The venue you work with not only significantly affects the comfort of your guests, but also significantly affects the amount of money you spend.

Some venues are strict on what you can do and bring on site. For example, some will have their tents and they don’t allow tents from the outside. This means you have to rent their tent even if it’s going at a much higher price.

Others won’t allow you to prepare the meals at the venue and you have to order already prepared foods, which is expensive.

To save money, work with a flexible venue. For example, work with a venue that allows you to put up the tent that you can rent at a much lower price elsewhere. Also, work with a venue that allows you to prepare the meals at the wedding area so that you get cheaper and fresh meals.

Stick with one vendor

This means that you should rent all the wedding supplies from one event party rentals Rockland NY.  The purpose of doing this is to ensure you get the highest discount so you save as much as possible.

To find a company stocking all the supplies you need for your big day means that you have to start your research early. Experts recommend you start your research at least three months before your wedding day. This way you will have enough time to visit as many companies as possible and compare their fees and charges.

Throwing An Event Soon? Here’s What You Need To Know About Event Rentals.

When it comes to event rentals, you can have a great experience, or the worst time of your life, depending on how you go about it. Would you love to have a great experience? Here are dos and don’ts you need to observe:

Do reserve the rentals early enough

What do most people do when they are having an event? They wait until a few days or weeks to the event to start finding the relevant party supplies.

This is wrong as they often don’t get what they want, and they are forced to rent what is available, which gives their events a hideous look.

To have a great experience, begin your hunt early enough—at least three months before the party date.

This way, you have enough time to visit as many rental stores as possible and see what is available. Since you aren’t in a hurry, you get a better deal as you aren’t afraid of haggling the price to the lowest possible.

To have a great time, begin your research as early as possible. When you find the supplies you need, place your order and make a deposit to show your commitment.

Do rent from the same company.

If possible, rent all the party supplies from the same company. It’s often said that you shouldn’t put all of your eggs in one basket, but it’s wise that you do it when it comes to party supplies.

This is because when you rent from the same company, you get a better deal, which saves you a lot of money.

In the same way, as when you buy many items from the same store, you get better offers when you rent a party tent, party chairs, and other supplies from the same company, as you are bringing them a lot of business.

In most cases, when you rent all of your supplies from the same company, you get free transport, which saves you money and removes the worry of finding a transport company.

 Do take good care of the party supplies.

Renting the best supplies isn’t enough—you need to take good care of them. One way to do it is to inform the guests that they shouldn’t sit on two seats.

If you have kids at the party and you have rented bouncing castles, have an adult supervise the kids, so they don’t damage the units.

By keeping the supplies in good shape, you stay in good books with the rental company and at the same time save a lot of money that you would have spent on repairs or replacing the units.

Don’t go for the cheapest supplies.

You will come across different companies renting their units at different prices in your research. Since you are looking to save as much money as possible, it’s easy to be tempted to hire from the cheapest company, but don’t do it.

If the rental company prices are much lower than the industry average, the chances are high that the supplies are low quality. There is also the risk that the company is uninsured, so when the rental items break or get lost, it will be your responsibility to repair or replace them from your pocket.

Before you rush to take the deal, take time to do your due diligence and ensure that the rental company is reputable and stocks high-quality rental items that won’t embarrass you come party day.

Don’t forget about party decorations.

Most people think that all they need to have the party of their dreams are chairs, tables, and tents, but that’s not the case.

To make your event more appealing, you need decorations. Common ones include: tabletop décor, lattice displays, candelabras, linens, flower arrangements, and many others.

Different decorations are ideal for various events, so you should take your time to research and find the perfect decoration items for your event. If you aren’t sure about the right ones to go for, get the input of the professionals working in the event party rentals Rockland NY.

Like the other party supplies, also ensure that the party decorations are high quality and fit into the theme of your event.

What Makes A Good Dance Floor?

When having a wedding or any other event where people will dance, it’s vital that you rent a dance floor from staging and dance floor rentals. If this is the first time doing it, you must wonder what makes a good dance floor, right? Well, there are plenty of things you can look out for, such as:

The right give

An ideal dance floor shouldn’t be too hard or too soft. As a rule of thumb, avoid a dance floor that is too hard, as it will cause repetitive strain injuries. At the same time, avoid a material that is too soft as it can lead to muscle fatigue, as you need more effort moving on the dance floor.

When you are in the rental stores, ask to walk on the dance floor. The dance floor shouldn’t be as springy as a trampoline as the guests will fall. A good dance floor should be bouncy enough to absorb the energy of falls that can happen when dancing.

Traction

The other thing to pay attention to is the level of traction on the dance floor. You want the guests to glide easily on the dance floor, without slipping and sliding uncontrollably. While you don’t want the guests to slip, ensure that the dance floor doesn’t provide too much slip resistance that can block movement, leading to injury.

Flooring material

Dance floors are made from various dance floor materials such as wood, plastic, and others. There is no right or wrong material—it all depends on your preference and budget.

A hardwood dance floor will do if you want the usual, standard look, but you should be cautious as it tends to buckle, break, and even splinter when it’s too humid or hot. The dance floor also risks developing mold, expanding, or even rot, requiring expensive repairs.

If having an exquisite, formal event, there are premium dance floors made from premium materials such as granite and glass you can go for. Each of these materials has its pros and cons, and it’s up to you to research and find the one that is right for your event.

Elasticity

You will most likely be having multiple people on the dance floor, so you need an elastic dance floor. For a great experience, experts recommend renting an area elastic dance floor and not a point elastic unit.

An area elastic dance floor disperses energy over a wide surface area, while a point elastic unit reacts in a more localized area. Due to this, area elastic floors are highly effective at absorbing the dancing impact, while point elastic floors don’t have as much shock absorption.

Even on short-term dancing on point elastic floors, there is the risk of mild pain and even sometimes significant injury.

To protect your guests from injuries on your big day, let the technicians working in the rental stores know that you are looking for an area elastic dance floor.

The theme of the event

You might be wondering how the theme of your event will affect your choice of the dance floor, but it comes in handy. To avoid giving your wedding or any other event a confused look, rent a dance floor that matches the theme.

For example, if you have a formal theme, renting a simple, cheap-looking dance floor would be absurd—you need a quality, elegant-looking dance floor.

Nature of your floor

Where will you install the dance floor? This will heavily impact the dance floor you go with. If having the event outdoors, in the open, you need a dance floor that will resist the outdoor elements.

If having the event indoors, you need a dance floor that isn’t too high to restrict the guests from jumping and executing other dance moves.

Take your time to research and find the ideal dance floor for your event.

Parting shot

Renting the right dance floor is vital for the success of your event, so you need to be cautious about how you go about it. As a first-timer, it’s always wise to seek guidance from event rentals Rockland NY technicians. These professionals will help you pick the right dance floor and professionally install it.

What Should You Look Out For When Hiring A Party Venue?

Besides hiring the right party supplies from party rentals, you should be cautious of where you have your event. What should you look out for when hiring a party venue? There are plenty of factors, with the common ones being:

Location of the venue

This will be heavily influenced by the theme you want to create, closeness to the attendees, and plenty of other factors. For example, if most attendees will be coming from out of town, having the venue close to the airport makes sense as it will make their work easier.

If you want to have a nature theme, you should have your event in an area with plenty of trees and other greenery.

Like with party supplies, you should take your time when finding a party venue. Visit as many event venues and see what they have to offer.

To make it easy for the guests to arrive on time and not get lost on the way, provide them with venue pins. They are easy to generate with the modern map apps, and besides this making the work easier for the guests, it also shows that you are organized, which makes the guests hold you in high regard.

Capacity and minimums

The other thing you should consider is the capacity of the venue. How many people can the venue hold at any time? Your choice will be dependent on the number of people you expect in the event. If you are expecting 500 people, get a party venue with a 500 capacity and so on.

Most large venues will have a minimum food and beverage spending amount. To avoid surprises and inconveniences in the future, find out about the minimums and ensure they fit your budget.

Availability of services and amenities

Different venues will have different amenities. Some will have kitchens, others bathrooms, and so on.

As you are shopping for a party venue, be on the lookout for the amenities that a given venue provides. For example, if you are looking to prepare the meals at the venue, you want to ensure that the venue has a kitchen and the necessary catering supplies.

As a rule of thumb, always go for a venue with the amenities you need for your event. It also doesn’t hurt going for a venue with supplies that will save you money in the long run.

For example, when you hire a venue that supplies you with tables, chairs, and linens, it means that you will save a lot of money as you won’t have to hire them from the rental companies.

Venue availability

You might have your eye on the perfect venue for your event but fail to secure it, as it’s not available on your event date.

Start your search as early as three months from the party date to increase your chances of finding your dream venue. This way, you will have enough time to visit as many venues as possible and identify those that might be right for you.

Most events happen in summer and weekends, so you have high chances of securing your dream venue if you can have your event out of these times.

When you find your ideal venue, place a deposit on it and ensure that you get a receipt. This prevents the venue managers from renting out the venue and shows that you are serious about it. It also gives you peace of mind that you have a place to have your big event.

Over to you

These are some of the factors to consider when looking for a venue for your big day. As we have mentioned above, you should be cautious about how you go about it so that you don’t rent a venue and it fails to meet your needs.

As a rule of thumb, don’t be in a hurry when finding a venue. Set enough time to visit different venues and only settle on the one that gives you what you need.

If you aren’t sure how your ideal venue should look, get the input of professionals working in the event rentals Rockland NY.

5 Outdoor Party Tips

Is this the first time you are putting together an outdoor party? There are plenty of tips you need to put into place to pull off an excellent event. These tips include:

Always have a backup plan

Some people will only rent a few tables and chairs from the table and chair rentals and think they are set. Unfortunately, this isn’t the case.

Even if the weather is perfect, it’s always wise to have a backup plan. As a rule of thumb, always have a party tent where the guests will go should the weather go berserk.

For example, you should have a party tent to protect your guests when it starts raining or becomes too windy.

Besides the tent, it’s also wise to have a house nearby the party venue where the guests will go should the weather become extreme. For example, when it rains too much that the tent floods or the winds become too strong that it threatens to blow off the tent.

Of course, you should ensure the house close to the party venue is large enough to accommodate your guests.

Have enough food

Parties are associated with food, so you can imagine the confusion that would be there when you feed half or less of your guests, and the food runs out. You don’t want this, do you?

To avoid embarrassment, always ensure that you have enough food for all of your guests. A good way to ensure that you never run out of food is to have a headcount of all the guests attending the event, then add a little extra to take care of those that might go for two takes or any additional guests that show up uninvited.

You don’t want the guests to go thirsty either so, besides the food, also ensure that you have enough drinks. As a rule of thumb, you should have both alcoholic and non-alcoholic drinks.

Have enough seats

You need to ensure that your guests are comfortable, so the last thing you want is to have some of them standing. Besides giving your event a disorganized look when you have some of the guests sitting and others standing, you also make some of the guests tired and bored, especially when you have a long event and force them to stand for a long time.

To be on the safe side, ensure that you have enough seats for all of your guests. Of course, the type of seats you go with depends on the theme of the event. If having a formal event, you should go for comfy, cushioned chairs, but simple wooden or plastic chairs are enough if having a simple casual event.

If you aren’t sure about the right number of chairs to go with, get the input of a professional. The technicians working in the rental stores can also guide you.

Think about the weather fluctuations

If you are having your event over an extended time, you should think about the temperature fluctuations. For example, if having your event on a summer afternoon, the temperatures might be too high that the guests sweat while in the tent. As the event gets into the evening, the temperatures start dropping, that the guests begin shivering.

To avoid this, work at ensuring that the guests are comfortable at all times. For example, on a hot afternoon, have an air conditioner to cool the air and keep it fresh. As the temperatures drop in the evening, have a heater to supply the guests with the much-needed warmth.

Keep the guests entertained.

In most events, the main part of the event lasts for just a few minutes, then the other time is left for fun. How will you keep your guests engaged and entertained at this time? You should think about it.

Two popular ways to keep the guests entertained is hiring a DJ or a famous musician, but you shouldn’t stop there.

To make your event more fun and memorable, consider renting giant Jenga, cards, giant Checkers, or Chess from the event rentals Rockland NY, that the guests will play when the main procession is over.

What Are The Major Considerations For Events Held Outdoors?

If this is the first time you are having an outdoor event, you must be wondering, what are the major considerations for events held outdoors, right? Well, there are many of them to consider, including:

Shade

Even if you are having your event in summer in perfect weather, you still need to protect the guests from the sun. If having it in winter, you need to protect your guests from the rainfall and strong winds.

To do this, you need to rent a tent from your local party tent rentals where your guests will sit. The type and size of tent you rent depends on the theme of the event and the number of guests you expect in the event.

If having the event in winter, remember to rent sidewalls you can easily put together should the weather worsen.

Seating

Unless you are having an extremely informal event, you need your guests to sit. This means you need to provide them with seats.

There are plenty of chairs you can go with, ranging from Chiavari chairs to sofas to benches. The units that you go with depend on the theme of your event.

If having a beach wedding, simple plastic or wooden chairs are enough, but you may need to rent sofas if having a high-end formal event.

The same thing applies to the tables.

Entertainment

There is no complete event without entertainment, is there? So you should factor in how you are going to entertain your guests. Will you play music from the speakers? Will you hire a DJ? A band? It all depends on your budget and preferences.

While at it, consider the dance floor. The guests need to dance, and they can’t do it on the bare ground, so you need to get them a dance floor. The type that you go for depends on your budget and theme. If you aren’t sure about the right one to get, get the input of a professional.

Food

When you are having certain events, such as weddings, you need to provide the guests with food. You can do it in two ways: prepare the food at the event site or buy already made food from the restaurant nearby.

Each option comes with its pros and cons. When you decide to prepare the food at the event site, hire a catering company to bring its cooking appliances to the event site. You may also have to hire an extra tent to house the catering equipment.

As you can guess, this raises plenty of logistic issues. The good side is that the guests are served fresh and hot food. You can also change the menu or even request special foods more conveniently.

Buying food from the outside is an entire ball game. While you have little logistics to worry about, your guests are often served cold food. This is because the ready food has to be transported from a distance.

You also can’t conveniently request special meals as the food isn’t prepared at the site.

To increase the chances of keeping the food fresh and hot, order the food from the restaurants close to your event venue.

Drinks

After the guests have eaten, most will want a drink. You also need drinks if you are having an after-party.

The drinks you serve depend on your budget and the type of guests you will be having over. If you will have your close family members, you can stay away from alcohol and provide juice and water, but if you are having your friends, there is no harm in serving alcohol.

If having a formal event, you may have to set up a temporary bar complete with a waiting person.

There you have it

These are the things you should consider when having an outdoor event. To have an easy time, work with professionals experienced in handling outdoor events.

When renting the different party supplies from the different event rentals Rockland NY, don’t hire them from just any company—take your time and ensure that the company stocks high-quality items.

To save as much money as possible, rent most, if not all the supplies from one company. This way, you can negotiate the price, so you get the best deal.

Different Types of Seating Arrangement for Events

When you are having any event, the seating arrangement has a significant impact on the mood of the event and the number of chairs and tables you rent from event rentals.

What are the different types of seating arrangements for events? Well, there are many of them, with the common ones being:

Auditorium stage seating

Also known as theater seating, this seating arrangement is ideal for having a large event of over 100 guests. This is the simplest sitting arrangement where the chairs are usually aligned in consecutive straight rows.

Although this seating arrangement is common with events such as inspirational talks and business forums, there is no reason you shouldn’t have it at your wedding or any other event.

While the seating arrangement saves you the money you would have spent hiring a party table, the major flaw is that you have a problem serving the guests foods and drinks. To solve this, leave an area at the back to serve the snacks and refreshments. As a rule of thumb, ensure that the area is large enough for the guests to take their breaks and grab the snacks.

Chevron seating style

Chevron seating style provides two columns of short, angled rows with an aisle way in the middle. To make your event attractive, create a clear focal point in the front and center that will direct the attention towards the speaker.

This seating arrangement is best when you are having trainings, presentations, and conferences.

The advantage of this arrangement is that it maximizes space using angled rows. Everyone can also view the speaker and work in small groups as necessary.

While this arrangement is great, it’s not ideal for group discussions. The event attendees can also have sightline issues if you don’t stagger the seats.

Banquet style seating

Are you having a birthday or wedding party? This is the best seating arrangement to go for. The arrangement also works when you are having a corporate event such as a charity event, appreciation party, or team building event.

The seating arrangement uses round tables for 8-10 people, and you have the guests facing each other, which encourages interactions.

To avoid awkward situations, group people familiar with each other at one table. For example, place friends or family members at one table.

Create a seating chart assigning different guests to different tables to keep your birthday or wedding event organized.

While this arrangement encourages socializing and gives your event a relaxed feel, each table becomes an island, which makes it difficult for guests at different tables to interact with each other.

Classroom seating style

This style makes use of chairs and IBM tables arranged in rows and columns. From its name, this arrangement is similar to the one you find in schools, and the number of desks varies depending on the event, preference of the speaker, or the availability of the space and inventory tables.

In most cases, one IBM table accommodates at least two to three people.

Like the banquet seating arrangement, this setup significantly encourages the participants to interact with each other. If having a training, the arrangement allows for note-taking and can even allow the participants to dine in their seats.

Boardroom seating style

The conference or boardroom seating style provides a long, rectangular table that guests sit on facing each other. This arrangement is best when you are having a small meeting.

When you are organizing the arrangement, ensure that the person chairing the event sits at the head of the table.

The beauty of the arrangement is that it encourages discussion and directs the attention to one person sitting at the head. The main flaw is that it’s not ideal when you are having a large event as having many large tables means you have many islands making it hard for people at different tables to interact.

For the best outcome, limit this arrangement to small events.

It’s up to you

Different arrangements are ideal for different events, and they have their pros and cons. Take your time to research and consult the professionals working in the party rentals Rockland NY stores to guide you in the right arrangement that gives you the best results.

What Do I Need To Know About Wedding Tents?

Is this the first time you are having a tented wedding and wondering what do I need to know about wedding tents? Well, there are plenty of things you should know. Some of these things include:

There are many types of wedding tents.

If you visit many weddings, you will find pole or frame tents, and due to this, you might have the impression that these are the only available tents in the market.

The truth is there are plenty of other types of tents you can rent from wedding tent rentals. The reason you find these tents at most weddings is because they are the most popular.

Besides frame and pole tents, other popular tents you can rent are clear and sailcloth tents.

Rent a wedding tent because you need it

When many people think about an outdoor wedding, the first thing that comes to their mind is the wedding tent.

While the tent comes in handy at protecting the guests from the tough weather elements, you don’t need it all the time, and sometimes you spend a lot of money on a tent that you don’t even need in the first place.

One thing that will inform your need for the tent is the venue you are having your event at. If the venue already has a shelter, you don’t need to rent a tent as you can use the already erected shelter.

If having your wedding at the church grounds and you have always wanted an outdoor wedding, you can have seats on the outside, and in the event, the weather turns for the worse, you simply move the guests inside the church or in the church hall.

To avoid wasting money, don’t rent a tent simply because you are having an outdoor wedding. Rent it because you need it.

Rent the right tent

After confirming you need a tent, your next move should be to find one. As mentioned above, there are many wedding tents in the market you can go for.

Of course, you should rent a tent that you love and matches your tastes. The tent you go for should be the right size, in line with the number of guests you expect on your big day.

If you aren’t sure about the right type of tent you should go for, get the input of a professional.

Start the process early enough.

Many people looking for wedding tents for the first time have the impression that they will simply step into a rental store and walk out with the tent of their dreams. How wrong are they?

While there are many tent rental stores, it doesn’t mean they will be stocking your preferred tent. In some cases, you won’t find any tent, especially if you are having your wedding on a summer weekend.

So how do you counter this?

The best way is to start the tent hunting process early enough. To be on the safe side, start it at least three months before your wedding.

During this time, you should visit as many rental companies as possible and compare their prices and the quality of their tents.

Of course, you should settle on a company renting high-quality tents at a low price.

The last thing you should do is to wait until the last day to start looking for the tent. This is because at this time you are in a hurry so you end up paying a premium on the tent, and you often don’t get the tent you have always wanted.

Think about tent accessories

As much as the wedding tent is the key unit you need for your wedding, it’s not the only thing you need—you need wedding tent accessories, and they are many of them.

Some of the accessories you need include: wedding tent decorations, poles, strands, and others.

You also need party chairs and tables for the guests to sit on.

If it’s too hot, you may need to rent an air conditioner to cool the air.

To get the best deal for the accessories and other party supplies, ensure that you rent them from the same event rentals Rockland NY company.

This way, you have good bargaining power. Since you are renting most of the supplies from the same company, you should ask for a larger discount, and in most cases, the rental company will give it to you.

Which Party Tent Add-Ons Do You Need?

Renting a party tent from reputable party rentals isn’t enough—you need to rent other party tent add ons to make your event comfortable and memorable. Wondering which party tent add ons do you need? Well, there are many of them, with the common ones being:

Tent liners

If you have been researching wedding tents, you must have seen tent liners in bridal magazines. They are floaty, parachute looking linings that are often white or ivory in color.

When you are reading the wedding magazines, most of them make the liners a necessity for every event, but they aren’t. In fact, if you have rented a good quality tent, you don’t need these liners at all.

The only time that you must think about getting these liners is if you are having an official wedding with an elegant theme. And even when getting the tent liners, don’t blow up a ton of money on a custom or premium liner—go for a simple liner, then play around with the lighting effects to give the liner an interesting look.

Tent walls

Your need for tent walls depends on the season you have your outdoor event. If having the event during a hot summer, you can skip the walls as they will make the tent hot, and you are forced to install an air conditioner or fan to keep the guests cool.

On the other hand, if having your event in winter, you need the walls that will keep the cold, wind and other weather elements out.

There are two main types of tent walls you can go for: walls made from the same material as the tent and those made from a piece of fabric. While the fabric walls are exciting to look at, they don’t keep out much of the weather elements, so if you are looking to install them, do it simply for the look—not for the functionality.

Flooring

Like the liners, your need for the flooring will depend on the type of party you are having. If having a formal event, chances are you will have a carpet, and you can’t put on a carpet on the grass as the grass will look rumpled and stupid. The carpet will also be a tripping hazard.

If having a simple, informal event, you can get away without installing a floor.

If your event requires you to have a floor, ensure the floor matches the theme of your event.

Lighting

Even if you have your event during the day, you will need the lighting effects to create an inviting look. Thankfully, there are many types of lights you can install in your tent.

One excellent option is the stage lighting that comes with color gels. To get the most from these lights, mount them to the framing structure of the tent.

You can also use Christmas lights, but you need plenty of them to create the look you want.

Don’t like either of these lights? Go for a shower curtain type of lighting system that you can attach to the back of the tent to give your tent an exciting look you are looking for.

You can buy the lights or rent them from the rental company.

If you love entertaining, you should buy the lights as you will use them a couple of times, but if this is the only event you have ever put together, save some money and rent the lights. The beauty with the rented lights is you won’t struggle to put them up as the rental company will help you out.

Air conditioning

If you have your event during a hot winter afternoon, it’s common for the air inside the tent to get stuffy and uncomfortable for the guests, and you don’t want this, do you?

To keep the guests happy and satisfied with your event, have an air conditioning system to cool the air. The cool thing is you don’t need to buy the air conditioners—you need to rent them from the event rentals Rockland NY.

If planning to have the air conditioning systems from the get-go, ensure you have the party venue in an area with easy access to power as this will save you a lot of money you would have spent hiring huge generators.

Event Rentals: 5 Event Safety Tips During The Coronavirus Pandemic

We all know the toll Covid-19 has had on the event industry. With restrictions on the number of people that can attend an event and how close they can stand or sit together, holding events has become a challenge.

Despite this, if you are planning a party of any sort, there is no reason you shouldn’t progress with it. You only need to ensure you adhere to the CDC guidelines. Here are 5 tips you should consider to have safe meetings as given by event rentals companies:

Observe social distancing

Social distancing means the guests have to sit at least six feet from each other at all times. Due to the distance restrictions, you should have a few guests over. You also should prepare for alternative floor plans to keep the tables six feet apart.

When having a birthday party, wedding, or any other occasion, arrange the party chairs in groups of five to adhere to the social distancing requirement. It’s also wise to reduce the number of people sitting on each table to keep the guests safe.

To remind the guests they need to maintain physical distance, provide sign markers on the floor that will prevent them from getting too close together.

Provide high levels of sanitation

The government has been shouting that people need to maintain high sanitation levels, and you should do the same in your event. Have many handwashing booths and make it clear the guests need to wash their hands as frequently as possible.

As the event is going on, provide the guests with a small folding table with sanitizer that the guests can easily reach and disinfect their hands.

To have an easy time, designate an employee as a sanitation leader dedicated to maintaining high levels of cleanliness. If a guest is coming into the event, they should remind them they need to wash their hands. They also should sanitize guests as the event is going on.

Whether they are setting up event equipment or preparing food, all employees should wear masks and gloves at all times, as directed by the local ordinances.

Reduce the number of guests

You need to reduce the number of guests attending your event. To come up with the ideal number of invitees, think about the capacity guidelines that ensure the guests safely maintain social distance.

While you might strive to maintain social distance, you might expose the guests as you are registering them for the event. To have an easy time, stagger the guest’s arrival times, and pay close attention to the needs of the older guests.

For example, if having a wedding, organize that the immediate family members and older guests attend and leave the event after all the others. If possible, have a designated sitting area for the at-risk elderly guests where they don’t interact too much with the others.

Stream videos for those that can’t attend

Sometimes some guests would love to attend the event but can’t due to the restrictions. To ensure they feel as part of the event, provide them with virtual gathering options.

For example, you can stream the event on Facebook, YouTube, Zoom, or any other way. Also, consider having screens so the guests can follow the event from a distance. For the sound, have a sound system that will amplify the sound, so even guests spaced further from the actual venue can follow.

Keep reminding the guests.

The Covid-19 guidelines are new, so most people are bound to forget them. To ensure they are safe, keep reminding them.

Post signs in highly visible areas such as at entrances and restrooms that promote everyday protective measures and describe how to stop the spread.

As the event is going on, broadcast a message to the guests, reminding them they need to observe distancing and maintain high hygiene levels.

For the guests following the event on video, include messages about behaviors that prevent the spread of the virus and ask them to adhere to them.

Conclusion

It’s no doubt Coronavirus has had the world by its tail, but life has to go on. If looking to rent party rentals Rockland NY for your event, ensure you rent high-quality supplies that not only look good, but are also easy to disinfect.