What You Need To Know About Party Tents

Are you planning on having an event soon? You should highly consider having a party tent in place. There are plenty of party tents in the market you can go for. It all depends on the size you are looking for and the image you want to create.

Why you should install a party tent

You protect the guests: The reason you are having the party is to celebrate an event, and it’s your responsibility to ensure that the guests have the best time of their lives. When you install a party tent, you protect the guests from harsh environmental factors such as excessive rain and the sun.

You keep people outside: By placing the tent outside you provide the guests with a great place to relax despite the harsh weather. This ensures that they are comfortable and don’t have a reason to go outside or leave the party.

You protect food: Food is a major part of any event, and you should protect it as much as you can. By having the tent in place, you can have all the guests in the tent including the food.

You save money: If you have held an indoor event before, you must have realized that it’s expensive to rent the venue. This isn’t the case with a party tent. Many types of these tents go at different prices. You need to rent the one that fits your budget and find a place to install it.

Tips to consider when renting the tent

For you to get the most from your party tent, you need to consider some tips when renting it. Some of the tips to consider include:

Size: How big is the tent? This depends on the number of guests that you are expecting. If expecting a lot of guests, go for a large tent, but if expecting only a few, go for a small unit.

Nature of the rental company: Just as there are many types of rental tents you can rent, there are equally many types of rental companies that you can rent the units from. To have an easy time, take your time to research the rental company and ensure that you are working with a reputable one that is not only experienced buy easy to work with.

Conclusion

This is what you need to know about tents. When renting them, rent from a reputable party supplies company.

Party Tent Rentals: 6 Types Of Tents For Your Next Wedding

When you are looking to have an outdoor wedding, it’s recommended that you have a party tent in place. The cool thing is that you don’t need to buy the tent—you only need to visit your local party tent rentals and place an order. One thing you should know is that there are plenty of tents for outdoor use that you can go with. The most common ones being:

Pearl tents

These have a traditional design that was inspired by the Mughal Empire. They feature tall ceilings and exaggerated peaks that give your event an elegant look. Are you looking to have towering structures or centerpieces at your wedding? These are your go-to pieces.

When you are looking for stores to buy them from, ensure that the store has high-quality units that not only look good, but also made from durable materials. The last thing you want is tearing the pieces when you are having the day of your life.

Tipis tents

They are similar to Pearl tents in that they have tall, elegant peaks. In addition to the tall peaks, they are also very flexible and come in many designs for you to choose from. You should note that all the designs are formal; therefore, if looking to have a formal wedding, these are the pieces that you should go for.

If you are going to have many guests, you can hire them in multiples so that you can have enough space for dancing, chilling, and dining.

Just like when hiring the other types of tents, you should ensure that these too are of high quality and their color matches the theme of your wedding.

Canopy Tents

Are you having a simple backyard event? You should avoid spending a lot of money on a premium tent. Instead, you should go for a canopy tent. This is a simple tent that is used to provide shelter from sunlight and light rain.

Unlike the high-end tents in the market, these don’t have a high peak and in most cases, have a flattened style roof. They don’t feature a sidewall and due to their design, they aren’t the ideal tents for windy areas.

They come in different designs and it’s up to you to choose the design that is ideal for you depending on the event that you are having.

Pole Tents

They have been around for a long time, and this is for a good reason. Due to their design, you can use them for different occasions. They come with high peaks and different sizes. Most of the tents are large thus ideal for large weddings and other events.

For you to improve their look, you can decorate them using fabric and pole skirts, creating an elegant look. If you want a simple, casual look, you can go without decorating them.

One of the main advantages of the tents is that they can hold a lot of people as they have a lot of space in them. One of their flaws is that they need a larger footprint as you need to undertake proper staking for proper tent installation.

Another flaw is that the poles obstruct the views of the guests; therefore, making it hard for the guests to follow the proceedings. If having the event in areas of high winds, you should install sidewalls.

Stretched tents

They are a great alternative to marquees and at the same time provide excellent functionality. The tents make it possible for you to have a wedding venue that is both intimate and large enough for all of your guests.

Since they don’t provide a lot of covering, they are a great choice for summer. As a rule of thumb, you should avoid using them during winter or in areas with strong winds.

Yurts

They originated from central Asia. They are round in shape and covered in felt. In most cases, the tents have a self-supporting roof structure. The people that have used them love them as they don’t require a lot when it comes to their installation. All you need is to place them in the event area and you are good to go.

After renting the pieces from the wedding tent rentals Rockland NY, you can decorate them for that elegant look or you can leave them bare for a casual look.

Event Rentals: Choosing An Event Tent

Any party and tent rentals can really offer and provide you with the best tents perfect for your event. However, there are times when you wanted to explore your options and other alternatives when it comes to your party needs. Not because you do not trust whoever supplier you have spoken first, but because you can feel that there are other styles and designs that can fit your preference and event theme. It’s also one way for you to find out what the new trend is when it comes to different parties and events theme and tents are just one of them.

But before you look for  tent alternatives for your party, check out some tips first on how to pick the right tent.

Event Tent Scouting Tips

Whether it’s a formal or casual event, a tent can turn any occasion into a spectrum of various moods and glamour. The versatility of every tent is unquestionable because it can fit into any themed event from barbecue parties to formal dinner galas. But of course, you just don’t pick any tent and here are some tips to get the best one you need.

  • Size Of The Venue.

The first thing you have to look into is the size of your venue, then the number of guests, and the supplies and amenities that you need for the event. These will determine the size and how many tents you will be needing. You also have to consider the accessibility to the washroom, cooking area, parking area, etc.

  • Check Your Site Surface.

The best surface for staking any tent is on gravel or soil. Although stone, sand, asphalt and other surfaces are also a great option. Always check with an underground utility officer if it’s safe to stake tents on your venue for safety purposes.

  • The Accessibility Of Your Suppliers.

Assess how accessible your venue is. This is for the benefit of your suppliers, like tables and chairs, tent equipments, DJ equipments, and a lot more. There are some locations where extra delivery vehicles are needed because it is far from the main road, while others needs some barging services because the venue is on a lake. And expect that extra delivery services will require additional labor and service charges.

More Helpful Tips

  • Location Is Important.

Where will be the location of the event? Is it going to be on a beach front? Open field? Garden? Because the place of the party is to be considered also to determine the right tent. For areas that are a bit windy or the weather is unpredictable, you might need a tent with walls to protect your guests and everything else inside from wind and rain. Tents with sliding walls are a great choice and is easy to use. You can easily open it up to enjoy the warmth of the day or instantly close it when unexpected rain pours. Check power lines and trees that may obstruct the height of your tent. This is why site visits are very important prior to the event to well assess the place before coming up with a final decision.

  • Check The Number Of Guests and Seating Arrangement.

The number of guests and seat assignments matter in every event. This can also help you determine how big or how many tents you will be needing to set up for the party. The capacity of each table, including the number of tables, will affect the size of your tent. If you prefer to use a long table which can accommodate more guests or round tables for a more accommodating conversation, then you will need a more spacious tent where everything can fit.  Including your DJ or entertainment area, dance floor, dessert or snack bar and wine bar should be part of your space assessment.

  • Power Accessibility.

Some fail to look into this subject until they realized that it’s an issue. Your tent needs power too. Lights, DJ equipment and entertainment, fans, and more importantly the food cooking and heating equipments – all these will require electricity. So do make sure that your location has an access to electricity before you decide on the venue.

The Bottomline

If you think that choosing the right event tent is just a piece of cake, well think again. Because even the event party rentals Rockland NY will tell you that the deciding factors are not easy to assess and will require a lot of thinking and consideration. Every event and party has a lot of things going on behind the scene and every planner and organizer can attest the fact that it was never easy to nail it down. So plan and organize everything ahead of time so you can always have room for last minute changes.

Ways Of Decorating Your Party Tents

party tents

Party tents are a must-have when you are putting together an outdoor event. When you rent the tent, it shouldn’t look stale as there are many ways of decorating it. Here are some of these ways:

Installing a sidewall lining

As I have mentioned here on many occasions, when you are having your event on a windy or rainy day, you should install the sidewalls. If you have rented a tent before you will agree with me that the sidewall isn’t the most attractive thing to look at. To improve its look, consider draping lights, fabrics, and other items on it.

When installing the decorative items, you should try marching them with other units that you might have placed on the ceiling or any other parts of the tent’s interior.

Fabric swags

Here you use colored fabrics that complement the colors or the theme of your party. There are many ways in which you can use the fabrics. You can take a few runners of materials of different color and place them on the center roof support of your tent.

After doing it, twist them together and wrap them around the roof supports. If you don’t like the support, allow them to drape thus giving your party a billowy effect.

Make use of room dividers

Room dividers come in handy when you are looking to divide specific areas of the tent, or you want to decorate along the side openings. The cool thing is that you don’t have to buy them—simply rent them from your local party rentals. You also can decorate your tent in many ways.

For example, you can use lighting effects, fabrics and many other options that match your party theme.

Pole draping

When you are draping your pole, you run strings of lights, flowers, vines, and fabrics from the top center support and secure them to the side supports of your tent.

Depending on the look you want to create, you can run them along any of the support poles or allow them to hang freely. If having a very formal event, consider hanging chandeliers from the center supports.

Conclusion

These are some of the ways in which you can decorate your party tent. You should note that simply because you are decorating the tent, you don’t have to mind the quality of tent that you are renting. To give your party a beautiful look, rent the party supplies from reputable rental companies.

Party Rentals: Things You Should Avoid Wasting Money On In Your Wedding

party rentalsWhile there is no harm in hiring high-end wedding party supplies as you and the guests will have an experience that they will remember for a long time, you should avoid wasting money on things that you shouldn’t. Here are some of the things that many people waste a lot of money on during their weddings:

Wedding venue

According to experts, you shouldn’t spend more than 20% of your budget on a wedding venue. Unfortunately, sometimes the amount exceeds this. In most cases, the site owners will advertise an affordable price, but the price goes high due to add-ons such as furniture, lighting, and even China. It’s possible to save on your wedding venue by doing a number of things.

One of the things you should do is choose an outdoor venue. In addition to the site being cheap, it also saves you on decorations as there is enough color from mother nature. You can rent a party tent but if the weather allows it, have the wedding in the open.

If you must have an indoor wedding, go with an inclusive wedding package. This is a package that includes the reception, wedding venue, and honeymoon.

Customized wedding favors

Wedding favors are a great way to show appreciation and thank the guests for their contribution towards your big day. While this is the case, you shouldn’t spend a lot of money on them. For example, you don’t need to make a customized silver bell. Remember that the guests won’t use the units any other time, so why spend a lot of money on a thing that will lose meaning in only a short period?

If you have to give wedding favors, make something generic. For example, you can make a music CD with an insert explaining the reason you chose the songs.

A lot of entertainment

Entertainment entertains the guests, and they enjoy being at the wedding but this doesn’t mean that you have to spend a lot of money on it. When doing your research on the best party rentals to work with, also research on the best and affordable entertainment options that you can go with. Some of the best are a good college band. It will do its best to give an epic performance, and will charge you a small fee.

If you can’t find a college band, go with a DJ as a professional band will cost you more. Avoid a lot of entertainment. For example, avoid having a DJ, band, belly dancers and any other entertainers in place. They will not only confuse the party, but also cost you a lot of unnecessary money.

Party Tents: 5 Wedding Tent Lighting Ideas

If you are having your wedding in a wedding gazebo you need lighting to provide light and at the same time function as decoration appliances. There are many lighting techniques that you can use with the main ones being:

LED string lighting

This lighting technique is preferred as its environmentally friendly, long lasting, versatile, durable and very safe. You should install the lighting along the perimeter of the tent and at the center.

If you are conservative you can go for lights with only one color; however, if you are outgoing you can mix lights of different colors. There are different ways of installing the lights to get awesome results. If you don’t have ideas on how to install them you should hire the staff working at the party rental company to help you out.

Bottled lighting

Having bottled lights is like having lightening bugs in a bottle. All you need to do is place lights in your old wine bottles and cans and you will create a great impression. If you don’t have enough bottles you can always rent them from a party rental.

To protect the bottles from exploding you should use LED lights as they don’t get too hot.

Globe strings

Globe strings are not only ideal to be installing around houses and trees—you can also install them in your party tent. You can buy or make them if you have enough time. To save money and time you should consider renting them from a rental company in your area. For an interesting look you should rent lights that match the theme of the wedding.

Lanterns

Lantern lights are known to be gas powered, but they aren’t ideal for a tented party as they can be a fire hazard. To have peace of mind you should use LED lanterns.

Sparkle balls

They are made from disposable cups that have been glued together and inserted with LED lights. The lights aren’t commercially available; therefore, you have to make them by yourself. For a great look you should use different colored LEDs.

Conclusion

These are wedding tent lighting ideas that you should put into consideration to have great lighting and decoration. As rule of thumb you should work with professionals who understand their way around lights. To save money you should rent the lights from a reputable wedding rental company.