5 Things You Should Know When Working With Wedding Tent Rentals Companies

If you have always dreamt about having an outdoor wedding, you can go ahead and tent your wedding by renting a tent from a wedding tent rentals company. For you to have an easy time, here are a few things you should know:

Lock the basics

There are three main types of wedding tents you can hire: frame tents, pole tents, and clearspan tents. Tension tents feature a sailcloth and center poles that hold up the roof. The tents rely on a stakes pattern and tie-downs to achieve stability. When you rent the tents from a reputable store, in most cases, the poles and fabric for sailcloth tents are elegant to look at, so you don’t need to make any changes to them.

From their name, frame tents have a frame that supports the roof, with an open space beneath the canopy. These tents are usually self-supporting, and you can weigh them down if the ground doesn’t allow for staking.

As you are renting, you should note that these tents require interior draping to conceal the internal framework, which increases the cost of the tent rental.

Ensure you have enough space

Tents require space, so before you head to the stores, ensure you have enough space. Most of the tents will require a clearance of between 5 and 10 feet around the perimeter to allow room for stakes and tie-downs.

When it comes to the right size of tent you should rent, the best way of going about it is to allow 20-25 square feet per person. If you aren’t planning to install a dance floor, allow a space of between 18 and 22 per person.

If you aren’t sure about the right size of tent you should go for, ask experts from tent rentals to visit your venue and help you in making the calculations.

Put all measures into consideration.

When a representative from the rental company visits your desired venue, he should not only measure the total available space and help you find the ideal tent size, the representative should also help you find the grade change, if the venue is sloped.

The professional should also note the type of surface the tent will be on and measure any connecting canopies you will need to install between the tent and the building.

The expert should also look for overhead obstructions such as power lines and tree branches. It’s the responsibility of the tent company to contact the public utility companies to mark the lines to avoid damaging them during tent installation.

Think about tent upgrades

In most cases, a plain tent will be unpleasant to look at. Thankfully, you can improve its look. One of the ways of going about it is to drape the tent. You can drape only the side poles or the entire ceiling. It’s up to you and the look you want to create.

You can also improve the look of the tent by installing a new floor. You have many flooring options to choose from, with the most common ones being: artificial turf, sisal carpet, and hardwood plank.

Worried about the weather? You can fit your structure and frame tent with glass walls that will keep the heat and cool air in while giving the guests a good view.

Finally, you need to think about lighting. The lights you install should not only brighten up the tent, but also improve its appeal.

Be strategic in your booking.

You need to book a tent for you to use it for your wedding day. During the busiest months of the year, you should rent your tent as soon as possible—don’t wait until the last minute to place your order.

When you visit the party tent rentals Rockland NY company, ask the company representative to give you a quote that includes all the tent accessories you might need to make your wedding a success.

To hold the tent, you will need to pay a nonrefundable deposit.

Work with the right company.

You shouldn’t get a tent from any company. Ensure the company you are renting from is reputable and stocks high-quality tent products. The company should also have a wide range of items, so you don’t have to rent the accessories from different companies, hence making the process too tiring and complex.

Tent Rentals: Thinking Beyond The Party Tent

When you are renting from tent rentals, you should know you need more than a tent. Here are other tent essentials you might need:

Tent liner

This is a floaty parachute-looking lining that usually comes in either white or ivory colors. Its purpose is to hide the look of the tent giving the party an elegant appeal. While the liner gives the party a great look, you don’t need it all the time.

If you find liners too expensive, you should consider getting a pole tent instead. These tents look great, and they don’t need a liner to maintain the appeal.

The peak of the tent is made via one single pole instead of several interior frames.

Even if your tent is ugly and you need a liner to improve its looks, you should note you don’t have to invest in a high-end fuchsia-colored one as it will be synonymous with flushing money down the drain.

Tent flooring

You can’t put a carpet on the grass as the tent will look rumpy and stupid in a few minutes. The carpet also creates a trip hazard.  If you want to keep the guest’s feet dry, you should get portable flooring.

To have an easy time using the floor material, first ensure the floor is a flat piece of land, preferably sand or asphalt.

On the other hand, if you want a hard floor where women can even walk on, you need to invest in much tougher flooring material.

If having a grand event, you should consider placing a tent on top of the floor. While white is a great color, you should avoid it as many companies rent it a higher price, which is often not worth it.

Lighting

Tent lighting comes in several flavors, and it’s up to you to choose the one that looks good for your home. One of the best lights you should go for are stage lights. The cool thing is you can mount them to the framing structure giving your event an elegant appeal.

If you don’t have a lot of money to spend on party lights, you should get Christmas lights. When you settle on these lights, you need a lot of them so you should be ready to mount plenty of them in your tent.

Air conditioning

If it’s too hot outside, you will need an air conditioner to keep the guests comfortable.  Since the tent isn’t insulated or sealed like a house, the cost of running it might be too high, making them too expensive.

If having the event in an area that is away from the electricity grid, you should also rent a generator to produce power.

Dance floor

Are you planning to have the guests dance during the party? You should get a dance floor for them. Dance floors come in different sizes and designs for you to choose from. Take your time to research and find the most ideal for your event.

Tent walls

Tent walls are designed to protect the guests from wind, excessive sun rays, and other weather elements. You have three options to choose from: cathedral, clear and solid.

There are also fabric walls you can rent, but they aren’t effective at keeping off the weather elements—they are for looks only.

Are you having your event in the summer? Skip the walls and instead get the fans as the walls will increase the amount of heat in the house, increasing the discomfort levels in the house.

On the other hand, if having your event in winter, get the walls and sources of heat such as a furnace. When renting the furnace, get one with a thermostat, so you don’t have to keep on adjusting it to keep the guests comfortable.

The ball is in your court.

These are some of the tent accessories you might need for your event. While some such as the heating and cooling equipment are necessary, others such as the tent liner aren’t necessary, and you should strive to do without them.

To get high-quality equipment, ensure you work with reputable event tent rentals Rockland NY that will also guide you on the right equipment to go for.

 

Thinking Beyond Party Tent Rentals: 7 Vital Factors To Consider When Having An Outdoor Event

To many people organizing an outdoor event, the most important thing is the tent. But is the case? Absolutely not! In addition to hiring the best party tent rentals, there are plenty of other things you need to consider. They include:

Bathrooms

From experience, the last thing hosts think about is the restrooms, and they are crucial. Most septic systems aren’t designed to handle 100 or more guests, so you will need backups.

Even if you have a septic toilet in the area, also consider renting portable restrooms. They come in different designs, and it’s up to you to choose the ones that complement the party theme.

Condition of the party venue

What is the nature of the event venue? Is the site flat or hilly? If the party is at the foot of the hill, it means rain will come rolling downhill into your party. Do you want this? For a great experience, ensure the venue is inviting and will keep the guests as comfortable as possible.

When choosing a venue, be realistic of your expectations. In addition to enough seating area, you also need space for décor, so you should factor this in.

Plan B for severe weather

Even if you have a high-quality tent with enough sidewalls, sometimes the weather gets out of hand. For example, rain or wind can be excess. You want to ensure you are covered even when Mother Nature throws curve balls at you.

You can do this by having a plan B. For example, you can have an event near a house or church, so when the party tent can’t handle the weather, you can move into the nearby house. Remember to prepare the house and decorate it appropriately.

Lighting

Even if you are planning to have the event during the day, the weather might get cloudy, or the event might run longer than you expected. To avoid keeping your guests in the dark, always plan for the lights.

Lights have a reputation for failing at the last moment, so always test them as many times as you can. As you are planning for the lights, don’t just think about the interior lights—also think about the exterior ones that are vital for the security of your guests.

When the sun goes down, you don’t want to be searching in the garage for flashlight or candles, do you?

Power source

The weather might work in your favor and not be required to use lights, but you still need power for sound, heating, and cooling. If preparing food at the venue, lack of power means the catering company won’t prepare the food.

To avoid this, ensure there is power in your chosen venue. Like with the tent, ensure you have a portable generator as a backup. This way, you are sure things will be flawless even if the power goes out.

Local regulations

Did you know local authorities can stop a party you spent a fortune organizing? This happens when you violate the laid down rules. If having a big event, reach out to the local authorities and let them know about it. Some states even require you to have a permit to throw a party.

To avoid wasting your precious money, get the necessary permits if necessary. If having the event at night, you might be making noise to the neighbors. To prevent them from filing for noise complain, invite them to the party. If the neighbors are enjoying the party, they won’t complain about the noise.

Guest parking

Where will your guests park? You need to think about this. For best results, plan for one parking spot for every two guests. If the area isn’t large enough, consider local alternatives.

For example, have the guests park at a local church, park, or any other nearby area with a large parking area.

You can also discourage guests from coming with their cars by providing shuttle services to and from the party venue.

Working with a professional

Planning a large outdoor party can be exhausting, and things can easily get out of control. To avoid this, if you have the means, hire a professional to help you out. The expert will help you reach out to party rentals Rockland NY, among many other things.

Corporate Tent Rentals: Factors To Consider When Renting A Tent For Your Company

Have you been tasked with finding a tent for your company party? You need to find a high-quality tent that will protect the staff from severe weather, has enough space, among many other things.

Corporate tent rentals run the entire gamut that you might be confused about the right one to go for. Are you in the dark and don’t know what to hire? Here are tips to help you rent the right tent:

Number of staff

How many people will be attending the event? If there will be a lot of people in attendance, you will need a large tent and vice versa. If you aren’t sure about the right size to rent to get, consider asking a professional from a rental company to guide you through.

The last thing you want is hiring a tent that is too large that you feel you have wasted your money. At the same time, you don’t want to rent a small tent that some of the staff will be left out.

Budget

Before you hit the road and start scouting for a tent, you must have a budget for the amount of money you are looking to spend. Tent rental companies rent their tents at different prices depending on the quality of the tent, its size, location of the company, and plenty of other factors.

Since you will be having the event for only one day, it’s tempting to go for the cheapest tent possible. Don’t do this. In addition to it being ugly, a cheap tent also tends to have too many faults. For example, it can start leaking when it rains. Can you imagine the inconvenience this would cause?

Cheap tents also don’t come with support. For example, the rental company won’t deliver or pick the tent once the event is over. Unlike when you rent a premium tent, you won’t get a replacement in the event the tent develops a problem.

Also, cheap tents don’t come with insurance, so when they tear, or other issues come up, it will be upon you to replace them.

You don’t have to rent a premium tent at exorbitant prices, but the tent should be high quality and properly maintained. You don’t want to incur additional transportation costs, do you? So, ensure the company delivers and picks the tent at no extra cost.

As you are renting, discuss with the company about any eventualities that might come up. For example, will the company replace the tent when the wind tears it or blows it up? Also, think about insurance. You don’t want the replacement cost to fall on you should something happen so rent from an insured company.

Type of tent

If this is the first time renting a tent, you should know there are plenty of tents in the market you can go for. The most common ones being:

Pole Marquee tents: They are flexible and much cheaper than frame tents other tents in the market. Pole Marquee tents are durable, and when properly installed, they are incredibly pleasing to look at.

Aluminum frame tents: Distinguished for their “A” design and clear frame, these tents are sophisticated, contemporary, and easy to put up. Although they are a little bit more expensive than other tents, frame tents come with plenty of options when it comes to shape and configuration.

Free-form/Bedouin tents: Invented in South Africa, when installed properly, these tents can transform the dullest location into magical spaces. They are ideal when placed in venues with soft ground and are great options for those demanding a backdrop.

Conclusion

These are some of the factors to consider when looking for event tent rentals Rockland NY. For a great experience, take your time. It’s wise you start looking for the tent three months before the event date.

Visit several rental stores and see what they have in stock. As a rule of thumb, rent from a reputable company with years of experience in the industry. This way you are sure they know what they are doing so you can take their advice with conviction you will get ideal results.

Oh…and the tents should be of high quality. You don’t want units that will come apart in the middle of the event, do you?

Wedding Tent Rentals: 7 Tips To A Successful Tent Wedding

There are plenty of reasons you can choose to have a tented wedding: there is the ambiance, fresh air for the guests, among many other benefits. Unfortunately, putting together a tented wedding isn’t as simple as putting together a camping tent—it involves a lot of work and preparation.

Would you love to have a successful tented wedding? Here are valuable tips that you should put into consideration:

Have a budget

When you are having a wedding outdoors, you should remember that you will be transforming raw space into an inviting space for your guests, so you should expect to spend some money to do it. In addition to having the budget for the wedding tent rentals, you also need to factor in the cost of décor and other equipment that will make the event a success.

Pick the right tent model.

If you haven’t rented a tent before, you should know that there are plenty of tent models you can rent from a rental company. The most popular models are the pole tents that are made from vinyl or sailcloth and feature peaks created by center poles.

There are also frame and structure tents that have a steel shell aimed at supporting heavy equipment such as speakers. Clear top tents are elegant and give any event a modern, sleek look.

There is no right or wrong tent model for your event. You simply need to choose the one that will fit your guests. The tent should also match the theme of the event. If you aren’t sure about the right tent you should rent, let the professionals working at the rental company know what you are looking to achieve, and they will guide you on the right tent to get.

Begin your hunt early enough

Many people having their wedding for the first time have the impression that you wait until the last minute, then rush to the rental companies and place your order for the tents. Unfortunately, this isn’t the case.

While you can be lucky and get a good tent by doing this, in most cases, you end up spending a lot of money that you shouldn’t have.

Since you are in a hurry to lock in a tent, you settle on the first one you come across. Don’t do this.

To save money and have time to see different tents, begin the process early enough—at least six months before the big day. This way, you have time to visit different rental companies and compare the prices of the tents and their appeal.

Choose the right spot.

One of the reasons you are having an outdoor wedding is because you want the guests to enjoy the scenery. So the tent shouldn’t swallow the entire plot of land. While it should be large enough for the guests, it shouldn’t be too big that the guests can’t walk around and enjoy the view.

Also, remember to have a tent on a flat surface where the tent will stand without the risk of falling over.

Have a rain plan in place

Even when having your big day in summer, you don’t know what the weather holds. One minute you might be having the perfect weather then the next minute, it’s raining. To keep your guests comfortable and ensure that the event goes on irrespective of the weather conditions, have a rain plan in place.

When renting the tents, also rent wall paneling that will come in handy when the weather doesn’t go in your favor.

Think about the flooring

In most cases, you can get away with a grass floor, but if you don’t want the ladies to ruin their heels, you should consider covering the grass with a sisal carpet, wood flooring, or Astroturf.

To maintain congruence, ensure that the floor matches the theme of the event.

Understand the rules of the event venue

Different venues have different rules. Some will allow you to stake directly into the ground while others won’t. Some will allow you to place a floor on the grass while others won’t.

To avoid being on the wrong side, understand the rules of your venue. If there are restrictions, ensure that your event rentals Rockland NY don’t go against them.

Event Tent Rentals: Benefits Of Renting A Tent And How To Go About It

If you are going to have an outdoor event, it’s vital you have an outdoor party tent. You can buy the tent, borrow from a friend, or rent from a party tent rentals company.

Renting the tent is better as it saves you money, and you get to work with experts that help you in identifying the right place to mount it. They also guide you in finding the right tent that matches your party theme.

In no way should you go ahead and organize an outdoor event without having a party tent in place. This is because the tent comes with plenty of benefits that include:

Peace of mind

When you have a tent in place, you don’t worry whether it starts raining or gets excessively windy as most party tents are designed to withstand snowfall, wind, and rain.

In addition to considering the theme of your event, also consider your area. For example, if you live in excessively windy areas, you need tough tents that can withstand strong winds. Luckily, many party rental company owners will guide you in the right tent you should go for.

When renting the tent, also remember to rent the sidewalls. These are vinyl covers that you place on the sides of the tents to protect the guests from strong winds.

Privacy

If having an event in a popular, large area, the chances are that there will be other people having their event in the same area—unless you have rented the entire venue. If having a small, intimate event, you don’t want other people prying in your affairs.

A party tent comes in handy at not only keeping off unwanted eyes, but also at covering the guests, so they are comfortable.

Organization

When you rent a tent, you look organized as the guests see that you were truly prepared for the big day. This isn’t the case as when you would have your event in the open with the tables and chairs everywhere.

What should you consider when renting a party tent?

For you to get the most from the party tent, you need to consider several factors. These factors include:

Venue rules: Some party venues have rules on the type and size of the tent you can put up. The rules also stipulate how big the tents can be, where you can put them, how soon you can erect them, and plenty of other details.

To avoid renting the wrong tent, check with your venue before going to the rental stores.

Local permits: When you are expecting many guests, you will have to put up a large tent that sometimes requires you to get a permit. In most cases, the venue or the tent company will handle this, but it’s always wise to first visit the local offices and find out. You don’t want to be on the wrong side of the law, do you?

The number of guests: How many guests are you expecting in your event? If expecting many guests, you should go for a large tent and vice versa.

Type of tent: There are many types of tents you can rent. Choose a tent that matches the party theme. It also should be within your budget. For example, if you are strapped for cash, you will be better off going for a frame tent as it’s cheaper.

The nature of your party venue will also influence the type of tent you can rent. If the surface is hard, you will be better off staying away from pole tents. Use tents that allow you to use ropes to anchor them in place.

Season: If having your event during the cold months of the year, you should have the tents heated, so you have to rent the tent together with a heater. On the other hand, if having the event in summer, you should also hire an air conditioner or fan to cool the air.

Conclusion

This is what you need to know when renting a party tent. You should rent the tent, party chairs, heating units, cooling units, and any other thing from the same event rentals Rockland NY company. This not only helps you to get a higher discount, but it also eliminates stress on your side as you have only one company to deal with.

Tips On How To Have A Great Experience With Party Tents

Party tents provide shelter to your guests. They also provide your venue with a personal touch as you can easily customize them. To have a great experience with the tents, you need to consider these tips:

Choose the right type of party tent

There are many types of tents in the market that you can go for. The most common ones are:

Pop-up canopies: They are lightweight and come with a collapsible frame fabric. They are loved by many people as they are easy to install.

Party canopies: They are also lightweight and provide maximum protection against sun and rain. Just like pop-canopies, they are easy to install. They are known to be the cheapest units to rent from party rentals.

Tension tents: These canopies are designed with high center poles and a steeply sloped ceiling that gives them an open feeling. Due to this, they are ideal when you have many guests.

Frame tents: The tents are unique as they don’t have center poles. Due to this, they are usually complex to install thus requiring you to seek the services of a professional.

Pole tents: From their name, they have many poles. They have poles around the perimeter and in the center of the tent. This makes them ideal for harsh weather conditions.

Install the tents on a solid ground

There is nothing as bad of the tent being blown off by the wind. To avoid it from happening you should install the tents on the solid ground. If you have the skills you should go ahead and install the tent by yourself but if you don’t have the skills, hire a professional to help you out. When installing the tents also consider the condition of the floor. The ground might be solid but the floor uncomfortable for guests.

If you have the means, you can install the tent on any solid ground and then rent a floor from staging and dance floor rentals in your area.

Ensure that the party tent is the right one for your event

There is nothing wrong with renting tents that are larger than the guests in attendance but you should never rent a tent that is smaller. If you aren’t sure of the right size of tent that you should get, get advice from experts. You can find great help from the local party tent rentals. In addition to renting you the tents, they will also help you to install them.

What You Need To Know About Corporate Tents

When planning any type of corporate event, be it a BBQ or a simple meeting, you should rent a corporate tent. Canopies help you in staying organized throughout the event. They also give you peace of mind as you don’t have to worry about the awful weather.

What you should know about corporate tents

The tents come in different sizes, colors and designs. You only need to choose the right one for your needs. When renting, you only need to visit your local party rentals and place your order. The size of tent depends on the number of guests that you are hoping to host. Obviously, when you are expecting many people you should go for a large tent and vice versa. The tent designs have a great impact on how your event looks. The most common designs are square and round. If having a few guests you should go for the round tents but if hosting many people go for the square tents. The cool thing with these tents is that they give the impression of space and make all visitors feel included.

If you have never put up the tents before you should avoid doing it as you will most likely do it the wrong way especially if the tent is large. To have an easy time you should rent from tent rentals that will help you with the installation and removal of the tents.

Corporate tent extras

It’s always recommended that you fully arm yourself to ensure that you have a great time with your corporate tent. The best way of arming yourself is having a few tent extras. Some of the extras that you need include:

Tent liner: This is a silky fabric that lines the inside of a tent. Some of the rental companies will rent you the liner together with the tent while other companies will ask you to rent it separately from the tent.

Tent walls: If it’s warm, you can skip the walls but if it’s rainy or windy you should rent the walls. Just like the liner, the rental companies can rent them together or separately with the tents.

Lighting: It’s common for events to go till late in the evening. To ensure that the event goes on even when darkness comes, you should have lighting.

Conclusion

When planning an event, there are many things you can control but not weather. To be safe you should visit your local tent rentals and rent high-quality tents.

Party Tent Rentals: Tips On How To Get The Most From Party Tents

 

When you are having an outdoor event it’s always wise to install a party tent. If you don’t have money to buy a new tent and there are no friends that can give you one, you should rent from your local party rentals. Plenty of people have great experiences with their tents while others report a bad experience. For you to get the most from your party tent you need to do a number of things:

Consider the time of the year

When are you having your event? Different tents are ideal for different times of the year. If having the event during summer, you should go for a tent with open sides. This is to allow enough air into the gazebo. The open look also makes the tent look big. If having your event during winter, you should go for a tent that is totally covered up. It’s common for people to have their events at night. If the sky is beautiful and full of stars you should go for a tent with a transparent roof.

Rent from a reputable rental store

Just like when buying or renting other products, not all stores stock quality products. To create a great impression you should rent a beautiful and high-quality party tent. You can only achieve this by renting from a reputable party tent store. Before you part with your money, carefully inspect the tent and ensure that there are no large holes and other imperfections that give the tent a cheap look.

Rent the right tent

Tent rental companies have different types of tents but few are right for you. To determine the right unit for you, you need to consider your party theme. Also, consider the number of people that will be attending the event. If only a few of them will be attending, go for a small tent and vice versa. As mentioned, pay attention to the quality of the tent and your party theme.

Pay attention to the fine details

To avoid confusion after the party, you should pay attention to the fine details. Some companies will require you to clean the tent after use while others won’t mind you returning the tent dirty. Others will require you to repair the tent in the event of damage while others will go ahead and repair it without requiring you to pay an extra fee. You should carefully go through the details and only settle for party tent rentals with the best terms.

Tips To Consider When Working With Party Tent Rentals

If you are planning on having an event, you need to rent a canopy. The cool thing is that there are plenty of party tent rentals you can rent your units from. To get the most from the rental companies, you need to observe a set of tips. These tips include:

Rent from a company providing on-site inspections

While it might seem easy to rent from a company that doesn’t have a lot of requirements, you will be setting yourself up for disaster. Renting small tents isn’t an issue, but when it comes to the large tents, you will be in trouble if you rent from a company that doesn’t visit the installation site. Remember that there are plenty of considerations that need to put in place when you are installing the large tent. If the location is uneven, you might need special tools to hold the tent in place.

To be on the safe side, rent from a company that provides site inspections. By visiting the site, the company will recommend any precautionary measures that you need to take when installing the tent. The company will also recommend the best areas to locate the tent so that the guests can get the most from your event.

Avoid last minute bookings

Many people rush to renting the tents the last minute and yet they had several months to do it. This shouldn’t be you. While you might be lucky and get a good tent even when you book it the last minute, in most cases, you will end up paying a lot of money for it especially if you are looking to rent a big tent.

Most people have their parties during the weekends. If you have worked with rental companies before, you must have noticed that their prices shoot during the end of the week. This means that you will get your tent at a high price when you book the last minute.

To be on the safe side, start the process at least three months before the party date. During this time, visit the various party supplies companies and see what they have to offer. When you find a tent that you like and perfectly fits your party theme, place a down payment.

Conclusion

These are tips on how to work with the companies renting tents in your area. As rule of thumb, collaborate with a reputable company as you have high chances of renting high-quality party tents.