Party tents Safety Tips

When you are using a party tent, guest’s comfort isn’t the only thing you should think about—you also should think about their safety.

How do you ensure that party tents are safe? There are plenty of ways. Here are some of these ways:

Ensure that the tent is stable

Regardless of the tent, you have hired from tent rentals, you need to ensure that it’s stable so that it doesn’t fall onto your guests, putting their lives in danger.

Thankfully, there are plenty of ways to keep your tent stable.

One of the ways to secure your tent is ensuring that you properly stake it to the ground. Sink the stakes at least 3 feet into the ground for peace of mind.

One advantage of staking is that it takes less time, and you can easily do it even if you have never done it before. Staking also requires less labor, which reduces your tent installation costs.

Once the event is over, you simply need to remove the stakes and then patch the stake holes with gravel or any other material.

If you can’t stake your tent because you are installing it on a hard surface or the area you are installing it doesn’t allow staking, you can always use weights and ballast. Some of the excellent dead weights that you can use for your surface include concrete.

Drop-in concrete anchors are the best, and you can drill them into the area that is at least 6’ deep. As a rule of thumb, ensure that the concrete is intact—it shouldn’t be old or have cracks.

You can secure the tent by yourself, but let it be done by a professional if you have never done it before.

Be cautious about fire

Most tents are made from canvas, which increases their chances of catching fire, should they come into close contact with it. Thankfully, there are several ways you can reduce the fire risk. These ways include:

Be careful with fireworks: When having a party you are in a celebratory mood and one of the major components of celebrations are fireworks. As much as they are exciting, fireworks are a great fire risk.

To avoid burning down your tent from the fireworks, don’t light them inside—always do it at a safe distance from the tent. It will even be better off avoiding them.

If you will be preparing your meals at the party site, be cautious of the grill. Ensure that the grill is a safe distance from the tent and have a fire extinguisher nearby to put off any fires that might start.

Always have a dedicated person watching the grill and never leave it unattended.

Be cautious of the lighting

If your party will proceed into the evening hours, you will need to light up the tent.

Plenty of fires have come about due to electrical malfunctioning so ensure that all the electrical connections are done by an expert that knows what they are doing.

As much as candles are great and give your event a beautiful ambiance, they are a great fire hazard, so use them with caution or stay away from them.

Be prepared for extreme weather

Even when having your event on a calm summer day, it’s always wise to prepare for extreme weather conditions. After all, the weather is unreliable.

When renting your party tent, always rent it with the sidewalls and have them ready for installation should the weather change abruptly.

It’s also good to have a backup plan, such as a ready hall where you can take your guests should the weather overwhelm the tent. For example, when it starts flooding.

Watch out for the underground utilities

It might sound like a long shot, but it isn’t. If you will be digging deeper into the ground during tent installation, chances are you will touch the underground utilities, which can be water, fire or electrical hazard.

To avoid this, always get in touch with your local municipality and ask for a map of the underground utility lines. This way, you can do the digging knowing where the different lines run.

Use a quality tent

This is often ignored, but it’s vital. You don’t want to use an old or worn-out tent that can easily fall on your guests? To ensure that this doesn’t happen, rent a quality tent from event tent rentals Rockland NY.

Party Tent Decoration Tips to Make Your Next Party a Hit

Renting the best tent from tent rentals isn’t enough—you have to decorate the tent to look the part. How do you do it? Here is how to go about it:

Use ribbons, fabrics, and rustics

Ribbons and fabrics are cheap and easy to find. You can also easily decorate your tent using them, even with minimal skills. Use colorful fabrics and drape them from the tent’s frame to the poles for the best outcome. Always consider blending a few shades of the same color to provide depth without adding too much clutter.

You can wrap the ribbons around poles or hang them to provide more visual dimensions. A few branches, flowers, and the like won’t hurt as they will tie everything together with an overall outdoor theme.

To avoid giving your event a confused look, always go with fabrics that match the event’s theme. If you aren’t sure about the right ones to go for, get the input of a professional.

Light up the tent

Lighting up the tent not only makes it attractive, especially in the evenings, it also gives an ethereal glow to the entire event. The most popular lights to use are string and fairy lights, but there is no harm in hanging globes, lanterns, or clusters of Edison bulbs.

If having a high-end event, you can hang net lights or even crystal chandeliers for that awe-inspiring accent.

Go with multicolored tents.

If you attend most events, you will find them with only white tents, which can be boring. To create an exciting look, go with multicolored tents to add a decorative touch to your party setting.

When choosing the tents, ensure that you go for those with contrasting or coordinating colors. Of course, they should be of the same quality, to prevent your event from looking out of place.

Make use of balloons.

You must have attended most events and found balloons hanging from the tents. Balloons are a quick, fun way to give your party tent a new life. With an expert, you can design them in various ways, giving your event a colorful flair.

You can also use them in various ways, such as wrapping them around pillars, tying them to the corners, or bending them into arches to spread the extra color around the tent.

As you use the balloons, you should note that they can sometimes be tacky if you don’t know what you are doing. For that perfect look, have them put in place by an expert. As a rule of thumb, ensure that the balloons are the same color and theme as the event. You don’t want to disrupt the flow.

Make a grand entrance.

Most party tents have simple, basic entrances that might not wow your guests. In most cases, the sidewalls are usually rolled up to the top, or two separate segments parted and tied off to the sides.

If having a simple event, this might work, but if having a grand event, you need to go the extra mile, one way being to make a grand entrance.

The cool thing is that spicing up the entryway is quite simple. Line the entrance with the same materials and decorations inside the tent. Since you have already established a theme with the tent, you don’t need to do much.

Pay attention to the floor.

Most people will decorate the entire tent and forget the floor, which is wrong. You should note that if you don’t plan for the floor of your tent, you end up missing plenty of exciting opportunities not only to decorate, but also to transform your event.

Some excellent ways to decorate the floor include outdoor rugs, portable dance floors, simple floor decorations, potted plants, and other accents.

Don’t forget the exterior.

Most people will decorate the interior of their tents and forget the exterior. This is wrong. For the perfect look, also pay attention to the tent’s exterior. Do you have any leftover fabric? Use it to line the area where the tent top and sidewalls come together.

You can also drape it down in evenly spaced sections along the outside of the sidewalls, giving your event a perfect look. Your imagination is your limit when it comes to decorating the outdoors.

If you aren’t sure how to do the decorations, get the input of experts working in the event rentals Rockland NY.

4 Things You Need To Know About Tented Weddings

Are you planning about having a tented wedding and wondering where to begin? Here are 4 things you need to know about tent weddings:

Start with a pre-wedding site visit

Before you head to the event rentals, first visit the wedding site. Doing this helps you make much better plans and also helps you know the right rental supplies to get.

Visit the site while planning where the tent will go and the reception, among many other things.

You can visit the site alone or with an experienced professional. The professional comes in handy when you have never had a similar event before and want someone to guide you on what to do and those to avoid.

As you visit, think about the right place to install the tent. Of course, the spot should be flat, at least 10 feet from any building.

While at the venue, take time to understand the venue rules. Can you stake directly into the ground? When can you start setting up? Are there noise restrictions? You should know as much as possible about the venue, so you don’t start on the wrong footing.

Think about backup

Although tents are tough and can withstand a lot of extreme weather, you shouldn’t put all of your hopes on them as things can quickly get out of control. For example, it can get too rainy or windy that the tent can’t withstand it.

What happens when the weather becomes too extreme for the tent? The right thing to do is to have a backup plan in place.

When renting a wedding venue, don’t go for a plain venue—go for a venue with an established building. For example, go for a venue with a church or conference hall that you can use if you can’t use the tent.

As you are putting together the tent, prepare the room in the event you need to use it. This calls for you to clean it, decorate it, and do anything else necessary to make the room ready for guests should you need to use it.

Make early reservations

From the event venue to the tent and tent accessories, you need to make the reservations as early as possible.

Many people try to make the reservations a week or less for the big event, but you shouldn’t do this as it’s a recipe for disaster. This is because when you make the reservations this late, you often make haste decisions that are often wrong.

For example, when you are in a hurry, you hire the wrong tent and accessories. You book an extremely large or small wedding site in some cases, which brings about plenty of inconveniences.

To avoid this, start the process as early as possible. Experts recommend you start scouting for a wedding venue and wedding supplies at least three months before the big day.

This way you have enough time to visit as many wedding venues as possible and compare them. You also have time to visit the rental companies and see what they offer.

Rent the right tent

When you visit the wedding tent rentals Rockland NY, don’t hire just any tent—hire the right tent. The ideal tent is one made from suitable materials. As a rule of thumb, rent a tent made from a waterproof material to prevent rain from coming in.

The tent should also be of the correct size. A too big tent will be a waste of money as you spend money on a unit you don’t need. On the other hand, a tiny tent will be an inconvenience as the guests won’t fit.

You should take time to know the number of guests to expect in the event, and this way, you will rent the right-sized unit.

If you aren’t sure of the right size of tent to get, get the input of a professional.

Are you not sure about the correct number of people attending the event and are worried that your tent might be too big for your party size? Rent a few warm lighting features to make the tent appear cozy and intimate.

How Do You Decorate A Wedding Tent?

Renting the best tent from wedding tent rentals isn’t enough. For the tent to look the part you have to decorate it.

The beauty is that there are plenty of ways you can go about it. Some of these ways include:

Decorate the entrance

This is the first thing the guests will see when they visit your venue so you need to ensure that it’s breathtaking.

According to decoration experts, you don’t have to go out of your way to decorate this part as it’s easy to transform the look. One of the ways to decorate the tent’s entrance is by adding curtains and draping them to the entrance.

You can also create a frame of flowers and greenery or add simple lanterns that will significantly make the entrance more gorgeous.

Are you having a bohemian or desert-themed party? Set up a macramé arch flanked with cacti to serve as an entryway.

Dress up the ceiling

As the guests are following the procession, they will most likely look up the ceiling and you don’t want them to be met with an ugly tent, do you?

To ensure that this doesn’t happen,  work at beautifying it. One way to go about it is to hang lanterns at varying lengths that will not only improve the tent’s look but also add some lighting.

If you have the budget, go big and add drapery to the ceiling. By doing this you make the tent feel comfortable and extravagant for the guests without taking up any space.

You can also suspend flowers from the ceiling and give your tent a more natural look. To suspend the flowers, you need to find experienced florists that will put together the flowers and professionally suspend them there.

Don’t suspend them on your own as chances are you won’t do it right and there is the risk of them tumbling down and ruining your event.

Add some lighting

Weddings are meant to be happy and by adding some lighting, you give the tent and even the event a new life.

The beauty of it all is that you can use different types of lighting to bring out the event’s theme. For example, you can use blue light to create a dreamy mood, red and orange lighting to make the tent more romantic, and many other options of your liking.

Are you having a formal wedding theme? You can make use of chandeliers. Hang a few chandeliers at strategic areas of the tent to give it the high-end look you are craving. For a more natural look, wrap the chandeliers with trailing leaves.

The beauty of it all is that while the lights significantly change the look and mood of the event, they aren’t expensive so almost everyone can afford them.

Most tent rental companies also rent the lights so you save even more money as you don’t need to buy them. To get the most from the lights and expertly use them, ensure that they are hanged by an experienced professional.

Create a centerpiece

The centerpiece is the focal point of the tent and this is where you want the people’s eyes to go when they get into the tent. If you are having a pole tent, you can decorate the poles so that they become the first thing that the guest’s eyes see when they step into the tent.

You can also rent a table from the rental companies and arrange flowers, fruits, or any other items on it, making it the focal point of the event.

The purpose of the centerpieces is to draw the guest’s eyes away from the other parts of the tent so you don’t need to decorate all parts of the tent.

If you are having a tall tent, you can invest in towering centerpieces such as earthly pampas grass arrangements. For the perfect look, pair them with hanging Edison bulbs and pink drapes.

If the space allows it, bring in a tree and use it as a centerpiece. For that whimsical touch, cover the branches with delicate lights.

Parting shot

These are some of the ways you can decorate your wedding tent. To get the most from the tent, ensure that you rent it from a reputable event rentals Rockland NY store stocking high-quality units. When it comes to the decorations, avoid doing it if you are inexperienced. Instead, hire professionals to help.

6 Top Reasons You Should Get Tents From Event Party Rentals

When you are putting together an outdoor event, it’s always wise to have an outdoor tent in place. Have you asked yourself why you should do it? Here are some of the top reasons you should get a tent from event party rentals even if you have your event in summer:

You are ready for the weather conditions.

Even if your event is on a clear summer day, the weather is unpredictable, and things can quickly get out of control. For example, a beautiful sunny day can quickly turn into a stormy quagmire ruining your big day.

When the weather changes for the worse, you have no other way out other than to put it on halt, but with a tent, you don’t have to do this.

When it gets rainy, windy, or extremely hot, you need to adjust the party tent. For example, when it gets windy or rainy, you should put the tent sidewalls in place but if the day is hot, remove the guests’ sidewalls to let the breeze in.

You have an easy time cooling or heating a tent.

When you have a tent in place, you have an easy time controlling the insides of it. When it gets hot, you can remove the sidewalls or strategically place air conditioners to cool the tent. At the same time, when it gets too cold, you can close the sidewalls and place heaters to warm up the guests.

You protect your guests from bugs.

You have your event on the outside, and there are plenty of bugs there. And you know what? No one will remember the beautiful centerpieces or the breathtaking activities if they spend their time fending off mosquitoes and gnats.

A tent helps you keep the bugs out. To ensure all the bugs are out, invest in sidewalls. The walls create a completely enclosed venue that you can easily control at will.

You have an easy time decorating your event.

If you have had an outdoor event without a tent, you will agree that it’s hard to decorate it as you have to stake every decoration into the ground. When it comes to flowers and other decorations, you have nowhere to hang them, and you have to install a hanging area, which can be an eyesore to many guests.

With a tent in place, you don’t have to worry about this. The tents have posts, walls, and other areas to hang your decorations and flowers. If you rented the right good quality tent, you don’t need to do much as the tents don’t take much to look classy and perfect for any event.

Tents are easy to customize

When you visit tent rental companies, you will find plenty of tents you can use for your event regardless of the number of guests you expect for your big event. Once you get the tents, you can also easily customize them to fit your party theme.

To have an easy time customizing the tent, rent a tent that closely fits your party theme.

You can also set up tents in different ways. For example, if you want the guests to stay in one place, you can set up only one large tent, but if you want them to stay in many small groups, you can set up many small tents.

You give your event a private and intimate feeling.

Have you been to an open outdoor event? It seems everyone is allowed to crash, right? You don’t want this as you tend to have random photo-bombers and looky-loos spoiling your event.

With a tent, you don’t have this as the tent gives you all the privacy you need. When people see everyone is in a tent, they can’t get close.

You keep the food sanitary.

No event is complete without food, and the last thing you want is the food getting spoilt. When the food is in the open, chances are high critters will get in and spoil it.

This isn’t the case when you rent a tent from event tent rentals Rockland NY. The tent protects your food by giving you and your caterers a place to set up, climate control the food, and ensure no bugs and other critters get in the food.

Tent Rentals: Guide To Having A Marquee Wedding During COVID

With covid 19 throwing everything out of proportion, you must be wondering whether you can have a marquee wedding during Covid. The good news is that you can do it. All you need to do is visit your local tent rentals and find a marquee that will be ideal for your occasion, depending on the number of expected guests.

To have a successful marquee wedding, you need to do several things that include:

Find the site

Everything begins here. Where are you going to have your big day? With Covid, you need a large venue that allows enough social distance. Some venues will allow you to use the tent and the main house, which comes in handy in the event of rain or excessive wind.

When you are looking for a party venue, think about the cost. As much as you want the perfect venue, think about the money you have to part with to access it. Remember, the wedding isn’t all. You still have to eat and push on with your lives after the event, so get a venue that is within your budget.

If you are strapped for cash and don’t want your guests to travel long distances, have your wedding in your garden or land. You save a lot of money this way as you don’t pay for a venue. All you need is a tent, and you are good to go.

Think about the location

Where will you place the marquee? Is there enough access to the proposed wedding site for suppliers and vehicles? How far is the marquee from the toilets, and are the toilets enough for the guests?

How far is the marquee from the power source, or you have to hire a generator? Is there running water closeby? You need to consider all of these things.

For a successful marquee wedding, you should think about all the traditional wedding venue elements and put them into your marquee event.

Think about the design of the marquee

It’s the design that sets the theme of the event. What are your likes? Do you love one big space, or you like having small open spaces? Are you into long tables, or you prefer round guest tables? Where do you lean? Carpet or coir? You need to think about this and the cost implications of each of your choices.

With so many tents and marquee designs available, you must think about an ideal design for your event.

Other things to consider include: lighting, flooring, hanging points, décor, and many other things.

Work with the right marquee company.

As there are many marquee designs, there are equally many marquee companies you can rent your tent from. To decide on the right company to work with, you should give the company the number of guests you are expecting, the dates you plan to have the event, and your desired tent design.

The companies will then give you their quote. When you receive the quote, go through it with a fine-tooth comb and ensure it includes everything you need for your big day. This includes uplighter and linings.

If you find anything that isn’t too clear, ask about it. Don’t try to push anything under the rug as it might end up being a problem later on.

Connect the marquee company with your caterer

If you are going to prepare your meals at the wedding venue, you should hire a caterer. To avoid being the middle person and having to report between the caterer and wedding party rentals, Rockland NY company, put the caterer in touch with the marquee company.

This way, when the caterer needs access to the marquee or needs to inspect the catering area before the event, they will directly get in touch with the company without bothering you.

The same thing applies to interior designers, florists, and other people you need for your big day.

Let your neighbors know about the event.

Chances are you are going to be loud, and you don’t want to irritate your neighbors. Whether having the event in your home or hired venue, you should reach out to the closeby neighbors and let them know about the event you will have.

Let them know when you are planning to begin and end the event. To make it even fun, ask them to attend. You never know they might turn up and grace your occasion.

5 Things You Should Know When Working With Wedding Tent Rentals Companies

If you have always dreamt about having an outdoor wedding, you can go ahead and tent your wedding by renting a tent from a wedding tent rentals company. For you to have an easy time, here are a few things you should know:

Lock the basics

There are three main types of wedding tents you can hire: frame tents, pole tents, and clearspan tents. Tension tents feature a sailcloth and center poles that hold up the roof. The tents rely on a stakes pattern and tie-downs to achieve stability. When you rent the tents from a reputable store, in most cases, the poles and fabric for sailcloth tents are elegant to look at, so you don’t need to make any changes to them.

From their name, frame tents have a frame that supports the roof, with an open space beneath the canopy. These tents are usually self-supporting, and you can weigh them down if the ground doesn’t allow for staking.

As you are renting, you should note that these tents require interior draping to conceal the internal framework, which increases the cost of the tent rental.

Ensure you have enough space

Tents require space, so before you head to the stores, ensure you have enough space. Most of the tents will require a clearance of between 5 and 10 feet around the perimeter to allow room for stakes and tie-downs.

When it comes to the right size of tent you should rent, the best way of going about it is to allow 20-25 square feet per person. If you aren’t planning to install a dance floor, allow a space of between 18 and 22 per person.

If you aren’t sure about the right size of tent you should go for, ask experts from tent rentals to visit your venue and help you in making the calculations.

Put all measures into consideration.

When a representative from the rental company visits your desired venue, he should not only measure the total available space and help you find the ideal tent size, the representative should also help you find the grade change, if the venue is sloped.

The professional should also note the type of surface the tent will be on and measure any connecting canopies you will need to install between the tent and the building.

The expert should also look for overhead obstructions such as power lines and tree branches. It’s the responsibility of the tent company to contact the public utility companies to mark the lines to avoid damaging them during tent installation.

Think about tent upgrades

In most cases, a plain tent will be unpleasant to look at. Thankfully, you can improve its look. One of the ways of going about it is to drape the tent. You can drape only the side poles or the entire ceiling. It’s up to you and the look you want to create.

You can also improve the look of the tent by installing a new floor. You have many flooring options to choose from, with the most common ones being: artificial turf, sisal carpet, and hardwood plank.

Worried about the weather? You can fit your structure and frame tent with glass walls that will keep the heat and cool air in while giving the guests a good view.

Finally, you need to think about lighting. The lights you install should not only brighten up the tent, but also improve its appeal.

Be strategic in your booking.

You need to book a tent for you to use it for your wedding day. During the busiest months of the year, you should rent your tent as soon as possible—don’t wait until the last minute to place your order.

When you visit the party tent rentals Rockland NY company, ask the company representative to give you a quote that includes all the tent accessories you might need to make your wedding a success.

To hold the tent, you will need to pay a nonrefundable deposit.

Work with the right company.

You shouldn’t get a tent from any company. Ensure the company you are renting from is reputable and stocks high-quality tent products. The company should also have a wide range of items, so you don’t have to rent the accessories from different companies, hence making the process too tiring and complex.

Tent Rentals: Thinking Beyond The Party Tent

When you are renting from tent rentals, you should know you need more than a tent. Here are other tent essentials you might need:

Tent liner

This is a floaty parachute-looking lining that usually comes in either white or ivory colors. Its purpose is to hide the look of the tent giving the party an elegant appeal. While the liner gives the party a great look, you don’t need it all the time.

If you find liners too expensive, you should consider getting a pole tent instead. These tents look great, and they don’t need a liner to maintain the appeal.

The peak of the tent is made via one single pole instead of several interior frames.

Even if your tent is ugly and you need a liner to improve its looks, you should note you don’t have to invest in a high-end fuchsia-colored one as it will be synonymous with flushing money down the drain.

Tent flooring

You can’t put a carpet on the grass as the tent will look rumpy and stupid in a few minutes. The carpet also creates a trip hazard.  If you want to keep the guest’s feet dry, you should get portable flooring.

To have an easy time using the floor material, first ensure the floor is a flat piece of land, preferably sand or asphalt.

On the other hand, if you want a hard floor where women can even walk on, you need to invest in much tougher flooring material.

If having a grand event, you should consider placing a tent on top of the floor. While white is a great color, you should avoid it as many companies rent it a higher price, which is often not worth it.

Lighting

Tent lighting comes in several flavors, and it’s up to you to choose the one that looks good for your home. One of the best lights you should go for are stage lights. The cool thing is you can mount them to the framing structure giving your event an elegant appeal.

If you don’t have a lot of money to spend on party lights, you should get Christmas lights. When you settle on these lights, you need a lot of them so you should be ready to mount plenty of them in your tent.

Air conditioning

If it’s too hot outside, you will need an air conditioner to keep the guests comfortable.  Since the tent isn’t insulated or sealed like a house, the cost of running it might be too high, making them too expensive.

If having the event in an area that is away from the electricity grid, you should also rent a generator to produce power.

Dance floor

Are you planning to have the guests dance during the party? You should get a dance floor for them. Dance floors come in different sizes and designs for you to choose from. Take your time to research and find the most ideal for your event.

Tent walls

Tent walls are designed to protect the guests from wind, excessive sun rays, and other weather elements. You have three options to choose from: cathedral, clear and solid.

There are also fabric walls you can rent, but they aren’t effective at keeping off the weather elements—they are for looks only.

Are you having your event in the summer? Skip the walls and instead get the fans as the walls will increase the amount of heat in the house, increasing the discomfort levels in the house.

On the other hand, if having your event in winter, get the walls and sources of heat such as a furnace. When renting the furnace, get one with a thermostat, so you don’t have to keep on adjusting it to keep the guests comfortable.

The ball is in your court.

These are some of the tent accessories you might need for your event. While some such as the heating and cooling equipment are necessary, others such as the tent liner aren’t necessary, and you should strive to do without them.

To get high-quality equipment, ensure you work with reputable event tent rentals Rockland NY that will also guide you on the right equipment to go for.

 

Thinking Beyond Party Tent Rentals: 7 Vital Factors To Consider When Having An Outdoor Event

To many people organizing an outdoor event, the most important thing is the tent. But is the case? Absolutely not! In addition to hiring the best party tent rentals, there are plenty of other things you need to consider. They include:

Bathrooms

From experience, the last thing hosts think about is the restrooms, and they are crucial. Most septic systems aren’t designed to handle 100 or more guests, so you will need backups.

Even if you have a septic toilet in the area, also consider renting portable restrooms. They come in different designs, and it’s up to you to choose the ones that complement the party theme.

Condition of the party venue

What is the nature of the event venue? Is the site flat or hilly? If the party is at the foot of the hill, it means rain will come rolling downhill into your party. Do you want this? For a great experience, ensure the venue is inviting and will keep the guests as comfortable as possible.

When choosing a venue, be realistic of your expectations. In addition to enough seating area, you also need space for décor, so you should factor this in.

Plan B for severe weather

Even if you have a high-quality tent with enough sidewalls, sometimes the weather gets out of hand. For example, rain or wind can be excess. You want to ensure you are covered even when Mother Nature throws curve balls at you.

You can do this by having a plan B. For example, you can have an event near a house or church, so when the party tent can’t handle the weather, you can move into the nearby house. Remember to prepare the house and decorate it appropriately.

Lighting

Even if you are planning to have the event during the day, the weather might get cloudy, or the event might run longer than you expected. To avoid keeping your guests in the dark, always plan for the lights.

Lights have a reputation for failing at the last moment, so always test them as many times as you can. As you are planning for the lights, don’t just think about the interior lights—also think about the exterior ones that are vital for the security of your guests.

When the sun goes down, you don’t want to be searching in the garage for flashlight or candles, do you?

Power source

The weather might work in your favor and not be required to use lights, but you still need power for sound, heating, and cooling. If preparing food at the venue, lack of power means the catering company won’t prepare the food.

To avoid this, ensure there is power in your chosen venue. Like with the tent, ensure you have a portable generator as a backup. This way, you are sure things will be flawless even if the power goes out.

Local regulations

Did you know local authorities can stop a party you spent a fortune organizing? This happens when you violate the laid down rules. If having a big event, reach out to the local authorities and let them know about it. Some states even require you to have a permit to throw a party.

To avoid wasting your precious money, get the necessary permits if necessary. If having the event at night, you might be making noise to the neighbors. To prevent them from filing for noise complain, invite them to the party. If the neighbors are enjoying the party, they won’t complain about the noise.

Guest parking

Where will your guests park? You need to think about this. For best results, plan for one parking spot for every two guests. If the area isn’t large enough, consider local alternatives.

For example, have the guests park at a local church, park, or any other nearby area with a large parking area.

You can also discourage guests from coming with their cars by providing shuttle services to and from the party venue.

Working with a professional

Planning a large outdoor party can be exhausting, and things can easily get out of control. To avoid this, if you have the means, hire a professional to help you out. The expert will help you reach out to party rentals Rockland NY, among many other things.

Corporate Tent Rentals: Factors To Consider When Renting A Tent For Your Company

Have you been tasked with finding a tent for your company party? You need to find a high-quality tent that will protect the staff from severe weather, has enough space, among many other things.

Corporate tent rentals run the entire gamut that you might be confused about the right one to go for. Are you in the dark and don’t know what to hire? Here are tips to help you rent the right tent:

Number of staff

How many people will be attending the event? If there will be a lot of people in attendance, you will need a large tent and vice versa. If you aren’t sure about the right size to rent to get, consider asking a professional from a rental company to guide you through.

The last thing you want is hiring a tent that is too large that you feel you have wasted your money. At the same time, you don’t want to rent a small tent that some of the staff will be left out.

Budget

Before you hit the road and start scouting for a tent, you must have a budget for the amount of money you are looking to spend. Tent rental companies rent their tents at different prices depending on the quality of the tent, its size, location of the company, and plenty of other factors.

Since you will be having the event for only one day, it’s tempting to go for the cheapest tent possible. Don’t do this. In addition to it being ugly, a cheap tent also tends to have too many faults. For example, it can start leaking when it rains. Can you imagine the inconvenience this would cause?

Cheap tents also don’t come with support. For example, the rental company won’t deliver or pick the tent once the event is over. Unlike when you rent a premium tent, you won’t get a replacement in the event the tent develops a problem.

Also, cheap tents don’t come with insurance, so when they tear, or other issues come up, it will be upon you to replace them.

You don’t have to rent a premium tent at exorbitant prices, but the tent should be high quality and properly maintained. You don’t want to incur additional transportation costs, do you? So, ensure the company delivers and picks the tent at no extra cost.

As you are renting, discuss with the company about any eventualities that might come up. For example, will the company replace the tent when the wind tears it or blows it up? Also, think about insurance. You don’t want the replacement cost to fall on you should something happen so rent from an insured company.

Type of tent

If this is the first time renting a tent, you should know there are plenty of tents in the market you can go for. The most common ones being:

Pole Marquee tents: They are flexible and much cheaper than frame tents other tents in the market. Pole Marquee tents are durable, and when properly installed, they are incredibly pleasing to look at.

Aluminum frame tents: Distinguished for their “A” design and clear frame, these tents are sophisticated, contemporary, and easy to put up. Although they are a little bit more expensive than other tents, frame tents come with plenty of options when it comes to shape and configuration.

Free-form/Bedouin tents: Invented in South Africa, when installed properly, these tents can transform the dullest location into magical spaces. They are ideal when placed in venues with soft ground and are great options for those demanding a backdrop.

Conclusion

These are some of the factors to consider when looking for event tent rentals Rockland NY. For a great experience, take your time. It’s wise you start looking for the tent three months before the event date.

Visit several rental stores and see what they have in stock. As a rule of thumb, rent from a reputable company with years of experience in the industry. This way you are sure they know what they are doing so you can take their advice with conviction you will get ideal results.

Oh…and the tents should be of high quality. You don’t want units that will come apart in the middle of the event, do you?