Besides hiring the right party supplies from party rentals, you should be cautious of where you have your event. What should you look out for when hiring a party venue? There are plenty of factors, with the common ones being:
Location of the venue
This will be heavily influenced by the theme you want to create, closeness to the attendees, and plenty of other factors. For example, if most attendees will be coming from out of town, having the venue close to the airport makes sense as it will make their work easier.
If you want to have a nature theme, you should have your event in an area with plenty of trees and other greenery.
Like with party supplies, you should take your time when finding a party venue. Visit as many event venues and see what they have to offer.
To make it easy for the guests to arrive on time and not get lost on the way, provide them with venue pins. They are easy to generate with the modern map apps, and besides this making the work easier for the guests, it also shows that you are organized, which makes the guests hold you in high regard.
Capacity and minimums
The other thing you should consider is the capacity of the venue. How many people can the venue hold at any time? Your choice will be dependent on the number of people you expect in the event. If you are expecting 500 people, get a party venue with a 500 capacity and so on.
Most large venues will have a minimum food and beverage spending amount. To avoid surprises and inconveniences in the future, find out about the minimums and ensure they fit your budget.
Availability of services and amenities
Different venues will have different amenities. Some will have kitchens, others bathrooms, and so on.
As you are shopping for a party venue, be on the lookout for the amenities that a given venue provides. For example, if you are looking to prepare the meals at the venue, you want to ensure that the venue has a kitchen and the necessary catering supplies.
As a rule of thumb, always go for a venue with the amenities you need for your event. It also doesn’t hurt going for a venue with supplies that will save you money in the long run.
For example, when you hire a venue that supplies you with tables, chairs, and linens, it means that you will save a lot of money as you won’t have to hire them from the rental companies.
Venue availability
You might have your eye on the perfect venue for your event but fail to secure it, as it’s not available on your event date.
Start your search as early as three months from the party date to increase your chances of finding your dream venue. This way, you will have enough time to visit as many venues as possible and identify those that might be right for you.
Most events happen in summer and weekends, so you have high chances of securing your dream venue if you can have your event out of these times.
When you find your ideal venue, place a deposit on it and ensure that you get a receipt. This prevents the venue managers from renting out the venue and shows that you are serious about it. It also gives you peace of mind that you have a place to have your big event.
Over to you
These are some of the factors to consider when looking for a venue for your big day. As we have mentioned above, you should be cautious about how you go about it so that you don’t rent a venue and it fails to meet your needs.
As a rule of thumb, don’t be in a hurry when finding a venue. Set enough time to visit different venues and only settle on the one that gives you what you need.
If you aren’t sure how your ideal venue should look, get the input of professionals working in the event rentals Rockland NY.