Is this the first time you are putting together an outdoor party? There are plenty of tips you need to put into place to pull off an excellent event. These tips include:
Always have a backup plan
Some people will only rent a few tables and chairs from the table and chair rentals and think they are set. Unfortunately, this isn’t the case.
Even if the weather is perfect, it’s always wise to have a backup plan. As a rule of thumb, always have a party tent where the guests will go should the weather go berserk.
For example, you should have a party tent to protect your guests when it starts raining or becomes too windy.
Besides the tent, it’s also wise to have a house nearby the party venue where the guests will go should the weather become extreme. For example, when it rains too much that the tent floods or the winds become too strong that it threatens to blow off the tent.
Of course, you should ensure the house close to the party venue is large enough to accommodate your guests.
Have enough food
Parties are associated with food, so you can imagine the confusion that would be there when you feed half or less of your guests, and the food runs out. You don’t want this, do you?
To avoid embarrassment, always ensure that you have enough food for all of your guests. A good way to ensure that you never run out of food is to have a headcount of all the guests attending the event, then add a little extra to take care of those that might go for two takes or any additional guests that show up uninvited.
You don’t want the guests to go thirsty either so, besides the food, also ensure that you have enough drinks. As a rule of thumb, you should have both alcoholic and non-alcoholic drinks.
Have enough seats
You need to ensure that your guests are comfortable, so the last thing you want is to have some of them standing. Besides giving your event a disorganized look when you have some of the guests sitting and others standing, you also make some of the guests tired and bored, especially when you have a long event and force them to stand for a long time.
To be on the safe side, ensure that you have enough seats for all of your guests. Of course, the type of seats you go with depends on the theme of the event. If having a formal event, you should go for comfy, cushioned chairs, but simple wooden or plastic chairs are enough if having a simple casual event.
If you aren’t sure about the right number of chairs to go with, get the input of a professional. The technicians working in the rental stores can also guide you.
Think about the weather fluctuations
If you are having your event over an extended time, you should think about the temperature fluctuations. For example, if having your event on a summer afternoon, the temperatures might be too high that the guests sweat while in the tent. As the event gets into the evening, the temperatures start dropping, that the guests begin shivering.
To avoid this, work at ensuring that the guests are comfortable at all times. For example, on a hot afternoon, have an air conditioner to cool the air and keep it fresh. As the temperatures drop in the evening, have a heater to supply the guests with the much-needed warmth.
Keep the guests entertained.
In most events, the main part of the event lasts for just a few minutes, then the other time is left for fun. How will you keep your guests engaged and entertained at this time? You should think about it.
Two popular ways to keep the guests entertained is hiring a DJ or a famous musician, but you shouldn’t stop there.
To make your event more fun and memorable, consider renting giant Jenga, cards, giant Checkers, or Chess from the event rentals Rockland NY, that the guests will play when the main procession is over.