Party Rentals: Organizing An Office Holiday Party

Holidays are not only being celebrated at home but in the office too. In fact, this is also the season where event party rentals are juggling schedules just to meet and comply with different events – left and right, with both domestic and corporate events. So if you are in the field of events, you are expected to be expecting a lot of booked hosting that will make you play catch-up. This is the season where, unlike normal days, the occasions are all common – theme-wise and only the venue and date changes. As an event and party planner, you should never run out of ideas to avoid coming up with the same element in all your events. Each set up should be different and unique – a tough thing to do, but is definitely worth it.

HOLIDAY PLANNING

In order to be able to finalize a holiday party plan, especially in a corporate setting, you have to go through the following tips and steps to be able to nail a memorable corporate holiday event.

  • Find Out The Basic Elements Of The Company Party

Of course, every event starts with planning and that means PLANNING AHEAD. By identifying the basic, yet most important details for the office holiday event, you will be able to pull off a party that will give the company an experience that will boost their morale.

Consider the following before you proceed with the execution:

  • Venue
  • Theme
  • Date
  • Time
  • # of guests
  • Catering services
  • Décor
  • Program and agenda

There could be more, but these are the crucial parts of planning an awesome holiday party. And as an event organizer, you definitely know that you can only get everything done if with a team that sure knows how to be a team player. So see to it that you have one.

  • Timing Is Important

There are some companies who prefer to have a lunch party because that’s where all the employees and staff are complete and the company has full control of the costs and the employees’ attendance. Although not all can attend the event, especially if they need to attend to calls and other incoming inquiries. But if your client does not wish to have a lunch party, then preferably a dinner event will be settled. If so, there is a bigger possibility that event cost would a bit higher and will still also depend on the date of the weekend the event will take place.

Some pick Friday to hold a company holiday party because they have the weekend to rest, however, it is also the most expensive time, especially when it comes to venue rates. Some opt for a Sunday or a Monday night to hold the event just to get away a little with all the extra cost and hassle.

CORPORATE PARTY TIPS

  • Off-Season Holiday Party

There are few companies who hold their parties out of line with the normal Thanksgiving or Christmas celebrations. Others pick the month before Thanksgiving, which is October or a month after Christmas which is January. This is because there are more available venues if the company does not want to have the event in the office also, attendance is expected to be more complete when parties are scheduled off-season. It is also more economical and other expenses are much more controlled. Although employees might not feel that the event is an advance Thanksgiving or Christmas celebration because of the month and they might think that the party is more like an employee appreciation party or an annual company party.

  • Build A Team

Having the best team players is your key to execute a successful holiday event and is considered the most important asset by every event organizers. Technically, you do not need to have a big team, all you need is a few dedicated team members that you can rely on. Sometimes, the smaller the group the faster you can finish every task and detail needed in the event, plus it is more cost-effective. Though there are organizers who prefer bringing a big team, depending on the size of the event because if you have a big party, then you should have more staff to represent your team. Basically, size doesn’t matter for as long as every member is doing their jobs efficiently and accordingly.

FINAL POINT

This is the season where everyone should be jolly and being a party organizer that weight is on your shoulders. The corporate tent rentals Rockland NY, just like you, are preparing all their resources and team members in order to address all the needs of their clients. So being a party planner with all these planning tips, you will surely bring out the best corporate holiday party the entire company will never forget.

Event Rentals: Hosting A Corporate Event

Planning an event or any kind of party is not simple. So much more if you are to organize a corporate party event. This is far different from the usual party and event that you have hosted. This time it involves probably your office mates, business partners, executives and perhaps the CEO and owner of the company. Regardless whether you are internally involved in the business or you are hired to organize the event for them there are still points to consider in order for you to nail that corporate event project you are given. You can start with event rentals until you completely covered everything that is on your list.

Plan it Ahead of Time

Starting early in the planning and conceptualizing an event will present you with a lot of benefits especially when it comes to time. Giving enough room for preparation means you do not need to rush things. Waiting time is invested in this, especially for confirmation and responses from your suppliers and guests. There will be a lot of coordination, meetings and site visits to attend to, therefore allotting plenty of time is very crucial.

Create a checklist

Making a list is what will make your task easier. When planning a corporate event it is very important to break down the top and the least priority. It will also serve as a guide to what you have already accomplished and the remaining things that need to be settled. Try this list:

  • Important but not needed immediately
  • Needed immediately, but not important
  • Immediately needed and important
  • Not so important neither needed

Form a team

If this is your first time to coordinate an event and the company do not have an event planning team yet, this is your chance to form one. By choosing people with special skills from different department there will be a lot of weight lifted off your shoulders. You can divide the tasks from the budget allocation to invitation and maintenance. With a lot of hands and minds working on your project, everything will be executed properly.

Budget Allocation

Once you already have the budget, consider what is most important on your list, of the company, and of the expected guests. It is also best to save some amount in case an unexpected expense happens.

Choose a Date

In picking a date of the event determine whether it will be held on a weekday or weekend. Is it a seasonal party? Is there any special occasion that can be significant to the event? Or you can run a survey which the entire company can choose what date they prefer to have the event. Once everyone has come up to a unanimous decision, block the date.

Scout for a Venue

Important points to consider in picking a venue:

  • Capacity
  • Location
  • Facilities and amenities
  • Event package (if any)
  • Flexibility
  • Appearance or elegance of the place

Theme

Here are some of the most popular and common corporate event’s theme.

  • Seminar or conference
  • Tradeshow
  • Benefit concert or show
  • A Company retreat
  • Golf tournament
  • Recognition event
  • Company anniversary or milestone
  • Team Building
  • Product Launch
  • Board meeting and Stockholders meeting

By determining the theme you can easily decide what the appropriate decoration would be in the venue and all the things that are necessary.

Catering service

The life of every party and event is the food. Scout a trusted and reputable catering service company that can supply what your event needs. Discuss with them the menu and drinks that are appropriate for the event. Remember, your guests will appreciate the party if they are satisfied with the food.

Entertainment

Does your event need a host? Is there a specific program to be followed? Do you prefer a live band, a DJ or just a basic music playlist? All these will depend on the theme that your company will be having. Still, go with the quality of the entertainment so your event will be lively and hype.

If you think you’ve got everything covered, then all you have to do it manage the event well. You can also coordinate with corporate tent rentals Rockland NY in cases you wanted to hold the event outdoors. Hence, make sure that you will also enjoy the party that you have organized from scratch. At least next time, you already know where to start and how to nail it.

Party Supplies: Everything You Need To Know About Party Linens

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Linens have been used for centuries in decorating all types of parties ranging from baby showers to graduation parties. They come in different colors and designs and all you need to do is choose the ones that are ideal for you. For you to make the right choice, you need to consider a number of factors that include:

Quality of the linens

As mentioned, the linens are of different types. If there are friends in your circle that have high-quality linens you should borrow from them. If there aren’t, you should consider renting from your local party rentals. As rule of thumb, ensure that the linens are of high quality. Before you sign an agreement with the rental company, you should check the way that the units are sewn together.

Color of the linens

In addition to considering the quality of the units, also consider their color. As rule of thumb, ensure that they have a color that matches the theme of your event. If you are having a beach theme, go with white linens. If having an outdoor theme, go with green linens and so on.

Length of the linens

This is an important factor that many people don’t pay attention to. There are two lengths that you can choose from: floor and knee length. Floor length linens are ideal for use in formal events. The cool thing about them is that they give an elegant appeal. They also cover the legs of the tables and chairs; therefore, if you aren’t proud of your chairs and tables, these are the best units to go for. The main drawback with the units is that they are expensive to rent. It’s also common for drinks and people to get caught in them thus putting them at great risk of getting damaged.

Knee length linens are ideal for use in less formal events. The good thing with these linens is that they are cheap and easy to find. It’s also rare that someone will trip or get caught in them. The unfortunate thing is that they can’t hide your table or chair legs. If you will be using them, you will be forced to hire expensive party chairs and tables with beautiful legs.

Conclusion

Table linens are ideal for use in decorating both food and cocktail tables. For the elegant look, you should go with floor length linens. Ensure that the units you are renting are of high quality and you are getting them from a reputable party supplies company.

3 Tips To Consider When Renting From Chairs rentals

Chairs rentals

When you are planning a party one of the questions to ask yourself is whether the venue you have chosen provides chairs. If the venue doesn’t provide the units, you have no other way out other than to rent them from your local chairs rentals. For you to have a great time renting you need to consider a number of tips that include:

Go for chair rentals offering the best deals

This is the very first step you should take when searching for a company to rent from. You should ask the company for the quotes, the number of chairs they are going to provide, their sizes, shape, and colors. In addition to going with a company renting high-quality chairs at low cost, the company should also offer additional services. For example, the rental company should provide free transport services.

Consider the theme of the event

Currently, almost every party has a theme. When renting the party chairs you should ensure that you rent those that compliment the event theme. If having a formal theme, you should go with comfortable high-quality chairs. On the other hand, if having a beach theme, you should go with simple, wooden chairs. Most of the rental companies stock chairs of different sizes and shapes for you to choose from. Some of the ones that you can choose from include: Chiavari, wood, folding and banquet chairs. You should go with those that compliment your party theme.

Have someone take responsibility for the party chairs

When you are organizing a party it’s common to be carried away and forget everything about the party chairs. You should ask your friend or event planner to take responsibility for the chairs. The person should ensure that the chairs delivered are the ones that you had agreed on.  Once the party is over, the person that you appoint should count the chairs and ensure that they are all there. He/she should also inspect the quality of the chairs. Most party rental companies require that you replace any chair that gets damaged or lost in your party; therefore, it’s good to protect yourself by having some time to take care of them.

Conclusion

You need to consider a number of factors for you to rent the right party chairs. To have an easy time you should work with a reputable party supplies company that not only rents you the chairs but also guides you on how to decorate them.

Kitchen Rental: Tips On How To Rent A Kitchen For Your Party

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Food is an important part of any party. Unfortunately, food can be expensive if you order it from outside. The cheapest way of going about it is renting a kitchen and prepare the food on your own.

In addition to being affordable, renting a kitchen allows you to control what goes into the food. You also get to serve fresh, hot food. You can also easily customize the food for the different guests.

Tips on how to rent a kitchen

For you to rent the right kitchen you need to put a number of tips into place. Some of these tips include:

Get the right rental company: there are many rental companies in the market, but not all are right for you. Before you rent kitchen equipment you should visit the Small Business Administration and the Better Business Bureau and find the reputable companies in your area.

Needs: different kitchens are ideal for different purposes. There are some that are ideal for regular cooking while others are ideal for complex cooking. Before you go out to find to find a rental kitchen you should first understand your needs. For example, if you will have to bake you should go for a kitchen that allows you to do it.

The kitchen should also vary depending on the number of guests that you are expecting. If you are going to receive many guests you should have a large kitchen that will allow you to prepare a lot of food within a short time.

Charges: many people tend to disagree when it comes to charges. To avoid disagreements you should agree on everything beforehand. Some companies charge per day while others charge per hour. You should fully understand the mode of payment before you take the equipment.

Chefs: some party rental companies will rent you the kitchen together with the chefs while others will require you to find your own chefs. If you have your own people who can prepare the foods, you don’t have to pay a premium fee to access the chefs, but if you are throwing a corporate party and image is everything, there is no harm in renting the premium kitchen.

Conclusion

A good party starts with good food; therefore, you should ensure that you prepare good food. To make your work easy you should go with a company supplying you with all the kitchen equipment including pans, plates, glasses and cups.

Buffet And Bar Service: Buffet Mistakes That You Should Avoid

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Buffet service is loved by many people as it’s easy and you don’t need to hire many people to execute it. For the buffet meal to be a success you need to avoid these mistakes:

Blocking the guests

The buffet table is set in such a way that the guests line up and choose the foods that they want. When setting the table you should be keen that you don’t block some of the guests from accessing the food.

To be on the safe side you should set the table in such a way that the guests get in on one end and leave from the other end. This way you ensure that no guests leave using the same route that they used in getting onto the table.

Not having enough plates

If you regularly attend events you must have come across a party where you had to wait for guests to eat and then wash the plates for others. This not only gives the event a bad look, it also wastes a lot of time.

When organising your event you should ensure that there are enough plates on the table. If you don’t have enough in your home you should rent from a party rental company. For ideal results you should ensure that the plates fit the theme of the event.

Using the same food table for beverages

It’s a big blunder to use the same buffet table for food and drinks. Doing so not only creates chaos, it also wastes a lot of time. To get rid of the trouble you should position the drinks table far away from the foods table.

Again if you don’t have enough tables you should visit a table rental company and rent enough tables.

Putting plates at the end of the line

While it might seem absurd, it’s very common. Doing this is synonymous to putting the cart before the horse. To avoid chaos you should place the plates at the start of the line. To protect the plates from tipping over you should avoid placing them too high.

Conclusion

These are the mistakes that you should avoid when offering the buffet service. To have an easy time you should hire an event contractor to help you in organising the event and supplying you with the party items that you might need.

 

3 Party Rentals Benefits You Should Take Advantage Of

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Party rental companies have been with us for a long time, but have ever thought what’s the advantage of hiring them? Here are a few advantages:

Make outdoor events possible

Studies have shown that many people prefer having outdoor events, but this is not usually possible due to lack of resources. For you to throw a successful outdoor event you need to put a number of factors into place. For example, you need to hire a venue, party tents, chairs, tables, glassware, cutlery and many others.

When you hire a party rental company you will make your dream of having an outdoor event come true. The party company will supply you with all the things you need to make the event possible.

Make the event memorable

An event is made memorable by the existence of things that aren’t common in other parties. For example, if you are having a children’s party you can have bouncing castles. This will make the party memorable as very few people manage to have bouncing castles in their parties.

If you are having a wedding party you can have a real dance floor. Again this will make the party memorable as very few wedding parties have real dance floors.

A party rental will supply you with all the items you need to make the party memorable for only a small fee.

In addition to providing you with all the items you need, the party supply companies will also help you in decorating the event to make it memorable. For example, they will help you in arranging the chairs, tables and installing the party linens.

Save money

Party rental companies not only supply you with the party items, they also help you with organizing the party. Since they have organized many parties before, they will advise you on the things you need and the ones that you don’t. This helps you to get rid of unnecessary expenses.

Since you will be renting the party supplies and the party organizer from the same rental company, you will attract a discount which will see you saving a lot of money. Renting the rental items is much cheaper than buying thus you will save even more money.

Conclusion

It’s no doubt that party rentals come in handy when it comes to events. Whether you are throwing a private party or you are a large company having a large party for your employees the party rental companies come with many benefits that you should take advantage of.

Different Ways Of Setting A Party Table

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To create a great impression you need to set your party table the right way. Here are some of the ways in which you can set the table:

Formal

This is when you have a corporate event. You should position the plate at the center of the table setting and then place the butter plate on the left, above the forks. You should lay the dinner fork on the left of the plate and place other forks on the left of the dinner fork.

When organizing your cutlery, you should organize in the way in which it will be used. This is in order to work from the outside in.

Buffet

Buffet setting isn’t stringent. You should place the stack of plates and then the side dishes, salad, main dishes, condiments and bread. You should place the utensils at the end of the table, wrap a fork, knife, spoon in a napkin and secure them with a napkin ring. You should set glasses, dessert items, cups on another table in order to avoid congestion.

Casual

You should position two forks, a dinner fork and smaller salad on the left of the plate. You should then fold napkins and place them beneath the forks.

Important tips

While it’s good to have table clothes, many guests spend of the time worrying about soiling the party linens. You should avoid the stress by avoiding the standard tables. If you are having a casual event, you should cover the tabletops with newspapers.

There are many party accessories that you can use to add color to the table setting; however, experts recommend that you shouldn’t rely solely on the accessories. In addition to the accessories, you should also use party plates, cups and flatware. As rule of thumb you should ensure that the items have a bright hue.

Floral accents are great to have. The unfortunate thing is that large displays tend to be very expensive. If you want to create cheaper accents you should consider creating tiny bouquets and placing them at each setting.

Conclusion

This is what you need to know about party table setting. To have an easy time, you should hire a professional party rental company to help you with work. The rental company will also provide you with the rental items that you need to make your party a success.