event tents

5 Mistakes To Avoid When Renting Tents From Party Rentals

in Tent Rentals  by December 7, 2019 0 comments

Whether you have an outdoor party or wedding, you need party tents that you can easily get from party rentals. For you to have a great time renting the tents, you should avoid making these mistakes:

Making last-minute bookings

There are many companies renting tents, so all you need to do is to visit the rental companies a day before the party date and place your order, right? Wrong!

While there are many companies, only a few of them might be stocking the tents you want, which might be in high demand. When you are in a hurry to secure the tents, you have to pay astronomical amounts of money, usually twice or thrice the usual price.

If you are planning on having your event during the peak party days, book the tent at least a year before the big event. If, on the other hand, you are looking to have your event outside the peak season, booking the tent 90 days ahead is enough.

Getting quotes without first inspecting the site

When you know the number of people that will be attending your event, it’s tempting to simply step into a tent rental store and place an order. While you can get away with this, in most cases, it ends up being a disaster.

This is because the right tent not only depends on the number of guests, it also depends on the environment.

For you to avoid renting the wrong tent, ask experts from the rental company you are renting from to visit your site. They will inspect the venue and recommend a tent that is not only ideal for the soil in the area, they will also consider the wind conditions and the overall theme of the big day.

Leaving everyone in charge

Have you been in a situation where you are all asked to find something? All of you sit back and hope someone else finds it, right? This same thing happens when you don’t have a specific person that is designated to handle the tent issue.

If having a wedding, you will ask the people you had asked to find the tent a few days to the big day, and you will find out no one bothered to find the tent. This not only leads to you paying a lot of money to rent the wedding tent, but it also increases your chances of renting the wrong unit.

To prevent this from happening, have a specific person responsible for finding and renting the tent. You should keep in communication with the person to know the progress.

Forgetting the extra supplies

If having a one or two-hour event at the right weather conditions, you can get away with a simple tent, but if you are looking to entertain your guests for hours, you need a special events tent that requires a few extras to keep the guest happy and comfortable.

Some of the extras you need include: sidewall, flooring, lighting, draping, tables, chairs, dumpsters, generators, and dinnerware.

If having the event in wet conditions when the floor is soggy and muddy, get a temporary floor that will ensure that high heels don’t stick into the grass. If the guests will be dancing, include a dance floor in your order.

The extra supplies can easily get out of control, where they might even become more expensive than the tent. To reduce the cost of hiring them, rent them from the same party rental company you are hiring the tent from. This way, you stand to attract a significant discount.

Buying from the first company you come across

When you are in a hurry to rent the tent, it’s easy to visit one company and order from there simply. Don’t do this.

Start your research early enough and visit several companies and see what they have in stock. This way, you will compare the different prices charged by different companies and the quality of tents they stock.

As a rule of thumb, only consider working with a party tent rentals company stocking high quality tents and renting at a low price. When you get the quote, carefully go through it and ensure there are no additional hidden charges.

Event Rentals: Event And Party Tent Size Matters

in Tent Rentals  by December 26, 2018 0 comments

If you are planning an event and will be using a tent, you don’t just go to any party tent rentals and pick a tent and proceed with the preparation. Organizing a party can really be so overwhelming most people just don’t realize it. Because compared to preparing for a small group party, planning for a big event means you have to consider a lot of things which answers the questions: How BIG will this party be?

Trying to fit a big crowd under one roof will just aggravate the situation which also depends on where the event is being held, let alone if there are more unexpected guests that those who are actually on the list.

THE TENT MAGIC

If you think that you needed a much bigger space, outdoor tents are your best solution. You can choose and have full control over it depending on the size and number of guests you are expecting. However, the unlimited selections of event tent sizes and designs available for your disposal, but you still have to answer the following questions:

  • How should I choose the right tent for my event?
  • How do I choose the size of the party tent?
  • What exactly is the size of tent that my event needs?

Choosing a tent for an event is not that complicated actually. As long as your area is big enough to accommodate any size of tents, then you’re all good. But of course, there are guidelines and tips for you to be able to pick the right party tent you will never regret.

TENTS FOR ANY EVENTS

The truth is, when it comes to sizes, tents nowadays have everything you need and can accommodate any given number of guests and you can only enjoy that privilege if the price is right and if you have the budget for it. But the question this time is:

“Should I be investing or buying my own tent? Or should I just rent one?”

There is nothing wrong with owning a tent, especially if you have a big family who loves to gather every now and then or a large number of friends who always wanted to gate crash every weekend. Also, if you are running an event and party business the more you should have your own tent as your investment. Now, if you just needed a tent for a particular event, then renting one  is absolutely fine.

The only hassle in owning a tent or tents is how you are going to keep and store it properly where it will not be damaged or easily worn out.

THE TENT SIZE YOU NEED

  • The Intimate And Cozy – fits 20-40 Guests

This size is enough to accommodate your immediate family and your closest friends and neighbors. This tent size is just enough for a backyard party bash or at the park. This is a bit handy anytime you wish to throw an intimate party with your loved ones.

  • The More The Merrier – fits 100-300 Guests

If you need more room because you are throwing a big event, then this tent is what you need. It’s wider and higher, perfect for events with a mini stage, buffet table and enough space to walk around to attend to your guests. This tent size is just perfect for weddings, team-buildings, company outing and seminars.

  • The Super Size – fits everything else!

Sometimes you just need MORE space and this is similar to bazaars, science expos, country fairs, trade shows and a lot more events that will really need a bigger room. The super-sized tents is similar to what a circus-on-tour is using, where everything fits and a big group of people are needed to set up the tent to make sure it’s secure and durable enough.

ADDITIONAL FACTORS TO CONSIDER

  • The program: Do you need a DJ booth or a live band area?
  • The surface: Do you need a dance floor?
  • Access to the food area: Will your guest have a hard time going to and from the buffet area?
  • Access to power: Bigger tents require more lights and therefore needs more power supply.
  • The weather: Sudden or heavy rain will easily flood your tent if not properly installed.
  • Time of the event: If it’s daytime or noontime,more guests will be staying inside the tent to avoid the heat outside.

THE BOTTOM LINE

Hopefully now that you have an idea on how to choose the proper and right tent for your event, you can now be specific with your event tent rentals Rockland NY. Also, if you are pursuing a career in planning and organizing an event, investing a tent is going to be your edge and advantage.

Event Rentals: Choosing An Event Tent

in Party Rentals / Tent Rentals  by December 16, 2018 0 comments

Any party and tent rentals can really offer and provide you with the best tents perfect for your event. However, there are times when you wanted to explore your options and other alternatives when it comes to your party needs. Not because you do not trust whoever supplier you have spoken first, but because you can feel that there are other styles and designs that can fit your preference and event theme. It’s also one way for you to find out what the new trend is when it comes to different parties and events theme and tents are just one of them.

But before you look for  tent alternatives for your party, check out some tips first on how to pick the right tent.

Event Tent Scouting Tips

Whether it’s a formal or casual event, a tent can turn any occasion into a spectrum of various moods and glamour. The versatility of every tent is unquestionable because it can fit into any themed event from barbecue parties to formal dinner galas. But of course, you just don’t pick any tent and here are some tips to get the best one you need.

  • Size Of The Venue.

The first thing you have to look into is the size of your venue, then the number of guests, and the supplies and amenities that you need for the event. These will determine the size and how many tents you will be needing. You also have to consider the accessibility to the washroom, cooking area, parking area, etc.

  • Check Your Site Surface.

The best surface for staking any tent is on gravel or soil. Although stone, sand, asphalt and other surfaces are also a great option. Always check with an underground utility officer if it’s safe to stake tents on your venue for safety purposes.

  • The Accessibility Of Your Suppliers.

Assess how accessible your venue is. This is for the benefit of your suppliers, like tables and chairs, tent equipments, DJ equipments, and a lot more. There are some locations where extra delivery vehicles are needed because it is far from the main road, while others needs some barging services because the venue is on a lake. And expect that extra delivery services will require additional labor and service charges.

More Helpful Tips

  • Location Is Important.

Where will be the location of the event? Is it going to be on a beach front? Open field? Garden? Because the place of the party is to be considered also to determine the right tent. For areas that are a bit windy or the weather is unpredictable, you might need a tent with walls to protect your guests and everything else inside from wind and rain. Tents with sliding walls are a great choice and is easy to use. You can easily open it up to enjoy the warmth of the day or instantly close it when unexpected rain pours. Check power lines and trees that may obstruct the height of your tent. This is why site visits are very important prior to the event to well assess the place before coming up with a final decision.

  • Check The Number Of Guests and Seating Arrangement.

The number of guests and seat assignments matter in every event. This can also help you determine how big or how many tents you will be needing to set up for the party. The capacity of each table, including the number of tables, will affect the size of your tent. If you prefer to use a long table which can accommodate more guests or round tables for a more accommodating conversation, then you will need a more spacious tent where everything can fit.  Including your DJ or entertainment area, dance floor, dessert or snack bar and wine bar should be part of your space assessment.

  • Power Accessibility.

Some fail to look into this subject until they realized that it’s an issue. Your tent needs power too. Lights, DJ equipment and entertainment, fans, and more importantly the food cooking and heating equipments – all these will require electricity. So do make sure that your location has an access to electricity before you decide on the venue.

The Bottomline

If you think that choosing the right event tent is just a piece of cake, well think again. Because even the event party rentals Rockland NY will tell you that the deciding factors are not easy to assess and will require a lot of thinking and consideration. Every event and party has a lot of things going on behind the scene and every planner and organizer can attest the fact that it was never easy to nail it down. So plan and organize everything ahead of time so you can always have room for last minute changes.