How to Set Up Your Party Chairs and Tables

After renting party chairs and tables from event rentals, your next move should be to set them up. Is this the first time you are doing it? Here is a guide to help you out:

Calculate the number of tables and chairs you need

The critical factor that will determine the number of chairs and tables you need for your event is the number of guests attending the event. Before you even go there, you must know the maximum number of guests that can sit in the tent or room so that you aren’t exceeding the limit.

Once you know the number of people, determine the best tables that can effectively accommodate the guests. There are square, rectangular, oval, and even circular tables that you can go for.

There is no or right table to go with—it all depends on the nature of your event and how you want it to look. If having a simple event where the guests don’t need tables, you can even get away with just a few tables for the main podium.

If you want all the guests to have access to a table, pay attention to the shape and dimensions of the table. After deciding on the table to go with, calculate the number of tables you need by dividing the total number of guests by the seating capacity of each table.

For example, if you will be having 100 guests and you have decided each table will seat 5 people, divide 100 by 5 to get 20 tables.

Leave enough space between the chairs and tables.

How you set up the tables and chairs will go a long way towards determining how the event will look and the guests’ comfort.

The table type will heavily determine the spacing you go with in your event. If you have round or rectangular tables, allow a minimum spacing of 52 inches between each table and 60 inches for round tables.

When setting up the party chairs, leave 18 inches between a table and the back of each chair. If you have square or rectangular tables, leave a distance of 16 inches between the backs of the chairs and 24 inches if you have round tables.

For the perfect look, leave 30 inches from the back of a chair to the wall and 16 inches elbowroom—this is the distance between one chair to the next at the same table.

Stick to a standard layout

To ensure you have a uniform look and utilize all the space you have to the maximum, choose the best layout for your home. You should note that the layout you choose depends on the shape of the table. Some of the common layouts you can go with include:

Rectangular table: The rectangular table looks the best when you place it in rows. If your room is longer than its wide, set up the tables in horizontal rows to maximize the extra length. If the room is wider, placing the tables vertically is the best way to go about it.

Square table: For a simple design, place your tables in a simple row, but if you are into a more complex design, go for a diamond shape. If you are going for the diamond shape, adjust the spacing between the tables to 24 inches between the corners of each table.

Round tables: You can also set up round tables in rows, but you will need extra space. To make the most of the space you have, shift the start of each row to have diagonal rows.

Choose the right chairs for the event.

For the perfect look, rent the right chair for your event. If you are having a casual event or having your event outdoors, go for folding chairs and tables.

Are you having a formal event? Go for a high-end chair such as a banquet chair.

Regardless of the type of chair, you settle for your big day, rent from reputable party chairs rentals Rockland NY. This way, you are sure you are renting a quality chair, and you are confident that you are covered by insurance so that in the event the chair breaks in your event, you won’t be required to replace or repair it from your pocket.

How to Make Your Party Chairs Stand Out

If you have been to a number of events, you must have realized that the chairs are usually dull. Most even, don’t match the theme of the event.

If you would love to have a more beautiful event, there are a number of ways you can make your party chairs stand out. Which are these ways? Here they are:

Rent unique chairs

If you don’t want to go through the trouble of decorating the chairs, go for unique chairs. This calls for you to avoid the usual plastic, Chiavari, and other chair styles.

Most party chairs rentals stock almost identical chairs, so you will need to visit a number of stores before you find unique party chairs.

If you are struggling to come up with unique party chair styles, an excellent option is to go for chairs of different colors. You can also find ideas from the professionals working in the party chair rental companies.

Decorate the chairs with fabrics

If you can’t find unique chairs, you can always decorate the generic chairs with fabrics. An excellent way to decorate with fabrics is to tie a decorative cloth around the back of the chair in a bow to give the chair an elegant appeal.

There are plenty of fabrics you can have fun with, with the most common ones being:

Satin: This is a shiny, silky material that is extremely easy to work with. Create a satin bow with custom jewelry to give your chairs an exciting appeal.

Organza: Organza is a sheer material that resembles mesh but is a little stiffer than tulle. You can find it in the rental stores or buy one.

Spandex bands: These are excellent when you are looking for wrinkle-free material for your chairs.

Tulle: Tulle is a fine mesh net fabric with more stretch than organza.

Sequins: These are excellent when looking to create a sequin train. To create the look, use fabric rolls or table runners. You can accent the sequins using a simple flower or brooch to complete the look.

Damask Taffeta: The fabric is excellent when looking to give your event a formal vibe. You can use them in prints or color block combos.

Regardless of the fabric you use, please note that the fabric you use doesn’t have to match the chair linens perfectly. It also doesn’t have to perfectly match the theme colors—as long as it’s closely related, you are good to go.

You can use the fabrics in a variety of ways—you can create knots, bows, and even double flower loops to give your chairs an interesting look. As they say, the sky is your limit when it comes to what you can do with fabrics.

Tie a ribbon to the chair

Ribbons are an excellent way to make your chairs more interesting. The chairs should already have the look you want for your event to get the most from them.

There are a number of ways you can use ribbons on your chairs. Some of these ways include:

Use ribbons with flowers: Here, you use a thick satin ribbon and a small flower to give your chair and event a whimsical look. For that perfect look, customize the colors to match your event colors.

Tie ribbon stands: If you don’t like sashes, tie simple ribbon strands in uncomplicated knots and allow them to dangle from the chair.

There are plenty of looks you can create using ribbons. You can create a monochromatic look, create a fading color scheme, alternate the ribbon colors, etc.

Whether buying or renting the ribbons, always get more than you think you need. This is because it often takes plenty of ribbons to cover every single chair for your guests.

Add a sign or banner to the chair.

If you don’t have a budget for extreme chair makeovers, an excellent way you can go about it is to add a simple banner or sign to the chair. You must have seen this at weddings, but it doesn’t have to stop there.

For your event to be memorable, add the signs on every chair. This calls for you to write every guest’s name on the back of the chairs. It will be hard work, but you can always ask for help from the professionals working in the event rentals Rockland NY.

How Do I Choose A Wedding Chair?

If you are planning to have a wedding, you need wedding chairs. Thankfully, you don’t need to spend thousands of dollars buying new chairs as you can rent them.

You need to rent the best chairs from your local party rentals to get the most from the chairs. How do I choose a wedding chair? Well, there are plenty of things you can look out for. They include:

Wedding theme

The wedding theme is fundamental, especially if you are having a formal event, and for the perfect look, you need to ensure that everything matches the theme—including the chairs.

Luckily, there are all types of chairs ideal for different wedding themes and applications. If you are having a modern and elegant wedding, you should go for Chiavari chairs with gold, silver, or clear finishes.

Are you after a romantic theme? Go for simple, wooden chairs.

There is no right or wrong chair to rent—you only need to ensure that the chair matches your theme. If you aren’t sure about the right one to go for, get the input of a professional.

Color

When choosing a chair for your event, the other vital factor to consider is color. Of course, the color you choose depends on your wedding theme and your preferences. For the high-end, exquisite look, go for gold colors and natural wood for a romantic look.

If having an ancient theme, an antique gold wash is the color for you.

Like with the theme, you should get the input of a professional to ensure that you are renting the right color that portrays your preferred image and feel.

Comfort

Weddings are known to be long, so your guests will most likely be seated for long periods. You don’t want them to be uncomfortable, do you? To keep them comfortable and ensure that they enjoy the event, ensure that your wedding chair is comfortable.

When you are in the rental stores, sit on the chairs and feel them. Unless you have your event at the beach, the chairs should have enough padding both at the bottom and back.

Ease of accessorizing

Most wedding chairs are plain and boring, and if you want to give them some character, you have to accessorize them. If your theme allows it, go for a wedding chair that you can easily accessorize.

Before you sign the rental agreement, confirm that you can easily accessorize the chair with flowers, ties, sashes, bows, or any other way.

Of course, when it comes to decorating the chair, you have to do it in line with the evenevent’sme.

Wedding tables

Besides the wedding chairs matching the wedding color and theme, they also should match the wedding tables. For example, match Tolix chairs with scaffold tables.

Valuable tips when renting party chairs

Ensure that the chairs are high quality: The last thing you want is wedding chairs breaking beneath your distinguished guests. To ensure this doesdoesn’tpen, go for high-quality chairs.

Thankfully, you can tell a quality chair by looking at it. When renting the chairs, carefully go over the chairs in the store and confirm they are strong enough and no parts are missing.

Pay attention to the number of guests attending the event: How many people are you planning to host on your big day? This is important as it significantly determines the number of chairs you should rent.

Remember that it’s common for guests to come with their plus-ones, and you don’don’tt them to stand during the event. For your event to look organized, and keep all the guests sitting, rent a few extra chairs.

You will pay a little extra for them, but it will be worth it.

Negotiate: You can negotiate even in the party chairs rentals Rockland NY so don’t be afraid to negotiate the prices given by the rental company. To get a better deal, rent most of the rental items from the same company.

How To Decorate Your Wedding Chairs

After renting party chairs from table and chair rentals, you have two ways of presenting them. You can present them as they are or decorate them, so they are more impressive to your guests.

If having a simple ceremony, you don’t have to bother with decorating the chairs, but if having a formal event, it’s wise you think about decorating the chairs.

Are you having an oncoming event and wondering how to decorate your rental chairs? There are plenty of ways to go about it, with the common ones being:

Play around with fabrics

The beauty of fabrics is they are affordable, and there are many of them you can use to decorate your chair. Some of the popular fabrics you can use include: lace, satin, burlap, chiffon, and many others.

While you can decorate any party chair with fabrics, Chiavari chairs usually look the best, so if you are thinking about renting the chairs, the best way to decorate them is using fabrics.

There are plenty of ways you can use fabric on the chairs. One of the ways is draping the fabric over the top of the chair and collecting it behind it using a decorative tie.

You can also interlace the fabric through the back of the chair in an intricate pattern or wrap the fabric around the back of the chair and tie it in a big bow.

Regardless of how you feel it is right to decorate the chair, ensure that you do it right and drape the fabric tightly, so they don’t keep moving around or falling.

Wrap the chair in ribbons

Ribbons are highly underrated, but when properly used, they are one of the most beautiful pieces you can use on your chairs.

Ribbons come in a myriad of colors and textures, so you are guaranteed to find one, ideal for your chair type.

For an interesting look, tie several ribbons to the top bar of your chair and allow the ribbons to hang down the back, creating a sort of a curtain.

You can also tie a single ribbon into a bow on one of the top corners of the chair, creating a simple, but elegant look.

Regardless of how you decide to tie the ribbons, ensure that you use colors that complement the event’s theme.

Like the fabrics, the ribbons should be high quality, and they shouldn’t tear in the middle of the event.

Use flowers

Flowers are highly versatile and allow you to incorporate natural elements in your décor. You can decorate your party chairs with flowers by hanging small bouquets or floral wreaths off the back of the chairs.

If there are chairs that won’t move during the event, hang small vases fitting with flowers from one or both corners of the chairs.

Personalize the chairs

One of the biggest trends going on is the use of personalized elements. The idea is that the more personal the event is, the more appealing and memorable it is.

And luckily, there are plenty of ways you can personalize your event.

One of the ways is writing the names of the guests attending the event at the back of the chairs. This not only makes it easy for the guests to find their place, but it also allows you to decide who sits next to whom.

This comes in handy when you know certain people on your guest list don’t get along.

To avoid weird looks or the guests feeling uncomfortable, place those that don’t get along on different tables.

Another way to personalize the chair is by hanging a photo of the guests at the back of the chairs. As you can tell, this is demanding, as you have to find the latest photos then print them, but the gesture will go a long way towards making the event memorable.

Parting shot

Just because your party chairs look dull, it doesn’t mean they have to stay this way—you can improve their look. And the beauty is there are plenty of ways to do it.

You can decorate the chairs by yourself. For example, you can print and attach the photos but if some tasks are beyond your skill level, such as tying ribbons, ask the technicians working in the party rentals Rockland NY to help out.

6 Factors To Consider When Renting Chiavari Chairs From Party Chairs Rentals

Designed by Italian craftsman Giuseppe Gaetano Descalzi in 1807, Chiavari chairs have grown into the most recognized chairs in the market. The chairs are classy, comfortable, and you can use them in a wide range of events.

If having an event, you shouldn’t buy them. Instead, rent them from local party chairs rentals.

For you to get the most from the chairs, you need to rent high-quality ones. Some of the things you should consider when renting include:

Chair joints

Joints hold the frame of the chair together, and chairs with weak joints will break easily, and you will have to replace them. When you are at the rental store, pick up the chair and pull on the legs from different directions.

Also, sit on the chair and rock back and forth to test the back strength. You want a chair with strong joints that won’t come apart when the guests sit on them.

Take a look at the seat bolt.

Most Chiavari chairs have a seat bolt holding the leg in position. If the bolt is loose, chances are high the chair will come apart. When renting, pay attention to the bolt and ensure it’s tight enough.

If it’s not, get an Allen key and tighten it. It’s common to find some chairs without the bolts. If this is the case with yours, you have a reason to worry, and you are better off staying away from such a chair as its most likely a knock off.

Check the edge of the seat.

The edge of the seat will guide you in telling the quality of the chair. You should stay away from a poor quality seat. When you are in the store, pick the chair with your fingernails. Does it chip easily? Does it look like it’s made from veneer that is ready to peel off?

If you see veneer, stay away from the seat as it will most likely peel off at the party site, and the rental company will start complaining that you destroyed it.

It’s also wise to scratch the chair and see the color underneath. Is it consistent with the rest of the chair color? If it’s not, then the chances are that the chair has gone through several repairs.

Ask the rental company representatives about it to ensure you aren’t renting a chair that will break as soon as you get to the party site.

Are the chair legs sanded smooth?

When you are transporting the chairs, you have to stack them together. To avoid destroying them, check the inside of the chair legs and ensure they are smooth so that when you stack them, they don’t chip.

If the company is ultra-cautious about the look of the chairs, you are better off avoiding chairs without a smooth finish as they will create problems down the line.

Check the cushion seams.

For the guests to be comfortable, they need to be sitting on a cushion. The quality of the cushion has a significant impact on comfort and the mood of the party, so ensure that the seams and tie are reinforced for strength.

At the store, grab the ties and give them a sharp tug. If you notice weakness, stay away from them as they will be uncomfortable to sit on and most likely will come apart during the event, and you have to pay for a replacement.

What is the quality of the foam?

As mentioned above, you need good quality foam that will keep the guests comfortable and, at the same time, won’t come apart during your event. The cushion should be thick, dense, and firm.

If the cushion is crunchy and lightweight, you should stay away from it.

You should note that some companies treat their foam with additives to bulk them up to give an illusion of quality. To have an easy time, have an experienced professional by your side to let you know whether the cushion is of the right quality.

Conclusion

These are some of the things you should look out for when renting Chiavari chairs from event rentals Rockland NY. To have an easy time, work with reputable companies that have been in the industry for a long time, and have a proven record.