6 Factors To Consider When Hiring Event Party Rentals

When putting together an event, some of the rental companies you have to work with are event party rentals. For you to get the most from the rental companies you need to work with the right ones. You need to consider a number of factors for you to hire the right one. These factors include:

The reputation of the company

How has the company been working the previous years? You need to find out about this. Before you decide to work with the company, ask the representatives to provide you with the names of the people they have worked with before.

Having the list isn’t enough—you also should contact the people and hear their side of the story. As a rule of thumb only work with a company with spectacular history. You don’t want to work with a company that will give you a hard time.

Responsiveness

Events are often volatile and you need a company that has your back all the time. One of the things you should do before you decide to work with the company is to ensure that it responds to your calls promptly.

Call the company at odd hours of the day and see if they will respond to the call. Calls aren’t enough—you also should consider contacting the company on email. A good and professional company should respond in the shortest time possible and provide you with the best solution for your problem.

Quality of equipment

What is the nature of the rental equipment? You need to find out about this before you decide to work with a company. Visit the company and see the quality of the party tents. They should be sturdy and be able to withstand rain and wind.

If the company rents cutlery, the glasses and silverware should be in perfect shape. They also should be perfectly polished.

In addition to the quality, you also should take a look at the size of the inventory. Ensure that the company has plenty of options to choose from. The last thing you want is a company with just a few items.

Working with such a company will be too expensive in the long run as it will require you to hire some of the items from a different company.

When you work with a company with plenty of inventory you not only save time, you also save money.

Financial stability

Times are hard and companies are getting out of business every day. Many people plan events months ahead. When you are putting together an event, the last thing you want to worry about is finding out that your company has gone out of business.

To avoid this take your time when hiring the company. Ensure that the company is reputable and has been around for a long time. The company should also have a wide inventory of items to choose from. As mentioned above, they should be of high quality and properly maintained.

Quality and creativity of the entire team

Even if you will be renting the rental items, you will be dealing with the staff working in the companies. To have a great experience, work with a company with a great team.

The people you are working with should be reputable. They also should be professional in their working and interactions. Putting together a great event requires high levels of creativity.

You want to work with a company with a highly creative team that will make your work easy and at the same time help you create an event that you will remember for the rest of your life.

Cost

This is an integral thing you should consider. For a great experience, work with a company that charges you an affordable fee and at the same time provides you with splendid service.

When determining the cost charged by the event rentals Rockland NY, you need to be aware of the hidden costs such as delivery, breakdown, setup, and any other fees. To avoid the surprise of having to take care of bills you weren’t aware of, carefully go through the quote.

6 Things To Think About When Renting Tents From Party Tent Rentals

For you to get the most from the party tent rentals, you need to hire the best companies. You need to ensure that you get all the details from the companies. Some of the things you should know include:

Discount rates

Before you decide to work with a given company, you should know whether it will provide you with a discount especially if you rent plenty of party supplies from it. If you are renting the units during an offseason, you should push the company to cut you a deal on your order.

For you to save some money, ask the company to give you a price break when you are having your event during the late fall or winter.

Installation and removal time

The other thing you need to know about is the time that the company will take to install and remove the party tent. Since you will also be renting the party venue, you want to work with a company that makes it easy for you to coordinate with the venue.

Most of the venues have a policy for when you should set up the tent and remove it.

It’s your responsibility to find out about the exact policy of your venue and communicate it with the event rental company. You should work with a company working with experts that ensure that the tent is up in the shortest time possible and at the same time removes it within the time stipulated by the venue company.

Delivery charges

Some companies will charge you to deliver the party tent while others won’t. The companies that charge you for delivery usually set the price depending on the price of gas and distance.

When you are renting during the offseason it’s imperative that you ask the company to provide you with free delivery. If the company will charge you a delivery fee, you should include it within your budget.

In addition to the delivery fee, you also should consider the pickup fee. Just as some companies will charge you a delivery fee, some companies will charge you to pick up the tent while others won’t. Again, you should find out if the company will pick up the tents for free.

Deposit

Most of the companies will require you to pay a deposit as a commitment fee. Different companies require different percentages. If you are depending on the amount that you will raise during the event, you want to work with a company that charges you a small percentage.

For you to find a company that requires a small deposit, you should begin your research early enough. The best way of going about it is beginning your research at least three months before the date of the party.

Quality of the tents

The other thing you need to know is the quality of the party tents. This is easy to tell as all you need to do is to visit the local company and see the tents. If you are a distance away from the company, you should ask the representatives to send you the pictures of the tents.

As a rule of thumb, you should avoid renting tents that are damaged. While they might be cheaper to rent, they can bring about a lot of inconveniences during the party. For example, they can start leaking giving your event a bad look.

Size of the tents

Party tents come in different sizes that are ideal for different occasions. It’s your responsibility to find out the size of the tent that you should go with. For you to tell the ideal size, ask the guests to confirm their attendance before you head to the rental stores.

You should avoid renting a tent that is too small as you will leave out some of the guests. At the same time, you should avoid a tent that is too large as it will see you wasting a lot of money on a tent that you don’t even need.

If this is the first time you are renting the tent, ask the professionals working in the event rentals Rockland NY to guide you on the right size that you should go with.

Party Supplies: Tips On How To Save Money When Having Your Wedding

party supplies

Weddings are expensive affairs, but it doesn’t have to be always the case. To help you out, here are tips on how to spend less when having your dream wedding:

Tips when having your wedding

Find the right venue: There are many venues where you can have your wedding, but no two sites are the same. To save money, you should go for a venue that allows you to prepare your food.

Here you only need to hire a professional chef and rent the cooking items from the kitchen rentals, and you will be good to go. To save even more money, hire the chefs from your local college.

Hire the wedding attire: If you have done a wedding before you will agree with me that the wedding dress is one of the most expensive units for the party. Instead of buying the outfit, consider renting it from your local store.

Go the buffet way: There is no wedding without food. There are two main ways in which you can serve it: sit down or buffet. If having a highly formal wedding you should strictly have the sit-down service, but if the event isn’t too formal, you should go for the buffet and bar service.

Here you need to hire a few tables and after preparing the food, place it on the table so that the guests can serve themselves.

This option is great as you don’t have to prepare a lot of food. You also don’t need to hire many people to help you in serving the food. When organizing the tables, place them in such a way that you don’t create a clog such that the people are unable to move.

Watch the table decorations: You have to decorate your party, but it doesn’t mean that you have to spend an arm and a leg doing so. As rule of thumb, you should avoid expensive table decorations. For example, avoid costly flower arrangements. Instead, go for candles and flower petals.

Check your timing: When are you having your party? If you will be having it during the high season you will obviously have to pay more; therefore, always have it during the low season.

Conclusion

These are tips to consider for you to save money during your wedding. For you to save more money, avoid inviting useless people to your event. This way you won’t hire a lot of party supplies thus save a lot of money.

Party Tents And Other Things To Think About When Having A Party

party tents

When you are planning an event, you need to consider plenty of factors. Some of these factors include:

Party tents

You need a party tent for your next event, especially if having an outdoor event. There are many types of tents in the market that you can go for. The one that you choose depends on the time, size, and theme of the party. You also need to consider the location of the event. You don’t have to think much when having the event on a leveled ground, but if placing the tent on the uneven ground, you need to consider installing a party floor.

In addition to renting the tent, also think of how you will keep the guests comfortable. If having the event during the cold months, consider renting heaters. If having the event during the warm months, invest in an air conditioner.

Party chairs

Just like tents, there are many types of party chairs that you can go for. The ones you go for depends on your budget and theme of your event. If having an informal event, there is no harm going for benches and cocktail chairs. You can also go with barstools that give the guests enough space to mingle and socialize.

If having a formal event or a party that will last for a long time, go with formal chairs with cushions for added comfort. To rent the right chairs, take your time to research. As rule of thumb, avoid cheap, poor quality units as they will give your party an ugly look.

Party tables

There are many types of tables you can rent. The ones to go for depends on your preferences and type of party you are having. If serving food in the party, go for long rectangular tables for food display. If having a formal party, go for round tables for dining. If you will be serving cocktails in the event, remember to rent tall tables and bar stools with appropriate seating. If having a wedding or any event where you expect children, remember to include kit tables.

Decorations: The party isn’t complete without decorations. The cool thing is that there are plenty of them you can go for. You can rent from lights to linens. It’s up to you to choose the ones that are ideal for you.

Conclusion

These are some of the things you should think about when having a party. When renting the units, rent them from reputable party supplies company.

Party rentals: Important Things To Consider When Putting Together A Party

party rentals

Are you planning a party? There are many things you need to consider to put together a great one, but there are some things that are more important than others. Some of these things include:

Party venue

Where will you be having the party? You can have it indoors or outdoors. It all depends on you and the weather. If it’s raining, go for an indoor venue but if the weather is great, choose to have it outdoors as you will not only have to do minimal decorations, the guests will also feel relaxed and happy to be present.

There isn’t much you need to consider when having an indoor party but if having it outdoors, you should consider the party tents. Even if the weather is sunny and great, it can change anytime. For example, it can get rainy or windy. It can also get too sunny than the guests can handle. To be on the safe side, you should have a backup plan in place. Here you need to rent a party tent from the local party rentals and install it. Even if you aren’t planning to use it, it’s wise to have already installed.

Food

There is no great party without food. You can prepare the food at the party venue or order it from outside. Before you make the decision on the best option to go with, check with the party venue. Some of the venues won’t have a problem with you preparing the meals on your own while others won’t allow it.

If they allow you to prepare the meals at the venue, contact your preferred caterer to prepare the food. You can also rent the cooking equipment from the kitchen rentals and hire your own people. You are better off preparing the meals at the venue as you get to take them while hot. You will also have peace of mind taking them as you know how they were prepared.

Chairs and tables

In addition to the above, you also need to think of where the guests will sit. The type of chairs you choose depends on the theme of your party. If having a formal party, go for larger comfortable party chairs with cushions, but if having a simple party, you don’t have to go for elegant chairs. Simple plastic, metal, or wooden chairs are enough.

Conclusion

These are some of the things you need to consider when having a party. To have an easy time, work with reputable party supplies companies that will not only rent you the supplies, but also help you with the planning of the event.

Party Supplies: Types Of Linens You Need For Your Party

party supplies

Party linens are one of the important party supplies you need for your wedding. The units come in handy in improving the look of the party. They come in different colors and designs. They are also of the various types with the most common types being:

Central linens

From their name, these linens cover the entire table. Most of them are often white or black, but you can go with any of your desired colors. They are made from different materials. Some are made from cotton, others from organza, and others from satin. It’s up to you to choose the ones that you like the most. For a perfect look, choose linens that match the vision that you have for your wedding.

Liners

You place the liners under the main linens. While they might seem unimportant, they are vital for the look of the party. The units give your party table a luxurious feeling which improves the experience of your guests.  Since the guests don’t see them, you shouldn’t be too hang up on their color. Pay close attention to their quality as the higher the quality they have, the elegant the feeling they give thus the better the impression you give.

Overlays

Also known as runners, overlays are linens that you place on the party table. You can put them at any location on your table, but most people put them at the center of the table. They are usually smaller than the main linen, and their primary role is to give the table more color and dimension. Just like the central linens, they come in different colors, designs, and shapes. Some are square, others circular, and others narrow rectangle. It’s up to you to choose the ones that fit your table.

Since they come in handy in improving the look of the party table, you should pay close attention to their color and that of the leading linen. As rule of thumb, ensure that the two complement each other.

Chair covers

Finally, the last party linens you need for your event are chair covers. Just like the table covers, chair covers improve the look of the chair. They have also been shown to increase the comfort levels of the chair. The units come in different designs and colors. When making your choice, choose those that match the color of the table linens. They also should complement the party theme. For a great experience, rent high-quality units. This calls for you to rent from reputable party rentals.

Party Rentals: Tips To Consider When Planning An Event

Party rentals

We all love parties. In addition to eating our favorite foods, parties also allow us to interact with interesting people. It’s fun attending a party but there is no fun when you are the one putting it together. Whether it’s a wedding party or any other event you need to consider a number of tips for you to have an easy time planning it. Here are some of the tips:

Tips to consider when planning a party

Have a party budget: A budget guides you on the type of party supplies that you get for your party. The budget also helps you to stay within your means. When you make the decision to throw the party you should sit down and come up with a budget of the amount of money that you are willing to spend. As rule of thumb, you shouldn’t have a budget that will strain your finances.

Work with professionals: You need professionals in different stages of the party planning process. You need a professional when renting from rentals companies, when decorating and even when serving food to the guests. To increase the chances of your party being a success you should work with experts in the different areas. When you are renting, ensure that you rent from experts that will guide you on the right units to go for. The experts should also help you with the setup of the rented units. You should also involve the experts when preparing the meals. Since the professionals love what they do, they will give their all thus make your event a big success.

Have a backup plan: Many things can go wrong during an event. Things are more likely to go wrong when you are having an outdoor event where it can start raining or become too windy. To avoid these inconveniences you should have a backup plan. You can have a party tent or another party venue in place. The backup plan ensures that the party continues as planned despite the occurrence of an unprecedented event.

Start early: Experts recommend that you start the party planning at least 3 months before the party day. This way you have ample time to research the best party rental company to rent your units from, the best party venue, and many other things.

Conclusion

These are the tips to consider when you are planning an event. When working with party rentals, ensure that you work with reputable ones that will not only rent you high-quality units but also provide you with party planning advice.