8 Secrets To Save Money When Renting Wedding Party Rentals

Everyone wants a perfect wedding; unfortunately, the finances can prevent it from happening. Other than the venue and transport, the other thing that takes most of the money is the wedding rentals.

Contrary to popular belief, you don’t have to spend a colossal amount of money when renting from wedding party rentals. This is because there are plenty of tips you can use to hedge off the amount. These tips include:

Keep it simple

You don’t have to rent a $2 rose gold salad fork for your event to be gland. You can keep it simple and still pull off a great event. To save money, rent traditional color palettes such as white tablecloths and simple glassware/dinnerware.

Put your money in things that the guests will remember. These include food, dress, entertainment, and other valuable things.

Choose chairs with dual purposes

You don’t have to rent ceremony and reception chairs. Choose the one you can use in both venues. During the preparations, design the venue such that it’s able to accommodate a well-hidden changeover during the cocktails.

You also should work with a team that will help you to change the chairs easily.

Rent from the same vendor

What happens when you buy from the same store? They give you a large discount, right? The same thing happens when you rent your supplies from the same vendor, so you end up spending less when preparing for your wedding.

In addition to saving money, working with one vendor also means less stress on your part. Since you deal with one contractor, you have an easy time planning for the supplies. You also have an easy time solving issues when they come up.

Split expenses with family members

Just because you are the one having the wedding doesn’t mean you have to meet all the costs. Family members are there for both hard and happy times.

If you are having financial problems, organize fundraising with them, and collect money to use at your wedding.

Negotiate

When you visit the rental stores, you should note that the price that the company owners mention isn’t set in stone. You can negotiate it. You have a budget for the rental supplies, right?

To save some money, haggle the price and try to bring it as down as possible. You should note that sometimes you can haggle the price too much such that the rental company offers a cheaper product.

Take care when ordering tents

One of the mistakes people make is ordering a tent of the wrong size. If you have recently rented a tent, you know that they don’t come cheap. Renting a tent that is too small for the venue means you have to return it to the vendor which brings about a lot of inconveniences.

You may also have to rent other additional smaller tents which will see you spending extra money on them. At the same time when you rent a tent that is too big, you end up wasting money as you will be spending money on something you don’t need.

To avoid renting the wrong unit, take your time, and take accurate measurements of the wedding venue.

Reduce replacement costs

Most rental companies will require you to replace the party rentals when you break or lose them. This translates to higher prices at the end of the day.

For you to keep your costs down, ensure that you rent high-quality products. This way, you are sure they won’t break during the event. The products will be a little bit expensive, but the extra cost will be worth it compared to the cost of replacing them.

To reduce the chances of losing them, have a designated person responsible for them.

When you rent tablecloths, have ashtrays for people that smoke. You also should have candle holders to protect the tablecloths from damage. If having flowers that can stain the tablecloth, have a tablecloth cover in place.

Avoid rental packages if having few guests

While packages given by event rentals Rockland NY are meant to save you money, they don’t make sense when expecting few guests, so avoid them.

Table And Chair Rentals: 5 Types Of Party Tables

Whether putting together a large or small event, you need party tables. Luckily, you don’t have to buy the supplies as there are plenty of table and chair rentals you can order from.

When renting, ensure that the table you rent matches the theme of the event. There are many types of party tables you can rent with the most common ones being:

Cocktail tables

These look great when set up around the dance floor or bar area. You can also place drinks and appetizers on them before you move the guests to another room with a more formal setup.

Cocktail tables come in different sizes and heights, which makes them ideal for various applications. The most common ones are: 24 inches (30 inches height): ideal for conversations and cocktails 24 inches (42 inches high): high cocktail 30 inches (30 inches tall): couples/bride/groom table.

Round tables

Round tables are typical in weddings, anniversaries, dinners, fundraisers and other formal events. The beauty with them is that they allow a large group of people to sit close together hence encouraging close conversations.

If having an event with a guest speaker, you should be creative how you organize the tables. To ensure no guests have their backs turned to the stage, remove one or two seats from the round table.

Just like cocktail tables, round tables come in different sizes and heights. The most common sizes are 60” and 72” wide tables.

A 60” table can seat up to eight people all the way around or six people in a crescent format. 72” table, on the other hand, can seat up to ten people or eight in the crescent formation.

Are you expecting a lot of people? Find a 96” table that can seat twelve or more people.

For a great experience and look, it’s up to you to research and find tables that are ideal for your event.

Rectangle tables

Rectangle tables show you are having a casual event. The tables are common on birthday parties, picnics, family reunions, and sports banquets. They are also excellent at displaying buffet.

You can arrange them in any way you want depending on the nature of your event. You can line them next to each other, organise them into large rectangles, or line them in long rows.

When renting them, pay close attention to their quality. You don’t want tables that will crush in your event, do you? Carefully inspect them and confirm whether you will need linen and skirting to hide how they look.

To improve the look of wooden tables, you have to cover them, but if renting modern tables, you don’t have to worry much about the look as they are presentable enough. This is due to the plastic-coated surface.

Most party rental companies have a mixture of 60” and 72” long straight tables. These tables often measure 30” wide by 29” inches tall.

Pedestal tables

Are you having a standing event such as a reception or networking event? You should get a pedestal table. An average pedestal table measures 30” in diameter with an adjustable height of between 29” and 36” tall.

Other than using the tables for guests to place their drinks while standing, they also create excellent food displays, cashier stations, and speaker tables.

Crescent tables

Popularly used in meeting rooms to facilitate small group discussions, crescent tables are kidney-shaped, which makes them an impractical choice in most events.

If having a formal event, you can include them in your catering tables and use them to add flair to the dessert stations and buffet lines.

You can combine four or more tables to make a complete circle with a hollow interior or align three crescent tables and create a serpentine food station. The design you choose solely depends on you.

Parting shot

These are some of the most common types of tables you can rent for your event. As you have seen, different tables are ideal for various applications. For you to get the most from the tables, rent from reputable party rentals Rockland NY.

The key to finding good quality tables is starting your research early enough. At least three months before the party date. This way, you will have ample time to visit different companies and compare the quality of products and the prices of the various supplies.

Event Party Rentals: 6 Tips To Renting Party Chairs And Tables

Your guests need a place to sit and relax. If you will be serving foods and drinks, the guests will need a surface to place the foods and enjoy it. If you don’t already own them, you need to rent the tables and chairs from the event party rentals. When renting the pieces, consider these tips:

Rent more than you need

Even if you have invited a specific number of guests, you still need to rent more tables and chairs than the guests you had invited. This is because it’s not uncommon to find guests stringing along with their friends. For you to maintain a beautiful party look, the last thing you want is some of the guests standing while others sit.

A good rule of thumb is to rent two or three extra tables and up to two dozen extra chairs for up to twenty-four additional guests that might show up.

Think about the types of chairs and tables

No two chairs or tables are the same; therefore, ensure that you take your time to research and find those that fit the theme of your event. For example, if having a backyard or BBQ party, get yourself wooden or PVC chairs. If having a party with an official or elegant theme, go with chairs made from leather.

If this is the first time renting the pieces, ask an experienced professional to help you with the identification of the right units for your event.

Many people rent the wrong party equipment due to haste. Take your time when renting the units. Start scouting for the pieces at least three months before the event date. This way, you have time to visit different rental companies and see what they have to offer.

Go for metal instead of plastic

Whenever possible, rent metal chairs instead of plastic party chairs. This is because some of the big guests might break the plastic chairs. If you have children in the event, they might play with the plastic chairs and break them. In most cases, when you break the pieces, you have to pay them.

Metal chairs are much stronger; thus, don’t easily break. When you rent them, you have peace of mind that they can’t easily break.

Go for quality, but affordable supplies

There is a wide range of event rental companies you can rent your chairs and tables from. Just like the units you are renting, no two rental companies are the same. Some companies stock high-quality pieces, while others go for the cheap ones.

For you to get the most from the units, find a balance between the quality and price. Go for pieces that are of good quality but affordable. While you should be price conscious, don’t rent pieces that are too cheap as they will give your event a cheap look.

Experts recommend that you work with at least two rental companies stocking high quality, affordable units. This way, you have peace of mind as you will have a backup. In the event one company is out of the supplies, you can always get extra pieces from the other company.

Of course, you should identify companies stocking similar supplies. You don’t want to rent units of varying designs and colors for your big day, do you?

Also, rent a storage cart

Most of the rental chairs and folding tables are racked or stacked in storage carts. Some companies rent the storage carts together with the chairs while other companies rent them separately. For you to have an easy time cleaning up after the party,  always rent the storage cart.

Once the event is over, you only need to place the chairs onto the carts then load the cart onto the truck. The cart also comes in handy at holding the extra tables and chairs.

Carefully read the rental rules and regulations

Different companies have different rental rules and regulations. Some require you to return the rental supplies on the same day, while others won’t have a problem with you returning them the following day.

For you to avoid surprises, carefully read the agreement form supplied by the party chairs rentals Rockland NY company. Only sign it if you are content with the details.

6 Must-Have Event Rentals When Having A Wedding

For your wedding to be a success, you need to ensure everything is in place. If you need event rentals, ensure you have all the necessary items before the big day. Five of the must-have wedding rentals include:

Party tent

When having an outdoor wedding, you need to have a tent in place. In addition to tents providing shelter from the rain and sun, they also add atmosphere to the event. Tents come in different sizes, designs, and colors.

To rent the right tent, you need to take your time and research the right unit for your event. The tent you go for should fit the guests that will be attending. If having the event in areas with strong winds, go for a tough tent that can withstand the windstorms. As a rule of thumb, the design and color of the canopy should match the theme of your event.

Depending on the theme, you can personalize the tents with lighting, accessories, and decorations. When renting the tent, also pay attention to other items meant to keep the guests comfortable. For example, if having your event in summer, consider renting a tent fan that will keep the air cool. On the other hand, if having your big day in winter, have tent heaters in place.

Tables and chairs

One of the most common mistakes people make when hiring tables and chairs is hiring inadequate pieces. Most of the people only consider the guests that will be attending and forget that service providers such as cooks, musicians, camera people will also need to sit.

To ensure that everyone is catered for and has a place to sit, always rent an extra 20-30 wedding chairs. When it comes to tables, you don’t need many, but remember, you need a place to set up cake and gifts.

Lounge chair

A lounge chair gives the reception a fancy look. The lounge area also offers your guests a casual setting, which significantly contributes to the overall appeal of the wedding. Experts also report that lounge seating areas make excellent backdrops for photographs.

When renting the chairs, ensure that they are great to look at and durable. They also should match the theme of the wedding.

Utensils

A wedding isn’t complete without food. If your friends are the ones helping you with the cooking, you will need to rent flatware. On the other hand, if you are hiring outside caterers, you don’t have to worry much about the utensils as most of the caterers rent their services as a package that often incorporates utensils.

If you have to rent the utensils, be cautious of the theme of the event. If having an elegant wedding and want the tables to pop, go for fancy plates made from high-quality stainless steel. You can consider gold flatware if you are on a large budget.

If having a casual wedding and you are on a tight budget, go with standard stainless steel flatware.

Dance floor

The wedding day is a happy day, and part of happiness is to dance. When having your event in a ballroom, you don’t have to worry about renting the dance floor, but when having an outdoor event, you should think of the dance floor that you need.

In addition to the dance floor fitting the theme of the event, it also should be the right size. To tell the right size of the tent you need, find out the number of guests that will be attending the event. In most cases, 1/3 of the guests will be dancing at any time.

The dance floor should be made from high-quality materials and come in a design that matches the party theme.

Lighting

Lighting sets the mood for the big day; therefore, you should be cautious of the right ones that you go with. When it comes to the bulbs, choose warm, softer bulbs that create a friendlier and more romantic vibe.

While LED lights give your event a “fun” vibe, Edison bulbs or string lights go a long way at adding atmosphere to the event. For you to get the most from them, ensure that you rent them from reputable event party rentals Rockland NY.

Party Tents And Other Things To Think About When Having A Party

When you are planning an event, you need to consider plenty of factors. Some of these factors include:

Party tents

You need a party tent for your next event, especially if having an outdoor event. There are many types of tents in the market that you can go for. The one that you choose depends on the time, size, and theme of the party. You also need to consider the location of the event. You don’t have to think much when having the event on a leveled ground, but if placing the tent on the uneven ground, you need to consider installing a party floor.

In addition to renting the tent, also think of how you will keep the guests comfortable. If having the event during the cold months, consider renting heaters. If having the event during the warm months, invest in an air conditioner.

Party chairs

Just like tents, there are many types of party chairs that you can go for. The ones you go for depends on your budget and theme of your event. If having an informal event, there is no harm going for benches and cocktail chairs. You can also go with barstools that give the guests enough space to mingle and socialize.

If having a formal event or a party that will last for a long time, go with formal chairs with cushions for added comfort. To rent the right chairs, take your time to research. As rule of thumb, avoid cheap, poor quality units as they will give your party an ugly look.

Party tables

There are many types of tables you can rent. The ones to go for depends on your preferences and type of party you are having. If serving food in the party, go for long rectangular tables for food display. If having a formal party, go for round tables for dining. If you will be serving cocktails in the event, remember to rent tall tables and bar stools with appropriate seating. If having a wedding or any event where you expect children, remember to include kit tables.

Decorations: The party isn’t complete without decorations. The cool thing is that there are plenty of them you can go for. You can rent from lights to linens. It’s up to you to choose the ones that are ideal for you.

Conclusion

These are some of the things you should think about when having a party. When renting the units, rent them from reputable party supplies company.

6 Factors To Consider When Hiring Event Party Rentals

When putting together an event, some of the rental companies you have to work with are event party rentals. For you to get the most from the rental companies you need to work with the right ones. You need to consider a number of factors for you to hire the right one. These factors include:

The reputation of the company

How has the company been working the previous years? You need to find out about this. Before you decide to work with the company, ask the representatives to provide you with the names of the people they have worked with before.

Having the list isn’t enough—you also should contact the people and hear their side of the story. As a rule of thumb only work with a company with spectacular history. You don’t want to work with a company that will give you a hard time.

Responsiveness

Events are often volatile and you need a company that has your back all the time. One of the things you should do before you decide to work with the company is to ensure that it responds to your calls promptly.

Call the company at odd hours of the day and see if they will respond to the call. Calls aren’t enough—you also should consider contacting the company on email. A good and professional company should respond in the shortest time possible and provide you with the best solution for your problem.

Quality of equipment

What is the nature of the rental equipment? You need to find out about this before you decide to work with a company. Visit the company and see the quality of the party tents. They should be sturdy and be able to withstand rain and wind.

If the company rents cutlery, the glasses and silverware should be in perfect shape. They also should be perfectly polished.

In addition to the quality, you also should take a look at the size of the inventory. Ensure that the company has plenty of options to choose from. The last thing you want is a company with just a few items.

Working with such a company will be too expensive in the long run as it will require you to hire some of the items from a different company.

When you work with a company with plenty of inventory you not only save time, you also save money.

Financial stability

Times are hard and companies are getting out of business every day. Many people plan events months ahead. When you are putting together an event, the last thing you want to worry about is finding out that your company has gone out of business.

To avoid this take your time when hiring the company. Ensure that the company is reputable and has been around for a long time. The company should also have a wide inventory of items to choose from. As mentioned above, they should be of high quality and properly maintained.

Quality and creativity of the entire team

Even if you will be renting the rental items, you will be dealing with the staff working in the companies. To have a great experience, work with a company with a great team.

The people you are working with should be reputable. They also should be professional in their working and interactions. Putting together a great event requires high levels of creativity.

You want to work with a company with a highly creative team that will make your work easy and at the same time help you create an event that you will remember for the rest of your life.

Cost

This is an integral thing you should consider. For a great experience, work with a company that charges you an affordable fee and at the same time provides you with splendid service.

When determining the cost charged by the event rentals Rockland NY, you need to be aware of the hidden costs such as delivery, breakdown, setup, and any other fees. To avoid the surprise of having to take care of bills you weren’t aware of, carefully go through the quote.

6 Things To Think About When Renting Tents From Party Tent Rentals

For you to get the most from the party tent rentals, you need to hire the best companies. You need to ensure that you get all the details from the companies. Some of the things you should know include:

Discount rates

Before you decide to work with a given company, you should know whether it will provide you with a discount especially if you rent plenty of party supplies from it. If you are renting the units during an offseason, you should push the company to cut you a deal on your order.

For you to save some money, ask the company to give you a price break when you are having your event during the late fall or winter.

Installation and removal time

The other thing you need to know about is the time that the company will take to install and remove the party tent. Since you will also be renting the party venue, you want to work with a company that makes it easy for you to coordinate with the venue.

Most of the venues have a policy for when you should set up the tent and remove it.

It’s your responsibility to find out about the exact policy of your venue and communicate it with the event rental company. You should work with a company working with experts that ensure that the tent is up in the shortest time possible and at the same time removes it within the time stipulated by the venue company.

Delivery charges

Some companies will charge you to deliver the party tent while others won’t. The companies that charge you for delivery usually set the price depending on the price of gas and distance.

When you are renting during the offseason it’s imperative that you ask the company to provide you with free delivery. If the company will charge you a delivery fee, you should include it within your budget.

In addition to the delivery fee, you also should consider the pickup fee. Just as some companies will charge you a delivery fee, some companies will charge you to pick up the tent while others won’t. Again, you should find out if the company will pick up the tents for free.

Deposit

Most of the companies will require you to pay a deposit as a commitment fee. Different companies require different percentages. If you are depending on the amount that you will raise during the event, you want to work with a company that charges you a small percentage.

For you to find a company that requires a small deposit, you should begin your research early enough. The best way of going about it is beginning your research at least three months before the date of the party.

Quality of the tents

The other thing you need to know is the quality of the party tents. This is easy to tell as all you need to do is to visit the local company and see the tents. If you are a distance away from the company, you should ask the representatives to send you the pictures of the tents.

As a rule of thumb, you should avoid renting tents that are damaged. While they might be cheaper to rent, they can bring about a lot of inconveniences during the party. For example, they can start leaking giving your event a bad look.

Size of the tents

Party tents come in different sizes that are ideal for different occasions. It’s your responsibility to find out the size of the tent that you should go with. For you to tell the ideal size, ask the guests to confirm their attendance before you head to the rental stores.

You should avoid renting a tent that is too small as you will leave out some of the guests. At the same time, you should avoid a tent that is too large as it will see you wasting a lot of money on a tent that you don’t even need.

If this is the first time you are renting the tent, ask the professionals working in the event rentals Rockland NY to guide you on the right size that you should go with.

Party Supplies: Tips On How To Save Money When Having Your Wedding

party supplies

Weddings are expensive affairs, but it doesn’t have to be always the case. To help you out, here are tips on how to spend less when having your dream wedding:

Tips when having your wedding

Find the right venue: There are many venues where you can have your wedding, but no two sites are the same. To save money, you should go for a venue that allows you to prepare your food.

Here you only need to hire a professional chef and rent the cooking items from the kitchen rentals, and you will be good to go. To save even more money, hire the chefs from your local college.

Hire the wedding attire: If you have done a wedding before you will agree with me that the wedding dress is one of the most expensive units for the party. Instead of buying the outfit, consider renting it from your local store.

Go the buffet way: There is no wedding without food. There are two main ways in which you can serve it: sit down or buffet. If having a highly formal wedding you should strictly have the sit-down service, but if the event isn’t too formal, you should go for the buffet and bar service.

Here you need to hire a few tables and after preparing the food, place it on the table so that the guests can serve themselves.

This option is great as you don’t have to prepare a lot of food. You also don’t need to hire many people to help you in serving the food. When organizing the tables, place them in such a way that you don’t create a clog such that the people are unable to move.

Watch the table decorations: You have to decorate your party, but it doesn’t mean that you have to spend an arm and a leg doing so. As rule of thumb, you should avoid expensive table decorations. For example, avoid costly flower arrangements. Instead, go for candles and flower petals.

Check your timing: When are you having your party? If you will be having it during the high season you will obviously have to pay more; therefore, always have it during the low season.

Conclusion

These are tips to consider for you to save money during your wedding. For you to save more money, avoid inviting useless people to your event. This way you won’t hire a lot of party supplies thus save a lot of money.

Party rentals: Important Things To Consider When Putting Together A Party

party rentals

Are you planning a party? There are many things you need to consider to put together a great one, but there are some things that are more important than others. Some of these things include:

Party venue

Where will you be having the party? You can have it indoors or outdoors. It all depends on you and the weather. If it’s raining, go for an indoor venue but if the weather is great, choose to have it outdoors as you will not only have to do minimal decorations, the guests will also feel relaxed and happy to be present.

There isn’t much you need to consider when having an indoor party but if having it outdoors, you should consider the party tents. Even if the weather is sunny and great, it can change anytime. For example, it can get rainy or windy. It can also get too sunny than the guests can handle. To be on the safe side, you should have a backup plan in place. Here you need to rent a party tent from the local party rentals and install it. Even if you aren’t planning to use it, it’s wise to have already installed.

Food

There is no great party without food. You can prepare the food at the party venue or order it from outside. Before you make the decision on the best option to go with, check with the party venue. Some of the venues won’t have a problem with you preparing the meals on your own while others won’t allow it.

If they allow you to prepare the meals at the venue, contact your preferred caterer to prepare the food. You can also rent the cooking equipment from the kitchen rentals and hire your own people. You are better off preparing the meals at the venue as you get to take them while hot. You will also have peace of mind taking them as you know how they were prepared.

Chairs and tables

In addition to the above, you also need to think of where the guests will sit. The type of chairs you choose depends on the theme of your party. If having a formal party, go for larger comfortable party chairs with cushions, but if having a simple party, you don’t have to go for elegant chairs. Simple plastic, metal, or wooden chairs are enough.

Conclusion

These are some of the things you need to consider when having a party. To have an easy time, work with reputable party supplies companies that will not only rent you the supplies, but also help you with the planning of the event.

Party Supplies: Types Of Linens You Need For Your Party

party supplies

Party linens are one of the important party supplies you need for your wedding. The units come in handy in improving the look of the party. They come in different colors and designs. They are also of the various types with the most common types being:

Central linens

From their name, these linens cover the entire table. Most of them are often white or black, but you can go with any of your desired colors. They are made from different materials. Some are made from cotton, others from organza, and others from satin. It’s up to you to choose the ones that you like the most. For a perfect look, choose linens that match the vision that you have for your wedding.

Liners

You place the liners under the main linens. While they might seem unimportant, they are vital for the look of the party. The units give your party table a luxurious feeling which improves the experience of your guests.  Since the guests don’t see them, you shouldn’t be too hang up on their color. Pay close attention to their quality as the higher the quality they have, the elegant the feeling they give thus the better the impression you give.

Overlays

Also known as runners, overlays are linens that you place on the party table. You can put them at any location on your table, but most people put them at the center of the table. They are usually smaller than the main linen, and their primary role is to give the table more color and dimension. Just like the central linens, they come in different colors, designs, and shapes. Some are square, others circular, and others narrow rectangle. It’s up to you to choose the ones that fit your table.

Since they come in handy in improving the look of the party table, you should pay close attention to their color and that of the leading linen. As rule of thumb, ensure that the two complement each other.

Chair covers

Finally, the last party linens you need for your event are chair covers. Just like the table covers, chair covers improve the look of the chair. They have also been shown to increase the comfort levels of the chair. The units come in different designs and colors. When making your choice, choose those that match the color of the table linens. They also should complement the party theme. For a great experience, rent high-quality units. This calls for you to rent from reputable party rentals.