How to Set Up Chairs in a Tent for a Wedding

tent rentals
Tables and chairs are essential in any wedding as they contribute to make the guests feel comfortable during the ceremony. The process of setting up chairs for a wedding seems to be unimportant but overlooking it may cause some problems. So, plan ahead while getting table chair rentals for wedding because you may have limited area with a specific layout to consider.

Instructions for setting the chair

  • Position the chairs to face the front and leave an aisle right down in the middle of each row. This will help to allocate the same number of chairs on either side of the aisle. It would be better to have an aisle about 5 feet wide thus giving adequate space to bridal side people to walk down. Make sure not to allow wide rows as it will trouble the people and they may have to view the ceremony at a bad angle. Rather create more rows reaching farther back.
  • Arrange the chairs within the tent to stay away from inclement weather conditions. Choose party tents accordingly as nobody wants to have cram chairs into a tent. Take an idea as how much space the chair layout will cover before choosing a tent size from tent rentals.
  • Make plenty of space toward the front of the tent for the actual ceremony to take place. Ensue to leave adequate space for bride, groom and entire bridal party to feel comfortable under the tent. To ensure sufficient space, keep the middle chairs in the first row at least 8 to 10 feet away from the staging and dance floor.

Reserve some chairs

  • Some of the front chairs must be reserved for the close family members in all types of wedding tent rentals services. Each chair should be allocated to specific family people so that no extra chairs are available for anyone else. For instance, if the groom’s mother, father, sister, brother and grandparents are to sit in the first row then there should be only four chairs in that row.
  • In case, you are planning a big celebration then second row should be reserved for close extended family members and then the next rows for anyone involved in the ceremony. This will help to avoid scrambling between seats when it comes time for close ones to perform their parts in the ceremony.

How to Set Up a Wedding Reception

party rentalsWeddings aren’t just about getting married and they’re also about showing off your style. Flowers are the easiest and dramatic way to perk up any area. Decorating the often overlooked small stuff-the pathway will transform your venue and make it even more special. The site influences the design decisions. So, take time to plan the setup of your wedding reception. Visit the venue and consider special features to highlight such as pathway, staircase or staging and dance floor. Then, make arrangement for other important elements like chairs and tables, buffet and bar service, place for DJ or band.

Entrance

During the initial walk in into the venue, keep a note of as what the guests see at the entrance as it’s the first impression they’ll get. Spruce up the entryway by framing it with colorful drapes or lights along the frame. Keep two tables at the entrance mentioning the details about name card and gift tables. Decorate tables with linen and décor for weddings , photographs of the couple and bouquet of flowers.

Buffet and Bar service

Buffet and bar service are integral for any wedding reception. Around 10 to 15 square feet of space per person should be allocated for round tables that can accommodate six to ten guests. This will help to figure out the table a chair rentals for wedding. Set up a bar in one corner and leave enough space to make movement easy for guests. If you have enough space and money for bartenders then add another bar to reduce the waiting time for guests. Serve a buffet to the side of the area, again leaving adequate space for a line. Keep the cake table near the staging and dance floor so that everyone can get a glimpse of it.

Staging and Dance floor

A right sized dance floor and enough space for the band seems to be essential part in all types of reception. Set up dance floor with about 4 to 5 square feet per guest. Plan to keep it at the front of the area in the center of the guest sitting arrangement. This increases the involvement by the guests.

Lighting

In addition to all the above given necessities, right lighting add spectacular ambiance to your wedding reception. Make outdoor pathways with twinkle lights or luminaria. The dance floor should have a bit dimmer light than the rest of the area. Placing a few moving colorful lights toward the floor and using production and staging rentals creates a perfect and enjoyable atmosphere.

Essential ingredients to bring event themes to life

event decor ideasEvent planners are aware of all the best color palette and subtle design elements that can be incorporated as event décor ideas. But sometimes, event planners have to design the events in a short notice. Although, lead times are longer, it is always helpful to make a final check and ensure not to miss any element or a key ingredient that will give an event theme a life. Here is a checklist with some of the essential ingredients to design an event in a perfect way:

Theme names:

The right name always communicates a theme and makes the guests ready for the event. Use some ideas and brainstorming to find out theme name. Theme names can be inspired from storybooks, TV, sports, games or even from movies. Ensure to verify and check the copyright holder for any names not available for use publicly.

Colors:

Color ideas can be obtained from nature or other related things like flags or foreign event themes, athletic team colors for sports event and kids favorite colors for birthday parties. Most of the event planners use their own color palette to design the event.

Floral arrangement:

A good floral and plant arrangement always reflect the theme. Try to incorporate theme colors in your flower selection as well. Table a chair rentals for wedding and make a beautiful flower arrangement on the head table or stage to set a perfect theme.

Venue:

The right venue plays an important role to convey the theme and reduce the decoration and other related costs. The experienced event planners are aware of the best locations to plan theme events and guide to make event a success.

Catering:

Menu selections acts as a powerful vehicle to reflect the chosen theme. Make a suitable buffet and bar service according to the theme and focus on the menu and how it is served to create a perfect match with the theme.

Chair covers:

Linen and décor for weddings plays an important role and chair covers are often used in weddings and other formal events but they also work well for other types of events with a special theme.

Music and Entertainment:

Music seems to be a perfect to create the right ambience for the event. Ensure to get license for public performance. Make special arrangement for staging and dance floor to make everyone involve and enjoy the event. A higher budget gives an option for live performances as well.

Know the type of tables for a party

party-rentals-ny-0005Whether inviting 20 or 200 people to any event, extra chairs and tables are must in any party. Party rentals provides an assortment of seats and tables to choose from. Firstly,make sure to determine the expected number of guests and then the type of tables best suited for the occasion and space availability. The best type of table for any party depends on the type of party you are planning. Many tables offer more than just function and acts as an element of design and decoration as well. What’s more some of the tables suit all occasions and the look of the table can be changed by using linen and décor for weddings or other occasions.

Cocktail Tables

Cocktail tables are high tables and usually don’t have chairs. Guests stand near the tables and the tables acts as resting places for drinks and snack plates so that everybody can mingle with each other. The facility of glass and stemware rentals offers range of glassware to add to the beauty of the table and make guests enjoy their drinks in unique collection.

Banquet Tables

To make a temporary seating arrangement, banquet tables are frequently used. These tables are available in different shapes and sizes. They can be arranged in various styles like lecture style shape, conference style, classroom style, hollow square and banquet style. The number of people who can sit around each table depends on the shape of table.Normally; the size of rectangular tables can be from 24 by 60 inches to 30 by 96 inches and round tables sizes ranges from 42 to 72 inches.

Buffet Table

Every party needs a buffet table to offer buffet and bar service. A buffet table is long in size as all food and drink are kept on this table. Every guest visit this table to take a plate and choose from the menu presented on the table. They are narrow in size and longer than conventional tables. The width of the table gives adequate space to serve two rows from the menu and offer the option to serve two food items along the length of the table.

Dinner Table

Plan your dinner party with dinner tables. This table can be used in various settings and guests can sit around the table to enjoy the dinner. The number of guests who can sit depends on the table size. A 48-inch table can accommodate seven to eight people while a 60-inch gives comfortable sitting to eight people. At large gatherings opt for an 8 by 30-inch table to give place to ten people.

So, choose the type of table you need for your celebration and determine the expected number of guests before calling local party rentals to book your requirement for table a chair rentals for wedding or any other occasion.