Is A Dance Floor Necessary In A Wedding?

The wedding party is all about the bride and groom, so when you are renting from wedding party rentals, you must be wondering, is a dance floor necessary? Remember, the reason you are having your big day is that you want to have fun with your close friends and family and the dance floor is a great way to do it.

So, answering your question, yes, a dance floor is necessary for your wedding. To help you out, here are some reasons the dance floor is necessary:

It encourages dancing

If you are looking to hire a DJ or live wedding band, you want the guests to dance along to the music, and a dance floor makes this possible. Many people report that when they see the dance floor, they feel as if it’s calling on them, and this is what you want.

For your event to be memorable you want as many guests as possible to get on the dance floor and have the time of their life.

You encourage people to dance together.

Have you attended a party without a dedicated dance floor? Everyone dances at their preferred place. Others dance in small groups dotted around the wedding venue giving the party a confused look and you don’t want this, do you?

To bring the people together and ensure they dance together, have a dance floor.

Dance floors improve the wedding appeal.

When you make the right choice and choose a dance floor that matches the wedding theme, you significantly enhance your wedding look. There are all types of dance floors you can go for. There is the wood, white chequer, classic black, buzzing disco, and starlit to choose from.

It’s up to you to choose the most appropriate for your event. If not sure about the right one to go for, get the input of a professional.

The dance floor gives your wedding a sense of occasion.

Did you know most of the finest and most famous venues in the world have permanent dance floors? The reason for this is that dance floors add to the overall style and ambiance.

You can do the same for your event by installing a dance floor.

Tips to consider when renting a dance floor

It’s obvious that a dance floor is a necessity for your wedding, but to get the most from it, you need to hire the right one. To do this, ask yourself several questions:

How many people will attend?

The number of people attending the event will determine the size of the dance floor you should get. A good rule of thumb to determine the size of the dance floor to go for is to assume that 40-50% of the guests will be on the dance floor at any time.

This means you have to know the number of guests.

What is the wedding theme?

We all have different tastes, so it’s common to have different themes. You might wonder how the wedding theme will affect the dance floor you should get. Well, the theme determines the style of the dance floor to go for.

If you have a natural theme, go for a traditional dance floor that resembles wood planking or bright white. Having a luxurious high-end wedding? Go for a faux marble dance floor.

When choosing the dance floor, first, consider the feeling the dance floor material creates. Is it fun, casual, rustic, or formal?

Once you have that locked in, now decide on the type of backdrop you want. Do you want a backdrop that will highlight the dancers or the dance floor? You have to decide on this.

What is your budget?

Although the dance floor is beautiful, the unfortunate thing is it doesn’t come cheap. So, if you are looking to have a dance floor at your party, you need to know whether you can afford it.

If you don’t have a large budget, you can scale back on the size and type of material. Remember, this will force you to scale back on the number of invited guests.

To get the best deal, visit several staging and dance floor rentals Rockland NY, and compare their prices. Of course, you want a company that gives you the best services and products at the least price.

Staging and Dance Floor Rentals: Where Should The Dance Floor Be At A Wedding?

A wedding is incomplete without a dance floor. Thankfully, getting it is easy as all you need is to visit your local staging and dance floor rentals and place your order. If this is the first event you are organizing, you must be wondering, where should the dance floor be at a wedding?

The dance floor is the center of the party so you should place it in the center of the room. Don’t hide it at the corner, place it in a separate room or at the very end of a long hall as guests will have a hard time finding and packing it.

Hiding it might also make the guests feel left out of activities that often happen on the dance floor such as bouquet toss and cake cutting.

Other than placing the dance floor at the center of the room, other dance floor tips to consider include:

Adjust the dance floor size by guest number

The size of the dance floor affects not only the number of guests that will be dancing, but also the room’s design. You might have the impression that the larger the dance floor, the better, but this isn’t the case.

When you have a dance floor that is too big for the event, it will look sparse regardless of the number of people dancing. This will discourage other people from joining, making your party lame.

On the other hand, if you have a small dance floor, you will have people scrambling for the little space, which gives your event a confused and unplanned look.

If you aren’t sure about the dance floor’s right size, you should go for, consult from dance floor rental companies. Let them know the number of guests you expect at the event and they will not only guide you on the right size to rent, but also help you in coming up with dance floor placement ideas.

Have the DJ next to the dance floor

This might sound obvious, but you will be shocked to learn that some people put the DJ in a corner. They have the impression that the DJ is meant to play the music, but not be seen. This is wrong.

The DJ’s job isn’t to simply play music but also to motivate guests to get (and stay) on the dance floor. If the DJ is experienced, he/she will easily read the guests’ mood and play the right music. Unfortunately, they can’t do this when you have set them at a corner, can they?

Like you can’t put the band in a corner, don’t do the same to the DJ. Make it easy for the DJ to interact with the guests.

Be strategic in your table arrangement.

Before you stress yourself over who sits with whom, think about the table arrangement. As a first rule, none of the tables should be far away from the dance floor as the guests should have a clear view and easy access to the dance floor.

If your location allows it, arrange the tables in a “U” around the dance floor, with the head table opposite the dance floor from the DJ. If you still have space, place a few cocktail tables by the bar to encourage the guests to mingle.

Don’t position tables right by the speakers.

As you arrange the tables, avoid placing them right next to the speakers as the music might be too loud for those sitting (often the elder ones). People sitting next to the speakers might also block the music, so it gets too soft for the people on the dance floor.

To ensure everyone gets the best, have some space between the speakers and the tables.

Have clear paths from the entrance to the dance floor

Having a large enough dance floor isn’t enough—you also need to think about how the guests will get to the dance floor. Your guests shouldn’t squeeze or pardon their way onto the dance floor so have a clear path from the entrance to the dance floor.

If not sure how to come up with this, ask the experts from wedding party rentals Rockland NY. Most are often willing to help at no extra cost.

5 Insanely Smart Ways To Save Money On Wedding Party Rentals

Everyone wants to have the best wedding in their life, but did you know you don’t have to spend a fortune doing it? Here are smart ways to save money on your wedding party rentals:

Take time to compare rental companies

Depending on where you live, you will come across a dozen or two wedding rental companies.

Many people that have never organized a wedding before will think that all the companies are the same, so when they need the supplies, they only need to pop into any local company and get what they want.

There is nothing further from the truth than this.

Just as the fingers on your arm are different, so are the rental companies. So to find a company stocking the supplies that are ideal for your party, take your time to visit the different companies in your area. Compare the prices and the products they offer.

Although, everyone would want to walk into a rental store at the last minute and walk out with the intended supplies, it doesn’t work like this. Taking time to visit different stores is, time-consuming but it pays off handsomely in the long run.

When doing research, it’s common to come across a company stocking most of the items you want, but renting some of the items more expensively than others.

What should you do in such a scenario?

The best approach is to explain to the company that you need plenty of rental supplies then go ahead and ask the company for a discount on the contentious products.

Having a few guests? Avoid the package deal

Package deals are great when having a large wedding as you rent all of the items as a package, but when having a small wedding, the deals are a big no. This is because you will be paying for items you won’t be using.

If having a small wedding, leave more money in your pocket by renting the items in the quantities you need.

Stay away from expensive chairs

Although they are appealing and give the wedding an elegant look, wooden wedding chairs are costly. Unless you are having a wedding with an elegant theme, avoid renting wooden chairs. Instead, go for plastic chairs.

If you are heart set on wooden chairs, have a small event then rent the chairs for the guests then go for plastic chairs for the non-guests such as the band.

If having a reception party, don’t rent additional wedding chairs. Ask the guests to carry their chairs. For it to make sense, ensure that you have the reception close to the wedding venue.

You should note that plastic chairs break easily, especially when you have kids at the party, so when renting them, carefully inspect them to ensure they aren’t too weak.

Rent from an insured company. This way, you are sure you won’t be required to replace the seat when it breaks.

Rent the right size of wedding tent

If having an outdoor wedding, you need a wedding tent that often doesn’t come cheap. Many people make the mistake of renting a wedding tent of the wrong size, which results in them spending a lot of money on it.

When you rent a tent that is too small for the event, you are forced to rent many smaller tents which end up being too expensive.

On the other hand, when you rent a tent that is too big for the guests, you end up wasting your money as you rent a tent that is too large than you need.

What should you do?

Take time to research and find out the right tent size for your event. One of the best ways of going about it is by asking the event rental company to help you with a consultant who will provide you with tent guidance.

Reduce damages as much as possible

Most of the rental companies will ask you to repair or replace the items you lose or damage. This can dig a large hole into your pocket, especially when a lot of items are damaged.

To avoid it, take good care of the event party rentals Rockland NY. For example, when using linens, always place something under the candles to prevent them from dripping onto the linen.

Wedding Party Rentals: Awesome Wedding Themes To Choose From

If you are like many couples, you like a themed party. For your guests to remember the event for a long time, you should choose a theme that will wow them. To help you out, here are some of the trending themes that you can go for as given by wedding party rentals:

Woodland theme

Here you need to design your party as if you are having the event on the farm. You need to go with supplies that give your event a farm look. This calls for you to rent farm tables, cross back chairs, wine barrel bar, and any other relevant supplies. When renting the units, ensure that they are of high quality and perfect for the event.

Flower theme

The flower theme has been around for a long time and it isn’t going away anytime soon. You need to work with your wedding planner and come up what a floral design that will wow your guests.

For you to create an attractive look, you should hang the flowers in different areas of the party venue. You can hang them from the garlands, let them flow off the table and onto the floor, or even use them to decorate the food!

Your imagination is your limitation here. If you aren’t sure about the right flowers that you should use, your best bet is to go with those that you love. You also should consider the season that you are having the wedding.

Brightly colored theme

Are you an outgoing person? Then this is your wedding theme. You need to choose bright colors and use them in all areas of your party. You can use them in food, linens, flowers, accents and even invitations. The cool thing is that there are many types bright colors that you can choose from. You can choose from yellow, blue or any other of your favorite colors.

For you to design your event around a specific color, you need to ask your party supplies company the colors that they have in store. The colors can be similar to the ones that you want to use or they can complement making them much brighter.

Conclusion

These are some of the themes that you can go with for your big day. For you to have an easy time putting together the event and settling on the right theme, you should work with an expert from your local event rentals NY.

Event Décor Ideas: Wedding Decoration Tips

Event décor ideas

For your wedding to be beautiful you need to decorate it. Here are wedding decoration tips that you should consider:

Have a plan for the wedding venue

There is nothing that gives your wedding a bad image than a disorganized wedding venue. You should have a clear plan of where to place the reception area, DJ’s booth, kitchen area, cake table, dance floor, cocktail table, and any other wedding party supplies that you might be having. If you can’t come up with your own plan ask a professional to help you out.

Follow candle rules in your party decorations

Candles are great party decoration items. In addition to giving an intimate glow, they are also cheap thus ideal if you are operating on a tight budget. While the units are great they pose a fire hazard especially if there are plenty of papers on the wedding venue. To be on the safe side use battery-operated or LED candles. As rule of thumb use colors that complement the wedding theme.

Watch how you use flowers in party decorations

Flowers are the most common units used as party decorations. While they are beautiful, they can get expensive especially if you are decorating a large area. Instead of spending plenty of money on flowers, consider including some branches or greenery and you will save plenty of money. For a dramatic look, set the centerpieces on a pedestal or platform.

Intelligently use lighting to decorate the wedding venue

Lights are easy to use and instantly change the look of your wedding venue. For a great look, you shouldn’t use them anyhow—you should be intelligent in using them. For ideal results use automated controlled stage lighting where you use different shapes, movements, and colors to create different moods in the wedding venue. The cool thing is that you don’t have to buy the lights as there are plenty of party rentals where you can rent them from. To make the venue more interesting use other decoration items such as plants in addition to the lights.

Take advantage of party decoration fabrics

Just like candles, fabrics are cheap and easily available from linen and décor weddings rentals. They come in different sizes thus you have different ways in which you can use them. You can place the fabrics on the ceiling, party chairs, tables, and on the walls. When using them ensure that you use those that complement the wedding theme. They also should be of high quality to avoid giving your wedding a cheap look.

Tips On How To Save Money On Party Rental

Although, renting party items saves you a lot of money as you don’t have to buy your own items, you can still save more money if you put these tips into consideration:

Pick the items

Instead of waiting for the party rental supplier to deliver the rental items for you, you should consider picking them on your own. This is to avoid the extra fees charged by many suppliers when they deliver the items to you. Some of the items that you should consider picking on your own are: cups, chairs, tables and lines. When it comes to party tents, you should allow the party supplier to deliver and install them professionally.

Rent from the same supplier

When you rent all of the party items that you need from the same supplier you attract a large discount. There are some suppliers that will offer to deliver the items to you at no extra cost if you place a large order. You should do your research and find the supplier with all the items that you are interested in.

Avoid making package rental deals

Many party tent suppliers have packages where they supply a given number of items depending on the package that you choose. This is usually tricky as you might rent more or less items than you need. To be on the safe side you should avoid the package deals and rent the quantities that you need.

Order the right tent size

It’s very important that you consider the size of tent that you are ordering. If you order a large tent you will end up paying a lot of unnecessary amounts of money. On the other hand if you order a small tent you risk irritating your guests thus provoking them to leave early due to noise and overcrowdedness.
To be on the safe side you should consult a party rental company and the representatives will advise you on the best size to go for. A good rental company will help you in arranging the tables and chairs in order to leave enough room for serving, dancing and other activities.

Take good care of the items

You need to take good care of the rental items in order to avoid being charged replacement costs. This calls for you to ensure that no one damages the rental chairs or tables. You should also cover the linens to ensure that they aren’t damaged.