Wedding Tent Rentals: Why You Need A Party Tent In Your Outdoor Wedding

An outdoor wedding is attractive to many people as it’s easy to put together and provides your guests a relaxed atmosphere. While it would be great to have your wedding in the open, it’s always recommended that you have a wedding tent in place. You can rent the tent from your local wedding tent rentals or from friends.

Reasons why you need a wedding tent

Mother nature is unpredictable: Even if you have planned your wedding during summer when you don’t expect a lot of cold or rain, nature is highly unpredictable. You may have a beautiful sunny morning but when it gets to midday it starts raining or there are strong winds that make the guests uncomfortable. To be prepared for mother nature, it’s good that you have a gazebo in place.

You don’t have a venue backup plan: Most outdoor wedding venue providers provide their clients with beautiful indoor options in the event nature throws a curve ball. If you are having your wedding and the venue provider that doesn’t provide you with a “plan B” it’s wise that you rent a tent from your local rental company. Even if you won’t use the tent for the occasion, you should have it in place in the event things don’t go as planned.

You want to create a classy atmosphere: While an outdoor wedding provides you with comfort, it limits you in the ways of decorating it. Every couple has a dream wedding. If you have always wanted to decorate your wedding venue, you should install a wedding tent that will allow you to decorate it while at the same time getting the benefits that come with the outdoor weather.

You want to ensure that the guests are comfortable: As mentioned, the outdoor weather is relaxing but it can be uncomfortable when you are outdoors for a long time. While the weather might be sunny and beautiful, the sun can get too hot when you are out for long. To provide the guests with a comfortable place you should install tents.

Tips to consider when renting the party tents

One of the tips to consider is to always rent from party tent rentals stocking high-quality tents. High-quality units are easy to install and also give your wedding a beautiful look. You should consider installing tent accessories. These include fans that cool the air thus ensure that the guests are as comfortable as possible.

Wedding Tent Rentals: Things You Should Know When Renting Tents

Are you having an outdoor wedding? You need a wedding tent. The cool thing is that there are plenty of wedding tents that you can rent from wedding tent rentals. In addition to renting the tent, you also need to do a number of other things that include:

Have a budget

You need to know the amount of money that you will have to spend renting a tent. For you to have an approximate amount, visit a number of stores and see what they have to provide. As a rule of thumb, work with a company selling high-quality tents at a low price.

Pick the right model

Did you know there are plenty of tent models in the market that you can go with? The most popular ones are pole tents that feature center poles and sailcloth. There are also frame and open steel tents that are large and can support large equipment such as big speakers.

If you are looking to create a modern look, there are clear tops that are sleek and modern. For you to choose the right model, work with contractors who will advise you on the right one that you should go for. Obviously, you should go with a model that gives your home the look you have always wanted.

Place the tent at the right place

Having the right tent isn’t enough—you also need to place it in the right place. When choosing an area, focus on the view and scale of the tent in relation to the surroundings. The area shouldn’t swallow the entire plot of land.

In addition to thinking about the plot to place the tent, you also need to find a flat surface that is at least 10 feet from the buildings. This is where you place the stakes.

When you are finding the right venue for your tent, take time to understand the venue rules. Find out whether you can stake directly into the ground. Also, find out if there are noise restrictions in the area.

When can you start setting up the tent? You need to find out about this. Just like when renting the tent, settle at a venue with regulations that you can live with.

If the venue is ideal for you, reserve it early. Most of the companies will require you to make a deposit beforehand. Go ahead and do this.

Have a rain plan

Even when you are having your event in summer, rain can come at any time. To protect yourself, have a rain plan. When renting the tent, remember to also rent sidewalls that will protect your guests from wind and rain.

You also need to think about air conditioning in the event it gets too hot. Most of the party rentals also rent fans. Remember to rent these too.

Consider flooring

The grass is always the cheapest and best option when you are having an outdoor wedding, but if you don’t want the ladies to ruin their heels, consider covering the ground with wood flooring, Astroturf, or sisal carpet.

Again, you can find the tent flooring options from the company you are renting the tent from. When choosing the flooring material, think about the size of the tent, the look you want to give, and any other features that will ensure that you give your wedding the best look ever.

Pay attention to the quotes

When you visit a given company, ask them to give you a quotation for the amount of money that you have to pay for the tent. Many people simply put the quotations in their pockets and continue working with the companies. Don’t do this.

To avoid surprises in the future, take time to read through the quotation and understand the amount of money that you will have to pay for the tent. You also should understand any other additional fees that might be involved.

Also, understand who is going to collect the wedding supplies once you are done with the event. Is it you or the event party rentals Rockland NY?

7 Things To Do When Renting Tents From Wedding Tent Rentals

When you decide to have an outdoor wedding, you need to rent a tent from wedding tent rentals. For you to rent the right tent and have a great experience with it, you need to do a number of things. Some of these things include:

Have a budget

There are plenty of wedding tents that you can rent and they go at different prices.  When you are looking to have a formal wedding, you should note that a large, formal tent is often expensive.

Don’t forget you also have to rent furniture and other accessories. Your budget should depend on the number of guests you are expecting and the type of tent you want to rent.

For you to avoid running into problems later one, rent a tent that is within your budget. You are better off renting a cheaper tent than renting an expensive one and you later end up in debt.

Choose the right model

As mentioned above, wedding tents come in different sizes and styles. Some of the tents don’t have interior poles hence providing you with ample space. These are ideal when you are having a large wedding.

Are you having a simple, intimate event? You should go with an upscale Capri style tent.

When you are having the event on asphalt, balcony, or concrete, you are better off with a freestanding or frame tent.

For you to have an easy time with the tent, you should go for one that is easy to install. In addition to the tent being less stressful to install, it also tends to cost less in installation, hence saving you some money.

Pick the right spot

Where are you going to install the party tent? It’s important as it makes all the difference. As a rule of thumb, you should choose a tent that allows you and the guests to focus on a view. When choosing the right spot you also need to think about the type of tent and how to install it.

If you aren’t sure of the right surface to install the unit, let a professional guide you through.

Think about tent accessories

In most cases, you will need to also rent tent accessories. Some of the t common accessories that you might need include: chuppahs, wishing wells, columns, candelabras, special effects lighting, latticework, aisle runners, and many others.

You should note that the accessories cost more money in addition to the wedding tent; therefore, you should have a large budget.

Since you have to pay extra for the accessories, you should ensure that you only get the accessories that you need. Don’t waste your money on things that you don’t need.

Reserve it early

Chances are that you will be having your wedding in the same season as most of the other people. For you to avoid last minute disappointment, you should reserve your tent early enough. The best way of going about it is to rent the tent at least three months before the wedding date.

Have a rain plan

Even when you are having your event in summer, anything can go wrong. The worst is rain coming down in the middle of the event. For you to have peace of mind, you should always have a backup plan in the event of such a thing. For example, you can have your event close to a permanent building. You can also rent tent walls to protect your guests when the rains come.

Read the contract

When you are renting the tent or any other accessories, most of the reputable companies will require you to sign a contract. Different companies include different things in their contracts. For you to avoid surprises, you should pay close attention to the contract.

It’s often said that the devil is in the details and this is often true. Before you sign the contract, take time to understand everything written there.  Some of the party tent rentals Rockland NY try to put in jargon in the contracts. If you have a lawyer friend, ask them to help you with the understanding.

When you are reading the contract, it should be clear to you when you should return the tent, who should clean it, and what are the repercussions of a late return.

Party Tent Rentals: 6 Types Of Tents For Your Next Wedding

When you are looking to have an outdoor wedding, it’s recommended that you have a party tent in place. The cool thing is that you don’t need to buy the tent—you only need to visit your local party tent rentals and place an order. One thing you should know is that there are plenty of tents for outdoor use that you can go with. The most common ones being:

Pearl tents

These have a traditional design that was inspired by the Mughal Empire. They feature tall ceilings and exaggerated peaks that give your event an elegant look. Are you looking to have towering structures or centerpieces at your wedding? These are your go-to pieces.

When you are looking for stores to buy them from, ensure that the store has high-quality units that not only look good, but also made from durable materials. The last thing you want is tearing the pieces when you are having the day of your life.

Tipis tents

They are similar to Pearl tents in that they have tall, elegant peaks. In addition to the tall peaks, they are also very flexible and come in many designs for you to choose from. You should note that all the designs are formal; therefore, if looking to have a formal wedding, these are the pieces that you should go for.

If you are going to have many guests, you can hire them in multiples so that you can have enough space for dancing, chilling, and dining.

Just like when hiring the other types of tents, you should ensure that these too are of high quality and their color matches the theme of your wedding.

Canopy Tents

Are you having a simple backyard event? You should avoid spending a lot of money on a premium tent. Instead, you should go for a canopy tent. This is a simple tent that is used to provide shelter from sunlight and light rain.

Unlike the high-end tents in the market, these don’t have a high peak and in most cases, have a flattened style roof. They don’t feature a sidewall and due to their design, they aren’t the ideal tents for windy areas.

They come in different designs and it’s up to you to choose the design that is ideal for you depending on the event that you are having.

Pole Tents

They have been around for a long time, and this is for a good reason. Due to their design, you can use them for different occasions. They come with high peaks and different sizes. Most of the tents are large thus ideal for large weddings and other events.

For you to improve their look, you can decorate them using fabric and pole skirts, creating an elegant look. If you want a simple, casual look, you can go without decorating them.

One of the main advantages of the tents is that they can hold a lot of people as they have a lot of space in them. One of their flaws is that they need a larger footprint as you need to undertake proper staking for proper tent installation.

Another flaw is that the poles obstruct the views of the guests; therefore, making it hard for the guests to follow the proceedings. If having the event in areas of high winds, you should install sidewalls.

Stretched tents

They are a great alternative to marquees and at the same time provide excellent functionality. The tents make it possible for you to have a wedding venue that is both intimate and large enough for all of your guests.

Since they don’t provide a lot of covering, they are a great choice for summer. As a rule of thumb, you should avoid using them during winter or in areas with strong winds.

Yurts

They originated from central Asia. They are round in shape and covered in felt. In most cases, the tents have a self-supporting roof structure. The people that have used them love them as they don’t require a lot when it comes to their installation. All you need is to place them in the event area and you are good to go.

After renting the pieces from the wedding tent rentals Rockland NY, you can decorate them for that elegant look or you can leave them bare for a casual look.

Event Rentals: The Latest Wedding Themes

Among all the events, planning and organizing an event is the most difficult and overwhelming one. The wedding tent rentals will find that true because of all the details and suppliers that it requires – from the smallest to the biggest detail. With the wedding theme alone the selection and decision can really be critical.

The moment you have made your theme choice everything else will follow. The venue, bridesmaid dresses, floral arrangements, catering, and everything else will just all fall into place naturally and easily. But before you close the curtain, you to pull some strings and some help to make everything happen.

WHAT ARE THE WEDDING THEMES?

Wedding themes  are composed of ideas and concepts that happens within the ceremony or event. It can simply be your favorite color or as grand as your favorite movie.

CHOOSING A WEDDING THEME

Just a few tips to keep in mind:

  • Your theme should be recognized easily by your guests and suppliers. Because once your guests asks for the theme and it’s too ambiguous, they might find it hard to fit in
  • It should be something personal. Like when your closest friends or relatives walk into the venue they can easily tell that the theme represents you.
  • Should somehow be unique. No matter how much you wanted to have a Harry Potter themed wedding and it has been one of the common theme in town better choose something that will “wow” your guests.

SOME WEDDING THEMES TO CHOOSE FROM

Actually, you don’t need to have a theme, but wedding themes are being conceptualized to give your wedding a different experience and it makes the entire event smoother and easier to plan. A wedding theme can make your wedding ceremony, reception, wedding cake, souvenirs, and invitations all well-coordinated and uniform.

Here are some of the latest wedding themes to check out:

  • Organic Inspired Greenery Wedding.

Greenery or natural-green theme is a thing now. It looks so fresh and it is a lot less affordable. During the planning stage, you will always side on what’s more economical  but stylish.

  • Sparking And Glittering Wedding.

A glamorous wedding theme is truly a classic and very elegant, indeed. It looks fancy and exciting making the bride and guests adore everything that is shining and shimmering. From the invitation, venue linens and tablewares, and the cake, of course, a little glam is truly something unforgettable.

  • Fine Art Wedding.

When you imagine having a fine art wedding theme, you can only picture paintings and images. Most of all, the famous painters. Thinking about how their work of art makes you feel is what your guests will be experiencing too. The flowers, the venue decors, and even the food to be served can all set the tone.

  • Something Geometric And Floral.

Geometric shapes and designs are a hit nowadays and it’s a no-brainer why. It looks chic and can go from a casual to an elegant set up.

  • A Romantic Evening.

Aside from the word “fun”, “romantic” is something every bride and couple wanted their wedding to be and be experienced by their guests. Mood lights, candles, flowers, music, and the food are enough to set a romantic mood within the venue. Everybody will definitely be swoon by it.

  • An Ancient Greece Theme.

Vintage is and will always become a classic. It’s a romantic-themed wedding that is unique with the arts, outfit, ancient gods decors, and geography. It’s a theme that is easy to conceptualize and recognize. It’s elegance can truly radiate all throughout the event.

  • Game Of Thrones.

Of course! Why not? If you are a fan and so are your guests, having a GOT-themed wedding can be really exciting and offers endless possibilities. From the invitation, table decors, and souvenirs adopting the different “houses” of the series, the event can be sensational.

FINAL NOTE

Well, there are a lot more themes that you think of but what’s important is you and your forever partners moment. A memorable theme that will always remind you of how the two of you shared your love with your family and friends is what’s more important.  The event rentals Rockland NY are just some of the suppliers that can provide you with everything your  wedding theme needs. Plus, every time you will look at your wedding photos will make you reminisce the every detail and concept of that event that will summarize the love between you and your spouse.

Wedding Tent Rentals: Things To Think About When Having An Outdoor Wedding

As I have mentioned in other posts, an outdoor wedding is not only more relaxing; it’s also cheaper as you have little decoration you need to do. While this is the case, there are a number of things you need to think about for you to put together a great event. Some of these things include:

Party Tent

There is no way that you can think of having an outdoor event without thinking about having a party tent in place. The cool thing is that it’s easy to get the tent—all you need to do is to visit your local wedding tent rentals and place an order.

The quality of the tent that you rent has an impact on the memories that you create. If you go for a cheap tent, you will create cheap memories, which is something that you don’t want.

There are many types of wedding tents that you can choose from. There are pole tents, frame tents, sail cloth tents and many others that you can go for. You only need to select the ones that are ideal for your event.

Temperature

Since you will be enclosing the guests in the tent, you need to think about the temperature in the tent. As rule of thumb, you should always work at ensuring that the guests are as comfortable as possible all the time.

If you are expecting the temperatures to be high, you should provide the guests with bottled water. You should also consider providing them with sunscreen to protect their skins. If you have the budget, you should rent tent fans that will keep the air moving keeping the guests comfortable.

If you are having your event during winter and you expect the temperatures to drop to chilly levels, you should think of ways to keep the guests warm. One of the best ways is using a heater that you should place at strategic areas of the tent.

Bathrooms

While they are integral when you are having an outdoor event, many people don’t consider them. If there is a bathroom in your party venue, you have nothing to worry about, but if there is none, you should consider renting a few portable bathrooms from your party rentals.

Conclusion

These are some of the things that you should think about when you are having an outdoor wedding. When renting the party supplies that you might need during the event, ensure that you rent them from reputable event rentals Bronx NY.

Wedding Party Supplies: 3 Wedding Mistakes You Should Avoid Making

wedding party suppliesA wedding day is one of the happiest days in the lives of many people. To make it memorable you need to ensure that everything is perfect. From the wedding party supplies to the wedding MC everything should be on point. For perfect results, here are wedding mistakes you should avoid making:

Choosing the wrong wedding location

The location of your wedding determines the mood of the wedding. There are many places where you can have your wedding: You can have it on a beach, farm, vineyard, or in a church. When choosing the wedding location, ensure that the location is comfortable for you and the guests. If you are having the wedding on the beach you wouldn’t choose a location that is too windy such that your dress keeps on blowing away. You also wouldn’t choose a location where water keeps on wetting the guests. For a great experience choose a location that is comfortable for all. As rule of thumb it should be quiet and private.

Having inadequate shade

Whether having your wedding during summer or winter you need to provide shade for your guests. If having an outdoor wedding you should install a wedding tent that will protect the guests from rain or sun. Unlike before when you had to purchase a tent, nowadays you only need to rent it from wedding tent rentals. When renting the tent, ensure that it’s large enough for all your guests.

Even if you are having the wedding in a church or any other indoor venue, your guests will be drawn outdoors especially during summer. To keep them comfortable, provide them with outdoor shelter. Consider installing small tents outside the church. You can also place chairs under trees.

Working with the wrong rental company

For you to pull off a beautiful wedding ceremony and party you need the services of party rentals. The rental companies will provide you with all the party supplies you need to make the event a success. There are some companies that have professional MCs to lead the event. While there are many companies that you can go with, no two companies are the same. Before you sign a contract with a given company take your time to research the quality of the products that the company has. As rule of thumb go with a company stocking the highest quality products. To have an easy time, hire a rental company that will also plan the event for you.

Wedding Tent Rentals: Fine Details To Look Out For When Renting Wedding Tents

When people are renting gazebos, they usually look at the size and condition of the tent. Many ignore the minor details that greatly impact their ultimate experience. When renting a wedding tent here are the minor features that you should look out for:

Liner

This is the fabric that you see when you are inside the tent. You may need the liner if you are renting a canopy, but if you are renting a pole tent, you don’t need the liner.

Liners are expensive not only to buy, but also to rent. In some cases it might cost you up to 3 times the cost of wedding tent.

If you are planning a high end wedding it’s good to have the liner to complete the look. Due to the high cost of the fabric, few wedding tent rentals stock them. To save money, rent from a company stocking both the tent and liner.

Flooring

Many people rarely consider the floor of their tents. You may not find the importance of the floor if doing your wedding during summer, but if you are doing the wedding during winter you need to have the floor for your guests to be comfortable.

You also need to install a floor if doing the wedding on a sloped area. To find the right floor you need to visit staging and dance floor rentals in your area and see what they have. As rule of thumb go with a floor that matches the theme of your wedding.

Heating and cooling

Although, you are doing the wedding outdoors, it doesn’t mean that your guests should be uncomfortable. One of ways of ensuring that they are comfortable is conditioning the air inside the tent.

Since the tents are neither insulated nor sealed, it can be expensive to maintain an air conditioner. The cheaper alternatives are fans. When renting the wedding tent, ask the rental company to supply you with fans. Most companies will provide you the fans at a small additional fee.

If doing your wedding during winter, ask the wedding party supplies company to also rent you a furnace.

Walls

Your need for tent walls depends on the weather. If getting married during summer, you don’t need tent walls, but if you are getting married during winter, you should go for the walls. There are three alternatives that you can go with: solid, cathedral and clear.

For a great experience rent the tent walls from a reputable party rental company.

How to Set Up Chairs in a Tent for a Wedding

tent rentals
Tables and chairs are essential in any wedding as they contribute to make the guests feel comfortable during the ceremony. The process of setting up chairs for a wedding seems to be unimportant but overlooking it may cause some problems. So, plan ahead while getting table chair rentals for wedding because you may have limited area with a specific layout to consider.

Instructions for setting the chair

  • Position the chairs to face the front and leave an aisle right down in the middle of each row. This will help to allocate the same number of chairs on either side of the aisle. It would be better to have an aisle about 5 feet wide thus giving adequate space to bridal side people to walk down. Make sure not to allow wide rows as it will trouble the people and they may have to view the ceremony at a bad angle. Rather create more rows reaching farther back.
  • Arrange the chairs within the tent to stay away from inclement weather conditions. Choose party tents accordingly as nobody wants to have cram chairs into a tent. Take an idea as how much space the chair layout will cover before choosing a tent size from tent rentals.
  • Make plenty of space toward the front of the tent for the actual ceremony to take place. Ensue to leave adequate space for bride, groom and entire bridal party to feel comfortable under the tent. To ensure sufficient space, keep the middle chairs in the first row at least 8 to 10 feet away from the staging and dance floor.

Reserve some chairs

  • Some of the front chairs must be reserved for the close family members in all types of wedding tent rentals services. Each chair should be allocated to specific family people so that no extra chairs are available for anyone else. For instance, if the groom’s mother, father, sister, brother and grandparents are to sit in the first row then there should be only four chairs in that row.
  • In case, you are planning a big celebration then second row should be reserved for close extended family members and then the next rows for anyone involved in the ceremony. This will help to avoid scrambling between seats when it comes time for close ones to perform their parts in the ceremony.

Backyard and wedding reception tips

party-rentals-ny-0011If you’re planning to host your wedding or reception in your backyard then we have some great tips for you.

Elegant Backyard Wedding Ideas

Plan it:

Backyard weddings are great ways to save money on the venue space, although you must remember to consider several things before you commit to any idea. Do you have adequate space in your backyard for your wedding arrangements? Also, decide on the number of guests and what type of reception you would like to plan. Are you planning for a buffet and bar service? Each type of wedding reception can be planned in different capacities and talk to a rental company or catering company to get answers to your questions.

Theme it:

Whether you’re planning for a simple backyard wedding or an elaborate and elegant wedding design, the theme helps to decide on aesthetic decisions for the venue. Every theme can be planned by using different flowers, centerpieces, linens, chairs, catering choices, photo frames and more.

Tent it:

Tenting is one of the biggest recommendations. The various choices of wedding tent rentals provides the much needed shelter and give protection from sun or light breeze. Party tents also give privacy and provide decorating opportunities. The uses of tent rentals are great for backyard weddings.

Dance floor it:

Can you imagine a backyard wedding reception without a dance floor? Staging and dance floor gives a perfect platform to enjoy. Think of all those women wearing high heels and those poor blades of grass growing to create a danger zone and plan to rent a dance floor for guests to use as an alternate to grassy backyard or even a patio or deck.

Light it up:

Another interesting idea is that light up the backyard with a few beautiful strands of lights. The best party rentals companies recommend using stringing lights throughout the tent ceiling and wrapping them around trees. Consider using Chinese lanterns and candles on chairs, trees, tables and other natural shrubs to add to the entire décor. Wedding lightning is worth the upgrade every time.

Rent it:

Rent table and chair rentals for wedding from a rental company to meet the need of seating arrangements. Explore some more event decor ideas and know with whom to talk to for the best styles available in your budget. When you use caterer’s equipment rentals, you won’t have to worry about anything related to the take-down or setup. Another important thing to consider is the temperature of the serving equipments. So, consider renting equipment with temperature control.