How To Layout A Wedding Tent

A wedding tent keeps your guests comfortable and has a significant impact on the look of the event. For that perfect look, you have to layout your tent properly.

Wondering how do you layout a wedding tent? Here is how to go about it:

Rent the right tent shape

Everything begins here, as there is no way you will create the perfect look with the wrong tent. When it comes to tent shapes, you have four shapes to choose from: square, circle, oval, and rectangle.

For the perfect look and to maintain uniformity, choose one shape for all areas of the event. This means from the reception to the dance floor, the dining area should have a tent of the same shape.

Layout the tents

After getting the tents from the local wedding tent rentals, the next thing is to lay them out. To help you out, here is a guide on how to layout the different tent shapes.

For the square tents, place a round or square dance floor at the center of the tent and host a bar outside the tent or angle it in a corner away from other activities.

If you don’t have a dance floor, line the tent’s edges with circle-shaped tables but leave the middle open.

Do you have a rectangular tent? Place a square dance floor in the middle of the tent and move it to the top of your floor plan. Put the buffet tables on one edge of the tent and a bar or gift table on the other.

The DJ booth should be above the dance floor and the bar or refreshments below it. Complete the look by placing round tables on both the remaining two sides.

If you want to have a thrust dance floor, place a rectangular dance floor that begins on one side of the tent and ends in the middle. Mix and match square and circular tables on either side and place a small rectangular table opposite the dance floor.

Place a round dance floor in the middle with four rectangular tables evenly spaced outside it, pointing towards the edge for circular tents.

You should then create a pathway going down the tent’s center and place a half-moon-shaped dance floor on one side and tables on the other.

If you have an oval tent, place a stage and dance floor stacked above one another on the flat side of the oval and stage tables around the perimeter.

For the banquet seating, place one long table for everyone to eat dinner and put your dance floor and stage at the very end of the tent.

Use a template

If you have a problem laying out your tent, use a template to guide you. You can use three of the common templates: aligned, staggered, and U-shape.

A staggered layout is best to encourage mingling between the tables. Aligned is best when you want to create an audience-like feel, and the U-shape works best for smaller wedding parties or micro weddings as it encourages everyone to eat together and dance in the middle afterward.

Have a seating chart

To organize your wedding event, you should create a seating chart that helps everyone know whether they should sit when they arrive. You should then have a dedicated person showing the guests where to sit when they arrive.

Pay attention to lighting.

Lighting not only keeps your event lighted up, but also comes in handy in creating the theme of the event. Due to this, you should be cautious of the lights you choose for your big day.

When choosing the lights, go with weatherproof, outdoor string bulb lights around the perimeter of the tent.

It also doesn’t hurt crisscrossing at least six strands inside the tent’s roof to give the space a nice glow at night.

Wrap the lights around the poles if it’s safe to do it.

Add pendant light to the center or above the sweetheart table to draw the eye to create a statement.

To have an easy time with the lights, rent them from the same tent rentals Rockland NY you rented the tent and other wedding accessories. The reason for this is that in addition to getting a large discount, it also reduces your work, as you don’t keep moving from one store to the other.

4 Things You Need To Know About Tented Weddings

Are you planning about having a tented wedding and wondering where to begin? Here are 4 things you need to know about tent weddings:

Start with a pre-wedding site visit

Before you head to the event rentals, first visit the wedding site. Doing this helps you make much better plans and also helps you know the right rental supplies to get.

Visit the site while planning where the tent will go and the reception, among many other things.

You can visit the site alone or with an experienced professional. The professional comes in handy when you have never had a similar event before and want someone to guide you on what to do and those to avoid.

As you visit, think about the right place to install the tent. Of course, the spot should be flat, at least 10 feet from any building.

While at the venue, take time to understand the venue rules. Can you stake directly into the ground? When can you start setting up? Are there noise restrictions? You should know as much as possible about the venue, so you don’t start on the wrong footing.

Think about backup

Although tents are tough and can withstand a lot of extreme weather, you shouldn’t put all of your hopes on them as things can quickly get out of control. For example, it can get too rainy or windy that the tent can’t withstand it.

What happens when the weather becomes too extreme for the tent? The right thing to do is to have a backup plan in place.

When renting a wedding venue, don’t go for a plain venue—go for a venue with an established building. For example, go for a venue with a church or conference hall that you can use if you can’t use the tent.

As you are putting together the tent, prepare the room in the event you need to use it. This calls for you to clean it, decorate it, and do anything else necessary to make the room ready for guests should you need to use it.

Make early reservations

From the event venue to the tent and tent accessories, you need to make the reservations as early as possible.

Many people try to make the reservations a week or less for the big event, but you shouldn’t do this as it’s a recipe for disaster. This is because when you make the reservations this late, you often make haste decisions that are often wrong.

For example, when you are in a hurry, you hire the wrong tent and accessories. You book an extremely large or small wedding site in some cases, which brings about plenty of inconveniences.

To avoid this, start the process as early as possible. Experts recommend you start scouting for a wedding venue and wedding supplies at least three months before the big day.

This way you have enough time to visit as many wedding venues as possible and compare them. You also have time to visit the rental companies and see what they offer.

Rent the right tent

When you visit the wedding tent rentals Rockland NY, don’t hire just any tent—hire the right tent. The ideal tent is one made from suitable materials. As a rule of thumb, rent a tent made from a waterproof material to prevent rain from coming in.

The tent should also be of the correct size. A too big tent will be a waste of money as you spend money on a unit you don’t need. On the other hand, a tiny tent will be an inconvenience as the guests won’t fit.

You should take time to know the number of guests to expect in the event, and this way, you will rent the right-sized unit.

If you aren’t sure of the right size of tent to get, get the input of a professional.

Are you not sure about the correct number of people attending the event and are worried that your tent might be too big for your party size? Rent a few warm lighting features to make the tent appear cozy and intimate.

Can Wedding Tents Withstand Rain?

If you are planning an outdoor wedding and it has been rainy, you must be wondering, can wedding tents withstand rain, right? If done right, they can withstand the rain. In fact, you won’t even know that there is a storm outside in some cases.

Besides hiring a high-quality wedding tent from wedding tent rentals, there are plenty of other tips you should consider to ensure that you have a great experience with your tent when it rains. These tips include:

Install sidewalls

Even if you rent the highest quality wedding tents, it will be pointless if you don’t hire sidewalls. This is because the wind that comes with the heavy rain will get into the tent and blow the rainfall straight in on your guests.

To ensure that this doesn’t happen, reserve the tent sidewalls when hiring the tent. The side walls will add to the cost of the tent, but it will be worth it.

The beauty is that you don’t have to have the side walls in place when it’s not raining—you simply need to pull them back and allow fresh air from the outside to flow in. When it becomes windy or rainy, you install the sidewalls.

Have flooring in place

The same way the rain can blow through the sides, it can slide right in by running puddles, especially if you are on a slope.

The bad news is that even the best sidewalls can’t stop water from seeping into the tent, and when it does, it makes the ground under the tent a total mess.

The last thing you want is to ask your guests to walk on wet grass. This is not only an inconvenience, but also hazardous as the guests can slip and fall and get injured. In some cases, the water gets into the electronics and furniture and damages them.

Most rental companies require you to replace the damaged items so you can guess the costs you will incur when expensive pieces of furniture and electronic equipment get damaged.

To avoid this from happening, you should have tent flooring. When putting up the tent, ensure that the technicians put it in the most level area possible. The flooring should be slightly raised, allowing the water that might seep through to go under the floor and not crash your party.

Rent a waterproof tent

You might work at blocking the water from coming in from the sides, and from underneath that, you forget that it can also come in from above.

To ensure that this doesn’t happen, rent a tent made from waterproof material. You should be ultra-cautious when renting a tent for formal events as the manufacturers of these tents often don’t pay attention to the water issue—most are concerned about the beauty.

When renting, always ask the party rental representatives whether the tent has the right waterproofing features. If not, stay away from it.

There are plenty of tent styles you can rent. The most common ones being:

Frame tents consist of a tensioned top over a light aluminum frame. These tents are best when having a small wedding ceremony. If having a large event, you can creatively join several tents creating an interesting configuration.

Pole tents: They feature high peaks and tensioned curves. They are the most popular wedding tents, and they are loved by many as they are spacious and the high peaks give the tent a high-end look.

Marquee tents: These too feature peaked ceilings, but they do this without using center poles. While they are elegant, their flaw is that they are smaller, so best used when having a small event. Like pole tents, you can combine them when having a large event.

Have a backup plan

Even if you have rented the sidewalls, installed the floor, and have the best tent, it’s always wise to have a backup in place. For example, when finding a wedding venue, rent one with a permanent building nearby where the guests can hide should the winds and rain get too strong that the wedding tent from the wedding party rentals Rockland NY gives in.

For peace of mind, the backup building should accommodate the guests you are looking to have over.

What Are Wedding Tents Made Out Of?

As you go to the wedding tent rentals looking for a wedding tent for your outdoor event, you should know as much as possible about the tents. One of the things you should know is the fabric used in making the tents. What are wedding tents made out of? Well, they are made from different materials that include:

Nylon

The beauty of nylon tents is they are light and waterproof. Although, they are popular with backpackers, there are plenty of larger ones that you can use for your outdoor event where the nylon material provides you with a larger stretch so you can have them as tout as possible.

To get the most from this tent, go for one with the “ripstop” technology. From its name, this is a technology where the fabric is weaved together in a way that doesn’t allow runs or rips.

Tents with the ripstop technology also have a polyvinyl coating that increases the tent’s weather resistance and, at the same time, creates a nice shiny seal.

Cotton canvas

Cotton tents were popular ages ago, so you are less likely to find these in rental companies. While this isn’t the case, it doesn’t mean that you can’t find them if these are the only tents you want for your event. You need to do more research, and you will find them.

As you can tell, cotton is natural hence more environmentally friendly than other synthetic materials. The tent is also thicker hence, it provides better insulation against the weather elements, which comes in handy at reducing the heating and cooling costs.

Although cotton tents are great, untreated tents aren’t weather resistant. They are also dense and heavy, making them more cumbersome to set up and transport.

To increase their effectiveness, consider coating the cotton tents. Coated cotton has almost similar qualities as regular cotton but with added insulation and waterproofing capabilities brought about by the coating.

If you want an even tougher material, go for woven cotton coated with a protective layer that makes the tent more heavy-duty. Although the material is heavy, it provides weather protection and is more water-resistant than other options.

Polyester

Polyester is probably the most popular tent fabrics in the market. It’s loved by many as it’s reliably durable and manmade. It also doesn’t tear as easily as nylon. The material is lighter than cotton, is less resistant to stretching in the wind, and doesn’t fade easily in the sun.

Polyester tents are highly effective, and to get the most from them when renting, be on the lookout for thread count and waterproofing.

Vinyl

Vinyl tents are extremely popular. In fact, two out of three tents you come across in the rental companies are vinyl. The reason why vinyl is popular is because it comes with plenty of perks. One of these perks is that it’s extremely lightweight than other materials such as cotton. The material is also waterproof and versatile. It’s also highly durable and flexible to use.

The most popular type of vinly tent is the coated vinyl tent that results from dip molding that forms a protective layer over the vinyl with corrosion resistance and greater stability. A coated viny tent is much pricier, but the extra cost is worth it as it provides better protection.

There is also laminated vinyl which is vinyl covered in a laminate. The scrim is placed between the PVC layer films then fused in a laminating machine through heat and pressure. The lamination process makes the tent heavier, UV protective, and abrasion-resistant.

So, which is the best material for your tent?

Your choice depends on plenty of factors, such as the size of your event, your budget, and preferences. If you are having a small event that you don’t care too much about its look, a simple nylon tent will be sufficient for you; however, if you are having a large event, you need a tent made from a stronger material. In such a case, you need a stronger, coated, or laminated material that can withstand the wind and rain.

To rent the right tent, explain your needs to the party rentals Rockland NY representatives, and they will point you in the right direction.

How Do You Secure A Wedding Tent?

When you rent a wedding tent from wedding tent rentals, you want it to be secure and beautiful. The last thing you want is for the tent to be blown off by wind on the most important and memorable day of your life—your wedding day.

How do you secure a wedding tent? Here is how to go about it:

Correctly set up the tent

Everything begins here, as there is no way you will adequately secure the tent if it’s not correctly set up. Thankfully, it’s easy to set up most tents.

This is because most tents feature a no-assembly design, meaning that they come with pre-built frames that need to be expanded, and the tent will stand on its own.

Begin with opening the carrying case and expand the frame from each of the four legs. You should then ensure that each of the height-adjustable legs is set to the same height. You also should ensure that the tent’s fabric is correctly attached in place.

After doing this, gradually expand the tent and attach any sides or tent accessories. As a final move, double-check any tie-downs or Velcro fasteners to ensure a secure hold.

Be cautious of the site.

What is the condition of the site? Even with proper installation, your tent might fall over due to the condition of your site. For example, if the wedding site is uneven, chances are high the tent will topple, likewise if the site is soggy.

When setting up your tent, be cautious of the terrain around you. As a rule of thumb, choose a location with an even ground. Install it in areas with short grass and semi-firm soil as it’s best for staking.

If the location has concrete or asphalt, ensure that the tent is clear of any potholes or large cracks.

If having the event during the rainy season, be cautious of the water and stay away from nearby trees and bushes as they can rip the tent’s fabric, and you are in a problem with the tent rental company.

Use tent weights in concrete or asphalt.

When setting up the tent on hard ground such as concrete or asphalt, use weights. Place weights on either leg of the tent to prevent it from sliding, swaying, or blowing. Some of the best weights you can use are weighted sandbags.

When choosing the sandbags, ensure that they match the theme of the event. You don’t want them to look out of place, giving your event a weird look.

If the sandbags aren’t adding enough weight, fill a 5-gallon bucket with sand and tie it to the crossbar of your tent’s frame using a rope or strapping. For the best results, ensure that the bucket is fully grounded and not hanging. If still the weight isn’t enough, use two buckets.

Anchor the tent using stakes

If you are setting up the tent on soft ground, such as on the lawn or backyard, stakes are the way to go. Made from metallic materials and measuring about six inches to a foot in length, tent stakes will fasten the base of your tent and stick into the ground providing the much-needed hold.

Most tents come with stake holes on their legs, so all you need to do is insert the stakes.

Some rental companies will rent the stakes together with the tent, while others will rent them separately. To avoid surprises, know this beforehand.

When choosing the stakes, go with the strongest material. Avoid stakes made from plastic or low-grade metals as they are likely to bend, break, or even be pulled from the ground in the event of a strong wind.

To securely hold the tent in place, choose stakes made from steel as they provide a better hold. Also, ensure that the stakes are appropriately shaped to grab onto the tent’s legs while sticking to the ground.

When choosing the stakes at the event rentals Rockland NY company, stay away from straight stakes without any form of head as they can detach from the tent legs.  Instead, go for stakes that feature hooks or loops on their ends to provide a secure hold.

When it comes to securing the tent, hammer the stakes into the ground.

Tips To Giving Your Tent Wedding The Perfect Look

Are you planning to have an outdoor wedding? Here are valuable tips you should consider to have the event of your life:

Get a wedding tent

Even if the weather is perfect, you should budget for a wedding tent. Luckily, there are many types of wedding tents you can rent. It’s up to you to research and find the right one for your event.

When renting the tent, think about the number of guests that will be attending the event. If they are many, rent a large tent and vice versa. If you aren’t sure about the right tent size to go with, get the input of the professionals working in the party rentals.

Besides the size of the tent, the other important thing to consider is the quality of the tent. As a rule of thumb, go for a good quality tent made from top-quality products. The last thing you want is a tent that gets damaged at your venue, and you are forced to replace it hence wasting time and money.

To save money as you rent the tent, rent most of the other accessories from the same rental company. This way you will attract a larger discount, which is basically money in your pocket.

You also should work with a company that delivers and picks up the rental items. This not only saves you a lot of stress, but it also saves you money as you don’t have to hire a professional to help you transport the items.

Decorate the venue

Most party tents are blank and boring, so you will need to decorate them to give your event an inviting look. Luckily, there are plenty of decorative items you can use to your advantage. From textured curtains to colorful cushions and funky chandeliers, you are spoilt of choice of what you can use.

As you are renting these decorating supplies, take time to understand the return policy. After how many days can you return the supplies? When you are returning them, do you need to clean them? Always enquire about this beforehand to avoid surprises.

Make use of lights

Lights are highly effective at setting the wedding mood, and the beauty is they are quite affordable. There are many lighting options you can choose from, with the common ones being: pin spot lighting, paper lanterns, stately chandeliers, and twinkling lights.

You can place lights almost anywhere in your venue. You can place them around walkways to light them up for easy access to the bathrooms, or place luminaries and small lights along paths to light them up.

Although anyone can install the lights, don’t be so quick to install them. First, let an experienced electrician check the space to confirm that it passes all the proper inspection laws.

The electrician will also recommend the best lights to go for and how to strategically place them in your venue.

Things can easily turn for the worse, so it’s wise to keep the electrician on hand. The last thing you want is to plan a one-of-a-kind reception, then the lights go out and there is no one to fix them.

Take advantage of nature.

You don’t have to spend a lot of money on decorations while there are plenty of things you can take advantage of. For example, if there are short trees in the venue, set up the tent so that you enclose the trees in the tent.

If the weather allows it, open the tent sidewalls so that people can easily look outside and marvel at the beautiful natural resources.

Work with professionals

While it’s possible to do almost everything by yourself, it’s wise that you hire a professional to help you out for that perfect look. The professional will provide you with guidance from the tent you should rent to the best wedding tent rentals Rockland NY to rent and how to decorate.

If you are stuck in areas such as choosing the wedding theme or colors, the professional will help you come up with ideas on how to go about it.

The professionals are worth it when you are having a high-end wedding with a professional theme, and you want to execute it expertly.

How Do I Make My Wedding Tent Elegant?

When having a formal themed wedding, renting a top-quality tent from party tent rentals isn’t enough—you need to decorate it. Wondering how do I make my wedding tent elegant? Well, there are plenty of ways to do it. To help you out, here are some of these ways:

Place statement florals at the entrance.

First impressions are everything, so you should try to make your entrance as attractive as possible. One great way to do it is to have a grand sailcloth tent entrance brimming with florals and lush greenery. Hire experienced florists who know what they are doing to decorate the tent for you.

As you are hiring, note that no two florists are the same so take your time to go through the florist’s work and only consider working with a contractor that has handled similar projects in the past.

Hang rattan chandeliers

If you attend many weddings, you will notice that many people use crystal chandeliers. While there is nothing wrong with them, they aren’t ideal for all occasions. Outdoor weddings have a relaxed vibe, so you should get low-key light sources such as boho rattan light fixtures that will add a casual, earthly feel to the interior of the wedding tent.

Fashion a vibrant sitting area

You might argue that you have already built a dance floor, so you don’t need to do any other thing, but this isn’t the case. Remember, not everyone is interested in dancing. As everyone is dancing, what do you want those that don’t love dancing to do?

A great way to keep them comfortable and included in the party is to designate a seating area for them to mingle with each other and have fun.

To draw people to the area, make it feel cozy and inviting with plush chairs, couches, candles, and throw blankets.

Elegantly cover the center pole.

Are you using a pole tent? The center pole can be obstructive and off-putting. Thankfully, you can make it one of the most attractive additions in the tent with some creativity. One great way to go about it is to wrap the pole with leafy greens.

If you have the skills, you can do the work by yourself but if you have never done it before, let an expert handle it.

Layer your rugs

There is nothing that screams elegance than rugs. Since you are looking to give your event an elegant look, you can’t go wrong with area rugs. The beauty is that the rugs not only make your event more attractive, they also keep your guests comfortable and warm, especially if it’s cold.

When renting the rugs, ensure they match your wedding theme. They also should be thick enough to give your guests the comfort they are looking for.

To complete the look, use macramé lighting, thick branch clusters, and dried floral bouquets.

Make use of string lights.

If your wedding will go into the night, one way to make it attractive and unforgettable is to creatively hang string lights in your tent and even on the outdoor spaces. The cool thing is the string lights are affordable, so you don’t have to worry about parting with large amounts of money to get them.

You can also easily learn how to place them on YouTube if you don’t have money to hire a professional. For that unique look, get string lights of different inviting colors.

Add texture using Garlands.

If having your big day in summer and it’s hot and warm, an open-air tent is a no-brainer. If you are worried that the heat will be trapped under the canopy, when you are in the wedding tent rentals Rockland NY, rent a tent with open slots in the top.

Although this tent won’t protect you against the weather elements, it will keep the tent cool, and you won’t have to spend money on air conditioning.

If you feel the tent is too bare, add texture to it by intertwining the canopy flaps with garlands. Again, you can hire a professional to help you with garlands or take time to learn how to intertwine them.

Are Backyard Weddings Tacky?

A wedding day is one of the most memorable days in anyone’s life, and if you are having the event, you want to give your guests the best time of their life. If you love the outdoors, you must be thinking about having a backyard wedding.

While the backyard provides more room for your guests and doesn’t require many decorations, some people associate it with being basic, cheap, or tacky. Are backyard weddings tacky? Not unless you want them to be.

There are plenty of things you can do to give your backyard event the most glamorous look possible. Some of the things you can do include:

Have a wedding tent

The wedding will be tacky if your guests will sit under the scorching sun and lip chapping winds the entire day. It also will be tacky if it rains and you don’t have a shade.

To give your event an impressive look, rent a tent from wedding tent rentals. When renting the tent, one of the most important things to consider is the number of people attending the event.

You don’t want to rent a tent that is too small that some guests stay outside or rent one that is too large that it feels like a waste.

A great way to tell the ideal tent size to rent is to calculate the number of guests attending. If everyone will be seated, you will need a 10″ X 10″ area or 100 square feet per 8 guests. When doing your calculations, factor in the bridal party, buffet space, dance floor, and other accessories.

A good rule of thumb is to rent the squarest tent your site can allow. This way, your guests have an easier time mingling, and they all feel included in the most important parts of the event, such as cake cutting.

Wider tents have higher ceilings, so they look better and do a better job keeping your guests cool.

Rent portable bathrooms for your event

The bathroom situation isn’t the most exciting topic to discuss, but it carries a lot of weight. If you will be having 100 or more guests, the last thing you want is the guests walking in and out of your property to use the bathroom.

There are security issues, risk of broken property, not to mention clogging of the toilet. Thankfully, you can fix all this with a rented portable bathroom.

The cool thing is there are no intricacies to it. You need to contact the rental company and place your order. One important detail to pay attention to is the number of guests attending the event.

A good general rule of thumb is to have one bathroom for every 50 guests. Even if you will be having less than 50 guests, it’s wise you have two bathrooms in the event one develops issues.

For an impressive look, dress up your rented bathroom. Some of the things you can do include:

  • Place the bathroom under a rented white tent.
  • Place a carpet outside the bathroom.
  • If having a lot of guests, have a waiting area outside the bathroom using thrifted furniture such as armchairs and couches.
  • Have a hand washing station outside the bathroom
  • Create cute, funny toilet signs for the outdoor bathrooms. You can also place pictures on the doors.
  • Hide the outdoor bathrooms completely using wooden doors, flowers, plants, room dividers, curtains, and other items.

Have comfortable chairs

There is nothing that screams tacky like boring, uncomfortable chairs or no chairs at all. Can you imagine a wedding without wedding chairs?

To ensure your guest are comfortable, rent enough chairs for every guest. You can rent plenty of chair types, with the most common ones being: Ghost chairs, folding chairs, French Bistro café chairs, Tolix chairs, Bentwood chairs, Equipale chairs, and many others.

There is no right or wrong chair to go for. It all depends on your party theme and your preferences. The only thing you need to do is to ensure the chairs are enough for every guest and comfortable to sit on.

Offer scrumptious food

A wedding is incomplete without food so ensure you offer enough. A great way to ensure the food is fresh is to hire catering equipment from caterers equipment rentals Rockland NY, and prepare the food at the wedding venue.

How Do You Plan A Cheap Wedding?

Weddings are known to be pompous, and couples often have bottomless pockets. While it’s good to have a large wedding that people will talk about for a long time, what if you don’t have a lot of money to spend? How do you plan a cheap wedding? Is it even possible?

Fortunately, it’s possible. To help you out, here are tips on how to go about it:

Have the ceremony at home, or the park

When you don’t have a lot of money, renting a building or function hall can be out of your budget. Thankfully, you can have the event in your home. If you don’t mind having many prying eyes around, have the event in a public park with a beautiful view.

The only thing you should do is borrow a tent from your friends to protect your guests from the harsh weather elements. If none of your friends has a tent, rent an affordable one from your local party tent rentals.

Trim your guest list

As much as you would want everyone you went to kindergarten with to attend your big day, you should note that the more the people you have in your event, the more you will have to spend on it. You will need more tables, chairs, larger tents, and everything else.

You don’t want this, do you? A good rule of thumb is not to invite anyone you haven’t talked to in the last five years. If you have single friends, don’t ask them to come with a date.

Don’t invite all your work colleagues either. Instead, just invite those that you are close to. For the friends, ask them not to bring their children as there won’t be enough space. When it comes to family, don’t go beyond the first cousins.

Do the catering yourself or hire a family member to help.

Catering can take a huge chunk of your money from your pocket, especially if you have a large event. To minimize the costs, handle the catering yourself. Ask your friends to help with finding the right catering equipment and meal preparation.

During the event, some of these friends should serve the food.

If you are busy with planning the event, hire a family member to help you out. Almost every family has someone that owns a restaurant, and they will come in handy at this time. Let them know you are working on a limited budget and ask them to help out.

The cool thing is, if you have been close to them, they will go out of their way to make your event special and stay within your budget.

Pass on the DJ

After the wedding, people want to dance and have a good time. While a DJ might make the event better, you don’t have to hire their services if you don’t have the money. Simply place speakers around the dance floor area, then create a playlist on your phone, iPod, or computer and play the music.

Remember, while it’s your event, you need to incorporate everyone to give life to the party. This calls for you to avoid choosing only your favorite songs. To have everyone on board, have music from all genres in your playlist.

Take advantage of off-peak days.

If you have a favorite venue you have always wanted to have your wedding at, but it’s out of your budget, you can access it if you have your event during the off-peak days.

For example, you can have your wedding on a weeknight or a Sunday. While this might mean some people might not make it due to work, those that matter and care about you will make time and even miss work for one or two days to see you in one of the most important days of your life.

Save money on decorations.

If having your wedding outside, you shouldn’t spend much money on decorations as most of the work is already done by nature. If you had rented a tent from wedding tent rentals Rockland NY, you need to place a few balloons to lift the mood.

Don’t go all out on the decorations as you will only use them once and discard them.

If you want a colorful event, rent a colorful tent. This way, you won’t have to hire fabrics and other items to make the even lively.

5 Things You Should Know When Working With Wedding Tent Rentals Companies

If you have always dreamt about having an outdoor wedding, you can go ahead and tent your wedding by renting a tent from a wedding tent rentals company. For you to have an easy time, here are a few things you should know:

Lock the basics

There are three main types of wedding tents you can hire: frame tents, pole tents, and clearspan tents. Tension tents feature a sailcloth and center poles that hold up the roof. The tents rely on a stakes pattern and tie-downs to achieve stability. When you rent the tents from a reputable store, in most cases, the poles and fabric for sailcloth tents are elegant to look at, so you don’t need to make any changes to them.

From their name, frame tents have a frame that supports the roof, with an open space beneath the canopy. These tents are usually self-supporting, and you can weigh them down if the ground doesn’t allow for staking.

As you are renting, you should note that these tents require interior draping to conceal the internal framework, which increases the cost of the tent rental.

Ensure you have enough space

Tents require space, so before you head to the stores, ensure you have enough space. Most of the tents will require a clearance of between 5 and 10 feet around the perimeter to allow room for stakes and tie-downs.

When it comes to the right size of tent you should rent, the best way of going about it is to allow 20-25 square feet per person. If you aren’t planning to install a dance floor, allow a space of between 18 and 22 per person.

If you aren’t sure about the right size of tent you should go for, ask experts from tent rentals to visit your venue and help you in making the calculations.

Put all measures into consideration.

When a representative from the rental company visits your desired venue, he should not only measure the total available space and help you find the ideal tent size, the representative should also help you find the grade change, if the venue is sloped.

The professional should also note the type of surface the tent will be on and measure any connecting canopies you will need to install between the tent and the building.

The expert should also look for overhead obstructions such as power lines and tree branches. It’s the responsibility of the tent company to contact the public utility companies to mark the lines to avoid damaging them during tent installation.

Think about tent upgrades

In most cases, a plain tent will be unpleasant to look at. Thankfully, you can improve its look. One of the ways of going about it is to drape the tent. You can drape only the side poles or the entire ceiling. It’s up to you and the look you want to create.

You can also improve the look of the tent by installing a new floor. You have many flooring options to choose from, with the most common ones being: artificial turf, sisal carpet, and hardwood plank.

Worried about the weather? You can fit your structure and frame tent with glass walls that will keep the heat and cool air in while giving the guests a good view.

Finally, you need to think about lighting. The lights you install should not only brighten up the tent, but also improve its appeal.

Be strategic in your booking.

You need to book a tent for you to use it for your wedding day. During the busiest months of the year, you should rent your tent as soon as possible—don’t wait until the last minute to place your order.

When you visit the party tent rentals Rockland NY company, ask the company representative to give you a quote that includes all the tent accessories you might need to make your wedding a success.

To hold the tent, you will need to pay a nonrefundable deposit.

Work with the right company.

You shouldn’t get a tent from any company. Ensure the company you are renting from is reputable and stocks high-quality tent products. The company should also have a wide range of items, so you don’t have to rent the accessories from different companies, hence making the process too tiring and complex.